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Home My WebLink AboutResolution 2013 (12) Resolution No. 12 (2013) RESOLUTION AMENDING RULES AND BYLAWS OF THE _ BOARD OF SUPERVISORS OF ST. CROIX COUNTY 1 WHEREAS, Article X of the Rules and Bylaws of the Board of Supervisors requires the 2 Rules and Bylaws be reviewed annually by March of each year; and 3 4 WHEREAS, it is one of the duties of the Administration Committee to recommend 5 changes to the Rules and Bylaws to the County Board; and 6 7 WHEREAS, a list of proposed changes and clarifications have been collected since the 8 March 2012 amendment to the Rules and Bylaws; and 9 10 WHEREAS, the Administration Committee and County Administrator have reviewed 11 and recommend those changes and clarifications to the Rules and Bylaws; and 12 13 WHEREAS, a summary and copy of the revised Rules and Bylaws is attached to this 14 resolution. 15 16 THEREFORE, be it resolved by the St. Croix County Board of Supervisors that the 17 attached Rules and Bylaws of the Board of Supervisors of St. Croix County, Wisconsin is hereby 18 amended. 19 20 FURTHER, be it resolved by the St. Croix County Board of Supervisors that the Rules 21 and Bylaws attached hereto is effective immediately. Sponsored By: Administration Committee on February 19, 2013 Legal - Fiscal - Administrative Approvals: Legal Note: None Fiscal Impact: There is no financial impact. gas wit Do ,Corp tion a 2/8/2413 manse Directo 2/ 2413 Pa c Tho peon, County Adminis r 2111/2013 SL Croix County Board of Supervisors Action: Roll Call - Vote Requirement - Two-thirds Majority of Entire Membership (13) RESULT: ADOPTED AS AMENDED [13 TO 31 MOVER: Travis Schachtner, Supervisor SECONDER: Tim Hood, Supervisor AYES: Travis Schachtner, Agnes Ring, Tim Hood, Daryl Standafer, Fred Yoerg, Buck Malick, Chris Kilber, Richard Ottino, Roger Larson, David Peterson, Joe Hurtgen, Duane Russett, William Peavey NAYS: Dave Ostness, Ron Kiesler, Andy Brinkman ABSENT: Tom Hawksford, Fred Horne, Brian Hurtgen This Resolution was Adopted as Amended by the St. Croix County Board of Supervisors on April 2, 2013 Cindy Campbell, County Clerk ABBREVIATED SUMMARY OF THE APRIL 2, 2013 AMENDMENTS OF THE RULES AND BYLAWS Article Section Title Type of Change Page 1 I. Board of Supervisors F Vacancies Clarification 2 & 3 2 G Compensation of Supervisors Clarification 3 3 1 Per Diems Clarification 3 & 4 4 J Code of Ethics Sentence added on professional and respectful 4 treatment of people 5 K County Internet Website Sentence added for supervisor county-issued email 8 address IV. Standing B Standing Committees Clarification of Standing Committee duties 12-16 6 Committees of the Functions COTW Amendments County Board 7 C Electing Supervisors to Clarification 16 Standing Committees 8 E Membership Limitations Sentence added that County Board Chair cannot act 16 as chair of standing committee/HHS board 9 F Organization Eliminate selection of secretary 16 10 G Standing Committee Joint agenda preparation, addition of public 17 Meetings comment protocol language COTW Amendment H Joint Standing Housekeeping 18 11 Committee/HHS Board Meetings V. Boards Appointed by A Boards Housekeeping - use of abbreviation "HHS Board." Throu 12 the County gh- Administrator out R&B's 13 B. 1. HHS Clarification of Board duties 19 Board B. 1. C. 4) Joint agenda preparation 20 14 b) HHS COTW Amendment Board 15 Addition of public comment protocol language 21 COTW Amendment 16 B. 2. BOA Housekeeping 22 17 Committee name change 23 18 Removal of budget language 24 VI. Subcommittees of a B Subcommittees Established Remove Council on Aging and Disabilities and move 25 19 Standing Committee or to Article Vill Board 20 Housekeeping and term clarification for Substance 26 Abuse Subcommittee 21 C Meetings Housekeeping 26 VII. Other A Other Organizations Addition of Council on Aging and Disabilities with 28,29 22 Appointments by the language changes and membership clarification & 30 County Administrator COTW Amendment 23 IX. Meetings of the A Meeting Place, Dates and Annual meeting in October OR November 32 County Board Times. 24 C Agendas 14 days to 5 days for notification; remove 32 preliminary; language clarification E Procedures Order of Business 33 25 Addition of Public Comment and Financial Update Removal of Annual Committee Reports Removal of county resident recognition to speak 33-34 26 language, addition of public comment guidelines language COTW Amendments Updated March 21, 2013 - g U C J RULES AND BYLAWS OF THE BOARD OF SUPERVISORS ST. CROIX COUNTY WISCONSIN Adopted on March 10, 1992 Last Revised on April 2, 2013 Effective April 2, 2013 TABLE OF CONTENTS INTRODUCTION 1 ARTICLE I .....................................................................................................................................................................................2 BOARD OF SUPERVISORS 2 Section A. Designation 2 Section B. County Board Strategic Plan 2 Section C. Role 2 Section D. Powers 2 Section E. Composition and Terms 2 Section F. Vacancies 2 Section G. Compensation of Supervisors .......................................................................................................................3 Section H. Compensation of County Board Chair 3 Section I. Per Diems 3 Section J. Code of Ethics 4 Section K. County Internet Website 8 ARTICLE II 9 OFFICERS AND DUTIES 9 Section A. Officers; Election 9 Section B. Term 9 Section C. Powers and Duties of the County Board Chair 9 Section D. Powers and Duties of the Vice-Chair 10 Section E. Chair Pro tem 10 ARTICLE III 11 COMMITTEE OF THE WHOLE 11 Section A. Meeting of Committee of the Whole 11 Section B. Recommendations to County Board 11 ARTICLE IV 12 STANDING COMMITTEES OF THE COUNTY BOARD 12 Section A. County Board Standing Committees 12 Section B. Standing Committees Functions 12 Section C. Electing Supervisors to Standing Committees 16 Section D. Standing Committee Member's Term of Office 16 Section E. Membership Limitations 16 Section F. Organization 16 Section G. Standing Committee Meetings 17 Section H. Joint Standing Committee/HHS Board Meetings 18 ARTICLE V 19 BOARDS APPOINTED BY THE COUNTY ADMINISTRATOR 19 Section A. Boards 19 Section B. Board Descriptions 19 ARTICLE VI .................................................................................................................................................................................24 SUBCOMMITTEES OF A STANDING COMMITTEE OR BOARD 24 Section A. Subcommittee Defined 24 Section B. Subcommittees Established 24 Section C. Meetings .......................................................................................................................................................24 ARTICLE VII ...............................................................................................................................................................................25 AD HOC COMMITTEES OR ORGANIZATIONS 25 Section A. Ad-hoc Committees 25 Section B. Organizations ..............................................................................................................................................25 ARTICLE VIII ..............................................................................................................................................................................26 OTHER APPOINTMENTS BY THE COUNTY ADMINISTRATOR 26 Section A. Other Organizations 26 ARTICLE IX .................................................................................................................................................................................29 MEETINGS OF THE COUNTY BOARD 29 Section A. Meeting Place, Dates and Times 29 Section B. County Clerk to Act as Clerk of the County Board 29 Section C. Agendas 29 Section D. Documents 29 Section E. Procedures 30 Section F. Rules of Debate 32 Section G. Putting Questions and Voting 33 ARTICLE X 34 AMENDMENT OF RULES ...................................................................................................................................................34 History of County Board Rules and Bylaws 34 RULES AND BYLAWS OF THE BOARD OF SUPERVISORS OF ST. CROIX COUNTY, WISCONSIN INTRODUCTION St. Croix County is a body corporate of the State of Wisconsin. On April 1, 2004 it became a self- organized county pursuant to Wisconsin Statutes §59.10 (intro). The county seat is located at 1101 Carmichael Road, Hudson, Wisconsin. St. Croix County exercises its powers through the Board of Supervisors. These Rules and Bylaws shall be effective April 2, 2013. 1 ARTICLE I BOARD OF SUPERVISORS Section A. Designation. The Board of Supervisors shall be referred to hereinafter as the "County Board." Section B. County Board Strategic Plan 1. Mission Statement. To promote the safety, health and welfare of our citizens through innovation and cooperation while providing services in a fiscally responsible and accessible manner. 2. Priority Areas. Community Development Economic Development Financial Health of County Protecting At-Risk Populations Public Safety and Criminal Justice Transportation Section C. Role. The role of the County Board is to set strategic mission and priorities, establish the general principles by which the County is guided in its management of County affairs, approve resolutions and ordinances, provide financial oversight and build community relationships in support of the mission and priorities. The County Board selects the County Administrator and monitors the County Administrator's management of the daily operations and implementation of policy. Section D. Powers. The County Board may exercise any of the powers conferred on it by the laws of the State of Wisconsin in accordance with these Rules and Bylaws. Section E. Composition and Terms. The County Board shall be comprised of one supervisor from each of the 19 supervisory districts within the County. Supervisors shall be elected every two years in the spring election in April. Section F. Vacancies. 1. If a vacancy occurs on the County Board the County Board Chair shall seek candidates and recommendations for candidates in the district in which the vacancy exists by publishing a notice of the vacancy in a newspaper likely to inform residents in the district and by contacting the mayor of any city, the president of any village, and the chair of any town located in the district in which the vacancy exists. 