HomeMy WebLinkAboutResolution 2015 (18) Resolution No. 18 (2015)
ST SRO RESOLUTION AMENDING RULES AND BYLAWS OF THE
�'` CO "R"I' BOARD OF SUPERVISORS OF ST. CROIX COUNTY
1 WHEREAS, it is one of the Administration Committee's responsibilities to recommend
2 changes to the Rules and Bylaws to the County Board; and
3
4 WHEREAS, the Administration Committee created a subcommittee to complete a
5 comprehensive review of the Rules and Bylaws; and
6
7 WHEREAS, the Administration Committee and County Board have considered the
8 subcommittee's final draft and offered further amendments; and
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10 WHEREAS, the Administration Committee and County Administrator have reviewed
11 and recommend the comprehensive amendments made to the Rules and Bylaws; and
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13 WHEREAS, a final amended version of the Rules and Bylaws is attached to this
14 resolution.
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16 THEREFORE, be it resolved by the St. Croix County Board of Supervisors that the
17 attached Rules and Bylaws of the Board of Supervisors of St. Croix County, Wisconsin is hereby
18 adopted.
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20 FURTHER, be it resolved by the St. Croix County Board of Supervisors that the Rules
21 and Bylaws attached hereto is approved effective immediately.
Legal—Fiscal—Administrative Approvals:
Legal Note: None
Fiscal Impact: None
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0515115 Administrative Committee Adopted as Amended
02/10/14 Administration Committee APPROVED
RESULT: APPROVED [UNANIMOUS]
MOVER: Daryl Standafer, Supervisor
SECONDER: Agnes Ring, Supervisor
AYES: Agnes Ring, Tim Hood, Daryl Standafer, David Peterson
ABSENT: Tom Hawksford
03/04/14 Board of Supervisors NO ACTION Next: 04/15/14
RESULT: NO ACTION Next: 4/15/2014 9:00 AM
04/15/14 Board of Supervisors POSTPONED Next: 08/05/14
RESULT: POSTPONED [15 TO 4] Next: 8/5/2014 9:00 AM
MOVER: Travis Schachtner, Supervisor
SECONDER: David Peterson, Supervisor
AYES: Novotny, Sjoberg, Nelson, Berke, Hansen, Anderson, Achterhof, Leibfried,
Schachtner, Ring, Ostness, Larson, Kiesler, Peavey, Babbitt
NAYS: Stephen Nielsen, Chris Kilber, Andy Brinkman, David Peterson
05/21/14 Administration Committee POSTPONED Next: 08/20/14
........ ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .........
RESULT: POSTPONED [UNANIMOUS] Next: 8/20/2014 5:00 PM
MOVER: Ron Kiesler, Supervisor
SECONDER: Roy Sjoberg, Supervisor
AYES: Schachtner, Sjoberg, Berke, Kiesler, Achterhof
04/15/15 Administration Committee POSTPONED Next: 04/22/15
........ ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .........
RESULT: POSTPONED [UNANIMOUS] Next: 4/22/2015 5:00 PM
MOVER: Roy Sjoberg, Supervisor
SECONDER: Jill Ann Berke, Supervisor
AYES: Schachtner, Sjoberg, Berke, Kiesler, Achterhof
04/22/15 Administration Committee APPROVED
........ ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .........
RESULT: APPROVED [UNANIMOUS] Next: 4/30/2015 1:00 PM
MOVER: Ron Kiesler, Vice Chair
SECONDER: Roy Sjoberg, Supervisor
AYES: Schachtner, Sjoberg, Berke, Kiesler, Achterhof
04/30/15 Committee of the Whole REVIEWED
RESULT: REVIEWED
05105115 Administration Committee APPROVED
........ ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .........
RESULT: APPROVED [UNANIMOUS] Next: 5/5/2015 7:00 PM
MOVER: Travis Schachtner, Chair
SECONDER: Ron Kiesler, Vice Chair
AYES: Schachtner, Sjoberg, Berke, Kiesler, Achterhof
Vote Confirmation.
� v u S l l I i I i i e r, S u e t 4/27/20 15
St Croix County Board of Supervisors Action:
Roll Call -Vote Requirement—Two-thirds Majority of Entire Membership (13)
............................................. .......................................................................................... .......................................................................................... ......................................................
RESULT: ADOPTED AS AMENDED [17 TO 1]
MOVER: Jill Ann Berke, Supervisor
SECONDER: Ron Kiesler, Supervisor
AYES: Schachtner, Ring, Babbitt, Novotny, Sjoberg, Nielsen, Nelson, Berke, Ostness,
Larson, Hansen, Kiesler, Peterson, Anderson, Achterhof, Leibfried, Peavey
NAYS: Andy Brinkman
ABSENT: Chris Kilber
This Resolution was Adopted as Amended by the St. Croix County Board of Supervisors on May 5, 2015
Cindy Campbell, County Clerk
T. C R 0 I U N T
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RULES AND BYLAWS
OF THE
BOARD OF SUPERVISORS
ST. CROIX COUNTY
WISCONSIN
Originally Adopted on March 10, 1992
Restated on May 5, 2015
Effective May 5, 2015
TABLE OF CONTENTS
INTRODUCTION............................................................................................................................1
ARTICLE ONE
BOARD OF SUPERVISORS....................................................................................................2
ARTICLE TWO
OFFICERS.................................................................................................................................8
ARTICLE THREE
MEETINGS OF THE COUNTY BOARD..............................................................................12
ARTICLE FOUR
COUNTY BOARD STANDING COMMITTEES..................................................................18
ARTICLE FIVE
OTHER COMMITTEES AND GOVERNMENTAL BODIES ..............................................28
ARTICLE SIX
ORGANIZATIONS AND AGENCIES WITH COUNTY BOARD REPRESENTATION...33
ARTICLE SEVEN
AMENDMENT OF RULES AND BYLAWS ........................................................................35
RULES AND BYLAWS
OF THE BOARD OF SUPERVISORS OF
ST. CROIX COUNTY,WISCONSIN
INTRODUCTION
St. Croix County is a body corporate of the State of Wisconsin. On April 1, 2004 it became a self-
organized county pursuant to Wisconsin Statutes §59.10(intro). The county seat is located at 1101
Carmichael Road,Hudson,Wisconsin. St. Croix County exercises its powers through the Board of
Supervisors.
