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ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Tom Dorsey, St. Croix County Board Chairman
FROM: Gerald Peterson, Personnel Committee Chairman
COMMITTEE TITLE: Personnel
DATE: June 20, 2001
TIME: 8:30 a.m.
LOCATION: Government Center, Hudson
CALL TO ORDER
ROLL CALL
ADOPTION OF THE AGENDA
ACTION ON PREVIOUS MINUTES from May 25, 2001
UNFINISHED BUSINESS:
Review of preliminary budget for 2002 (Personnel, Recruitment)
Review of capital outlay planning
Update on new position requests, reclassications
Health insurance update
Contract update
NEW BUSINESS:
Set employee picnic dates
Review of 2001 budget expenditures
ANNOUNCEMENTS AND CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING
ADJOURNMENT
NOTE THAT THE AGENDA ITEMS ARE NOT NECESSARILY PRESENTED IN
THIS ORDER.
SUBMITTED BY: Debra Kathan, Personnel Director
DATE: June 12, 2001
COPIES TO: County Board Office, County Clerk, News Media, Notice Board,
Committee Members
PERSONNEL COMMITTEE MEETING
June 20, 2001 Location: Government Center, Hudson
The Personnel Committee meeting was called to order at 8:37 a.m. by Chairman
Gerald Peterson. Members present: Peterson, Julie Speer, Ralph Swenson, Art Jacobson,
and Mary Louise Olson. Also present: Debra Kathan. Chuck Whiting had a
commitment with the Information Services Committee so attended in brief intervals.
Moved (Jacobson, Speer) and approved to adopt the agenda. Moved (Speer,
Jacobson) and approved to accept the minutes from the May 25 committee meeting.
Kathan provided the committee with a preliminary budget for 2002 which included
increases for advertisement /recruitment services and the addition of a part-time office
assistant. Final budget requests will go before the Committee at a later meeting. The
Committee discussed the new capital outlay plan and its potential impact on budget
planning for 2002 and beyond. The Personnel Department has computer equipment
included in the capital outlay request for the year 2002. Peterson updated the Committee
on the Chairmen meeting with the Finance Committee to discuss 2002 budget planning.
No goals or priorities have been established at this time.
Kathan reported that new /upgraded position requests and non -union
reclassification requests were due at the end of the month. A preliminary count showed
between 12 and 15 new position requests and about the same number of reclassification
requests. These issues will be addressed at the next Committee meeting. Whiting noted
that the fund balance of the health insurance plan was steadily increasing after the last
several months in deficit. There were no clear indications that a premium increase would
be needed as we plan for 2002 budgets.
Kathan noted that final offers were submitted to the arbitrator on behalf of the
County's position with the Human Services— Professional Union. No hearing date has
been set. A hearing and follow -up briefs could prolong the review into the next calendar
year. Kathan updated the Committee on the progress with PTO reporting. Whiting is
coordinating an effort to computerize the process through the payroll function. Results of
that effort should be apparent in one to two months.
Setting the picnic dates for three employee sites was left to the discretion of the
Personnel Office. Swenson indicated a desire to revisit the issue of wage compression in
one of the next meetings. Discussion regarding the "banking" of positions by
departments. This practice puts on "hold" a vacated position until such time as the
department chooses to refill it. The Committee requested that a list of "banked" positions
be compiled for the next meeting.
Discussion regarding the process of reviewing new /upgraded position requests
and the roles of the Finance and Personnel Committees in that process. A list will be
compiled of new /upgraded positions that have been approved by the County Board in the
last five years.
The Committee wants to assign times to departments /chairmen for making
presentations on behalf of their requests for new /upgraded positions. The Committee
repeated their resolve to review each request only once. The next meeting was scheduled
for July 18. Kathan will assign times to departments.
Respectfully submitted,
Mary Louise Olson, Secretary