HomeMy WebLinkAboutAdministration 05-21-12**AMENDED** NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY ADMINISTRATION COMMITTEE
May 21, 2012 - 8:30 A.M.
St Croix County Government Center — Room 1281
1101 Carmichael Road Hudson, Wisconsin
L CALL TO ORDER
II. ROLL CALL
IILAPPROVAL OF MINUTES: February 23, 2012 and April 24, 2012
IV. BUSINESS ITEMS
1. Financial Reports
2. Policy Updates
a. Cell Phone Policy
b. Social Media Policy
3. Ordinance Repealing Chapter 9 — Revised Supervisory District Boundaries and
Recreating Chapter 9 — County Supervisory Districts (action required)
4. St. Croix River Bridge Crossing Coalition Contingency Fund Request of $10,000.00
(action required)
5. Resolution Granting Utility Easement to the Village of Hammond on St. Croix County
Highway Department Hammond Facility Site (action required)
6. Resolution to Transfer Excess Right -Of -Way to Various Adjacent Landowners Along
CHT "W" in the Town of Somerset* *(action required)
7. Discussion Regarding Proceeds of County Property Sales
8. Resolution Authorizing Sale of County Land -Vine Street Professional Group (action
required)
9. Resolution Approving Sale of County Land - Cylon Wildlife Area (action required)
10. 2013 County Budget Process & Timeline
11. Pay For Performance Update
12. Capital Project Update
V. ANNOUNCEMENTS & CORRESPONDENCE
VL ADJOURN
DATE OF NEXT MEETING: June 18, 2012
REVIEWED AND APPROVED BY: Committee Chair and County Administrator
DATE APPROVED:
A quorum of the St. Croix County Board of Supervisors (County Board) may he present at this meeting. Therefore, this
notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relaxing to subjects
listed above for use at future County Board Meetings.
511712012 8:48AM
ST. CROIX COUNTY ADMINISTRATION COMMITTEE
May 21, 2012 — 8:30 A.M.
St. Croix County Government Center Room 1281
1101 Carmichael Road, Hudson, Wisconsin
CALL TO ORDER — The meeting was called to order by Chair Peterson at 8:30 a.m.
ROLL CALL — Present: Agnes Ring, Tim Hood, Daryl Standafer, Tom Hawksford and David
Peterson.
Others present: County Administrator Patrick Thompson, Risk Manager Kristen Ziliak, Assistant
Corporation Counsel Heather Wolske, Paralegal Office Manager Kathy Spott, Building Services Director
Art Tobin, Land and Water Conservation Director Bob Heise, Human Resources Director Tammy Funk,
Supervisor Roger Larson, Attorney Tom Schumacher, Tabatha Hansen, and Lisa Plunkett.
APPROVAL OF MINUTES — The minutes of the February 23r and April 24 2012 Administration
Committee meetings were approved as distributed.
Patrick Thompson introduced Tabatha Hansen. Mr. Thompson will present Ms. Hansen's appointment as
Finance Director to the County Board on June 5, 2012. She will begin work at St. Croix County on July
9th
1. Financial Reports — County Administrator Patrick Thompson highlighted the year -to -date financial
reports for the Administration offices and elected officials.
2. Policy Updates — Administrator Thompson presented the Cell Phone Policy and Social Media
Policies. Both policies are operational and do not require Board approval.
3. Ordinance Repealing Chapter 9 — Revised Supervisory District Boundaries and Recreating
Chapter 9 — County Supervisory Districts - The current Chapter 9 of the St. Croix County Code of
Ordinances needs to be repealed as it no longer reflects the current supervisor districts. Motion by Ring,
2nd by Standafer to recommend approval by the County Board to repeal and recreate Chapter 9. Carried
unanimously.
4. St. Croix River Bridge Crossing Coalition Contingency Fund Request of $10,000.00 -
Administrator Thompson explained the need for continued funding for the St. Croix River Bridge
Crossing Coalition. He further explained the policy for use of the contingency fund, and the Fund
Balance Policy. Discussion by committee ensued. Motion by Hood, 2nd by Hawksford to approve the
contingency fund request of $10,000 for the County's contribution to the St. Croix River Bridge Crossing
Coalition. Carried unanimously.
5. Resolution Granting Utility Easement to the Village of Hammond on St. Croix County
Highway Department Hammond Facility Site - The Transportation Committee has reviewed and
approved the easements unanimously. The Administration Committee needs to act as this is an
acquisition and use of County land. Motion by Standafer, 2nd by Hood to approve the temporary and
permanent easements and present to the County Board. Carried unanimously.
6. Resolution to Transfer Excess Right -of -Way to Various Adjacent Landowners Along CTH
"VV" in the Town of Somerset — The Transportation Committee has reviewed and approved the transfer
of excess ROW (12 parcels /4.361 acres) to adjacent property owners along CTH VV. Discussion ensued.
Administration Committee
May 21, 2012
Page 2 of 2
Motion by Standafer, 2nd by Ring to approve the transfer of 12 parcels /4.361 acres by quit claim deed to
the adjacent landowners. Carried unanimously.
7. Discussion Regarding Proceeds of County Property Sales - The current practice for the sale of
County property is to place the proceeds in the capital improvement budget. Administrator Thompson
gave an overview of the County's current debt and payment schedule, and will work with the new
Finance Director to implement a long range capital improvement plan and budget. The Committee
discussed the County's inventory of property and the merits of using any future sale proceeds to reduce
debt. The Committee requested the Administrator to draft a policy on County property sale proceeds for
Committee consideration.
8. Resolution Authorizing Sale of County Land — Vine Street Professional Group - Administrator
Thompson gave a brief background of the issues leading up to the offer to purchase. The net proceeds of
the sale are $38,053.24. Motion by Hood, 2nd by Ring to approve the sale of a 1.5 acre parcel to the Vine
Street Professional Group and present to the County Board. Carried unanimously with Supervisor
Standafer abstaining.
9. Resolution Approving Sale of County Land — Cylon Wildlife Area - Administrator Thompson
explained the Wisconsin Department of Natural Resource's (DNR) offer to purchase 40 acres of County -
owned property located in the Town of Cylon. The DNR has offered $28,950 for the 40 acre parcel.
Motion by Standafer, 2nd by Ring to approve the sale of the 40 acres of county -owned land to the DNR
and present to the County Board. Carried unanimously.
10. 2013 County Budget Process & Timeline - Administrator Thompson presented the preliminary
2013 budget timeline for informational purposes.
11. Pay For Performance Update -Human Resources Director Tammy Funk provided a brief history
and update of the progress of the transition to Pay For Performance (P4P) system. Funk reviewed the
timeline showing the future steps that will be taken to implement P4P. A P4P policy will be presented at
the June 18 meeting for committee review. A Committee of the Whole meeting will be scheduled to
review the new P4P structure. County Board approval is scheduled for August. Discussion ensued.
12. Capital Project Update -Administrator Thompson summarized the status of the 2012 Capital
Improvement Budget. Building Services Director Art Tobin reviewed the timeline of the 2012 Large
Capital Projects and the 2010 Bonding Projects showing work done to date and future scheduled projects.
Tobin updated the Committee on the Plan of Correction project for the Nursing Home.
ANNOUNCEMENTS & CORRESPONDENCE - The next meeting is June 18, 2012.
Meeting adjourned at 10:05 a.m.
Respectfully submitted,
Tim Hood, Secretary
Kathy Spott, Recording Secretary