St. Croix County government provides services that promote the safety, health and welfare of our
citizens and other public entities, through innovation and cooperation in a fiscally responsible and
accessible manner.
This restatement to the Rules and Bylaws shall be effective May 5, 2015.
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ARTICLE ONE
BOARD OF SUPERVISORS
Section A. Designation. The Board of Supervisors shall be referred to hereinafter as the"County
Board."
Section B. Role. The role of the County Board is to set the strategic mission and priorities for the
County, establish the general policies by which the County is guided in its management of County
affairs, consider and act upon resolutions and ordinances, provide financial oversight and build
community relationships in support of the mission and priorities. The County Board selects the
County Administrator and monitors the County Administrator's management of the daily operations
and implementation of policy.
Section C. Powers. The County Board may exercise any of the powers conferred on it by the laws
of the State of Wisconsin in accordance with these Rules and Bylaws.
Section D. Committee of the Whole.
1. Definition and Purpose. The Committee of the Whole is a device in which a legislative body is
considered one large committee. All members of the legislative body are members of such a
committee.
Under Robert's Rules of Order Newly Revised, and all subsequent editions thereof, when an
assembly has to consider a subject which it does not wish to refer to a committee, and yet where
the subj ect matter is not well-understood and put into proper form for its definite action,or when,
for any other reason,it is desirable for the assembly to consider a subj ect with all the freedom of
an ordinary committee, it is the practice to refer the matter to the"Committee of the Whole."
These Bylaws of St. Croix County also permit the calling of a Committee of the Whole for any
reason deemed appropriate by the party having the authority to call a meeting of the Committee
of the Whole. Matters appropriate for a meeting of the Committee of the Whole will generally
involve issues having a county-wide impact.Matters of utmost urgency would generally be better
handled by calling a Special Meeting of the County Board.Matters simply needing further study
and analysis should generally be referred to the most appropriate Standing Committee and not to
the Committee of the Whole.
2. Causing a Meeting of the Committee of the Whole. Meetings of the Committee of the Whole
shall be caused to occur by means of a motion to refer the matter to the Committee of the Whole
in an action taken during a meeting of the County Board,or at the call of the County Board Chair
or at the call of the County Board Vice-Chair.
3. Scheduling of the Meeting. When a meeting of the Committee of the Whole is caused to occur
as provided in Section D.2. above,then the Chair or in the Chair's absence,the Vice-Chair,shall
take steps to schedule the meeting as soon as shall be practical under the circumstances.
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4. Presiding Officer. While the Chair of the Board may also serve as the Chair of the Committee of
the Whole,the Chair, or in the absence of the Chair,the Vice-Chair,may choose to appoint any
other Supervisor to serve as the presiding officer of the Committee of the Whole.It is the custom
of this County to have the Vice-Chair serve as the presiding officer and for the Vice-Chair to
then offer the report of the Committee of the Whole to the County Board.
5. Quorum. A quorum of the Committee of the Whole is the same as that of the County Board.
6. Actions of this Committee. The Committee of the Whole may make and present
recommendations by informal resolutions (meaning the resolutions need not be reviewed by
legal, finance and administration) to the Standing Committee that is most appropriate to the
matter being considered. Minutes are to be taken of the meetings of the Committee of the Whole
in a manner similar to minutes of Standing Committee meetings.
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Section E. Supervisory Districts and Terms. The County Board shall be comprised of one
Supervisor from each of the 19 supervisory districts within the County. Supervisors shall be elected
at the election to be held the first Tuesday in April next succeeding the expiration of the respective
terms and shall take office on the third Tuesday in April following their elections.
District 1 District 11
Town of Somerset Wards 1 &2 Town of Stanton Ward 1
Village of Somerset Wards 1-4 Town of Star Prairie Wards 1-5
Village of Star Prairie Ward 1
District 2 District 12
Town of St. Joseph Wards 1-3 Town of Star Prairie Ward 6
Town of Somerset Wards 3-6 City of New Richmond Wards 1-3, 7-9
District 3 District 13
Town of Hudson Wards 3-7 City of New Richmond Wards 4-6, 10-12
Town of St. Joseph Wards 4-6
District 4 District 14
Town of Hudson Ward 1 Town of Erin Prairie Ward 1
Village of North Hudson 1-6 Town of Richmond Wards 1-5
Town of Warren Ward 1
District 5 District 15
City of Hudson Wards 1, 6, 9, 10 Town of Kinnickinnic Ward 1
Town of Pleasant Valley Ward 1
Town of Rush River Ward 1
Town of Warren Wards 2 &3
Village of Roberts Wards 1-4
District 6 District 16
Town of Hudson Ward 2 Town of Baldwin Ward 1
City of Hudson Wards 5, 8, 11, 12 Town of Hammond Wards 1-3
Village of Hammond Wards 1-4
District 7 District 17
City of Hudson Wards 2, 3, 4, 7 Town of Cylon Ward 1
Town of Emerald Ward 1
Town of Forest Ward 1
Town of Glenwood Ward 1
Village of Deer Park Ward 1
City of Glenwood City Wards 1 &2
District 8 District 18
Town of Hudson Wards 8-14 Town of Baldwin Ward 2
Village of Baldwin Wards 1-6
District 9 District 19
Town of Troy Wards 1-6 Town of Cady Ward 1
Town of Eau Galle Wards 1 &2
Town of Springfield Ward 1
Village of Spring Valley Ward 3
Village of Wilson Ward 1
Village of Woodville Wards 1 &2
District 10
Town of Kinnickinnic Wards 2-3
Town of Troy Ward 7
City of River Falls Wards 1-4
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Section F. Absences,Vacancies and Removal.
