HomeMy WebLinkAboutTransportation Committee 02-10-09 r '
NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY TRANSPORTATION COMMITTEE
February 10, 2009 - 8:30 A.M.
St. Croix County Highway Department Office, 920 3 Street, Hammond, WI
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
APPROVAL OF MINUTES OF PREVIOUS MEETING
DATE OF NEXT MEETING
CONSIDER VOUCHERS FOR PAYMENT
REVIEW FUND BALANCES
REVIEW HIGHWAY SAFETY MINUTES
CONSIDER SEMINAR ATTENDANCE REQUESTS
CONSIDER STATE PROJECT REQUESTS
ANNOUNCEMENTS & CORRESPONDENCE
OLD AND NEW BUSINESS
1. 2008 Sign Department Report and Update
2. Deer Park Facility Update
3. Consider Haul Truck Proposals
4. Consider Shop Utility Truck Proposals
5. Consider Shop Parts Pickup Proposals
6. Consider Pickup Proposals
7. Consider Long -Range Rail and Other Strategic Transportation Matters
8. 2009 — 2010 Goals
ANY OTHER BUSINESS AUTHORIZED BY LAW
POSSIBLE AGENDA ITEMS FOR NEXT MEETING
ADJOURN
(Items may be taken in different order. Action may be taken on any or all items shown.)
SUBMITTED BY - Tim Ramberg, Highway Commissioner
DATE SUBMITTED — February 3, 2009
** Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's
office by Wednesday morning preceding a County Board meeting.
2/3/2009 12:31 PM
MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE
Meeting of February 10, 2009
The meeting was called to order by Chairman King at 8:31 A.M.
Roll call was taken with King, Grant, Demulling and Peterson in attendance. Rebholz was excused. Others
present for all or parts of the meeting included Tim Ramberg, Jane Bond, Jim Harer, Rich Loney and Mike
Murtha.
A motion was made and seconded (Demulling /Grant) to adopt the agenda as published. Motion carried.
A motion was made and seconded (Grant/Demulling) to approve the minutes of the January 10, 2009
meeting. Motion carried.
A motion was made and seconded (Demulling /Peterson) to set the March meetings for March 3, 2009 and
March 10, 2009 both at 8:30 A.M. with King and Demulling reviewing vendors prior to the 3/10/09 meeting.
Motion carried.
King and Grant reviewed the vouchers at 8:00 A.M. A motion was made and seconded (King /Grant) to
approve the vouchers for payment. Motion carried.
Bond distributed and reviewed the December 30, 2008 pre -close fund balances comparing them to the
previous year's balances.
There was no Safety Committee meeting in January. Bond updated the Committee on recent and
upcoming staff training sessions.
The following meeting and seminars were discussed:
• WisDOT meeting on February 12, 2009 in Eau Claire regarding the 2030 Plan.
• WCHA Commissioner training in Wausau April 8 -9, 2009.
• National Association of County Engineers (NACE) Conference in Peoria, Illinois April 18 -23, 2009,
with the WCHA Executive Committee's travel expenses paid by WCHA.
• WCHA Capitol Days in Madison May 18 -19, 2009.
A motion was made and seconded (Peterson /King) to approve the Commissioner's attendance to the
meetings and seminars as discussed. Motion carried.
State Project Requests: Ramberg updated the Committee on a previously approved Local Force Account
(LFA) on CTH "A" from CTH "U" to Daily Road. With the substantial change in material pricing since the
contract was originally signed, the project amount may be changed to reflect current material prices. A
motion was made and seconded (Peterson /King) to approve the modified LFA for the estimated amount
just under $235,000.00. Motion carried. The upcoming road oil and asphalt proposals will change the costs
accordingly.
Ramberg covered the following announcements and correspondence:
• Commissioner of Rail Road fact - finding data.
• Review of the economic stimulus package reimbursement requirements and WisDOT imposed
restrictions.
• Energy assessment components, and how an assessment may be beneficial to the Highway
Department.
• Discussion of the newly formed St. Croix County Building Committee.
