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HomeMy WebLinkAboutResolution 2004 (28) RESOLUTION TO AMEND BOARD OF SUPERVISORS RULES AND BYLAWS RESOLUTION NO.O( 5"(atloo) St. Croix County, Wisconsin WHEREAS, resolutions previously adopted and an ordinance previously enacted on April 1, 2004 made amendment of the St. Croix County Board of Supervisors Rules and Bylaws necessary; and WHEREAS, many of the necessary amendments to the Rules and Bylaws were called for in the resolutions previously adopted and the ordinance previously enacted, but some were not; and WHEREAS, the following amendments not called for were nonetheless incorporated into the revised Rules and Bylaws dated April 16, 2004 because they are technical in nature and to avoid the inefficiency of publishing another revision of the Rules and Bylaws: 1. Article I, Name and Address, the following sentence was added, "On April 1, 2004 it was established as a self - organized county pursuant to Wisconsin Statutes sec. 59.10(intro)." [Ordinance No. 656 (2004)] 2. Article IV, Section D. 5., the name of the committee for the Willow River Rehabilitation District, the Bass Lake Rehabilitation District, and the Fair Board was changed from the Resource and Education Committee to the Agriculture and Extension Committee. [Resolution No. 9 (2004)] 3. Article IV, Section D. 8., added the italicized language to this sentence: The citizen member is entitled to reimbursement under Article VI, Section C. 5. and expense reimbursement under Article II, Section D. [Resolution No. 10 (2004)] ; and WHEREAS, additional amendments to the Rules and Bylaws are recommended by the Administration Committee: A. Change all "Sec." To " §" for document format consistency. (Article I, Article II Section E, Article IV Section C. 1., Article IV Section D. 2. & 9., Article V Section A. 1. & 2., Article V Section B. 7., Article VI Section B. 9.b.(4) & (6)(d), Addendum — Agriculture and Extension Committee, Land and Water Conservation Committee, and Emergency Management and Communications Committee.) B. Change old statute numbers to current statute numbers. [Article II Section E. - §59.03(3)(e) to §59.10(3)(e); Article V Section A. 1. - §59.04(2) to §59.11(2) & §59.04 to §59.11; Article V Section B. 7. - §59.17 to §59.23(2).] C. Article I add ( ") after Wisconsin. D. Change "Human Services Board" to "Health and Human Services Board" throughout document. (Article IV Section A. 3.b., Article IV Section D. 1., Addendum — Human Services Board. E. Article IV, Committees, Section A. 3. c, Human Services Board, be amended as follows: • Change "Human Services Board" to "Health and Human Services Board." • Add "The 3 citizen members shall be appointed pursuant to the criteria contained in the Health and Human Services Board Rules and Bylaws. All members of the Health and Human Services Board shall be approved by the County Board." F. Article IV, Section C., Board of Adjustment, paragraph 2, second sentence, be amended to read as follows: "The Chair of the County Board shall appoint the members with the approval of the County Board for terms of 3 years beginning on the date of the first Board of Adjustment meeting following County Board approval." G. Amend Article IV, Section D., introductory paragraph to read as follows: Subcommittees, Organizations and Agencies. The following subcommittees, organizations and agencies shall have County Board supervisor representation and shall have access to the County Board through a contact committee as indicated. So far as practical, the supervisor representative shall be a member of the contact committee. H. Article IV, Section D., change throughout "Parent Committee" to "Contact Committee." I. Article IV, Section D. 5., add "Squaw Lake Rehabilitation District — 1 supervisor," remove "Fair Board," and change Contact Committee to "Land and Water Conservation." J. Article IV, Section D.6., change to "Fair Board — 3 supervisors, Contact Committee — Agriculture and Extension." K. Article IV, Section D. 9. last paragraph fix typo (Article IV should be Article VI). L. Article IV, Section D.B. — In description of Contact Committee, remove "Committee." M. Article IV, Section D. 6., 7., 8. and 9. — renumber to 7., 8., 9. and 10. respectively. N. Article IV, Section E. Add title "Special or Ad -hoc Committee." For document format consistency. O. Article V, Section B. 3. be amended to read as follows: "The order of business headings shall be placed on the agenda as follows: Call to Order Invocation Pledge of Allegiance to the Flag Roll Call Review of Agenda Consent Agenda 1. Minutes of Previous Meeting 