1. Absences
a. Supervisors are expected to attend all County Board meetings and all Standing Committee
meetings to which they are assigned. If a Supervisor is unable to attend such meetings, the
Supervisor is expected to notify the County Clerk,the respective Chair or Department Head,
of the absence at least three hours prior to the start of the meeting. Telephone or video
conference appearances shall not be allowed. If the meeting is held outside normal business
hours,the Supervisor is expected to notify the County Clerk or Department Head prior to the
close of business on the day of the meeting.In the case of a Standing Committee absence,the
County Clerk or Department Head will report the expected absence to the respective Chair of
the meeting. The respective Chair shall determine whether to excuse the absence. All
absences should be noted in the minutes of the meeting along with an indication of whether
the absence was excused. Notwithstanding lack of notification, the Chair shall have
discretion to determine, exercisable in a reasonable and practical manner, whether the
absence is excused or unexcused.
b. The acting Chair will direct that a roll call or other action is taken to record the names of the
Supervisors in attendance at a meeting.
c. The acting Standing Committee Chair will report the name of any Supervisor who
accumulates three or more unexcused absences or five total absences within a year from
properly noticed Standing Committee meetings to the County Clerk. The County Clerk will
track County Board meeting absences and will provide a quarterly report to the County Board
of any member of the County Board or its Standing Committees who accumulates three
unexcused or more absences or five total absences within any 12 month period. Absence
totals are tallied individually by Standing Committee or County Board meetings.
d. The County Board may, consistent with the requirements of Wisconsin law, take whatever
action it deems appropriate with respect to a person who has three or more unexcused
absences or five total absences within any 12 month period per County Board or Standing
Committee. Such action may include censure,suspension,or removal from the County Board
or Standing Committee.
e. This provision shall not apply when a quorum is present of the County Board or Standing
Committee at a non-member meeting held for the purpose of gathering information.
2. Vacancies
a. If a vacancy occurs on the County Board the County Board Chair shall seek candidates and
recommendations for candidates in the district in which the vacancy exists by publishing a
notice of the vacancy in a newspaper likely to inform residents in the district and by
contacting the mayor of any city, the president of any village, and the chair of any town
located in the district in which the vacancy exists.
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b. The County Board Chair,with the approval of the County Board,shall appoint a person who
is a qualified elector and resident of the supervisory district in which the vacancy exists. In
the event that the County Board Chair forwards more than one candidate for appointment,the
County Board shall conduct an election. The person appointed shall serve for the unexpired
portion of the term for which the person is appointed including any Standing Committee. In
the event the County Board Chair does not appoint a person to fill the unexpired term within
60 days of vacancy the County Board Chair shall explain to the County Board why no such
appointment/nomination has been made.'
3. Removal
a. Any member of the County Board,subunit or other governmental body of the County may be
removed for cause by the County Board as provided in Wisconsin Statutes §§ 17.10 and
17.16.
b. The Chair of each County committee has the responsibility to lead the work of the committee
and to assure that each committee member is actively engaged. Upon determining that an
individual committee member is not engaged due to failure to attend committee activities the
committee Chair shall recommend to the County Board Chair removal of the committee
member from said committee. The County Board Chair will notify the committee member of
the recommended removal. Upon consultation with the committee member, the County
Board Chair may recommend removal to the County Board, which will take action on the
removal.
Section G. Compensation of Supervisors. Compensation for Supervisors shall be set by a
resolution of the County Board. The resolution must be adopted prior to the earliest date on which
nomination papers may be circulated for a County Board seat for the succeeding term. Supervisors
shall also be entitled to per diem, mileage and expense reimbursement related to County business.
Section H. Compensation of Citizen Members.Citizen members of any board,committee,subunit
or other governmental body are entitled to receive per diems and mileage for meetings attended in
the same amount and at the same rates as Supervisors receive for attending County meetings. Citizen
members of any board,committee, subunit or other governmental body shall be provided the Rules
and Bylaws of the Board of Supervisors and shall comply with all provisions applicable to them. A
citizen member is defined as any person appointed to any board, committee, subunit or other
governmental body of St. Croix County as a citizen at large, and is not so appointed because the
person holds a specific position with an organization.
Unless otherwise noted in this document,day or days are defined as calendar days.
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Section L Compensation, Per Diem, Mileage and Expense Reimbursement. Refer to the
County's Compensation, Per Diem, Mileage and Expense Reimbursement Policy.
Section J. County Internet Website. Supervisors shall choose what information is released about
them on the St. Croix County Website. A Supervisor may choose to use the Government Center
address, phone number, or his/her own personal information. A form will be provided for each
Supervisor to indicate his/her choices. Each Supervisor shall be assigned a County-issued email
address by district number for County business related matters.
Supervisors should be aware that as a public official,personal contact information will be provided
according to Wisconsin public records laws upon request.
Section K. Ad hoc Committees.
The County Board may establish ad hoc committees for specific purposes and limited duration. The
County Administrator shall appoint the members of ad hoc committees with County Board
confirmation. Supervisor members of ad hoc committees shall be entitled to per diems and expense
reimbursement for attending meetings in the same amount and at the same rates as they receive for
attending County Board meetings.
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ARTICLE TWO
OFFICERS
Section A. Officers; Election. The officers of the County Board shall consist of a Chair and a
Vice-Chair.Both officers shall be elected by the County Board by secret ballot at the County Board's
first meeting following the spring election in April. A candidate for either office shall be nominated
by another Supervisor. At the close of nominations each nominee for Chair shall address the County
Board by responding to the following questions:
1. As County Board Chair, what will be your major objectives and priorities?
2. If you are elected, are there things you will try to change or do differently as County Board
Chair?
3. How would you describe the style you will use in working with your fellow Supervisors,County
committees, County Administrator and other staff?
If no candidate receives a majority on the first vote, a second vote will be taken on the three
nominees receiving the most votes. If no nominee receives a majority on the second vote, a third
vote will be taken on the two nominees with the most votes.
Section B. Term. The term of office for the Chair and the Vice-Chair shall be two years from the
April election.
