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HomeMy WebLinkAboutPersonnel 04-27-01 ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Tom Dorsey, Chairman St. Croix County Board FROM: Chairman Gerald Peterson COMMITTEE TITLE: Personnel DATE: April 27, 2001 TIME: 8:30 a.m. LOCATION: Government Center, Hudson CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: ACTION ON PREVIOUS MINUTES from March 30, 2001 UNFINISHED BUSINESS: Status of union contracts Status of HS -Pros bargain Evaluation Team report on Workers Compensation and Risk Management Coordinator Performance Evaluations PTO Update NEW BUSINESS: Wisconsin Retirement Fund participation New position/reclassification requestsfor 2002 budget New Position Request from Finance Committee (Court Commissioner Secretary) Closed session per WI Stat. 19.85 (1) c for performance evaluation Reconvene into open session to complete any remaining agenda items ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT NOTE THAT THE AGENDA ITEMS ARE NOT NECESSARILY PRESENTED IN THIS ORDER. SUBMITTED BY: Debra Kathan Personnel Director DATE: April 17, 2001 Rev. April 23, April 24, 2001 COPIES TO: County Board Office, County Clerk, News Media, Notice Board, Committee Members N PERSONNEL COMMITTEE MEETING Date: April 27, 2001 Location: Government Center, Hudson The Personnel Committee meeting was called to order at 8:30 a.m. by Chairman Gerald Peterson. Members present: Peterson, Julie Speer, Mary Louise Olson, Ralph Swenson, and Art Jacobson. Also present: Chuck Whiting and Debra Kathan. Moved (Olson, Swenson) and approved to adopt the agenda as presented. The date of the next session was set for May 21 at 8:30 a.m. Discussion regarding the setting of regular, monthly meetings of the Committee, starting with a June 20 meeting the Wednesday after County Board. This will be discussed at the next Committee meeting. Moved (Swenson, Olson) and approved to accept the minutes of the March 30 meeting. Kathan noted that no further action had been taken by the WERC in the arbitration between St. Croix County and the Human Services— Professional Union. Draft copies of the other AFSCME contracts were expected in the Personnel Office and will be proofed when time is available. Judges Needham and Lundell appeared before the Committee to request approval of their request for a full -time Court Commissioner Secretary position. With the election of Ed Vlack as Judge, his secretary, who had worked for the county on a contracted service basis, would be retiring. The request would make the position a permanent county slot. The Finance Committee, as governing committee for the Courts, approved the position at its last meeting. Moved (Speer, Jacobson) and approved to accept the position of Court Commissioners Secretary and recommend it to the County Board at its next meeting. The Judges are looking for a summer implementation of the position. The Committee reviewed the report from the Evaluation Team regarding the position of Workers Compensation/Risk Management Coordinator. Moved (Swenson, Olson) and approved to accept the following rating for the Workers Compensation/Risk Management Coordinator position: EI2 200 E3 (33) 66 E1C 76 Profile +1, Total Points 342. This placed the position in a Pay Grade 7. PTO reports have been distributed to all staff and the office has fielded a few questions from employees. A procedure that would tie PTO input directly to the payroll processing is being reviewed by the Computer Services Director. This would permit the electronic admission of time records and PTO usage reports. The streamlining of the process could reduce the number of times information has to be entered into the system and thereby reduce the opportunities for error. Discussion regarding the use of and format for the performance evaluation forms used in St. Croix County. It was noted that this should be a topic for the next meeting, as well. Whiting stated that he had been in contact with a staff member from UW -River Falls regarding a program to assess needs and competencies within departments. He requested that the Personnel and Finance Committees meet in joint session on May 10 to discuss long -term planning for staffing within departments and long -term departmental missions. The UW -RF staff member would be present for the meeting. Kathan noted that the determination of employee status as a "general" or "protective" category is done at the County level, following criteria set out within the statutes. Effective January 1 of this year, the Sheriff determined that long -term employee Doug Halberg should be placed in the protective category. Once that determination has been made, and in light of the fact that his temporary position has been functioning in the same manner for a number of years, the protective status is extended retroactively for seven years. Moved (Jacobson, Olson) and approved to accept the "protective" category for Halberg and to notify the Wisconsin Retirement System of the County's decision. Following the budgeting timeline, a notice should be issued from the Personnel Department in the month of May indicating that committees need to begin submitting requests for new and upgraded positions and non -union reclassifications. Discussion regarding last year's procedures and the fact that several decisions were reviewed after an initial determination had been made. Moved (Swenson, Jacobson) and approved that Article 3, Section 8 (4) of the Personnel Handbook will be interpreted to mean that the Personnel Committee will hold only one hearing for the review of requests for new and upgraded positions for the 2002 budget. Whiting indicated that he would review the issue as it relates to the administrative rules of the County Board. Motion to go into closed session per WI Stat. 19.85 (1) c for the purpose of reviewing a performance evaluation for the director. Roll call vote: all aye; moved into closed session 11:45 a.m. Moved (Swenson, Speer) and approved to come out of closed session at 1:40 p.m. Moved (Jacobson, Swenson) and approved to adjourn at 1:40 p.m. Respectfully submitted, Mary Louise Olson, Secretary