2. Date of Next Meeting 3. Mileage and Per Diem Report Presentations or Recognitions Appointments Administrative Coordinator's Report Old & New Business Annual Committee and Department Reports County Clerk's Report of Correspondence and Rezoning Requests Announcements Adjournment The chair may modify the order of business as necessary. P. Change "Human Services" to "Health and Human Services" in Addendum, Finance Committee, and change "Human Services" to "health and human services" in Addendum, Human Services Board. Q. Article VI — add "Section E. Review of Department and Committee Structure. When a department head vacancy occurs, the potential for improving County government by modifying the position description and/or the organization of the department and committee shall be considered. The Administration Committee shall designate the committees that are to consider the possibilities and write a report. R. Addendum, Administration Committee — Add on third line after "County" ", performs department and committee structure reviews under Article VI, Section E." S. Addendum, Health & Human Services Board description: Remove Ch. 45 (Veterans' Affairs, Benefits and Memorials.) T. Addendum, Health & Human Services Board description: Change Ch. 141 to 251 (Ch. 141 was repealed in 1993 and Ch. 251 was created to replace it). THEREFORE, be it resolved by the St. Croix County Board of Supervisors that the amendments to the Board of Supervisors Rules and Bylaws shown above are hereby approved and that the Rules and Bylaws be changed accordingly. Offered by the Administration Committee on September 21, 2004. NEGATIVE AFFIRMATIVE e — Atilerwe' ,....„.......„ 7//,, ( ' -, , ,, %+a.,01, 41 /%/ ■ Rev' wed by Corporation Counsel on (� , 2004. lM . wv -�i�vr� Greg merman This resolution was duly adopted by the St. Croix County Board of Supervisors on ,c, —1 t d ac1C--1 ____Lb ii-t ,,,_,ca.„,gdY Cindy Can County Clerk Approved at the September 21, 2004 County Board Session with the exception of item Q, which has been tabled. STATE OF WISCONSIN COUNTY OF ST. CROIX 1, Cindy Campbefl, St. Croix County Clerk, DO HEREBY CERTIFY that t�eTar� going is a trop and correct y v 4 adopted _by�the County r ofd pervisors at thek meeting held / 9 Cindy Campbell, St. croix County Clerk COUNTY BOARD RULES AND BYLAWS — PROPOSED CHANGES — SEPTEMBER, 2004 ARTICLE I The name of the municipal corporation is "St. Croix County, Wisconsin.' On April 1, 2004 it was established as a self - organized county pursuant to Wisconsin Statutes sec. §59.10 (intro). Its principal office is located at 1101 Carmichael Road, Hudson, Wisconsin. ARTICLE II Section E. Vacancies. Vacancies on the County Board shall be filled by a person appointed by the County Board Chair and confirmed by a majority vote of the County Board as provided in e 459.0310(3)(e), Wisconsin 1 Statutes. ARTICLE III No Changes. ARTICLE IV Section A. 3. b. & c. b. Personnel Committee 5 supervisors - 1 from each of the following committees: Transportation, Health and Human Services Board, Finance, Administration and Public Protection c. Health and Human Services Board 9 members -1 6 supervisors & 3 citizens The 3 citizen members shall be appointed pursuant to the criteria contained in the Health and Human Services Board Rules and Bylaws. All members of the Health and Human Services Board shall be approved by the County Board. Section C. 1. & 2. 1. A Board of Adjustment is established pursuant to Wisconsin Statutes sec. § The Board of Adjustment shall have the powers and duties granted to it by the St. Croix County Zoning Code to hear and decide: a. Appeals of administrative decisions relating to zoning. b. Applications for special exception (conditional use) permits. c. Applications for variances. 2. The Board of Adjustment shall consist of 5 members — 3 County Board supervisors and 2 citizens. The Chair of the County Board shall appoint the members with the approval of the County Board for terms of 3 years beginning on May 1.the date of the first Board of Adjustment meeting following County Boar approval. The terms shall be staggered so that one or two terms expire every year. 1 Section D. 1. —10. Section D. Sub - committees, Organizations and Agencies. These'I'he followine sub - committees, organization. Brand agencies shall have County Board su.ervisor re•resentation and shall have access to the County Board throug the- -a contact committee as indicated s. • - - - . eginning with the County Board to -• . - -- • - April, 1994, so. So far as practical, the County Boardsupervisor representative shall be a member of _ - -• •- - ° s or as representatives to other organizations or agencies shall be . _ - the of the parentcontact committee. 