• Discussion of a revised work schedule, including a modified 4X10 workweek schedule.
s. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2
February 10, 2009
2008 Sign Department Report and Update: Mike Murtha, Sign Coordinator, gave the Committee an
overview of the 2008 sign department activities, highlighting changes in signing standards, County, State
and local activities and projects for 2009.
Deer Park Facility Update: Loney conveyed a verbal offer to purchase for the old Deer Park facility from
the Deer Park Fire District for an amount significantly less than our asking price. It was the consensus of
the Committee to send a counter offer letter to the Fire District. Ramberg informed the Committee of an
inquiry of the building site by another party.
Ramberg noted that the new Deer Park building has been made available for an upcoming Storm Spotter
class in April.
Consider Haul Truck Proposals: The haul truck program, plan, and life cycle guidelines call for replacing
two haul trucks per year. With the current environment and budget situation, the Highway Department staff
and corresponding sub - committees are looking to invest in only one haul truck this year. Loney, Harer, and
Ramberg reviewed the quad -axle truck proposals received. After considerable discussion, a motion was
made and seconded (King /Grant) to accept the proposal from Boyer Trucks of Lauderdale Minnesota for a
2008 Sterling LT9513 in the amount of ninety -one thousand seven hundred seven dollars ($91,707.00).
Motion carried with Demulling opposed.
Consider Shop Utility Truck Proposals: Loney, Harer, and Ramberg reviewed the shop utility truck chassis
proposals received. Utilization and reallocations of the pickup fleet plans for an overall reduction in the total
number of pickup units in the fleet for the upcoming year. A motion was made and seconded
(Peterson /Demulling) to accept the proposal from Anderson Ford of Baldwin Wisconsin for a 2009 Ford F-
350 in the amount of twenty -four thousand five hundred thirty -two dollars ($24,532.00). Motion carried with
Grant opposed.
Consider Shop Parts Pickup Proposals: Loney, Harer, and Ramberg reviewed the shop parts pickup
proposals received. A motion was made and seconded (Demulling /Peterson) to accept the proposal from
the local vendor, Anderson Ford of Baldwin, Wisconsin for a 2009 Ford F -250 XLT in the amount of
twenty -eight thousand eight hundred sixty -four dollars ($28,864.00). Motion carried with Grant opposed.
Consider Pickup Proposals: Loney and Ramberg reviewed the half -ton pickup proposals received. A
motion was made and seconded (Peterson /Demulling) to table the decision to purchase a pickup for a
later meeting. The motion was later rescinded by Peterson /Demulling.
A motion was made by Peterson to accept the proposal from Anderson Ford for a Ford F -150 XLT pickup
in the amount of twenty -five thousand six hundred ninety dollars ($25,690.00). The motion died for lack of
a second.
A motion was made and seconded (Demulling /Peterson) to purchase a comparable pickup from current
inventory from local auto dealers that is does not exceed the low proposal of twenty -five thousand six
hundred ninety dollars if available. Motion carried. Grant opposed.
Consider Long -Range Rail and Strategic Transportation Matters: Ramberg will report back to the
Committee after the February 12 WisDOT 2030 meeting. Correspondence was shared relating to
Wisconsin Association of Rail Passengers (WisARP) comments to the Connections 2030 proposed plan
that supports the passenger rail route from St. Paul to Green Bay as proposed by our local group.
2008 -2009 Goals: Past and present energy conservation measures at the Highway Department were
reviewed. Most all the Highway Department buildings are shed and shop type structures whereby the
ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3
February 10, 2009
energy usage varies significantly depending upon the frequency that the overhead doors are utilized.
Weather and the number of incident call outs vary considerably. Various energy and efficiency
improvements have taken place over the years including: Lighting upgrades and rebates, insulation
additions and replacement, condensation prevention measures, window replacements, electrical panel
and transformer upgrades, etc.
Adjournment: A motion was made and seconded (King /Peterson) to adjourn at 12:00 Noon. Motion
carried.
SECRETARY