2. The County Board Chair, with the approval of the County Board, shall appoint a person who is a qualified elector and resident of the supervisory district in which the vacancy exists. The person appointed shall serve for the unexpired portion of the term to which the person is appointed, 2 unless the County Board orders a special election to fill the vacancy, in which case the person appointed shall serve until a successor is elected and qualified. 3. The person so elected shall serve for the remainder of the unexpired term. Section G. Compensation of Supervisors. Compensation for supervisors shall be set by a resolution of the County Board. The resolution must be adopted by a two-thirds vote of all supervisors of the Board (13 total) prior to the earliest date on which nomination papers may be circulated for a County Board seat. The resolution may not be amended by the County Board during the term covered by the resolution. Supervisors shall also be entitled to reimbursement for expenses of travel, food and lodging related to County business. The Per Diem and Expense Reimbursement Explanation can be found on the County website under the County Board tab. Section H. Compensation of County Board Chair. In addition to per diems for attending meetings, the Chair shall receive compensation of $500.00 per month for carrying out the duties of the office. Section L Per Diems. 1. County Board, Standing Committee and Subcommittee Meetings. A supervisor is entitled to a per diem for each meeting attended in accordance with Section G. above. 2. Other Meetings or Functions within the County. For any other meeting, function or event attended within the County, a supervisor is entitled to receive a per diem as shown in Section G only when the supervisor has been authorized to attend such meeting or function by the County Board Chair or by the chair of the supervisor's standing committee or Health and Human Services Board (HHS Board). Only one supervisor will be authorized to attend another standing committee meeting. 3. Meetings outside the County. A supervisor who is a member or an officer of a state or other organization that is related to County business is entitled to receive a per diem as shown in Section G for meetings attended. A supervisor is entitled to receive a per diem for travel days provided the supervisor obtains the approval of the County Board Chair or the chair of his/her standing committee. If approval is given by the standing committee chair, the County Board Chair shall be notified by the standing committee chair. 4. Wisconsin Counties Association Annual Meeting. Supervisors are encouraged to attend the annual meeting of the Wisconsin Counties Association and to participate in seminars and other educational opportunities. Supervisors who choose to attend are especially encouraged to participate in sessions that are relevant to their committee assignments. A supervisor is entitled to receive a per diem for each day of attendance and travel. 5. Non-supervisors serving as standing committee or board members shall be provided the Rules and Bylaws of the Board of Supervisors of St. Croix County, Wisconsin and shall comply with 3 all provisions applicable to them. Non-supervisor standing committee or board members are entitled to receive per diems and expense reimbursement for meetings attended in the same amount and at the same rates as supervisors receive for attending County Board meetings. 6. Payment. Per diems and expense reimbursement for standing committee, board and subcommittee meeting attendance shall be paid from attendance sheets submitted by the committee chair to the County Clerk. Per diems and expense reimbursement for other meetings or events shall be paid from a voucher submitted to the County Clerk no more than once a month by each supervisor. Vouchers submitted more than 90 days after the other meeting or event date will not be paid. Section J. Code of Ethics. 1. Moral and Ethical Standards. It is declared that high moral and ethical standards among supervisors are essential to the conduct of free government; that the County Board believes a code of ethics for the guidance of supervisors will help them avoid conflicts between their personal interests and their public responsibilities, will improve standards of public service and will promote and strengthen the faith and confidence of the residents of St. Croix County in their supervisors. Supervisors shall treat all people in a professional and respectful manner when handling County business. 2. Rights of Supervisors. It is the intent of the County Board that in the administration of this Code of Ethics the rights of supervisors shall be protected to the fullest extent possible, while at the same time reaffirming a supervisor holds his or her position as a public trust, and any effort to realize substantial personal gain through official conduct is aviolation of that trust. This Code of Ethics does not prevent a supervisor from employment or following any pursuit which in noway interferes with the full and faithful discharge of his or her duties to the County. The County Board further recognizes in a representative democracy, the representatives are drawn from society and, therefore, cannot and should not be without all personal and economic interest in the decisions and policies of government; that citizens who serve as supervisors retain their rights as citizens to interests of a personal or economic nature; that standards of ethical conduct for supervisors need to distinguish between those minor and inconsequential conflicts that are unavoidable in a free society, and those conflicts which are substantial and material; and that supervisors may need to engage in employment, professional or business activities, other than official duties, in order to support themselves or their families and to maintain a continuity of professional or business activity, or may need to maintain investments, which activities or investments do not conflict with the specific provisions of this code. 3. Diligent Service. It shall be the responsibility of each supervisor to serve diligently by consistently attending meetings. The consistent failure to attend meetings regularly without cause may be subject to review by the Ethics Board. 4 4. Definitions. a. "Anything of value" means any money or property, favor, service, payment, advance, forbearance, loan or promise of future employment, but does not include such things as compensation and expenses paid by the County, fees, honorariums and expenses, unsolicited advertising or promotional material such as pens, pencils, notepads, calendars, informational or educational materials of unexceptional value, plaques, other advertising giveaways, or any other thing which is not likely to influence the judgment of supervisors. b. "Associated", when used with reference to an organization, includes any organization in which a supervisor or a member of his or her immediate family is a director, officer or trustee, or owns or controls, directly or indirectly, and severally or in the aggregate, at least 10% of the outstanding equity or of which a supervisor or a member of his or her immediate family is an authorized representative or agent. c. "Nepotism" means favoritism shown to a relative in employing or promoting a person to a County position. d. "Organization" means any corporation, partnership, proprietorship, firm, enterprise, franchise, association, trust or other legal entity other than an individual or body politic. e. "Relative" means wife, husband, son, daughter, mother, father, brother, brother-in-law, sister, sister-in-law, son-in-law, daughter-in-law, mother-in-law, father-in-law, aunt, uncle, niece, nephew, step-child, step-parent or grandparent. "Relative" includes a person who is living with a supervisor as a household in a committed relationship. 5. Conflict of Interest. a. No supervisor may use his or her office to obtain financial gain or anything of substantial value for his or her private benefit or his or her relative, or for an organization with which he or she is associated. b. No person may offer or give to a supervisor, and no supervisor may solicit or accept from any person, directly or indirectly, anything of value if it could reasonably be expected to influence the supervisor's vote, official action or judgment, or could reasonably be considered as a reward for any vote, action or inaction on the part of the supervisor. c. No supervisor may take any official action substantially affecting a matter in which the supervisor, a member of his or her relative, or an organization with which the supervisor is associated, has a substantial financial interest. d. No supervisor may use his or her office or position in a way that produces or assists in the production of a substantial benefit, direct or indirect, for the supervisor, one or more 5 members of the supervisor's immediate family either separately or together, or an organization with which the official is associated. 6. Nepotism. a. No supervisor may serve on a committee that oversees or otherwise can directly affect a department in which a member of his/her relative is employed. b. No supervisor may participate in an appointment or employment process if a relative is an applicant under consideration. c. No supervisor may influence or attempt to influence a County employee or other supervisor in a term or a condition of employment affecting a relative. 7. Fairness and Consistency. No supervisor shall use or knowingly permit the use of County services or County-owned or rented vehicles, equipment, or materials for unauthorized non- governmental purposes or for unauthorized personal convenience or for profit, unless such services or use are available to the public generally and consistent with practices and policies of the County. 8. Political Activities. A supervisor has the right to freely express his or her views as a citizen and cast his or her vote, subject to the following: a. No supervisor shall directly or indirectly use or seek to use his or her authority or position to control or modify the political activity of another person. b. No supervisor shall at any time use any County-owned or leased equipment for any political activity. c. No supervisor shall attempt to or influence an attempt to remove, discharge, demote, reduce pay, or otherwise discriminate against an employee because of the employee's political opinions or affiliations. 