Section C. Powers and Duties of the County Board Chair. The County Board Chair shall
exercise the powers and perform the duties described in these Rules and Bylaws,those assigned by
the Board, those prescribed by Robert's Rules of Order Newly Revised, and all subsequent editions
thereof, in cases to which they are applicable, and those which are normally ascribed to the office.
1. Sets the agenda and conducts County Board Meetings in accordance with Article Three,
Meetings of the County Board.
2. Customarily attends,or in certain specified cases,mandatorily by statute attends meetings of the
following organizations and agencies to provide County Board representation. Mileage and per
diems will be paid for attendance at both customary and mandatory meetings.
a. Mandatory Meetings
1) Tax Incremental District Joint Review Board
2) District Board Appointment Committee of the Wisconsin Indianhead Technical
College
3) District Board Appointment Committee of the Chippewa Valley Technical College
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4) West Central Wisconsin Workforce Development Board/County Boards' Consortium
5) Local Emergency Planning Committee(LEPC)
b. Customary Meetings
1) Chair/Member—Committee of the Whole
2) Member of one, but not more than two, Standing Committees
3) County/City—Attends meetings with municipal and county officials
4) Towns Association
5) Wisconsin Counties Association
6) Community Justice Collaborating Council
3. Other duties of the County Board Chair include the following:
a. Seeks candidates and make recommendations for candidates in vacant districts.
b. Appoints, with the approval of the County Board, a qualified elector and resident of the
supervisory district in which a vacancy exists.
c. Authorizes County Board Supervisor attendance for compensation at a meeting for which a
Supervisor is not a member.
d. Appoints a County Board Supervisor to serve on the Ethics Board for each member unable to
serve (Standing Committee Chairs).
e. Calls meetings of the Committee of the Whole.
f. Designates a newly elected member at the Organizational Meeting from each of the Standing
Committees to be the Convener of the initial Standing Committee meeting.
g. Informs the Convener that the Convener is to conduct the initial meeting of the Standing
Committee until its chair is selected.
h. Acts as a voting member,if a quorum is not otherwise present for a Standing Committee or
for the Council on Aging and Disabilities.
i. Changes County Board meeting dates and times, if necessary.
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j. In consultation with the County Administrator,makes discretionary additions to the County
Board agendas for matters of urgency.
k. Directs the County Clerk on what items are to appear on the County Board agendas.
1. At the request of the County Administrator, or in the absence of the County Administrator,
makes himself or herself available to attend Department Head meetings.
4. The County Board Chair shall not act as a chair of a Standing Committee.
Section D. Powers and Duties of the Vice-Chair. The County Board Vice-Chair shall exercise the
powers and perform the duties described in these Rules and Bylaws, those assigned by the Board,
those prescribed by Robert's Rules of Order Newly Revised, and all subsequent editions thereof,in
cases to which they are applicable, and those which are normally ascribed to the office, which
include:
1. Acts as Chair during the absence or incapacity of the Chair.
2. Acts as Chair when it is necessary for the Chair to temporarily vacate the seat.
3. Customarily serves as Chair of the Committee of the Whole.
4. Customarily attends Standing Committee meetings and reports back to the Chair.
5. Acts as a voting member if a quorum is not otherwise present for a Standing Committee or for
the Council on Aging and Disabilities.
6. Performs such other duties as may be reasonably assigned by the Chair.
Section E. Permanent Absence.
1. County Board Chair. In the event the position of County Board Chair is vacant due to removal,
resignation or death of the incumbent, the Board shall hold an election to fill the position of
County Board Chair within 60 days of it becoming vacant. The County Board Vice-Chair shall
assume all duties of the County Board Chair when such position is vacant and shall be paid
meeting fees and the monthly salary to which the County Board Chair would otherwise be
entitled until such time as the County Board elects a successor.
2. County Board Vice-Chair. In the event the position of County Board Vice-Chair is vacant due to
removal, resignation or death of the incumbent the Board shall hold an election to fill the
position of County Board Vice-Chair within 60 days of it becoming vacant.
Section F. Chair Pro tem. If both the Chair and Vice-Chair are absent from a County Board
meeting, the County Board shall appoint a Chair pro tem to conduct the meeting.
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ARTICLE THREE
MEETINGS OF THE COUNTY BOARD
Section A. Meeting Place, Dates and Times. County Board meetings shall be held as follows:
1. Regular Meeting Dates and Times. The County Board shall hold its regular meetings at the St.
Croix County Government Center, 1101 Carmichael Road,Hudson,Wisconsin,the first Tuesday
of each month except for the Organizational Meeting which is to be held at the date described
below. The meetings shall begin at 5:00 p.m. When necessary,meeting dates and times may be
changed by the County Board Chair.
2. Annual Meeting. The annual meeting of the County Board, required by Wisconsin Statutes §
59.11 (1), shall be held as part of the regular meeting in October or November as determined by
the County Board.
3. Orientation Session. An orientation session is customarily held for all incumbent and newly
elected Supervisors after the even-year April elections and prior to the even-year April
Organizational meeting. No County business is taken up at this session. Incumbent and newly
elected Supervisors are entitled to per diem and mileage for this session.
4. Organizational Meeting. The Organizational Meeting is held the third Tuesday of April at 5:00
p.m.in even numbered years following the spring election. The Board elects the Chair and Vice-
Chair, confirms County Administrator appointments to the Health and Human Services Board
(and Council on Aging and Disabilities) and elects the remaining four Standing Committees.
Any other County business before the County Board is handled as it would be at any other
regular meeting.
5. Special Meetings. Special meetings may be called in accordance with Wisconsin Statutes §
59.11 (2).
6. Physical Presence Necessary. Each Supervisor must be physically present at a County Board
meeting to be "in attendance." Supervisors are not in attendance if listening by telephone or
electronic manner, and may not vote by proxy on any matter.
Section B. County Clerk to Act as Clerk of the County Board.
