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Home My WebLink AboutResolution 1997 (43) a. Act as Chair during the absence or disability of the Chair. b. When the Chair wishes to temporarily vacate the chair during a Board meeting, act as Chair during the absence when designated by the Chair. 3. In the absence of the Chair and Vice - Chair, the Board shall elect a Chair- pro -tem to conduct the Board meeting. 4. Work with Chair on committee appointments. ARTICLE IV COMMITTEES Section A. Establishment. The Board shall establish the following standing committees: 1. Elected Committees. Committees whose members must be supervisors and are elected by the Board are: a. Finance Committee 5 supervisors b. Resource and Education Committee 5 supervisors; when dealing with land conservation matters under Ch. 92, 1 citizen member also participates c. Transportation Committee 5 supervisors d. Public Protection Committee 5 supervisors These committees are formed immediately after the election of officers. Voting will be by secret ballot. No supervisor shall be a member of more than one elected committee. 2. Appointed Committees. . , I � ; • • • ' - .; , .. • .1 • , .. • . • • • • • . • . •• • •, . • • . •• committe s: a. Planning, Zoning and Parks Committee 5 supervisors b. Personnel Committee 5 supervisors - 1 from each of the following committees: Transportation, 3 4. Unofficial minutes of committee meetings shall be prepared and mailed within 2 weeks of the meeting. 5. a. The date, time, place and agenda of committee meetings shall be provided to the County Clerk's Office in sufficient time to be published in the official newspaper, as prescribed by law, and other appropriate newspapers. b. Special meetings may be held by any committee: (1) Upon written announcement by the committee chair mailed to each member of the committee not less than 4 days prior to the date of the meeting, or (2) Upon written request of two or more members of the committee mailed to each member of the committee not less than four (4) days prior to the date of the meeting. c. Minutes of all committee meetings shall be furnished to the County Clerk who shall furnish copies to all supervisors. d. A majority of committee members shall constitute a quorum for the transaction of business. If there is not a quorum, the Chair or Vice Chair may act as a voting member. e. Joint Committee Meetings: (1) When two committees are to meet jointly, it is the responsibility of both chairs to establish a joint meeting date. The two chairs shall, whenever possible, schedule such a joint meeting to coincide with a regularly scheduled meeting of one of the committees involved. (2) The chair of a joint committee meeting shall be determined by both committee chairs. In the event agreement cannot be reached, the members of the two committees shall elect the chair of the joint committee. (3) The chairs of both committees shall prepare the agenda. (4) The chair of either committee can appoint someone to act as secretary. (5) Each committee member shall receive a copy of the minutes. 5 4. Unofficial minutes of committee meetings shall be prepared and mailed within 2 weeks of the meeting. 5. a. The date, time, place and agenda of committee meetings shall be provided to the County Clerk's Office in sufficient time to be published in the official newspaper, as prescribed by law, and other appropriate newspapers. b. Special meetings may be held by any committee: (1) Upon written announcement by the committee chair mailed to each member of the committee not less than 4 days prior to the date of the meeting, or (2) Upon written request of two or more members of the committee mailed to each member of the committee not less than four (4) days prior to the date of the meeting. c. Minutes of all committee meetings shall be furnished to the County Clerk who shall furnish copies to all supervisors. d. A majority of committee members shall constitute a quorum for the transaction of business. If there is not a quorum, the Chair or Vice Chair may act as a voting member. e. Joint Committee Meetings: (1) When two committees are to meet jointly, it is the responsibility of both chairs to establish a joint meeting date. The two chairs shall, whenever possible, schedule such a joint meeting to coincide with a regularly scheduled meeting of one of the committees involved. (2) The chair of a joint committee meeting shall be determined by both committee chairs. In the event agreement cannot be reached, the members of the two committees shall elect the chair of the joint committee. (3) The chairs of both committees shall prepare the agenda. (4) The chair of either committee can appoint someone to act as secretary. (5) Each committee member shall receive a copy of the minutes. 