9. Compliance with State Statutes. The following sections of the Wisconsin Statutes are hereby incorporated by reference and made a part of this code of ethics: a. Section 19.01 Oaths and Bonds. b. Section 19.21 Custody and Delivery of Official Property and Records. c. Section 19.81-19.89 Open Meetings of Governmental Bodies. 6 10. Ethics Board. a. Members of Ethics Board. The Chairs of the standing committees and the Chair of the HHS Board shall serve as the St. Croix County Ethics Board. If any member of the committee cannot be unbiased regarding a complaint or is the subj ect of a complaint, that member shall not serve in regard to that complaint. If one or more members are unable to serve, the County Board Chair shall appoint a supervisor to serve for each member unable to serve. If the County Board Chair is the subject of the complaint, the Vice-Chair shall appoint. If both the County Board Chair and Vice-Chair are subjects of the complaint, the Chair of the Administration Committee shall appoint. Appointed supervisors shall be unbiased. b. Powers and Duties of Ethics Board. The Ethics Board shall: 1) Administer and enforce the provisions of this Code of Ethics. 2) When a supervisor requests, issue advisory opinions regarding the propriety of any matter to which the supervisor is or may become involved. The supervisor shall be afforded an opportunity to appear before the Ethics Board to present evidence relevant to the interpretation and application of the Code of Ethics to the matter before an advisory opinion is issued. 3) Accept from any person a verified written complaint which states the name of the supervisor alleged to have committed a violation of the Code of Ethics and sets forth the material facts of the allegation. The Ethics Board shall forward a copy of the complaint to the accused supervisor within 10 days of receipt. 4) Following receipt of a verified complaint, conduct an investigation with respect to the alleged violation of the Code of Ethics. Written notice of the investigation shall be given to the supervisor who is the subject of the complaint before commencing the investigation. The notice shall state the exact nature and purpose of the investigation, the supervisor's specific action or activities to be investigated and a statement of such person's due process rights. The Ethics Board shall have the power to compel the attendance of witnesses and to issue subpoenas granted other boards and commissions under Wisconsin Statutes § 885.01 (3). 5) After completion of the investigation, make written findings and conclusions. A maj ority of the members are required to approve the findings and conclusions. The supervisor who is the subject of the complaint shall be given a copy of the findings and conclusions. 6) Based on its written findings and conclusions: (a) Dismiss the complaint. If no action on the complaint is taken within 60 days of receipt of the complaint, the complaint shall be dismissed. 7 (b) Issue a written request to the supervisor to conform his or her conduct to the Code of Ethics. (c) Recommend to the County Board that it order the supervisor to conform his or her conduct to the Code of Ethics. (d) Refer the matter to the District Attorney to commence enforcement proceedings pursuant to Wisconsin Statutes § 19.59. c. Forfeitures and Penalties. 1) If, in a case prosecuted by the District Attorney, the Court finds that a violation of the Code of Ethics has occurred, the Court may impose a forfeiture of not more than $500 for each violation. In the event of an intentional violation, a forfeiture of not less than $100 and not more than $1000 shall be imposed for each violation. 2) In addition to forfeitures, the Court may order such other legal or equitable relief as may be appropriate, including but not limited to mandamus, injunction, or declaratory judgment. d. Records of the Ethics Board. Records of the Ethics Board's opinions, opinion requests, investigations, findings and conclusions may be closed in whole or in part to public inspection. e. Employee Protection. 1) No supervisor may, directly or indirectly, initiate or administer, or threaten to initiate or administer, any retaliatory action against a County employee following an employee's disclosure of information related to the violation of any federal or state law, County ordinance, rule or regulation, the Code of Ethics, the mismanagement or abuse of authority, a substantial waste of public funds, or a danger to public health and safety. 2) Nothing in this section restricts the right of the County as an employer to take appropriate disciplinary action against an employee who knowingly makes an untrue statement or discloses information the disclosure of which is specifically prohibited by federal or state law, rule or regulation. Section K. County Internet Website. Supervisors shall choose what information is released about them on the St. Croix County Website. A supervisor may choose to use the Government Center address, phone number, or his/her own personal information. A form will be provided for each supervisor to indicate his/her choices. Each supervisor shall be assigned a County-issued email address by district number for County business related matters. 8 ARTICLE II OFFICERS AND DUTIES Section A. Officers; Election. The officers of the County Board shall be a Chair and a Vice-Chair. Both officers shall be elected by the County Board by secret ballot at the County Board's first meeting following the spring election in April. A candidate for either office shall be nominated by another supervisor. At the close of nominations each nominee for Chair shall address the County Board by responding to the following questions: 1. As County Board Chair, what will be your major objectives and priorities? 2. If you are elected, are there things you will try to change or do differently as County Board Chair? 3. How would you describe the style you will use in working with your fellow supervisors, County committees, County Administrator and other staff? If no candidate receives a majority on the first vote, a second vote will be taken on the three nominees receiving the most votes. If no nominee receives a majority on the second vote, a third vote will be taken on the two nominees with the most votes. Section B. Term. The term of office for the Chair and the Vice-Chair shall be two years from the April election. Section C. Powers and Duties of the County Board Chair. The County Board Chair shall exercise the powers and perform the duties described in these Rules and Bylaws, those assigned by the Board, those prescribed by Robert's Rules of Order in cases to which they are applicable, and those which are normally ascribed to the office. The Chair shall perform the following duties at each County Board meeting: 1. Open each meeting of the County Board at the place and time publicly noticed and call the supervisors to order. 2. Determine that a quorum of supervisors is present. 3. Announce the business that comes before the County Board in accordance with the agenda. 4. Recognize supervisors who are entitled to the floor. 5. State and put to vote all questions that legitimately come before the County Board as motions or that otherwise arise in the course of proceedings. 6. Announce the result of each vote. 9 7. Rule out of order a motion that is not in order. 8. Protect the County Board from obviously frivolous motions by refusing to recognize them. 9. Enforce the rules relating to debate and to order and decorum in a County Board meeting. 10. Expedite business in every way compatible with the rights of supervisors. 11. Decide all questions of order, subject to a supervisor appeal to the County Board. If in doubt, the Chair may submit the question to the County Board. 12. Declare a meeting adjourned when the County Board so votes or the agenda is completed. Section D. Powers and Duties of the Vice-Chair. The County Board Vice-Chair shall exercise the powers and perform the duties described in these Rules and Bylaws, those assigned by the Board, those prescribed by Robert's Rules of Order in cases to which they are applicable, and those which are normally ascribed to the office, which include: 1. Act as Chair during the absence or disability of the Chair. 2. Act as Chair when it is necessary for the Chair to temporarily vacate the seat. Section E. Chair Pro tem. If both the Chair and Vice-Chair are absent from a County Board meeting, the County Board shall appoint a Chair pro tem to conduct the meeting. 10 ARTICLE III COMMITTEE OF THE WHOLE Section A. Meeting of Committee of the Whole. When consideration of a matter is appropriate for all supervisors of the County Board, and under less formal conditions than a County Board meeting, the County Board may meet as the Committee of the Whole. Meetings of the Committee of the Whole shall be at the call of the County Board Chair. Section B. Recommendations to County Board. The Committee of the Whole makes recommendations to the County Board via resolution. 11 ARTICLE IV STANDING COMMITTEES OF THE COUNTY BOARD Section A. County Board Standing Committees. County Board Standing Committees are comprised of County Board Supervisors elected by the County Board as set forth in Section C. 1. Administration Committee 5 Supervisors 2. Community Development Committee 5 Supervisors 3. Public Protection Committee 5 Supervisors 4. Transportation Committee 5 Supervisors Section B. Standing Committees Functions. Standing Committees assist the County Board by preparing resolutions and ordinances that promote the strategic mission and focus on the strategic priority areas. Standing Committees (designated below) conduct statutorily required functions and are responsible to the County Board for the policy governance of designated departments. Department policies are implemented and carried out on a daily basis by Department Heads under the management and direction of the County Administrator. 1. Administration Committee. a. Designated Departments - Policy Governance and Budget: County Administrator; Building Services; Corporation Counsel; County Clerk; Finance; Human Resources; Information Technology; Risk Management; Treasurer; and Veterans Service. Circuit Court and Clerk of Court (unless otherwise designated pursuant to Wisconsin Statutes or State Constitution). b. Additional duties: 1) Review designated department financial reports. 2) Review resolutions and ordinances from designated departments for consideration by the County Board. 