1. The County Clerk shall act as Clerk of the County Board at all of the County Board's regular,
special, limited term, and Standing Committee meetings. Under the direction of the County
Board Chair or other committee chairs, the County Clerk creates the agenda for County Board
meetings;keeps and records true minutes of all the proceedings of the County Board in a format
chosen by the County Clerk,including all committee meetings, either personally or through the
County Clerk's appointee. The County Clerk publishes a certified copy of proceedings of
County Board meetings in one or more newspapers pursuant to Wisconsin Statutes § 59.14 (2)
("Proceedings"means a brief,precise summary of every resolution adopted,ordinance enacted or
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other action taken by the County Board) Copies of all agendas and minutes of board meetings
and committee meetings shall be filed in the County Clerk's office. The County Clerk makes
regular entries of the County Board's resolutions and decisions upon all questions; records the
vote of each supervisor on any questions submitted to the County Board, if required by any
member present. Publishes ordinances as provided in Wisconsin Statute§59.14(1)and performs
all duties prescribed by law or required by the County Board in connection with its meetings and
transactions.
2. With the permission of the affected Department Head,the County Clerk may delegate duties with
respect to the preparation of committee agendas to a meeting organizer; and, may appoint a
meeting organizer employee to record, prepare, and provide true minutes of an assigned
committee meeting. Meeting Organizers are county employees whose job duties include
preparing agendas and minutes. Meeting Organizers work with Department Heads, Committee
Chairs and administration staff to prepare agendas.
Section C. Agendas. The County Clerk shall provide to all Supervisors at least seven(7)days prior
to the date of a County Board meeting an agenda of items to come before the County Board. Matters
of urgency arising after the agenda has been provided to Supervisors may be added to the agenda at
the discretion of the County Board Chair and the County Administrator. Notice of these additional
items and, if applicable, the resolution or ordinance will be provided to the Supervisors as soon as
practicable,but not later than the Friday prior to the County Board meeting. A final agenda will be
available the day of the County Board meeting.
1. Additional Agenda Items. The County Board Chair determines the items on any meeting agenda.
Individual Supervisors of the County Board desiring to have an item placed on a County Board
agenda shall:
a. Voice the request at the County Board meeting under"Future Agenda Items." If the Chair
refuses to immediately accept the agenda item, the Supervisor may request another
Supervisor to support placement of the item on the next meeting agenda. Upon such
support by any one of the Supervisors, the item shall be placed on the agenda; or
b. If the request comes after the last meeting and prior to the next meeting,seek approval from
the County Board Chair at least ten(10) days prior to the next meeting to include the item.
If the Chair refuses, does not respond or is otherwise unavailable, the Supervisor has the
option of seeking another Supervisor to support the addition to the agenda. The Supervisor
must refrain from discussing the merits of the agenda item when seeking the support of
another Supervisor. Upon the filing of a petition signed by two (2) Supervisors to the
County Clerk with a copy to the County Administrator's office at least five(5)days prior to
the County Board meeting, the matter shall be placed on the agenda.
c. If the request is made to the County Board Chair less than ten (10) days prior to the next
County Board meeting,the County Board Chair shall have full discretion on whether or not
to place the item on the next Board meeting's agenda.
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May 5,2015
d. Upon Chair refusal and lack of support by one other Supervisor,the item shall not be placed
on the agenda.
Section D. Documents. All resolutions,reports and other documents relating to business to come
before the County Board for action shall be submitted to the County Clerk eight (8) days prior to
each meeting of the County Board. The County Clerk shall provide the collection of documents to
all Supervisors not less than seven (7) days prior to each meeting of the County Board.
Section E. Procedures.
1. Before proceeding to business,the roll of the Supervisors shall be called and the names of those
present and those absent shall be entered on the record. Ten Supervisors present at a County
Board meeting shall constitute a quorum for the transaction of business.
2. No Supervisor shall absent himself/herself from a County Board meeting without first obtaining
leave of absence from the County Board Chair or the County Clerk in the event that the Chair
cannot be reached.
3. The order of business on a County Board meeting agenda shall be as follows:
Call to Order
Invocation or Moment of Silence
Pledge of Allegiance to the Flag
Roll Call
Public Comment
Consent Agenda
1. Minutes of Previous Meeting
2. Date of Next Meeting
3. Rezonings
Presentations or Recognitions
Appointments
Annual Department Reports
County Administrator's Report
1. Financial Update
Business
Request for Future Agenda Items
County Clerk's Report of Correspondence and Rezoning Requests
Announcements
Adjournment
The County Board Chair may modify the order of business.
4. The County Board Chair shall preserve County Board meeting order and decorum. The County
Board Chair shall speak to points of order and shall also decide questions of order subject to an
appeal to the County Board. No Supervisor shall speak more than once on such appeal except by
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leave of the Board. A majority vote of the Supervisors present shall overrule the County Board
Chair.
5. Public comment guidelines for speaking or submitting written comments are as follows:
a. The comment period is open to those who wish to speak or submit written comments to be
read on any subject matter. However, if the item commented about is not on the agenda,
Supervisors cannot discuss the item to any extent other than whether or not to add it as a
future agenda item.
b. Each speaker is limited to a maximum of three(3)minutes in length or as announced by the
County Board Chair.
c. No further comments will be allowed during the rest of the meeting unless approved by the
County Board Chair whose decision may be appealed to the County Board.
d. A comment card shall be completed and given to the County Board Chair who will call
speakers up one at a time. For those not wishing to speak,the County Board Chair will read
the written comment card after all the speakers are done.
e. If the comments are specific to an item being dealt with under a Public Hearing listed on the
agenda,the County Board Chair will ask that the speaker hold his or her comments until the
Public Hearing is called.
6. Minutes of County Board meetings shall be kept in accordance with Wisconsin Statutes
§59.23(2)(a). Draft minutes shall be transcribed by the County Clerk. The County Clerk shall
provide copies of all draft meeting minutes to all Supervisors in their meeting packets. Upon
approval of the minutes, or approval of the minutes with changes, at the subsequent County
Board meeting, the minutes shall become official.
7. Every matter which comes before the County Board from a source other than a Standing
Committee shall be referred to an appropriate Standing Committee by the County Board Chair
without motion unless otherwise directed by a two-thirds vote of the County Board. Every
committee shall report upon all items referred to it by the second meeting following the meeting
of referral unless otherwise directed by the County Board. Once the subject matter has been
referred to a Standing Committee, the presenter is strongly urged to appear before the Standing
Committee.