1. West - Central Community Action Agency 1 supervisor Long Term Support Planning 2 supervisors & 8 citizens ParentContact Committee: Health and Human Services Board 2. County Traffic Safety Commission 2 supervisors As per sec. 03.013,1 Wisconsin Statutes ParentContact Committee: Public Protection 3. West - Central Regional Planning 2 supervisors ParentContact Committee: Planning and Zoning 4. Wis. Counties Association County Board Chair & Vice -Chair ParentContact Committee: Administration 5. Willow River Rehabilitation District 1 supervisor Bass Lake Rehabilitation District 1 supervisor Fair Board 3 supervisers Squaw Lake Rehabilitation District 1 supervisor Parent Contact Committee: Land and Water Conservation 6. Fair Board 3 supervisors Pant Contact Committee: Planning Agriculture and Zoning Extension 67. Information Services Committee 2 supervisors ParentContact Committee: Finance 78. St. Croix County Economic Development Corporation 3 supervisors ParentContact Committee: Planning and Zoning 89. River Country Resource and Development Council 1 supervisor member Par -ent Contact Committee: Land and Water Conservation- Eonmiittee of the Land and Water Conservation The citizen member is entitled to reimbursement under Committee and 1 Article VI, Section C. 5. and expense citizen member Reimbursement under Article II, Section D. recommended by the chair of the Land and Water Conservation Committee and appointed by the County Board Chair. 910. Indianhead Federated Library System (IFLS) Members appointed pursuant Parent Contact Committee: Administration to Wis. Stats. Sec. §43.19(1)(b). Number of members is based on Member of IFLS board are entitled to per diem county population. Chair under Article IV-VI, Section C. 5. and expense nominates member; Board ofl reimbursement under Article II, Section D. Supervisors approves. Section E. Special or Ad -hoc Committees. The Board may establish special or ad -hoc committees for special purposes and limited duration. 2 ARTICLE V Section A. 1. & 2. 1. Regular Meeting Date and Time. The Board of Supervisors shall meet the third Tuesday of each month, except no regular meetings are scheduled for February or July. The meeting shall begin at nine o'clock a.m. or seven o'clock p.m. unless otherwise designated by the Chair. Special Meetings. Special meetings may be called in accordance with sec. 159.8411(2), Wisconsin Statutes. Annual Meeting. The annual meeting o the Board of Supervisors, as required by seer - 159.8411, Wisconsin Statutes, shall be held as part of th regular session in October. 2. All business to come before the Board shall be submitted to and mailed by the County Clerk not less than 10 days prior to each meeting of the Board. Matters of urgency arising after the preliminary agenda has been mailed to supervisors may be added to the agenda at the discretion of the County Board Chair and the Chair of the Administration Committee. Notice of these additional items and the exact wording of the motion, resolution or ordinance will be mailed to the supervisors as soon as practical, but not later than the Friday prior to the County Board meeting. A final agenda will be available the day of the County Board meeting. Any item of business to come before the Board that is not on the agenda, may be considered by the Board after being placed on the agenda by a majority and may be acted upon if there has been compliance with the Wisconsin open meeting requirements of sec. §19.85, Wisconsin Statutes. Section B. 3. & 7. 3. The order of business shall be placed on an agenda which shall be prepared as follows: Call to Order Invocation Pledge of Allegiance to the Flag Roll Call M-s nsnReview of Agenda Announcements Consent Agenda 1. Minutes of Previous Meeting 2. Date of Next Meeting 3. Mileage and Per Diem Report Presentations or Recognitions Appointments Report-of-Administrative Coordinator's Report P ports- o -Depa ent44eadJ Old & .. committee at a previous meeting) New Business . • ... - . , . • - - .. . Annual Committee and BeardDepar truent Reports Mileage and Per DiemCounty Clerk's Report of Correspondence and Rezoning Requests Announcements Adjournment The Chair may modify the order of business as necessary. 7. Minutes of the Board shall be kept in accordance with sec. §59.4- 23(2), Wisconsin Statutes. Minutes shall be transcribed within seven (7) days of the Board meeting and sent to each supervisor for approval. Each supervisor may request an addition or correction thereto. Should written objection not be received by the County Clerk within fourteen (14) days from the last day of the Board session, the minutes are to be released for publication. 