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Home My WebLink AboutCouncil on Aging & Disabilities 09-13-12 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY COUNCIL ON AGING AND DISABILITIES Thursday, Sept. 13, 2012 at 9:00 am County Board Room, St. Croix County Government Center, 1101 Carmichael Road, Hudson, WI 54016 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES OF PREVIOUS MEETING - Thursday, August 16, 2012 DATE OF NEXT MEETING: Thursday, October 18, 2012 OLD AND NEW BUSINESS 1. Financial Report 2. Review of 2013 Budget proposal 3. HHS Board meeting: Mandated and Non-mandated services - update 4. Senior Care Resolution 5. CASTLE update 6. Affordable Care Act presentation Aug. 28th - update 7. Aging Updates a. Preventative Health Program i. NIATX grant for Chronic Conditions b. Transportation Program i. Transportation Requests (out of county/weekend) 8. ADRC updates a. I&A Update sheet 8. Correspondence 9. Possible Agenda Items for next meeting 10. Adjourn NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board meetings. (Items may be taken in different order) * * Additions/Changes/Corrections SUBMITTED BY Brad Beckman, ADRC Manager COPIES TO County Board Office, County Clerk, News Media/ Notice Board, Committee Members Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 08/28/2012 3:53 PM Council on Aging & Disabilities September 13, 2012 The Council on Aging & Disabilities met on September 13, 2012 in the County Board Room of the St. Croix County Government Center. MEMBERS PRESENT: Sue Nelson, Chair Vera Grant, Vice-Chair Ron Kiesler Leon Berenschot Dave Ostness Ramsey Lee Roger Larson Sharon Norton-Bauman Lois Burri Michelle Chevalier MEMBERS EXCUSED: Deb Brennan STAFF PRESENT: Brad Beckman, Administrator Renea Aeschliman, Administrative Assistant Tracy Davis, Community Services Coordinator OTHERS PRESENT: Ray Nelson Chair Nelson called the meeting to order at 9:00 AM. NEXT MEETING: The next Council on Aging & Disabilities meeting is scheduled for Thursday, October 18, 2012 at 9:00 a.m. at the Hudson Government Center. MINUTES: Motion: A motion was introduced by Grant, seconded by Burri, and unanimously adopted: To approve the minutes of the 08/16/2012 Council on Aging & Disabilities. FINANCIAL REPORT: Council members received copies of the July financial report. The Aging expenses are a bit high due to raw food costs for Congregate and Home-Delivered meal programs and repair and maintenance in Site Transportation program. There is a variance on the ADRC expense side due to pre-payment to state in 2011. Overall things look well. Council on Aging & Disabilities Page 2 May 17, 2012 July 2012 A in & ADRC 2012 2012 YTD YTD % Annual Budget Budget Revenues Budget Actual Variance Variance Budget Balance Balance % Aging 498,313 512,696 14,383 103% 854,251 341,555 40% ADRC 1,273,570 1,280,347 6,777 101% 2,183,263 902,916 41% Totals Program 1,771,883 1,793,044 21,161 101% 3,037,514 1,244,470 41% Revenue Revenues Aging 498,313 523,170 24,857 105% 854,251 331,081 39% ADRC 1,273,570 1,185,258 88,312 93% 2,183,263 998,005 46% Total Program 1,771,883 1,708,428 (63,455) 96% 3,037,514 1,519,820 44% Expenses Operating Margin Ain - 10,474 10,474 -2.10% - ADRC - 95,089 95,089 7.47% - Total Program - 84,616 84,616 4.78% - - Operating Margin REVIEW OF 2013 BUDGET PROPOSAL: Council members received handouts regarding the proposed draft of the 2013 Budget. It was pointed out to the Council members that on the ADRC side a request for a full time Benefit Specialist instead of a contracted position has been made and figured into the budget. A percentage of the Aging staff salary was shifted to the ADRC side with permission by the state. When reviewing the 2012 final budget and the 2013 proposed budget, there is a decrease of $885,774 due to state buy down. The wage and fringe includes a 10% health insurance increase as well as an increase in retirement. Those figures will not be finalized until October or so. The ADRC contract is set at $455,066 with the MA Federal match figured at 38%. Currently, the ADRC staff completing the MA daily activity logs are averaging 40%. On