8. All petitions for highways and bridges shall be presented to the County Board at the annual
budget meeting.
9. Reports by County department heads shall be submitted in writing to the County Board annually.
10. The Chair of the Standing Committee shall verify the name and vote of each member on the
original resolution or ordinance copy.
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11. All questions shall be put to the County Board in the order they are moved, except privileged
questions.
12. Procedural rules of the County Board may be suspended by a two-thirds vote of those
Supervisors present.
Section F. Rules of Debate.
1. When any Supervisor wishes to speak in debate, or deliver any matter to the County Board,the
Supervisor shall address directly to the County Board Chair,confine the Supervisor's remarks to
the question under debate, and avoid making derogatory personal comments about others.
2. In all cases, the Supervisor who shall first address the County Board Chair shall speak first;but
when two Supervisors speak at the same time, the County Board Chair shall recognize the
Supervisor who shall speak first.
3. When a question is under debate, no motion shall be received, except a motion:
a. To adjourn (privileged).
b. To take a recess (privileged).
c. To lay on the table (privileged).
d. To call for the previous question.
e. To postpone to a time certain.
f. To refer to a standing or ad hoc committee.
g. To amend.
h. To postpone indefinitely.
These motions shall have precedence in the order in which they are listed above.
4. A motion to adjourn, to take a recess, to lay on the table, and a call for the previous question,
shall be decided without debate.
5. A motion to adjourn is always in order,except when a vote is being taken,but this rule shall not
permit any Supervisor to move an adjournment when another Supervisor has the floor.
6. When a motion is made, it shall be stated by the County Board Chair prior to debate. If a
question contains several points, any Supervisor may have it divided into separate questions.
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7. A Supervisor called to order by the County Board Chair shall immediately relinquish the floor.
The County Board Chair shall then clearly state the breach involved and then ask the County
Board if the Supervisor should be allowed to continue to speak. This question is not debatable.
8. It shall be in order for any Supervisor voting on the prevailing side of a vote to move for a
reconsideration of that vote on the same day of the vote or not later than the next County Board
meeting. A motion for reconsideration having been put and lost,or not receiving a second,shall
not be renewed.
9. In all matters not specifically provided for in these rules,Robert's Rules of Order Newly Revised,
and all subsequent editions thereof, shall govern in all cases to which they are applicable.
Section G. Putting Questions and Voting.
All questions shall be put to the County Board for a vote, unless otherwise required, in this form:
1. In a case where the result of a voice vote is in doubt, any Supervisor may call for a division (a
counted vote).
2. Every Supervisor present when a question is put to the County Board, or when the Supervisor's
name is called, shall vote unless otherwise excused by the Board.
3. If a Supervisor must leave the meeting during a debate or misses a vote,the Supervisor shall be
required to vote or abstain upon the Supervisor's return at the discretion of the County Board
Chair.
4. Any Supervisor may request a roll call vote. All votes on ordinances,resolutions, and motions
involving the expenditure of funds shall be by roll call vote.
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ARTICLE FOUR
COUNTY BOARD STANDING COMMITTEES
Section A. Standing Committees.
1. Health and Human Services Board
2. Administration Committee
3. Community Development Committee
4. Public Protection and Judiciary Committee
5. Transportation Committee
Section B. Populating Standing Committees. Except upon removal under Article One F. 3. b.,
each Supervisor shall be appointed or elected to at least one Standing Committee as the case may be
but shall not serve on more than two. No Supervisor shall be the chair of more than one Standing
Committee.
1. Appointed
a. Members of the Health and Human Services Board shall be appointed by the County
Administrator and confirmed by the County Board at the organizational meeting in April of
even numbered years following the spring election pursuant to Wisconsin Statutes §
46.23(4)(b)2. Mid-term vacancies shall be appointed by the County Administrator subject to
County Board confirmation. Citizen members are appointed by the County Administrator to
the Health and Human Services Board pursuant to Wisconsin Statutes § 251.03.
2. Elected
a. Members of the Administration,Community Development,Public Protection and Judiciary
and Transportation Committees shall be elected immediately after County Board
confirmation of the County Administrator's appointments to the Health and Human Services
Board. Elected Standing Committees are populated in alphabetical order by Standing
Committee name. The members shall be elected by a signed,written ballot. Ballots must be
signed to be valid.
b. Supervisors shall vote for as many candidates as there are Supervisors on the Standing
Committee being selected. A candidate may not receive more than one vote per ballot. If
fewer candidates than the number of Supervisors on a Standing Committee receive a maj ority
on the first ballot, there shall be a second ballot for the number of Supervisor seats on the
Standing Committee not yet filled for the remaining candidates. If additional ballots are
necessary,the second ballot procedure will be repeated until all seats of the elected Standing
Committee are filled.
c. If more candidates receive a majority of votes than there are seats on the Standing
Committee,the candidates receiving the most majority votes shall be seated on the Standing
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Committee. If more candidates receive a majority of votes than there are seats on the
Standing Committee and there is a tie between two or more candidates receiving the smallest
number of votes that would have elected the candidate to the Standing Committee,there shall
be another ballot between the candidates that are tied.
Section C. Term of Office.
1. Health and Human Services Board. The term of office for each of the six Supervisor members of
the HHS Board shall be three years,arranged so that the terms of two Supervisor members shall
expire each year. If a Supervisor member is not re-elected to the County Board and the term
he/she is serving on the HHS Board does not expire in the year the County Board term begins, a
vacancy will be deemed to have occurred on the HHS Board and another Supervisor will be
appointed to serve the remainder of the term. The term of office for each of the three citizen
members of the HHS Board shall be three years, commencing upon appointment at the April
County Board meeting, arranged so that the term of one citizen member shall expire each year,
pursuant to Wisconsin Statutes §46.23(4)(c). If HHS Board members cannot be selected at the
times described in this paragraph, current members shall serve until successors are selected.