5 2. County Traffic Safety Commission 2 supervisors As per sec. 83.013, Wisconsin Statutes Parent Committee: Public Protection 3. West- Central Regional Planning 2 supervisors Parent Committee: Planning, Zoning and Parks 4. Wis. Counties Association County Board Chair & Vice -Chair Parent Committee: Administration 5. Willow River Rehabilitation District 1 supervisor Bass Lake Rehabilitation District 1 supervisor Fair Board 3 supervisors Parent Committee: Resource and Education 6. Information Services Committee 2 supervisors Parent Committee: Finance - :: isS::' i:: i%::$: 2r::: i::::::: t:::: c:::::::: i�::::::;:: i>::: i s; SS:: i :::i:5::i:::::::: giojtgamtignamizapiEwske Section E. The Board may establish special or ad -hoc committees for special purposes and limited duration. 7 Roll Call Minutes Adoption of Agenda Announcements Appointments Report of Administrative Coordinator Reports of Department Heads Old & Unfinished Business (consideration & action on matters tabled, postponed or referred to a committee at a previous meeting) New Business (action on newly introduced motions, ordinances, resolutions, or other matters) Committee and Board Reports Farmland Preservation Applications Mileage and Per Diem Report Correspondence, Announcements, Adjournment The Chair may modify the order of business as necessary. 4. The Chair shall preserve order and decorum and may speak to points of order in preference to others. The Chair shall also decide questions of order subject to an appeal to the Board. No supervisor shall speak more than once on such appeal except by leave of the Board. A majority vote of the Board shall overrule the Chair. 5. While the Chair is addressing the Board or submitting a question, no supervisor shall cross the floor, leave the meeting, or walk between a supervisor being addressed and the Chair. 6. Any person not a supervisor desiring to address the County Board on any subject shall first be recognized by the supervisor representing the district he/she resides in. In case of objections, such person may address the Board if a majority of the supervisors approve. This rule shall not prevent the Administrative Coordinator or Corporation Counsel from answering any questions put to them by a supervisor or from presenting information to the Board upon being recognized by the Chair. 7. Minutes of the Board shall be kept in accordance with sec. 59.17, Wisconsin Statutes. Minutes shall be transcribed within seven (7) days of the Board meeting and sent to each supervisor for approval. Each supervisor may request an addition or correction thereto. Should written objection not be received by the County Clerk within fourteen (14) days from the last day of the Board session, the minutes are to be released for publication. Proceedings of the County Board shall be recorded electronically by tape recorder. Said tapes will be preserved by the Clerk forone-yearE tigNIA 9 g. To refer to a standing committee h. To refer to a special or ad hoc committee i. To amend j. To postpone indefinitely These motions shall have precedence in the order in which they are listed. 4. A motion to adjourn, to take a recess, to lay on the table, and a call for the previous question, shall be decided without debate. S. A motion to adjourn is always in order, except when a vote is being taken, but this rule shall not permit any supervisor to move an adjournment when another supervisor has the floor. 6. When a motion is made, it shall be stated by the Chair prior to debate. If a question contains several points, any supervisor may have it divided into separate questions. 7. A supervisor called to order by the Chair shall immediately sit down unless permitted to explain. The decision of the Chair may be overruled by a majority vote of the Board. S. It shall be in order for any supervisor voting on the prevailing side to move for a reconsideration of the vote on the question on the same day of the vote, or not later than the next Board meeting. Such motion having been put and lost, or not receiving a second, shall not be renewed. 9. In all matters not specifically provided for in these rules, Roberts Rules of Order, latest edition, shall govern. Section D. Putting Questions and Voting. 1. All questions shall be put in this form: "Those who are of the opinion that the (resolution, motion, etc.) be (adopted, indefinitely postponed, etc.) say 'Yes'. Those of a contrary opinion, say 'No'." In doubtful cases, any supervisor may call for a division (a counted vote). 2. Every supervisor present when a question is put, or when his name is called, shall vote unless otherwise excused by the Board. 