3) Review and approve applications for grants which require unbudgeted matching funds, unless County Board action is required by the grant itself or by law to obtain the grant. 4) Approve or deny the County Administrator's recommendation of any department's request for a budget amendment as set forth in Wisconsin Statutes § 65.90(5)(b). 5) Recommend legislation or action on pending legislation affecting a designated department to the County Board. 12 6) Sell tax deeded land following the procedures in Wisconsin Statutes §§75.35 and 75.69. 7) Appoint subcommittees as deemed necessary. 8) Review use of the contingency fund pursuant to the Fund Balance Policy. 9) Pursuant to Wisconsin Statutes §59.18(5) review the County Administrator's recommended annual budget prior to its submission to the County Board. 10) Recommend long-term facility plans to the County Board. 11) Recommend the acquisition, sale and use of County land to the County Board. 12) Review the County Administrator's recommendations regarding use of space in County buildings. 13) Review the County Administrator's recommendation of all County insurance matters including property and casualty, general liability, and group health and life insurance. 14) Recommend changes to the County Board Rules and Bylaws. 15) Review renewal and recommend terms of the County Administrator's contract to the County Board. 16) Recommend annually to the County Board a list of Smart Goals, developed in consultation with the chairs of each committee or board with county board supervisor membership for the County Administrator's Pay for Performance. 17) Recommend annually to the County Board the performance review of the County Administrator for the County Administrator's Pay for Performance. 2. Community Development Committee. a. Designated Departments - Policy Governance and Budget: Land and Water Conservation and Parks; Planning and Zoning; Register of Deeds; and UW-Extension. b. Additional duties: 1) Review designated department financial reports. 2) Review resolutions and ordinances from designated departments for consideration by the County Board including, but not limited to: 13 (a) Review and recommend to the County Board the Farmland Preservation Plan. (b) Review and recommend to the County Board the Outdoor Recreation Plan/Parks Ordinance. (c) Review and recommend to the County Board any changes to the Recycling Ordinance. (d) Review and recommend to the County Board the Land and Water Resource Management Plan. (e) Review and recommend to the County Board a comprehensive plan. 3) Recommend legislation or action on pending legislation affecting a designated department to the County Board. 4) Review and approve applications for grants which require unbudgeted matching funds, unless County Board action is required by the grant itself or by law to obtain the grant. 5) Appoint subcommittees as deemed necessary. 6) The Community Development Committee acts as the agriculture and extension education committee required by Wisconsin Statutes § 59.56 (3) (b). 7) The Community Development Committee acts as the County land conservation committee required by Wisconsin Statutes § 92.06. When so acting, the Chair of the County agricultural stabilization and conservation committee (Farm Service Agency Committee) created under 16 United States Code 690h(b), or another member designated by the FSA Chair, shall also serve on the land conservation committee. 8) Review and approve rezoning requests. 3. Public Protection Committee. a. Designated Departments - Policy Governance and Budget: Child Support Agency; Emergency Support Services and Medical Examiner. District Attorney's Office and Sheriff s Office (unless otherwise designated pursuant to Wisconsin Statutes or State Constitution). b. Additional duties: 1) Review designated department financial reports. 2) Review resolutions and ordinances from designated departments for consideration by the County Board. 14 3) Recommend legislation or action on pending legislation affecting a designated department to the County Board. 4) Review and approve applications for grants which require unbudgeted matching funds, unless County Board action is required by the grant itself or by law to obtain the grant. 5) Appoint subcommittees as deemed necessary. 6) The Public Protection Committee acts as the Emergency Management Committee, a committee required by Wisconsin Statutes § 323.14. 7) The Public Protection Committee shall also act as the Group 1 membership of the Local Emergency Planning Committee (LEPC), a committee that is required by 42 United States Code 11001, the federal "Superfund" law, and Wisconsin Statutes § 59.54 (8). Group 1 is the elected state and local officials' component of the LEPC. One or more elected state officials will be invited by the County Board Chair to be Group 1 members. At least one additional member shall be chosen for the LEPC from each of the following groups or organizations: Group 2 - law enforcement, civil defense, firefighting, first aid, health, local environmental, hospital and transportation personnel; Group 3 - broadcast and print media; Group 4 - community groups; and Group 5 - owners and operators of facilities subject to the requirements of the "Superfund" law. The members of Groups 2 - 5 shall be appointed by the County Board Chair and approved by the County Board. 4. Transportation Committee. a. Designated Department - Policy Governance and Budget: Highway Department and County Surveyor b. Additional duties: 1) Review designated department financial reports. 2) Review resolutions and ordinances from designated departments for consideration by the County Board. 3) Recommend legislation or action on pending legislation affecting a designated department to the County Board. 4) Review and approve applications for grants which require unbudgeted matching funds, unless County Board action is required by the grant itself or by law to obtain the grant.. 5) Appoint subcommittees as deemed necessary. 15 6) Pursuant to Wisconsin Statutes Chapter 83, the Transportation Committee acts as the county highway committee as a policy-making body determining the broad outlines and principles governing administration of the Highway Department. 7) The Transportation Committee hears permit appeals of the Highway Department decisions pursuant to Wisconsin Statutes § 86.07. Section C. Electing Supervisors to Standing Committees. 1. Members of standing committees shall be elected. The elections shall occur at the County Board's first meeting following the spring election in April, immediately after the election of the Chair and Vice-Chair. The order in which the standing committees are selected shall be established randomly at the meeting, i.e., draw the standing committee names out of a hat. The members shall be elected by secret ballot. Each member shall be elected or appointed to at least one standing committee or Health and Human Services Board (HHS Board) but shall not serve on more than two. No supervisor shall be the chair of more than one standing committee or HHS Board. 2. Supervisors may vote for as many candidates as there are supervisors on the standing committee being selected. A candidate may not receive more than one vote per ballot. If fewer candidates than the number of supervisors on a standing committee receive a majority on the first ballot, there shall be a second ballot for the number of supervisor seats on the standing committee not yet filled for the remaining candidates. If additional ballots are necessary, the second ballot procedure will be repeated until all the standing committee's seats are filled. 3. If more candidates receive a majority of votes than there are seats on the standing committee, the candidates receiving the most majority votes shall be seated on the committee. If more candidates receive a majority of votes than there are seats on the committee and there is a tie between two or more candidates receiving the smallest number of votes that would have elected the candidate to the committee, there shall be another ballot between the candidates that are tied. Section D. Standing Committee Member's Term of Office. The term of office of a member of a standing committee shall be two years, commencing upon election to the committee at the first County Board meeting following the spring election in April, or until a successor is elected if an election is not able to be held at that meeting. Section E. Membership Limitations. Each supervisor shall be a member of one standing committee or HHS Board. No supervisor shall be a member of more than two standing committees or HHS Board. No County employee may serve as a member of a standing committee or HHS Board. The County Board Chair shall not act as a chair of a standing committee or HHS Board. Section F. Organization. Each committee shall self-organize. Each committee shall select its own chair and vice-chair. The County Board Chair shall designate a committee member to arrange the initial committee meeting and conduct the meeting until the committee chair is selected. 16 Section G. Standing Committee Meetings. 1. A standing committee shall meet at such intervals as are necessary to discuss or act on business. A majority of standing committee members shall constitute a quorum for the transaction of business. If a quorum is not present, the County Board Chair or County Board Vice-Chair may act as a voting member. Standing committee meetings shall follow the rules contained in Article IX for County Board meetings and Robert's Rules of Order if applicable. 2. The agenda of standing committee meetings shall be prepared by the County Administrator and approved by the committee chair. The agenda shall be provided to the County Clerk's Office in time for the County Clerk to give notice of each meeting pursuant to Wisconsin Statutes § 19.84. 