Mid-term vacancies shall be appointed by the County Administrator subject to County Board
confirmation.
2. Elected Standing Committees. The term of office of a member of an elected Standing
Committee shall be two years. The term of office shall commence upon election to the
committee at the organizational meeting in even numbered years following the spring election. .
Any County Board Supervisor appointed under Article One F. 2.b. to fulfill an unexpired term
shall automatically become a member of the Standing Committee(s) of their predecessor. The
term of office of a member of an elected Standing Committee ends when the Supervisor is no
longer a member of the County Board or is not re-elected to the Standing Committee at future
organizational meetings.
Section D. Membership Limitations. No County employee may serve as a member of a Standing
Committee.
Section E. Organization. Each Standing Committee shall self-organize. Each Standing
Committee shall select its own chair and vice-chair. The County Board Chair shall designate a
newly elected member from each of the Standing Committees to be the Convener of the initial
Standing Committee meeting and it is the Convener with the assistance of the County Administrator
who then sets the time, date and meeting agenda items and submits them to the County Clerk, or to
the County Clerk's appointee, to prepare and publish the initial meeting agenda. The Convener is to
conduct the initial meeting of the Standing Committee until its chair is selected.
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Section F. Standing Committee Meetings.
1. A Standing Committee shall meet at such intervals as are necessary to discuss or act on business.
A majority of Standing Committee members shall constitute a quorum for the transaction of
business. If a quorum is not otherwise present, the County Board Chair or County Board Vice-
Chair may act as a voting member. Standing Committee meetings shall follow the rules
contained in Article Three for County Board meetings except that due to practicalities of
governmental operation, the timeframe for providing the agenda and packet materials will be
provided to Supervisors as soon as practicable and without unreasonable delay. In all matters not
specifically provided for in these rules, Robert's Rules of Order Newly Revised, and all
subsequent editions thereof, shall govern in all cases to which they are applicable.
2. Under the direction of the Standing Committee Chairs, the County Clerk creates and publishes
the agendas of all Standing Committee meetings as well as keeps and records true minutes of all
the proceedings in a format chosen by the County Clerk. The County Clerk,either personally or
through the County Clerk's appointee,provides copies of draft meeting minutes to all Standing
Committee members in their meeting packets. Copies of all Standing Committee agendas and
approved minutes shall be filed in the County Clerk's office and posted on the County's website,
distributed to all Supervisors and media that have requested the information.
3. Introduce and Process Legislation. The County Board exercises its powers most often by
adopting resolutions and ordinances. County Board Supervisors or Standing Committees
seeking to introduce resolutions or ordinances shall abide by the Resolution and Ordinance
Cover Sheet Drafting and Review Policy.
4. Additional Agenda Items. The Committee Chair determines the items on any meeting agenda.
Individual Supervisors of a Standing Committee desiring to have an item placed on a Standing
Committee agenda shall:
a. Voice the request at the Standing Committee meeting under"Future Agenda Items." If the
Chair refuses to immediately accept the agenda item, the Supervisor may request another
Standing Committee member to support placement of the item on the next meeting agenda.
Upon such support by any one of the remaining Standing Committee members, the item
shall be placed on the agenda; or
b. If the request comes after the last meeting and prior to the next meeting,seek approval from
the Standing Committee Chair at least ten(10)days prior to the next meeting to include the
item. If the Chair refuses, does not respond or is otherwise unavailable,the Supervisor has
the option of seeking another member of that Standing Committee to support the addition to
the agenda. The Supervisor must refrain from discussing the merits of the agenda item when
seeking the support of another Supervisor. Upon the filing of a petition signed by two(2)
Standing Committee members to the County Clerk with a copy to the County
Administrator's office at least five(5) days prior to the Standing Committee meeting, the
matter shall be placed on the agenda.
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c. If the request is made to the Chair less than ten (10) days prior to the next Standing
Committee meeting,the Chair shall have full discretion on whether or not to place the item
on the next Standing Committee meeting's agenda.
d. Upon Chair refusal and lack of support by one of the remaining Standing Committee
members, the item shall not be placed on the agenda.
5. Any public comment section of the agenda shall follow public comment protocol as follows:
a. The comment period is open to those who wish to speak or submit written comments to be
read.
b. The Committee Chair will announce a set period of time for any Public Comment based on
the number of speakers and number of items on the agenda. Each speaker is limited to a
maximum of three (3) minutes in length or as announced by the Committee Chair. No
further comments will be allowed during the rest of the meeting unless approved by the
Committee Chair whose decision may be appealed to the Standing Committee.
c. A comment card should be completed and given to the Committee Chair who will call
speakers up one at a time.For those not wishing to speak,the Committee Chair will read the
written comment card after all the speakers are done.
d. If the comments are specific to an item being dealt with under a Public Hearing listed on the
agenda, the Committee Chair will ask that the speaker hold his or her comments until the
Public Hearing is called.
e. Public comments may address any subject whether on the agenda or not. However, if the
item commented about is not on the agenda, members of the Standing Committee and staff
cannot discuss the item to any extent other than whether or not to add it as a future agenda
item.
6. Meetings of a Standing Committee may be called in the following ways:
a. Upon written notice by the Committee Chair provided pursuant to Wisconsin Statutes §
19.84; or
b. Upon a written request of a majority of the members of the Standing Committee to the
Committee Chair. The Chair shall then give notice of the meeting in the manner required in
a. above.
Section G. Joint Standing Committee Meetings. Standing Committees may hold j oint meetings.
As reviewed by the County Administrator and approved by the Chairs of the Standing Committees
meeting jointly shall establish the meeting date and the agenda, and shall give notice of the meeting
in the manner above. The Chairs shall,whenever possible,schedule such a j oint meeting to coincide
with a regularly scheduled meeting of one of the Standing Committees. The Chairs shall determine
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who will chair the joint meeting. In the event agreement cannot be reached, the members of the
Standing Committee shall elect the chair of the joint meeting.
Section H. Standing Committee Common Responsibilities.
1. Each Standing Committee may review and take action as necessary on the designated department
financial reports it receives.
