HomeMy WebLinkAboutAdministration 06-18-12NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY ADMINISTRATION COMMITTEE
June 18, 2012 - 8:30 A.M.
St. Croix County Government Center — County Board Room
1101 Carmichael Road Hudson, Wisconsin
L CALL TO ORDER
II. ROLL CALL
IILAPPROVAL OF MINUTES: May 21, 2012
IV. BUSINESS ITEMS
1. 2013 County Library Levy Reimbursement Rate (Discussion)
2. Financial Reports
3. Sale of County Asset(s) Proceeds Policy (Action Item)
4. 2013 Budget Guidelines (Action Item)
5. Pay for Performance (P4P) Policy (Discussion, Action in July)
6. Health Insurance Update (Discussion)
V. ANNOUNCEMENTS & CORRESPONDENCE
VL ADJOURN
DATE OF NEXT MEETING: July 16, 2012
REVIEWED AND APPROVED BY: Committee Chair and County Administrator
DATE APPROVED: June 12, 2012
A quorum of the St. Croix County Board of Supervisors (County Board) may he present at this meeting. Therefore, this
notice also serves as notice of a meeting of the County Board for the purpose of ohtaining information relating to subjects
listed above for use at future County Board Meetings.
611212012 4:44 PM
ST. CROIX COUNTY ADMINISTRATION COMMITTEE
June 18, 2012 — 8:30 A.M.
St. Croix County Government Center County Board Room
1101 Carmichael Road, Hudson, Wisconsin
CALL TO ORDER — The meeting was called to order by Chair Peterson at 8:30 a.m.
ROLL CALL — Present: Agnes Ring, Tim Hood, Daryl Standafer, Tom Hawksford and David
Peterson.
Others present: County Administrator Patrick Thompson, Risk Manager Kristen Ziliak, Assistant
Corporation Counsel Heather Wolske, Paralegal Office Manager Kathy Spott, Human Resources Director
Tammy Funk, Finance Director Tabatha Hansen, Supervisor Buck Malick, Register of Deeds Beth Pabst.
Audience: Jim O'Connor, Roy Sjoberg, Rob Howard, Linda Donaldson, Karen Bonnstetter, Scott
Vrieze, Brenda Hackman, Jeff Zais, Neil Soltis, Dan Gavin, Lori Bernard, Jeff Johnson, Norma Scott,
Nancy Miller, Shaleen Culbeert, Mary Yacoub, Katie Thurmes.
APPROVAL OF MINUTES — The minutes of the May 21, 2012 Administration Committee meeting
were approved as distributed.
2013 County Library Levy Reimbursement Rate (Discussion)
Chair Peterson explained no action will be taken on this item. The purpose is to gather information for
committee discussion and review at a later time. Chair Peterson asked entity representatives to
consolidate their position and limit their comments to 5 minutes per person. Chair Peterson invited
Supervisor Malick, former Administration Committee member, to give a brief summary of past County
library budgeting and funding. Chair Peterson opened the discussion to the audience. Speakers included
representatives from the City of Hudson, Town of Hudson, Hudson Joint Library Board, New Richmond
Library, Hudson City Council, Roberts Library and Town of St. Joseph. Peterson closed the public
comment. Brief discussion by the committee that the County's only issue is to establish the levy
reimbursement rate, not whether there is a joint library. Chair Peterson thanked everyone for their input.
2. Financial Reports — County Administrator Patrick Thompson highlighted the year -to -date financial
reports for the Administration offices and elected officials. Discussion regarding expenditures for
contracted services and other operating expenses in relation to the budget percentage spent to date.
Finance Director Hansen to review budget line items. Administrator Thompson explained future reports
will be refined to include more meaningful detail.
3. Sale of County Assets(s) Proceeds Policy (Action Item)
Administrator Thompson explained staff is recommending language be added to the Fund Balance Policy
to direct net proceeds of sales (less fees and associated costs) of County assets be applied to the debt
service fund to retire debt unless otherwise directed by County Board. Discussion by Committee ensued.
Motion by Standafer, 2nd by Hood to approve amendment to Fund Balance Policy. Carried unanimously.
Administration Committee
June 18, 2012
Page 2 of 2
4. 2013 Budget Guidelines (Action Item)
Administrator Thompson presented the general goals of the Administration Committee to prepare the
2013 budget. The goals include guidelines for revenues, expenditures, programs and services, and a
statement on fund balances. Discussion followed about future variables that may affect the 2013 budget.
Supervisor Standafer reminded the committee that municipalities will need to know what the County
decides on the library levy reimbursement rate as a referendum may need to be held in regard to the
Hudson Library. If a referendum is held, the November 6 th (election day) County Board meeting will
need to be changed to accommodate the referendum. Administrator Thompson summarized certain areas
that will be looked at closely in preparation of the 2013 budget including new and vacant positions,
overtime, health insurance, pay for performance and various funds, programs and services. Motion by
Hood, 2nd by Hawksford to approve the 2013 Budget Guidelines. Carried unanimously.
5. Health Insurance Update (Discussion) (Item #6 on Agenda)
Ryan Barberi of Willis, (St. Croix County's health insurance consulting firm) presented an overview of
the County's past and current medical and drug claims, enrollment, HRAs, plan funding, plan design and
stop loss premium. Barberi explained the information supplied in the Dashboard report which is provided
to the County on a quarterly basis. Barberi concluded the presentation with a summary of the four main
reasons for the current volatility and provided projections and recommendations for budgeting and plan
design for 2013. Discussion regarding current Health Insurance Premium and Funding Policy.
Consensus is to revise the Premium and Funding policy. Further discussion regarding ways to bring
down the cost of health insurance and self - funded verses a fully insured plan. Administrator Thompson
recommended bringing back a revised Premium and Funding Policy as well as information on funding
projections and any budget amendment.
6. Pay for Performance (P4P) Policy (Discussion, Action in July) (Item #5 on Agenda)
Administrator Thompson gave an overview of the Draft Pay for Performance (P4P) Policy. The policy
will be acted on by this Committee and presented to the Committee of the Whole in July. The County
Board will act on it in August. He summarized the purpose, outcomes, standards, funding, scope,
eligibility and performance ratings of P4P. A steering committee has been formed to develop standards
for rating employees for evaluations. Human Resource Director Funk summarized the project history and
explained what is planned in regard to training and expectations for leaders (evaluators) and employees.
Discussion ensued. Funk requested input from the Committee in regard to the policy and explained the
funding piece of P4P needs to be developed for the 2013 budget. Thompson requested Committee and
County Board members to identify any pitfalls they may see with P4P. It is important to address those
issues and be able to demonstrate a positive outcome as P4P needs to have full support of the Board to be
successful. Committee was asked to get suggestions and revisions to Thompson and Funk prior to the
next meeting.
ANNOUNCEMENTS & CORRESPONDENCE - The next meeting is July 16, 2012.
Meeting adjourned at 11:40 a.m.
Respectfully submitted,
Tim Hood, Secretary
Kathy Spott, Recording Secretary