the Aging side there is an increase in operating expenses due to food cost and contracted services. There are no capital purchases in the budget for Nutrition due to the ability to use Trust dollars for bigger purchases of equipment. There was an increase in revenue in Site Transportation from the 85.21 Specialized Transportation Grant and in the allocation from GWAAR for the Congregate Nutrition Program. Council members were reminded the information provided was in draft form and modifications will continue. HHS BOARD MEETING: MANDATED AND NON-MANDATED SERVICES - UPDATE: Council members provided with the handout from the HHS Board meeting regarding Mandated and Non-Mandated services. The information provided stated that the ADRC is not mandated by the county, however the County Board passed a resolution to form an ADRC. Aging programs were also found to be non-mandated, but a resolution was also passed to provide Aging services in the county. The county could decide to opt out of ADRC and Aging programs, but that was Council on Aging & Disabilities Page 3 May 17, 2012 not recommended by the HHS Board. The state mandates that these programs/services are provided and St. Croix County has chosen to provide them. The only program within the ADRC that is mandated is Adult Protection Services. SENIOR CARE RESOLUTION: Council members received a copy of the resolution provided by GWAAR. The state already sent a resolution into CMS so a separate resolution from the Council on Aging & Disability would not be necessary. The Council recommended it be part of the GWAAR resolution to continue Senior Care. A motion was introduced by Ostness to file a joint resolution with GWAAR regarding the continuation of Senior Care, seconded by Lee, unanimously adopted. CASTLE UPDATE: Council members were informed that The CASTLE will no longer have a space to meet as October 1st. The group is looking for another rent free location. There will be a meeting in September for community members to attend. AFFORDABLE CARE ACT - UPDATE: The informational session was held on August 28th at the River Falls Library. Kenneth Monson, Regional Director of Region V, explained the Affordable Care Act to almost 100 individuals. He discussed what the Act entails and where it is now. The session was done as an educational piece for the public. There may be an additional session provided to staff at a later time. AGING UPDATES: PREVENTATIVE HEALTH PROGRAM: • NIATEX Grant for Chronic Conditions: Council members were informed a $2,500 grant was received to provide evidence based preventative health programs such as Falls Prevention, Living Well with Chronic Conditions and others. TRANSPORTATION REQUESTS (OUT OF COUNTY): Davis presented a transportation requests for use of the New Richmond mini-bus on Sept. 15 to Amery; Glenwood City mini-bus on Sept. 20 to Pierce County; 2002 & 2011 mini-buses on Sept. 29 to Osceola for train ride; 2002 & 2011 mini-buses on Oct. 14 to Dunn County. Motion: A motion was introduced by Norton-Bauman, seconded by Ostness, unanimously adopted: To accept the transportation requests. ADRC UPDATES: I&A UPDATE SHEET: Council members received a handout with the most recent numbers from the Information & Assistance Specialists. There have been four disenrollments from CHP; twelve enrollments into CHP-Family Care; four IRIS referrals; five IRIS enrollments; two IRIS disenrollments. CORRESPONDENCE: Beckman reminded the Council members of the upcoming Caregiver Conference on Friday, Sept. 14th. He also reminded them of the Walk to End Alzheimer's that will be held on Saturday, Sept. 15th at the Deerfield in New Richmond. POSSIBLE AGENDA ITEMS FOR NEXT MEETING: Nelson asked if the Council members had any items they would like to discuss at the next meeting. The 2013 Budget, Trust account information, Community Health Partnership update, CASTLE update, and Carlson Study update will be presented to the Council. Council on Aging & Disabilities Page 4 May 17, 2012 ADJOURN: A motion was introduced by Grant, seconded by Berenschot, unanimously adopted: To adjourn the meeting at 11 a.m. Chair: Attest: (Secretary)