3. Any public comment section of the agenda shall follow public comment protocol as follows: a. The comment period is open to those who wish to speak or submit written comments to be read. b. The Committee Chair will announce a set period of time for any Public Comment based on the number of speakers and number of items on the agenda. Each speaker is limited to a maximum of three (3) minutes in length or as announced by the Committee Chair. No further comments will be allowed during the rest of the meeting. c. A comment card should be completed and given to the Committee Chair who will call speakers up one at a time. For those not wishing to speak, the Committee Chair will read the written comment card after all the speakers are done. d. If the public comment is a consensus of a group attending the meeting, one speaker from the group should be designated to speak to save time and avoid repetitive comments. e. If the comments are specific to an item being dealt with under a Public Hearing listed on the agenda, the Committee Chair will ask that the speaker hold his or her comments until the public hearing is called. f Public comments may address any subject whether on the agenda or not. However, if the item commented about is not on the agenda, Committee Members and staff cannot discuss the item to any extent other than whether or not to add it as a future agenda item. 4. Each standing committee chair shall arrange for the draft minutes of each of its meetings to be prepared. Each standing committee shall provide copies of draft meeting minutes to all committee members in their meeting packets. As soon as minutes are approved as official, they shall be delivered to the County Clerk for retention and posting on the County's website, distribution to all supervisors, and media that has requested the information. 5. Meetings of a standing committee may be called in the following ways: a. Upon written notice by the committee chair provided pursuant to Wisconsin Statutes § 19.84; or 17 b. Upon a written request of a majority of the members of the standing committee to the committee chair. The committee chair shall then give notice of the meeting in the manner required in subsection a. Section H. Joint Standing Committee/HHS Board Meetings. Standing committees and the HHS Board may hold joint meetings. As reviewed by the County Administrator and approved by the chairs of the committee(s)/HHS Board meeting jointly shall establish the meeting date and the agenda, and shall give notice of the meeting in the manner above. The chairs shall, whenever possible, schedule such a j oint meeting to coincide with a regularly scheduled meeting of one of the standing committee(s)/HHS Board. The chairs shall determine who will chair the joint meeting and who will act as secretary. In the event agreement cannot be reached, the members of the committee(s)/HHS Board shall elect the chair and/or secretary of the joint meeting. 18 ARTICLE V BOARDS APPOINTED BY THE COUNTY ADMINISTRATOR Section A. Boards. Pursuant to Wisconsin Statutes §59.18(2)(c), the St. Croix County Administrator shall appoint all members of boards subject to confirmation by the County Board. The County Administrator shall make appointments to the following boards: 1. Health and Human Services Board (HHS Board) 6 Supervisors & 3 citizen members* *The HHS Board shall have 3 citizen members who shall be appointed by the County Administrator and confirmed by the County Board at the May County Board meeting pursuant to Wisconsin Statutes § 46.23(4)(b)2. Citizen members are appointed pursuant to Wisconsin Statutes § 251.03. 2. Board of Adjustment 2 Supervisors & 3 citizen members* *The Board of Adjustment shall have at least 1 but not more than 2 supervisors and the balance citizen members. Section B. Board Descriptions. 1. HHS Board. a. Designated Departments- Policy Governance and Budget: Health and Human Services Department b. Additional duties: 1) Review designated department financial reports. 2) Review resolutions and ordinances from designated departments for consideration by the County Board. 3) Recommend legislation or action on pending legislation affecting a designated department to the County Board. 4) Review and approve applications for grants which require unbudgeted matching funds, unless County Board action is required by the grant itself or by law to obtain the grant. 5) Appoint subcommittees as deemed necessary. 6) Act as the local board of health pursuant to Wisconsin Statutes § 251.03(1) 19 7) Perform all duties as required by Wisconsin Statutes § 46.23(5m). (The St. Croix County Rules and Bylaws shall represent the operating procedures as required by Wisconsin Statutes § 46.23(5m)(e).) c. Members and Term. 1) The term of office for each of the six supervisor members of the HHS Board shall be three years, arranged so that the terms of two supervisor members shall expire each year, pursuant to Wisconsin Statutes § 46.23 (4) (c). If a supervisor member is not re-elected to the County Board and the term he/she is serving on the HHS Board does not expire in the year the County Board term begins, a vacancy will be deemed to have occurred on the HHS Board and another supervisor will be appointed to serve the remainder of the term. The term of office for each of the three citizen members of the HHS Board shall be three years, commencing upon appointment at the May County Board meeting, arranged so that the term of one citizen member shall expire each year, pursuant to Wisconsin Statutes §46.23(4)(c). IfHHS Board members cannot be selected at the times described in this paragraph, current members shall serve until successors are selected. 2) Membership Limitations. Each supervisor shall be a member of one standing committee or HHS Board. No supervisor shall be a member of more than two standing committees or HHS Board. No County employee may serve as a member of a standing committee or HHS Board. No supervisor shall be the chair of more than one standing committee or HHS Board. 3) Organization. The HHS Board shall self-organize and shall select its own chair, vice- chair and secretary. The County Administrator shall designate a committee member to arrange the initial committee meeting and conduct the meeting until the committee chair is selected. 4) HHS Board Meetings. a) The HHS Board shall meet at such intervals as are necessary to discuss or act on business. A majority of members shall constitute a quorum for the transaction of business. If a quorum is not present, the County Board Chair or County Board Vice- Chair may act as a voting member. Meetings shall follow the rules contained in Article IX for County Board meetings and Robert's Rules of Order if applicable. b) The agenda of the HHS Committee meeting shall be prepared by the County Administrator and approved by the HHS Board Chair. The agenda shall be provided to the County Clerk's Office in time for the County Clerk to give notice of each meeting pursuant to Wisconsin Statutes § 19.84. c) Any public comment section of the agenda shall follow public comment protocol as follows: 20 (1) The comment period is open to those who wish to speak or submit written comments to be read. (2) The Committee Chair will announce a set period of time for any Public Comment based on the number of speakers and number of items on the agenda. Each speaker is limited to a maximum of three (3) minutes in length or as announced by the Committee Chair. No further comments will be allowed during the rest of the meeting. (3) A comment card should be completed and given to the Committee Chair who will call speakers up one at a time. For those not wishing to speak, the Committee Chair will read the written comment card after all the speakers are done. (4) If the public comment is a consensus of a group attending the meeting, one speaker from the group should be designated to speak to save time and avoid repetitive comments. (5) If the comments are specific to an item being dealt with under a Public Hearing listed on the agenda, the Committee Chair will ask that the speaker hold his or her comments until the public hearing is called. (6) Public comments may address any subject whether on the agenda or not. However, if the item commented about is not on the agenda, Committee Members and staff cannot discuss the item to any extent other than whether or not to add it as a future agenda item. d) The Chair shall arrange for the draft minutes of each of its meetings to be prepared and shall provide copies of draft meeting minutes to all HHS Board members in their meeting packets. As soon as minutes are approved as official, they shall be delivered to the County Clerk for retention and posting on the County's internet website and distribution to all supervisors. e) Meetings may be called upon written notice by the HHS Board chair provided pursuant to Wisconsin Statutes § 19.84 or upon a written request of a majority of the members of the HHS Board to the HHS Board chair. The HHS board chair shall then give notice of the meeting in the manner required. 5) Joint Standing Committee/HHS Board Meetings. Standing committees and HHS Board may hold joint meetings. Upon approval by the County Administrator, the chairs of the committee(s)/HHS Board meeting jointly shall establish the meeting date and the agenda, and shall give notice of the meeting in the manner required in Article IV. Sec. G. 4. a. The chairs shall, whenever possible, schedule such a joint meeting to coincide with a regularly scheduled meeting of one of the standing committee(s)/HHS Board. The chairs shall determine who will chair the joint meeting and who will act as secretary. In the event agreement cannot be reached, the members of the committee(s)/HHS Board shall elect the chair and/or secretary of the joint meeting. 21 2. Board of Adjustment. The Board of Adjustment is established pursuant to Wisconsin Statutes § 59.694. The Board of Adjustment is an independent decision-making body not subject to County Board control. The Board of Adjustment shall act in a fair and impartial manner, without bias or prejudice, and render its decisions based on law, facts and rational analysis. a. Powers. The Board of Adjustment shall have the following powers: 1) To hear and decide appeals where it is alleged there is error in an order, requirement, decision or determination made by an administrative official in the enforcement of Wisconsin Statutes 59.69 and 59.692 or of any ordinance enacted pursuant thereto. 2) To hear and decide special exceptions (conditional uses) to the terms of an ordinance enacted pursuant to Wisconsin Statutes § 59.69. 