HomeMy WebLinkAboutPersonnel 08-22-01 r 1
ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Tom Dorsey, St. Croix County Board Chairman
FROM: Gerald Peterson, Personnel Committee Chairman
COMMITTEE TITLE: Personnel (revised)
DATE: August 22, 2001
TIME: 8:30 a.m.
LOCATION: Government Center, Hudson
CALL TO ORDER
ROLL CALL
ADOPTION OF THE AGENDA
ACTION ON PREVIOUS MINUTES from July 18, 2001
UNFINISHED BUSINESS:
Review of reclassification requests
Insurance update
Closed session per WI Stat. 19.85 (1) c and e for the purpose of reviewing labor
negotiations issues; reconvene into open session to complete other agenda items.
NEW BUSINESS:
Budget review for Personnel Department and Recruitment
"Banked" position requests for 2002
ANNOUNCEMENTS AND CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING
ADJOURNMENT
NOTE THAT THE AGENDA ITEMS ARE NOT NECESSARILY PRESENTED IN
THIS ORDER.
SUBMITTED BY: Debra Kathan, Personnel Director
DATE: August 14, 2001
COPIES TO: County Board Office, County Clerk, News Media, Notice Board,
Committee Members
PERSONNEL COMMITTEE MEETING
Date: August 22, 2001 Location: Government Center, Hudson
The Personnel Committee meeting was called to order at 8:34 a.m. by Chairman
Gerald Peterson. Members present: Peterson, Art Jacobson, Julie Speer, Mary Louise
Olson, Ralph Swenson. Also present: Debra Kathan. Present for parts of the meeting
was Chuck Whiting.
Moved (Olson, Jacobson) and approved to accept the agenda. It was noted that
there needed to be a clarification of the minutes from July 18, 2001. The Jail Volunteer
Coordinator position was not approved at full -time status, but continues on as 3 /4 time.
The Law Enforcement Clerk position was not approved as a permanent position, but the
Committee indicated that they would approve it as a part-time, temporary position. It
needed to be submitted with the regular 2002 budget using that timetable. Moved
(Swenson, Speer) and approved to accept the minutes of the July 18, 2001 meeting with
the corrections as noted herein.
The Committee reviewed the reclassification requests as submitted by
Supervising Committees on behalf of twelve non -union employees. Discussion regarding
the supervision of the Corporation Counsel — provided by the Administrative Coordinator
or the Finance Committee? Swenson, representative from the Finance Committee, noted
that the job description reflects the "reporting to" assignment goes to the Administrative
Coordinator, but that usual practice included a regular reporting time during the Finance
Committee meetings when the Corporation Counsel would update the members on
departmental and county issues. Swenson indicated that such an arrangement would
continue. Moved (Speer, Swenson) and approved to forward the 12 reclassification
requests to the Evaluation Team or the Hay Management consultant for review and a
report back to the Personnel Committee. The 12 requests were:
1.) Reproductive Health Clerk/Receptionist to Reproductive Health Program
Assistant
2.) Emergency Communications Director
3.) Emergency Communications Staff Supervisor
4.) L/W Conservation Secretary to IJW Conservation Program Assistant
5.) Jail Sergeant
6.) Public Health Supervisor to Public Health Supervisor/Health Officer
7.) Early Intervention Coordinator to Birth -to -Three Program Supervisor
8.) County Parks Site Manager
9.) Child Support Administrator
10.) Confidential Secretary/Benefits Specialist (new Personnel position)
11.) Facilities Manager
12.) Corporation Counsel
The Committee discussed the need for on -going health insurance updates,
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particularly financial status, on a monthly basis. They requested that Whiting or Rich
Loney provide regular financial documents regarding the health insurance fund.
Questions for next month include the amount of the fund, the effect of the $10 co -pay on
usage and cost, and projections of future costs. Whiting indicated that he was hoping to
devise a "budget" for health insurance to more closely gauge the monthly costs and
usage.
At its last meeting the Committee asked that any department that had a vacated or
banked position and wanted to use it in 2002 should appear before them at the August
meeting. John Borup and Ron Kiesler appeared before the Committee on behalf of
requests from the Health and Human Services Board for the re- instatement of vacated
(banked) positions. It was noted that there was a waiting list of 22 and about 1200 hours
of contract work for an AODA Counselor. Kiesler indicated that the cost of the AODA
Counselor would be covered by third party revenues and not County dollars. Moved
(Jacobson, Olson) and approved to authorize the regular full -time AODA position for
2002 with the understanding that the position will be sunsetted at such time as fund
sources other than County tax dollars are not available.
