HomeMy WebLinkAboutPersonnel 03-30-01 ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Tom Dorsey, Chairman
St. Croix County Board
FROM: Chairman Gerald Peterson
COMMITTEE TITLE: Personnel
DATE: March 30, 2001
TIME: 9 a.m.
LOCATION: Government Center, Hudson
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING:
ACTION ON PREVIOUS MINUTES from February 1, 2001
UNFINISHED BUSINESS:
PTO update
Closed session per WI Stat. 19.85 (1) c and e for review of labor negotiations. Reconvene into
open session to complete agenda items.
Project Planning for 2001
NEW BUSINESS:
Performance evaluation reviews
Personnel Department staffing
Risk Manager Position in Administration Office
Reclassification procedures for non -union employees
ANNOUNCEMENTS AND CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
NOTE THAT THE AGENDA ITEMS ARE NOT NECESSARILY PRESENTED IN THIS
ORDER.
SUBMITTED BY: Debra Kathan
Personnel Director
DATE: March 13, 2001, Revised March 26, 2001, March 28, 2001
COPIES TO: County Board Office, County Clerk, News Media, Notice Board, Committee
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PERSONNEL COMMITTEE MEETING
Date: March 30, 2001 Location: Government Center, Hudson
The Personnel Committee meeting was called to order at 9 a.m. by Chairman Gerald
Peterson. Members present: Peterson, Julie Speer, Art Jacobson, Mary Louise Olson, and Ralph
Swenson. Also present: Chuck Whiting, Kathryn Beutel, and Debra Kathan.
Moved (Olson, Speer) and approved to adopt the agenda as presented. Moved (Jacobson,
Swenson) and approved to adopt the minutes of the February 1, 2001 meeting. The next meeting
was scheduled for 8:30 a.m. on April 27.
Kathryn Beutel presented updated information on her work with the Personal Time Off
program. Additional software programming has been completed and she has coordinated the
corrected program with computer services, finance, and personnel departments. Employee
records have been recreated and confirmed from the close of 1999 through present. Whiting
noted that he is reviewing the procedure for processing PTO to determine if there is a more direct
path with which payroll information could be coordinated with time -off records, thereby
minimizing manual input of records. He will be reviewing a human resources package that has
the potential to interface with the payroll system. Attorney Steve Weld arrived at 9:45 a.m.
Motion (Olson, Jacobson) to go into closed session per WI Stat. 19.85 (1) c and e for the
purpose of reviewing labor negotiation issues. Roll call vote: all aye; moved into closed session
at 9:55 a.m. Moved (Swenson, Jacobson) and approved to return to open session at 11:40 a.m.
No action was taken.
Discussion regarding the work priorities in the Personnel Department. It was noted that
paperwork has increased significantly during the past few years because of new compliance
requirements from the state and federal government. Kathan noted a need to update the
Personnel Handbook and put it on the Intranet for employee viewing. Discussion regarding the
use of the Internet for job postings and the downloading of application forms, and the Intranet for
for the placement of forms, information updates, and policies to be used by our current
employees. The Personnel Department is actively pursuing the use of both for information
dissemination. A copy of the mission statement will be sent to committee members.
Discussion regarding the use of performance evaluations by County departments. The
Committee decided to review the issue more closely at its next meeting including discussion on
related issues such as:
the role of the Supervising Committee and /or Administrative Coordinator in the
evaluation of department heads,
the requirements and /or consequences for completing (or not) annual performance
evaluations,
the format for evaluations - primarily fill -in- the - blank, circle a number, or
comment areas,
planning for the evaluation as part of an annual work plan with goals and
a
objectives,
and staggered performance evaluation dates based upon anniversary dates or
annual dates such as January 1 or July 1.
Whiting stated that the Finance Committee had approved his request to revise the job
description of the vacant Administrative Assistant position in his office and create a Workers
Compensation and Risk Management Coordinator. Moved (Swenson, Speer) and approved to
send the job description to the Evaluation Team for their review based upon criteria from the
Classification/Compensation Plan. Results of the team's evaluation are to be presented at the
next meeting.
Swenson noted that the Finance Committee was interested in rewriting the job description
for the position of Facilities Manager. It was noted that the process should follow the review and
reclassification request format that was used as part of the budget process each year. Whiting
and Ralph Robole will review the job description with the Personnel Department and seek
Finance Committee approval of the changes.
It was noted that another PTO update would be provided at the next committee meeting.
Moved (Swenson, Jacobson) and approved to adjourn at 1:08 p.m.
Respectfully submitted,
Mary Louise Olson
Secretary