3) To authorize upon appeal in specific cases variances from the terms of any ordinance enacted pursuant to Wisconsin Statutes 59.69 or 59.692 that will not be contrary to the public interest, where, owing to special conditions, a literal enforcement of the provisions of the ordinance will result in unnecessary hardship, and so that the spirit of the ordinance shall be observed and substantial justice done. 4) To grant special exceptions and variances for renewable energy resource systems. If the board denies an application for a special exception or variance for such a system, the board shall provide a written statement of its reasons for denying the application. "Renewable energy resource system" means a solar energy system, a waste conversion energy system, a wind energy system or any other energy system which relies on a renewable energy resource. b. Members and Terms. 1) The Board of Adjustment shall consist of five members - at least one but not more than two supervisors and the balance citizen members. The County Administrator shall appoint the members with the approval of the County Board for terms of three years beginning on the date of the first Board of Adjustment meeting following County Board approval at its May meeting each year. If members cannot be appointed at the May County Board meeting, members shall serve until their successors are appointed. In the event a citizen member of the Board of Adjustment is elected to the County Board, the newly elected board member will be allowed to fulfill his/her term on the Board of Adjustment. The terms shall be staggered so that one or two terms expire each year. 2) If a supervisor member of the Board of Adjustment is not re-elected to the County Board and the term he/she is serving on the Board of Adjustment does not expire in the year the County Board term begins, a vacancy will be deemed to have occurred on the 22 Board of Adjustment and another supervisor will be appointed to serve the remainder of the term. 3) Any vacancy on the Board of Adjustment shall be filled for the remainder of the term in the same manner as appointments are made. 4) All members of the Board of Adjustment shall reside within unincorporated areas of the County and no two members shall reside in the same town. Members of the Community Development Committee shall not serve on the Board of Adjustment. c. Officers. The Board of Adjustment shall choose a chair and a vice-chair. The chair shall conduct the proceedings of the Board of Adjustment pursuant to State law, the County Zoning Code and Board of Adjustment written rules and by-laws. In the absence of the chair the vice-chair shall conduct the proceedings. d. Compensation. All members of the Board of Adjustment shall receive per diems and expense reimbursement for each Board of Adjustment session attended in the same amount and at the same rates as supervisors receive for attending County Board meetings. e. Conduct of Members and Support Staff. Members of the Board of Adjustment shall not discuss with anyone, including other members of the board, matters to come before or that are before the board outside of formal board proceedings. The Community Development Department shall provide neutral staff assistance to the Board of Adjustment in preparing the board's annual budget and in preparing notices of proceedings, minutes and decisions. The Board of Adjustment and its individual members shall not have any contact with any Community Development Department staff regarding matters to come before or that are before the board beyond neutral staff assistance in the preparation of budgets, notices, minutes or decisions, attempt to influence decisions or positions of the Community Development Department regarding matters to come before or that are before the board, or discuss with staff matters to come before or are before the board outside of formal board proceedings. No Community Development Department staff shall contact the Board of Adjustment or any of its individual members regarding matters to come before or that are before the board beyond providing neutral staff support in the preparation of budgets, notices and decisions. No Community Development Department staff shall allow any member of the Board of Adjustment to have contact with them in an attempt to influence them on matters to come before or that are before the board or discuss board matters outside of formal board proceedings. f. Rules. The Board of Adjustment shall comply with the Rules Governing St. Croix County Board of Adjustment. (See Addendum I.) 23 ARTICLE VI SUBCOMMITTEES OF A STANDING COMMITTEE OR BOARD Section A. Subcommittee Defined. A subcommittee is a permanent subdivision of a standing committee or board organized for a specific purpose. A subcommittee has no independent authority and is subordinate to its standing committee. Section B. Subcommittees Established. The following subcommittees are established: 1. Substance Abuse Subcommittee. a. The Substance Abuse Subcommittee is a subcommittee of the Health and Human Services Board (HHS Board). Its role is to work to end substance abuse in the County through education, prevention and control programs with the assistance of County departments and private organizations. b. The membership of the Substance Abuse Subcommittee shall be three supervisors. The Substance Abuse Subcommittee shall make all reasonable efforts to gain continuous, active participation in Substance Abuse Subcommittee meetings and programs from the following persons: the County Health and Human Services (HHS) Director or designee; the Sheriff or designee; the District Attorney or designee; the County Drug Court Coordinator; the County Family Living Agent, University of Wisconsin - Extension Service (UWEX); a person from the County jail alcohol and other drug abuse counseling service; persons from other alcohol and drug treatment services and programs; a person from the Behavioral Health Division of HHS; a person from the Public Health Division of HHS; a person from the Public Defender's Office; persons from the faith community; persons from youth-serving organizations; student or youth representatives; persons from homeless shelter organizations; a pharmacist; a person from Moms and Dads Against Meth (MADAM); persons from local law enforcement agencies. c. The three supervisor members are appointed by the HHS Board. The term of appointment shall be for two (2) years commencing in May following the April election. Other participants shall be approved by the committee. Only the supervisor members of the committee are entitled to per diems and expense reimbursement for attending committee meetings. Section C. Meetings. Notice of meetings of a subcommittee shall be given by the chair of the subcommittee in the same manner as required for standing committee meetings under Article IV. 24 ARTICLE VII AD HOC COMMITTEES OR ORGANIZATIONS Section A. Ad-hoc Committees. The County Board shall establish ad-hoc committees for specific purposes and limited duration. The County Administrator shall appoint the members of ad hoc committees with County Board approval. Supervisor members of ad hoc committees shall be entitled to per diems and expense reimbursement for attending meetings in the same amount and at the same rates as they receive for attending County Board meetings. Section B. Organizations. The County Board may permit participation in organizations of other entities. The County Administrator shall appoint the representatives, subject to the confirmation of the County Board. Supervisor members shall be entitled to per diems and expense reimbursement for each meeting attended in the same amount and at the same rates as they receive for attending County Board meetings, unless the other organization or agency provides compensation and/or expense reimbursement. 25 ARTICLE VIII OTHER APPOINTMENTS BY THE COUNTY ADMINISTRATOR Section A. Other Organizations. 1. The County Board may participate in other organizations and agencies as shown below. Supervisor and citizen members shall be entitled to per diems and expense reimbursement for each meeting attended in the same amount and at the same rates as they receive for attending County Board meetings, unless the other organization or agency provides compensation and/or expense reimbursement. These organizations and agencies, if necessary, shall have contact with the County Board through a standing committee. The County Administrator shall appoint representatives of St. Croix County to the organization subject to confirmation by the County Board unless otherwise indicated. So far as practicable, supervisor representatives shall be members of the contact committee. 2. The organizations and agencies with County Board representation, the number of supervisor members and the contact committee are shown below. a. Bass Lake Rehabilitation District Representation: 1 supervisor Contact Committee: Community Development Committee b. Council on Aging and Disabilities. 1) The Council on Aging and Disabilities shall be the governing board of the Aging and Disabilities Resource Center (ADRC) pursuant to Wisconsin Statute § 46.283(6). The Council on Aging and Disabilities shall also act as the Commission on Aging pursuant to Wisconsin Statutes § 46.82(4). The role of the Council on Aging and Disabilities is to: (a) identify the needs of older people and adults with disabilities; (b) recommend services to meet those needs; and (c) advocate for local, state and national programs that promote quality of life for older people and adults with disabilities. The Council on Aging and Disabilities shall report to the Health and Human Services Board (HHS Board). In the event an issue should arise between the HHS Board and the Council on Aging and Disabilities relating to the governance of the ADRC, the HHS Board and/or the Council on Aging and Disabilities may bring the issue to the County Board via resolution or ordinance. 2) The members of the Council on Aging and Disabilities shall be appointed by the County Administrator, subj ect to confirmation by the County Board. The membership of the Council on Aging and Disabilities shall be eleven members: Six members must be older adults over 60 years old. Of the six older adults over 60 years old, two should be County Board supervisors. Two members must be from the Health and 26 HumanServices Board (one of which must be a County Board supervisor) and should be an older adult over 60 years old. At least one fourth of the members shall be of individuals who belong to an Aging and Disability Resource Center (ADRC) client group, or who is a family member of, guardian of or other advocate of such an individual. One member shall be respresentative of each of the following areas: caregiver for older adults (1 member); representative with knowledge in the area of developmental disabilities (1 member); representative with knowledge in the area of physical disabilities (1 member); representative with knowledge in the area of alcohol and drug abuse/mental health (1 member); and one representative with knowledge in the area of youth transition (1 member). Each individual member will only represent one target group." 