3 � , M ARTICLE VI Section B. 9. b.(4) & (6)(d) (4) Following receipt of a verified complaint, conduct an investigation with respect to the alleged violation of the code of ethics. Written notice of the investigation shall be given to the accused supervisor before commencing the investigation. The notice shall state the exact nature and purpose of the investigation, the supervisor's specific action or activities to be investigated and a statement of such person's due process rights. The Ethics Board shall have the power to compel the attendance of witnesses and to issue subpoenas granted other boards and commissions under sec. 085.01(3), Wisconsin Statutes. (d) Refer the matter to the District Attorney to commence enforcement proceedings pursuant to sec. §19.59, Wisconsin Statutes. Section E. Review of Department and Committee Structure. When a department head vacancy occurs, the potential for improving County government by modifying the position description and/or the organization of the depaitnient and committee shall be considered. The Administration Committee shall designate the committees that are to consider the possibilities and write a report. ARTICLE VII No Changes. ADDENDUM Administration Committee Responsible for County Board rules and by -laws, monitors State legislative and administrative activity affecting the County, proposes legislation or action on pending legislation affecting the County, prforms department and committee structure reviews under Article VI, Section E. considers any other matter not specifically delegated to another committee. Veterans Service Officer shall report to this committee for budget and other purposes. Finance Committee Responsible for initiating policy on, and review of, all fiscal matters, including development of the annual County operating budget. Approval of county audit report; reviews county investments; reviews and audits county insurance policies and bonding; manages the annual contingency fund; reviews on a monthly basis the report of the Finance Department on all monthly bills from county offices except Highway and Health and Human Services; approves or denies legal claims made against the county; reviews per diem and mileage for all committees, commissions, boards or councils. Controls all matters relating to construction, building improvements, repair or maintenance not specifically delegated to other committees. Responsible for policy direction to the following depai talents: Administrative Coordinator, Corporation Counsel, Finance, County Clerk, Clerk of Court, Treasurer, Computer Services, and Maintenance. 4 . , . Health and Human Services Board I Responsible for developing policy and authorizing direction for all Health and Human Services controlled by Ch. 46, 48, 49, 51, 55, 141251 and 880, Wisconsin Statutes. In addition, the Board is responsible for: policy direct n for Home Care and County Nursing Home; reviews the audit of bills and vouchers that relate to the above depaitinents; and the buildings and grounds of the Health and Human Services CenterDepartment in New Richmo4d, and farm land and related buildings. Agriculture and Extension Committee Responsible for the development of educational programs and services and the provision of technical assistance to St. Croix County residents through University Extension pursuant to Wisconsin Statutes s ec. 09.56(3). Land and Water Conservation Committee Responsible for policy development and budget management for the Land and Water Conservation Department, pursuant to Wisconsin Statutes cec. §59.70(20) and ch. 92, and the St. Croix County parks system and Parks I Department. Emergency Management and Communications Committee Responsible for completing, reviewing, updating and implementing an emergency management program consistent with the State emergency management plan. Responsible for developing and maintaining an operational plan and procedures for an integrated and coordinated public safety communications system, overseeing a central communications facility and performing other related duties required by state law. Constitutes the elected state and local officials component of the local emergency planning committee (LEPC) required by the federal "Superfund" laws and Wisconsin Statutes sec. 09.54(8). Responsible for presenting and supervising an annual budget for the I LEPC. Responsible for policy direction of the Emergency Management Department and the Emergency Communications Center. 5