3. A supervisor may abstain on a vote, but upon completion of the vote, he/she is required to explain to the Chair the reason for his/her abstention. The Chair may approve or reject the reason. If the reason is rejected, the supervisor must then vote yes or no. No supervisor shall be permitted to explain his/her vote while the vote is 11 to maintain investments, which activities or investments do not conflict with the specific provisions of this code. 3. Definitions. a. "Anything of value" means any money or property, favor, service, payment, advance, forbearance, loan or promise of future employment, but does not include such things as compensation and expenses paid by the County, fees, honorariums and expenses, unsolicited advertising or promotional material such as pens, pencils, notepads, calendars, informational or educational materials of unexceptional value, plaques, other advertising giveaways, or any other thing which is not likely to influence the judgment of supervisors. b. "Associated ", when used with reference to an organization, includes any organization in which a supervisor or a member of his or her immediate family is a director, officer or trustee, or owns or controls, directly or indirectly, and severally or in the aggregate, at least 10% of the outstanding equity or of which a supervisor or a member of his or her immediate family is an authorized representative or agent. c. "Immediate family" means a supervisor's spouse; a supervisor's relative by marriage, lineal descent or adoption who receives, directly or indirectly, more than one -half of his or her support from the supervisor or from whom the supervisor receives, directly or indirectly, more than one -half of his or her support. d. "Nepotism" means favoritism shown to a relative in employing or promoting a person to a County position. e. "Organization" means any corporation, partnership, proprietorship, firm, enterprise, franchise, association, trust or other legal entity other than an individual or body politic. f. "Relative" means wife, husband, son, daughter, mother, father, brother, brother -in -law, sister, sister -in -law, son -in -law, daughter -in -law, mother-in- law, father -in -law, aunt, uncle, niece, nephew, step - child, step - parent or grandparent. "Relative" includes a person who is living with a supervisor as a household in a committed relationship. 4. Conflict of Interest. a. No supervisor may use his or her office to obtain financial gain or anything of substantial value for his or her private benefit or his or her immediate family, or for an organization with which he or she is associated. b. No person may offer or give to a supervisor, and no supervisor may solicit or 13 • 8. Compliance with State Statutes. a. The following sections of the Wisconsin Statutes are hereby incorporated by reference and made a part of this code of ethics: Section 19.01 Oaths and Bonds. Section 19.21 Custody and Delivery of Official Property and Records. Section 19.81 -19.89 Open Meetings of Governmental Bodies. 9. Ethics Board. a. Administration Committee to Serve as Ethics Board. The Administration Committee shall serve as the St. Croix County Ethics Board. If any member of the Committee cannot be unbiased regarding a complaint or is the subject of a complaint, that member shall not serve in regard to that complaint. If one or more members is unable to serve, the County Board Chair shall appoint a supervisor to serve for each member unable to serve. The Chair shall appoint supervisors who are unbiased. b. Powers and Duties of Ethics Board. The Ethics Board shall: (1) Administer and enforce the provisions of this code. (2) When a supervisor requests, issue advisory opinions regarding the propriety of any matter to which the supervisor is or may become involved. The supervisor shall be afforded an opportunity to appear before the Ethics Board to present evidence relevant to the interpretation and application of the code of ethics to the matter before an advisory opinion is issued. (3) Accept from any person a verified written complaint which states the name of the supervisor alleged to have committed a violation of the code of ethics and sets forth the material facts of the allegation. The Ethics Board shall forward a copy of the complaint to the accused supervisor within ten (10) days. No action may be taken on any complaint which is filed more than one year after a violation is alleged to have occurred. * (4) Following receipt of a verified complaint, conduct an investigation with respect to the alleged violation of the code of ethics. Written 15 • a. No supervisor may, directly or indirectly, initiate or administer, or threaten to initiate or administer, any retaliatory action against a County employee following an employee's disclosure of information related to the violation of any federal or state law, County ordinance, rule or regulation, the mismanagement or abuse of authority, a substantial waste of public funds, or a danger to public health and safety. b. Nothing in this section restricts the right of the County as an employer to take appropriate disciplinary action against an employee who knowingly makes an untrue statement or discloses information the disclosure of which is specifically prohibited by federal or state law, rule or regulation. Section C. County Board Supervisor Per Diems. 