3) The Council on Aging and Disabilities shall act as the Community Options Program Committee pursuant to Wisconsin Statutes § 46.23(3)(bm). c. County Traffic Safety Commission Representation: 2 supervisors; the County Highway Commissioner or designated representative; the Sheriff or designated representative; the County highway safety coordinator; and a representative from each of the disciplines of education, medicine and law Contact Committee: Public Protection Committee d. Hudson Area Intergovernmental Advisory Council Representation: County Board Chair or his/her designee Contact Committee: Administration Committee e. Indianhead Federated Library System (IFLS) Representation: Members are appointed pursuant to Wisconsin Statutes § 43.19(1)(b). Number of members is based on county population. County representatives are entitled to per diems and expense reimbursement for attending meetings in the same amount and at the same rate as supervisors receive for attending County Board meetings, unless compensation and/or expense reimbursement is provided by IFLS. Contact Committee: Administration Committee f. Land Information Advisory Council Representation: 1 supervisor from the Community Development Committee for a term concurrent with the County Board term; the Register of Deeds; County Treasurer, Real Property Lister, Community Development Director, Emergency Support Services Director and County Surveyor for permanent terms; and a realtor employed within St. Croix County nominated by the Western Wisconsin Realtors Association, for an initial term ending on May 31, 2013 and thereafter a two-year term beginning June 1st Contact Committee: Community Development Committee 27 g. Partnership Team of the Lower St. Croix Management Commission Representation: 1 supervisor and 1 alternate supervisor Contact Committee: Community Development Committee h. Squaw Lake Rehabilitation District Representation: 1 supervisor Contact Committee: Community Development Committee i. St. Croix County Economic Development Corporation Representation: 3 supervisors Contact Committee: Community Development Committee j. St. Croix County Fair Board Representation: 3 supervisors Contact Committee: Community Development Committee k. Veterans Service Commission Representation: 3 residents of the county who are veterans Contact Committee: Administration Committee 1. West Central Area Land and Water Conservation Association Representation: 1 supervisor Contact Committee: Community Development Committee m. West Central Wisconsin Community Action Agency, Inc. (WestCAP) Representation: 1 supervisor Contact Committee: HHS Board n. West Central Wisconsin Regional Planning Representation: 2 supervisors and 1 citizen member Contact Committee: Community Development Committee o. Western Wisconsin I-94 Corridor Coalition Representation: 1 supervisor Contact Committee: Transportation Committee p. Wisconsin Counties Association Representation: County Board Chair & Vice-Chair Contact Committee: Administration Committee q. Willow River Rehabilitation District Representation: 1 supervisor Contact Committee: Community Development Committee 28 ARTICLE IX MEETINGS OF THE COUNTY BOARD Section A. Meeting Place, Dates and Times. County Board meetings shall be held as follows: 1. Regular Meeting Dates and Times. The County Board shall hold its regular meetings at the St. Croix County Government Center, 1101 Carmichael Road, Hudson, Wisconsin, the first Tuesday of each month, except no regular meeting is scheduled for February or July. The meetings shall begin at 9:00 a.m., except that the meeting in May and June shall begin at 7:00 p.m. If necessary, meeting dates and times may be changed by the County Board Chair. 2. Annual Meeting. The annual meeting of the County Board, required by Wisconsin Statutes § 59.11 (1), shall be held as part of the regular meeting in October or November as determined by the County Board. 3. Special Meetings. Special meetings may be called in accordance with Wisconsin Statutes § 59.11(2). 4. Physical Presence Necessary. Each supervisor must be physically present at a County Board meeting to be "in attendance." Supervisors are not in attendance if listening by telephone or electronic manner, and may not vote by proxy on any matter. Section B. County Clerk to Act as Clerk of the County Board. The County Clerk shall act as the Clerk of the County Board at all County Board meetings and shall: keep and record true minutes of all meetings of the County Board; create and publish a certified copy of proceedings of County Board meetings in all county newspapers pursuant to Wisconsin Statutes § 59.14 (2) ("Proceedings" means a brief, precise summary of every resolution adopted, ordinance enacted or other action taken by the County Board); make regular entries of the County Board's resolutions and decisions upon all questions; and record the vote of each supervisor on any question submitted to the County Board when requested by any supervisor, pursuant to Wisconsin Statutes § 59.23(2). Section C. Agendas. The County Clerk shall provide to all supervisors at least five days prior to the date of a County Board meeting an agenda of items to come before the County Board. Matters of urgency arising after the agenda has been provided to supervisors may be added to the agenda at the discretion of the County Board Chair and the County Administrator. Notice of these additional items and, if applicable, the resolution or ordinance will be provided to the supervisors as soon as practicable, but not later than the Friday prior to the County Board meeting. A final agenda will be available the day of the County Board meeting. Section D. Documents. All resolutions, reports and other documents relating to business to come before the County Board for action shall be submitted to the County Clerk six days prior to each meeting of the County Board. The County Clerk shall provide the collection of documents to all supervisors not less than five days prior to each meeting of the County Board. 29 Section E. Procedures. 1. Before proceeding to business, the roll of the supervisors shall be called and the names of those present and those absent shall be entered on the record. Ten supervisors present at a County Board meeting shall constitute a quorum for the transaction of business. 2. No supervisor shall absent himself/herself from a County Board meeting without first obtaining leave of absence from the County Board Chair or the County Clerk in the event that the Chair cannot be reached. 3. The order of business on a County Board meeting agenda shall be as follows: Call to Order Invocation Pledge of Allegiance to the Flag Roll Call Consent Agenda 1. Minutes of Previous Meeting 2. Date of Next Meeting 3. Rezonings Public Comment for items not on agenda Presentations or Recognitions Appointments County Administrator's Report 1. Financial Update Annual Department Reports Old & New Business County Clerk's Report of Correspondence and Rezoning Requests Announcements Adj ournment The County Board Chair may modify the order of business. 4. The County Board Chair shall preserve County Board meeting order and decorum. The County Board Chair shall speak to points of order and shall also decide questions of order subject to an appeal to the County Board. No supervisor shall speak more than once on such appeal except by leave of the Board. A majority vote of the supervisors present shall overrule the County Board Chair. 5. Any County resident not a supervisor desiring to address the County Board on any subject properly before the County Board shall first be recognized by the supervisor representing the district in which he/she resides. Any person not a County resident wishing to address the County Board on any subject properly before the County Board shall first be recognized, or shall be 30 denied, by the County Board Chair. If another supervisor objects to the County Board Chair's decision, the matter shall be put to a vote of the County Board. This rule shall not apply to the County Administrator or other officer or employee of the County when answering any questions put to them by a supervisor or from presenting information to the Board after being recognized by the Chair. 6. Public comment guidelines for speaking or submitting written comments are as follows: a. The comment period is open to those who wish to speak or submit written comments to be read. b. Each speaker is limited to a maximum of three (3) minutes in length or as announced by the County Board Chair. c. No further comments will be allowed during the rest of the meeting. d. A comment card shall be completed and given to the County Board Chair who will call speakers up one at a time. For those not wishing to speak, the County Board Chair will read the written comment card after all the speakers are done. e. If the public comment is a consensus of a group attending the meeting, one speaker from the group should be designated to speak to save time and avoid repetitive comments. 6. Minutes of County Board meetings shall be kept in accordance with Wisconsin Statutes §59.23(2)(a). Draft minutes shall be transcribed by the County Clerk. The County Clerk shall provide copies of all draft meeting minutes to all supervisors in their meeting packets. Upon approval of the minutes, or approval of the minutes with changes, at the subsequent County Board meeting, the minutes shall become official. 7. Audio recordings of all meetings of the County Board shall be preserved by the County Clerk for one year. 8. Every matter which comes before the County Board from a source other than a standing committee, HHS Board or the Committee of the Whole shall be referred to an appropriate standing committee or HHS Board by the County Board Chair without motion unless otherwise directed by a two-thirds vote of the County Board. Every committee shall report upon all items referred to it by the second meeting following the meeting of referral unless otherwise directed by the County Board. Once the subject matter has been referred to a standing committee, the presenter is strongly urged to appear before the committee. 