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HomeMy WebLinkAboutTransportation Committee 11-06-09 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY TRANSPORTATION COMMITTEE November 6, 2009 - 8:30 A.M. St. Croix County Highway Department Office, 920 -3' Street, Hammond, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING CONSIDER VOUCHERS FOR PAYMENT REVIEW FUND BALANCES REVIEW HIGHWAY SAFETY MINUTES CONSIDER SEMINAR ATTENDANCE REQUESTS CONSIDER STATE PROJECT REQUESTS ANNOUNCEMENTS & CORRESPONDENCE OLD AND NEW BUSINESS 1. Consider WisDOT 2011 Routine Maintenance Agreement (RMA) 2. Consider Request to Purchase Excess Pit Land 3. County Surveyor Report 4. Patrol Superintendent Report 5. Review of 2011 Machinery Acquisition Priorities 6. 2010 Budget Review and Considerations 7. Consider Long -Range Rail and Other Strategic Transportation Matters 8. 2009 — 2010 Goals ANY OTHER BUSINESS AUTHORIZED BY LAW POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order. Action may be taken on any or all items shown.) SUBMITTED BY - Tim Ramberg, Highway Commissioner DATE SUBMITTED — October 30, 2009 ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 10/30/2009 12:28 PM MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of November 6, 2009 The meeting was called to order by Chairman King at 8:30 A.M. Roll call was taken with King, Peterson, Rebholz, Schrank and Grant in attendance. Others present for all or parts of the meeting included Tim Ramberg, Greg Timmerman, Brian Halling, Jim Harer and Jane Bond. A motion was made and seconded (Grant/Peterson) to adopt the agenda as published. Motion carried. A motion was made and seconded (Shrank/Peterson) to approve the minutes of the October 6, 2009 meeting as presented. Motion carried. A motion was made and seconded (Grant/Rebholz) to set the December meeting for December 9, 2009 at 8:30 a.m. with King and Shrank reviewing vendors prior to the meeting. Motion carried. Ramberg reminded the Committee of the November 20 Rail Coalition meeting to be held at The Orchard in Baldwin Wisconsin. King and Grant reviewed the vouchers at 8:00 A.M. A motion was made and seconded (King /Grant) to approve the vouchers for payment. Motion carried. Bond reviewed the October 15 fund balances with the Committee comparing them to the same time last year. There were no Safety Committee minutes to report this month. Ramberg reviewed the Winter Highway Conference agenda and registration with the Committee and requested that up to 3 employee be allowed to attend several of the one -day sessions. There were no state project requests to review this month. Ramberg reviewed the following announcements and correspondence with the Committee: • Press release outlining Representative Steve Nass's (R- Whitewater) bill to repeal local wheel tax options. • Proclamation making Tuesday November 10 snowplow driver appreciation day. • Request for alternate detour route during the Lake Mallalieu bridge repair. • Distributed the Nov /Dec WCHA newsletter. Consider WisDOT 2010 Routine Maintenance Agreement: Ramberg reviewed the 2010 RMA with the Committee with addendums. A motion was made and seconded (Shrank/King) to sign and send the 2010 Routine Maintenance Agreement to WisDOT along with a letter stating the County's concerns in declining funding levels and the consequences resulting in the reduction in level of service. Motion carried. Consider Request to Purchase Excess Pit Land: Several requests had been previously made to purchase or trade in kind property from the Highway Department at their Casey Pit location. Hailing -(ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 November 6, 2009 gave a presentation showing where the properties are located in relationship to the pit, the impact it may have on our mining operations and an outline of items needed to be done to proceed with the land transactions. The Committee requested a sales study be done as scheduling permits and check into zoning requirements to determine if the transfers would be allowable and if relocation of the pit entrance would be permissible, based on the current location of the Stanton Town Hall entrance. Hailing also discussed an encroachment issue, and was directed by the Committee to meet with the landowner to resolve the situation. County Surveyors Report: Hailing gave a status on several survey issues he has been working on. Patrol Superintendent Report: Harer gave an update on the work done by the crews this past summer. He also discussed changes within WisDot and the effect it has on our routine maintenance, the addition of a State winter beat and reorganization of State beats within the county to be more efficient and effective. He answered questions from the Committee regarding use of water from cheese factories as a deicing agent and use of rear mounted plows. Review of 2010 Machinery Acquisition Priorities: Ramberg distributed and reviewed the 2010 machinery acquisition priority list. A motion was made and seconded (Schrank/King) to pursue the purchase of the demo sonics for the paver as presented. Motion carried. A motion was made and seconded (Peterson /Rebholz) to move forward with the 2010 machinery management acquisition as presented. Motion carried. 2010 Budget Review and Consideration: Rebholz and Ramberg reviewed the Highway portion of the General County budget, as well as items that affect the overall tax levy, including decreasing sales tax revenue, delinquent tax payments and declining property values. 2009 -2010 Goals: Ramberg reviewed the status of the on -going short term and long -term goals. Adiournment: King adjourned at 12:13 p.m. Motion carried. SECRETARY