1. County Board Meetings and Regular and Special Committee Meetings. Each supervisor shall be paid a per diem by the County for each County Board meeting attended and for committee meetings attended of which he or she is a member, at the following rates of compensation: a. One -half day: $40.00 b. Full Day: $40.00 c. Evening session following or continuing a meeting held during the day: $25.00 (after 6:00 p.m.) 2. Other Meetings or Functions. A per diem for attendance by a supervisor at any other meeting, function or event shall be paid only when the supervisor has been directed to attend such meeting, function, or event by the County Board Chair or by the chairperson of the supervisor's committee. Committee Chairpersons should authorize only one supervisor to appear at another committee's meeting. 3. Out of County Meetings. If related to County business, a supervisor who is an officer or member of a state or other organization or committee shall be paid a per diem at the rates shown above. A per diem may bal be paid for travel days provided the supervisor obtains the a rov of *hislhmmittee chair or the County Board Chair. .. r o >�€ •:: • ::. ,: :- al er :: : ::.�::: ±:::9:• :. +r": ::;.; c o.. ;.;:.;;,y,.;: :.y.>•:; r: ..s... ... n.::.:�.:: -.:rte: :� ::::::: : -_;::: tixt.:::::f ::!-' }:d . }: %::.f. .. :. .{ 1 . •�: . j :,v {:'lS : ":n.. ` :.iY. +.•::v::. � ••: •:•,:... r ..v ::•nY•. � ..f... r f : :�q {.;5: :.:..:.P ... :f.�:'. :rfi� � i:5+ :. � : f.:' �'� ...A:..., : try }�p(�,� i::. :± � .: :.: n�:�at��: <�� - ��x: > #he,..:: "�"ux�'i <> : o •::. >>afl:��r .. � :..:: :sh *failed - -leave as is di'�'" 4. Vouchers. Vouchers for per diems should be submitted to the County Clerk monthly, but cannot be submitted later than 90 days subsequent to the meeting date. Any voucher submitted after the 90 days will not be paid. • 17 ADDENDUM COMMITTEES & DESCRIPTIONS Administration Committee Responsible for County Board rules and by -laws, monitors State legislative and administrative activity affecting the County, proposes legislation or action on pending legislation affecting the County, considers any other matter not specifically delegated to another committee. Veterans Service Officer shall report to this committee for budget and other purposes. Finance Committee Responsible for initiating policy on, and review of, all fiscal matters, including development of the annual County operating budget. Approval of county audit report; reviews county investments; reviews and audits county insurance policies and bonding; manages the annual contingency fund; reviews on a monthly basis the report of the Finance Department on all monthly bills from county offices except Highway and Human Services; approves or denies legal claims made against the county; reviews per diem and mileage for all committees, commissions, boards or councils. Controls all matters relating to construction, building improvements, repair or maintenance not specifically delegated to other committees. Responsible for policy direction to the following departments: Administrative Coordinator, Corporation Counsel, Finance, County Clerk, Clerk of Court, Treasurer, Computer Services, and Maintenance. Personnel Committee Complete policy jurisdiction over all county personnel as follows: union matters and negotiations and all non -union personnel matters; recommend annual salaries for all personnel to the County Board; review all new position requests; personnel manual, employee incentive programs, and employee training. Policy jurisdiction over county benefits. Provides policy direction to the Personnel Department. Public Protection Committee Provides policy direction to the following departments: Sheriff, District Attorney, Medical Examiner and Child Support. Human Services Board Responsible for developing policy and authorizing direction for all Human Services controlled by Ch. 45, 46, 48, 49, 51, 55, 141 and 880, Wisconsin Statutes. In addition, the Board is responsible for: policy direction for Home Care and County Nursing Home; reviews the audit of bills and vouchers that relate to the above departments; and the buildings and grounds of the Human Services Center 19 Local Emergency Planning Committee The Committee is responsible for identifying facilities that use, manufacture or store hazardous materials. Also, for developing and setting policy dealing with hazardous materials response and planning in the County Emergency Communications Committee develops a plan and operating procedures of an integrated and coordinated public safety communications system, operates a centralized communications facility, and performs any other functions as required by state statute. Council on Aging The responsibilities of this committee are to receive, disperse and administer funds for services and programs for older persons. Assists with organizing, developing and expanding available services and programs for older people. Responsible for policy direction of the Office on Aging. 21