9. All petitions for highways and bridges shall be presented to the County Board at the annual budget meeting. 10. Reports by County department heads shall be submitted in writing to the County Board annually. 11. The Chair of the standing committee or HHS Board shall verify the name and vote of each member on the original resolution or ordinance copy. 31 12. All questions shall be put to the County Board in the order they are moved, except privileged questions. 13. Procedural rules of the County Board may be suspended by a two-thirds vote of those supervisors present. Section F. Rules of Debate. 1. When any supervisor wishes to speak in debate, or deliver any matter to the County Board, he/she shall address himself/herself to the County Board Chair, confine his/her remarks to the question under debate, and avoid making derogatory personal comments about others. 2. In all cases, the supervisor who shall first address the County Board Chair shall speak first; but when two supervisors speak at the same time, the County Board Chair shall recognize the supervisor who shall speak first. 3. When a question is under debate, no motion shall be received except a motion: a. To adjourn (privileged). b. To take a recess (privileged). c. To lay on the table (privileged). d. For the previous question. e. To postpone to a time certain. f. To refer to a standing or ad hoc committee. g. To amend. h. To postpone indefinitely. These motions shall have precedence in the order in which they are listed. 4. A motion to adjourn, to take a recess, to lay on the table, and a call for the previous question, shall be decided without debate. 5. A motion to adjourn is always in order, except when a vote is being taken, but this rule shall not permit any supervisor to move an adjournment when another supervisor has the floor. 32 6. When a motion is made, it shall be stated by the County Board Chair prior to debate. If a question contains several points, any supervisor may have it divided into separate questions. 7. A supervisor called to order by the County Board Chair shall immediately relinquish the floor. The County Board Chair shall then clearly state the breach involved and then ask the County Board if the supervisor should be allowed to continue to speak. This question is not debatable. 8. It shall be in order for any supervisor voting on the prevailing side of a vote to move for a reconsideration of that vote on the same day of the vote or not later than the next County Board meeting. A motion for reconsideration having been put and lost, or not receiving a second, shall not be renewed. 9. In all matters not specifically provided for in these rules, Robert's Rules of Order, latest edition, shall govern in all cases to which they are applicable. Section G. Putting Questions and Voting. 1. All questions shall be put to the County Board for a vote, unless otherwise required, in this form: 2. In a case where the result of a voice vote is in doubt, any supervisor may call for a division (a counted vote). 3. Every supervisor present when a question is put to the County Board, or when his/ her name is called, shall vote unless otherwise excused by the Board. 4. A supervisor may abstain from voting, but upon completion of the vote, he/she shall explain to the County Board Chair the reason for his/her abstention. The Chair may approve or reject the reason. If the reason is rejected, the supervisor must then vote "Aye" or "No." No supervisor shall be permitted to explain his/her vote or abstention while the vote is being taken. 5. If a supervisor must leave the meeting during a debate or misses a vote, he/she shall be required to vote upon his/her return. This rule may be waived by the County Board Chair. 6. Any supervisor may request a roll call vote. All votes on ordinances, resolutions, and motions involving the expenditure of funds shall be by roll call vote. 33 ARTICLE X AMENDMENT OF RULES These Rules and Bylaws may be amended by a two-thirds vote of the total number of seats on the County Board. The Rules and Bylaws shall be reviewed annually by March of each year. History of County Board Rules and Bylaws Adopted 03/10/1992 Resolution No. 8(92) Amended 04/21/1992 - Resolution No. 12(92) Miscellaneous additions/deletions 10/20/1992 - Resolution No. 52(92) Miscellaneous additions/deletions 11/17/1992 - Resolution No. 58(92) Article VI, Contracts 07/17/1993 - Resolution No. 25(93) Article VI, Nepotism 05/17/1994 - Ordinance No. 347(94) Article VI, Code of Ethics 10/17/1995 - Resolution No. 27(95) Article IV, Board of Adjustment 10/17/1995 - Resolution No. 28(95) Article VI, Per Diems 03/19/1996 - Resolution No. 6(96) Abolish Waste Management Committee 03/19/1996 - Resolution No. 7(96) Committee name change, Planning, Zoning and Parks 12/16/1997 - By motion & adoption of County Board Miscellaneous additions/deletions 08/18/1998 - Resolution No. 1 1(98) Article VI, Per Diems; Article IV, Powers and Duties 10/27/1998 - Resolution No. 20(98) Article VI, Per Diems, WI Counties Assoc. Annual Meeting 12/15/1998 - Resolution No. 31(98) Additional member, Emergency Government Committee 10/26/1999 - Resolution No. 21(99) Article VI, Per Diems 12/12/2000 - Resolution No. 45 (2000) Article VI, County Web Site 06/18/2002 - Resolution No. 11(02) Article III, Questions following nominations for Chair Article IV, Voting for committees 06/18/2002 - Resolution No. 12(02) Article IV, Board of Adjustment 07/20/2002 -Resolution No. 15(02) Article IV, Appointed Committees (Emergency Management and Communications Committee 12/16/2003 -Resolution No. 52(2003) Article VI, Section C. 4. County Board Supervisor Per Diems 01/20/2004 - Resolution No. 3(2004) Article IV and Addendum, Changing committee responsibilities for Parks System and Recycling Program and committee name change 34 04/01/2004 - Resolution No. 8(2004) Article IV, Section D, Indianhead Federated Library System 04/01/2004 - Resolution No. 9(2004) Article IV, Section A. l.b, name change - Agriculture and Extension Committee; and Article IV, Section A.3.f Land and Water Conservation Committee as separate committee 04/01/2004 -Resolution No. 10(2004) Article IV, Section D, participation in the River Country Resource Conservation and Development Council 04/01/2004 Ordinance No. 656(2004) Article I, Self-Organized County 09/21/2004 - Resolution No. 028(2004) Article I, Article 11, Article IV, Article V, Article VI, and Addendum - Multiple Changes 10/19/2004 - Resolution No. 40(2004) Article VI, Section E. - Department Head Vacancy 03/15/2005 - Resolution No. 7(2005) Addendum - County Surveyor 05/17/2005 Resolution No. 13(2005) Addendum - name change - Information Technology 05/17/2005 Resolution No. 14(2005) Addendum - name change - Building Services 05/17/2005 -Resolution No. 15(2005) Addendum - name change - Human Resources 01/17/2006 - Resolution No. 3(2006) Article V, Section B, 3. Consent Agenda, 4. Rezonings 03/21/2006 Resolution No. 9(2006) Article V, Section C. 1. - Addressing the Board 03/21/2006 Resolution No. 10(200 Article V, Section A. 2. - Mailing of Board meeting items 03/21/2006- Resolution No. 11(2006) Article VI, Section C. 4. - WCA Annual Meeting 03/21/2006 Resolution No. 12(2006) Article VI, Section C. - PerDiems 03/21/2006 Resolution No. 13(2006) Article VI, Section E. - Department Head Vacancy 03/21/2006 -Resolution No. 15(2006) Article IV, Section A. 3. b. - Remove Personnel Committee Article IV, Section E - Special or Ad hoc Committees Addendum - Remove Personnel Committee, add language to Finance Committee description 04/12/2006 - Resolution No. 23(2006) Article V, Section B. 11. - Concerning Signatures on Resolutions and Ordinances 09/18/2007 - Resolution No. 29(2007) Article VI, Section F. Multiple Employment Positions Policy (Department Heads) 11/06/2007 Resolution No. 36(2007) Article V, Section B. 7. County Board minutes 03/18/2008 -Resolution No. 12(2008) Article IV, Section A.3.f and Addendum - name change - Council on Aging and Disabilities, committee member makeup and duties 05/08/2008 - Resolution No. 20(2008) Article III, Section D. Board Chair Compensation 07/15/2008 Resolution No. 23(2008) Addendum - add Administration Committee serves as Ethics Board 08/19/2008 - Resolution No. 28(2008) Article IV, Section A.3.g. - Substance Abuse Committee 35 03/16/2009 - Resolution No. 5(2009) Article III, Section E. 2. c. - Vice Chair duties; Article IV, Section D. - Remove Information Services Committee; Article V, Section B. 2. - punctuation; Article V, Section C. 7. - wording change 03/16/2009 - Resolution No. 6(2009) Addendum - add Substance Abuse Committee 04/21/2009 -Resolution No. 11(2009) Article V, Section B. 7. - County Board Minutes/Proceedings 10/20/2009 -Resolution No. 37(2009) Article III, Section D. Board Chair Compensation 01/19/2010 - Resolution No. 6(2010) Rewritten to reflect new structure of 19-member Board 04/20/2010 Resolution No. 13(2010) Article V, Section B. 1. b. - Council on Aging and Disabilities governing board of ADRC 06/09/2010 - Resolution No. 21(2010) Article VIII, Section E. 2. - Remove Mileage and Per Diem Report from Agenda 08/17/2010 - Resolution No. 24(2010) Article VII, Section A. 2. e. - Land Information Advisory Council 09/29/2010 - Resolution No. 29(2010) Article VIII, Section A. 1. - County Board meeting date and Article VIII; Section D. - mailing deadline & process 12/05/2010 - Resolution No. 38(2010) Article V, Section B. 2. b. - Restructuring the Substance Abuse Subcommittee 06/07/2011 -Resolution No. 44(2011) Articles II, IV, VI, VII, VIII - Reflecting the change from Administrative Coordinator to County Administrator form of government 09/06/2011 -Resolution No. 70(2011) Article IX, Section A.3.a. - County Administrator to appoint members to Board of Adjustment 03/06/2012 Resolution No. 10(2012) Rewritten to incorporate the County Strategic Plan's Mission Statement and Priority Areas, clarify County Administrator duties and authority, clarify Standing Committees and Boards duties and authority, add Addendum I - Rules Governing St. Croix County Board of Adjustment and general grammatical changes. 04/02/2013 -Resolution No. 12(2013) Articles I, IV, VI, VIII, IX - Annual review clarifications and additions. 36 ADDENDUM I - Rules Governing St. Croix County Board of Adjustment (By clicking the hyperlink above, you will be leaving the Rules and Bylaws of the Board of Supervisors of St. Croix County) 37