Lori Frascht -Meyer appeared on behalf of her office position. She indicated that
the Clerk of Courts Office shares a financial position with the Finance Department and
more of that position will be needed by the Finance Department in the near future. She
requested that the Court Clerk vacancy in her office be filled with a Financial Assistant,
efeective July 1, 2002. She indicated that it was anticipated that most, if not all the
position would be funded through responsibilities in bill collection and the tax intercept
program. Moved (Swenson, Speer) and approved to authorize the filling of a regular,
full -time Financial Assistant position, effective July 1, 2002 in the Clerk of Courts
Office. The Personnel Committee noted that the emphasis on the Clerk of Court position
would be collections.
Kiesler and Borup appeared on behalf of the request for a Typist II in Mental
Health. Kiesler indicated that the position would be shared with the front desk and
mental health services. He noted that funds other than County tax dollars would cover
most of the costs; County cost = $3,869 per year. Moved (Olson, Jacobson) and
approved to authorize the regular, full -time position of Typist II, Mental Health for 2002,
with a County cost not to exceed $3,869.
Borup and Ron Eichstaedt brought two vacated position requests before the
Committee. Eichstaedt cited the need for a late afternoon receptionist to provide for
radio services as well as receptionist work. Most of the position cost would be covered
by funding from the Work Services program. Moved (Olson, Speer) and approved to
authorized the 15- hour /week position of Receptionist with St. Croix Industries at a
County cost not to exceed $1,330, for the year 2002.
Eichstaedt noted that his unit has received 14 referrals from DVR for job
coaching and placement services. He requested that the banked position of Job
Coach/Community Trainer be authorized for 2002 with most of the cost covered by non-
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County funds. Moved (Olson, Speer) and approved to authorize the regular part-time
position of Job Coach/Community Trainer for 2002 at a County cost not to exceed
$1,803. Swenson voted no.
Borup and Barbara Nelson appeared before the Committee to review a request for
16 hours per week of nurse time in the County jail. Nelson indicated her concern that jail
coverage was taking away from other public health programs, so she wanted clearly
defined funding for the jail hours from a banked public health nurse position. Moved
(Swenson, Speer) and approved to authorize up to a 60% banked public health nurse
position for jail services, starting in 2002. Olson voted no.
Borup asked for consideration of the vacated Deputy Director position in Health
and Human Services. The HHS Board requested that the administrative position be
returned to active status as of July 1, 2002. Borup indicated that this position would
emphasize the generation of revenues, contract management, and outcome - \based
assessments. Moved (Jacobson, Olson) and approved to re- instate the Deputy Director
position as of July 1, 2002. Swenson voted no.
Dave Fodroczi from the Planning Office noted that pending state legislation could
provide permanent recycling funding for the County. In light of that development, the
Planning, Zoning, and Parks Committee asked that the Recyling Technician position be
re- instated for 2002. Fodroczi noted that the cost of re- instating the Technician position
would be less than renewing the on -going contract for services. All but 160 hours would
be paid by the state recycling grant. Moved (Jacobson, Olson) and approved to re- instate
the Recycling Technician position in 2002, contingent upon state budget approval of the
recycling grant and furthermore that the position would be sunsetted if the County cost
hours are in excess of 160.
The Committee set its next meeting for 8:30 a.m., August 29 at which time they
will review temporary help budget requests for 2002.
Motion (Olson, Speer) to go into closed session per WI Stat. 19.85 (1) c and e for
the review of labor negotiation issues. Roll call vote: all aye; moved into closed session
at 1:15 p.m. Steve Weld and Chuck Whiting were in attendance at the closed session.
Moved (Speer, Jacobson) and approved to come out of closed session at 2:15 p.m.
Moved (Swenson, Olson) and approved to adopt the contingency "blue sheet"
budget of the Personnel Department, offered at $212,979, but with a reduction of $3,600
in the Professional Services line item. Moved (Swenson, Jacobson) and approved to
adopt the Recruitment budget at $12,000 for 2002. Moved (Swenson, Jacobson) and
approved to adjourn at 2:34 p.m.
Repectfully submitted,
Mary Louise Olson, Secretary