2. Recommend resolutions and ordinances for consideration by the County Board.
3. Provide policy direction for designated departments.
4. Create subcommittees as deemed necessary. The Committee Chair in consultation with the
Committee Vice-Chair shall appoint members to subcommittees.
5. Serve as a Contact Committee for designated Organizations and Agencies under Article Six.
6. In cooperation with the Department Head establish a process for handling unbudgeted funding
sources that exceed the approved budget.
Section L Standing Committee Structure,Assignments and Responsibilities.
1. Administration Committee.
a. Structure
Members: 5 Supervisors
Term: 2-Years
Populated: Elected by County Board
b. Assignments
1) Designated Departments: Corporation Counsel; County Administrator; County Clerk;
County Treasurer;Facilities;Finance;Human Resources;Information Technology; and
Risk Management.
2) Contact Committee for: Hudson Area Intergovernmental Advisory Council;Indianhead
Federated Library System (IFLS); Wisconsin Counties Association.
c. Responsibilities:
1) Recommends budget amendments to the County Board asset forth in Wisconsin Statutes
§ 65.90(5)(b).
2) Sells tax deeded land following the procedures in Wisconsin Statutes §§75.35 and 75.69.
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3) Approves or disallows contingency fund requests pursuant to the Fund Balance Policy.
4) Reviews and forwards the County Administrator's budget to the County Board pursuant
to Wisconsin Statutes §59.18(5).
5) Recommends long-term facility plans to the County Board that are not otherwise
designated by Wisconsin Statutes.
6) Recommends the acquisition, sale and use of County land to the County Board that are
not otherwise designated by Wisconsin Statutes.
7) Approves or disallows County Administrator's recommendations regarding use of space
in County owned, leased or managed facilities.
8) Approves or disallows County Administrator's recommended changes for all County
insurance matters including property and casualty, general liability, worker's
compensation and group health and life insurance.
9) Considers changes to the County Board Rules and Bylaws throughout the year and each
January in preparation for adoption by the County Board in March.
10)Recommends renewal(ornon-renewal)and terms of the County Administrator's contract
to the County Board.
11)Recommends at least annually to the County Board a list of goals, developed in
consultation with the chairs of each Standing Committee for the County Administrator's
Pay for Performance.
12)Recommends annually to the County Board the performance review of the County
Administrator for the County Administrator's Pay for Performance.
13)Annually reviews and recommends any changes to the Investment Policy and the
Purchasing Policy to the County Board.
14)Oversees the management of general County business not under the jurisdiction of
another Standing Committee or governmental body.
15)Recommends to the County Board any needed alteration of the supervisory district
boundaries that are made necessary due to annexations.
16)Reviews and recommends to the County Board any changes regarding the compensation
plan and carries out the duties and responsibilities assigned to it under the Human
Resources Handbook.
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17)Reviews and recommends to the County Board any changes regarding compensation of
the elected officials.
18)May recommend to the County Board action to be taken by the County on any claim
brought pursuant to Wisconsin Statute§ 893.80 not covered by an insurance policy. The
Committee shall annually receive a summary from the Risk Manager and Corporation
Counsel of the status of open claims brought against St. Croix County under Wisconsin
Statute 893.80
19)Designates County depositories pursuant to Wisconsin Statutes §59.61(2).
20)Reviews and recommends to the County Board changes to the St. Croix County Library
Service Plan.
2. Community Development Committee.
a. Structure
Members: 5 Supervisors
Term: 2-Years
Populated: Elected by County Board
b. Assignments
1) Designated Departments: Community Development; Register of Deeds; and UW-
Extension.
2) Contact Committee for: Bass Lake Rehabilitation District;Land Information Advisory
Council; Partnership Team of the Lower St. Croix Management Commission; Squaw
Lake Rehabilitation District; St. Croix County Economic Development Corporation;St.
Croix County Fair Board;West Central Area Land and Water Conservation Association;
West Central Wisconsin Regional Planning; Willow River Rehabilitation District.
c. Responsibilities:
1) Reviews and recommends to the County Board any changes to the Farmland Preservation
Plan.
2) Reviews and recommends to the County Board any changes to the Outdoor Recreation
Plan/Parks Ordinance.
3) Reviews and recommends to the County Board any changes to the Recycling Ordinance.
4) Reviews and recommends to the County Board any changes to the Land and Water
Resource Management Plan.
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5) Reviews and recommends to the County Board any changes to the Comprehensive Plan.
6) Acts as the agriculture and extension education committee required by Wisconsin
Statutes § 59.56 (3) (b).
7) Acts as the County land conservation committee required by Wisconsin Statutes §92.06.
When so acting, the Chair of the County agricultural stabilization and conservation
committee (Farm Service Agency Committee) created under 16 United States Code
690h(b), or another member designated by the FSA Chair, shall also serve on the land
conservation committee. The representative from the FSA Committee will be limited to
voting on items specific to land and water conservation issues.
8) Reviews and recommends to the County Board any changes to the St.Croix County Code
of Ordinances Land Use and Development Chapters 11, 12, 13, 14, 17, 21.
9) Reviews and takes action on waivers to design standards and setback reductions in the St.
Croix County Code of Ordinances Land Use and Development Chapter 13 Land
Division.
10)Acts as the County Zoning Agency pursuant to Wisconsin Statutes § 59.69(2).
3. Health and Human Services Board.
a. Structure
Members: 6 Supervisors and 3 Citizen Members
Term: 3-Years
Populated: Not by election,but by appointment by the County Administrator subject to
confirmation by the County Board.
b. Assignments
1) Designated Departments: Health and Human Services Department; Health Center; and
Veterans Service.
2) Contact Committee for: Coordinated Services Team Coordinating Committee; Council
on Aging and Disabilities; Veterans Service Commission; West Central Wisconsin
Community Action Agency, Inc. (WestCAP).
c. Responsibilities
1) Acts as the local board of health pursuant to Wisconsin Statutes § 251.03(1)
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2) Performs all duties as required by Wisconsin Statutes § 46.23(5m). (The St. Croix
County Rules and Bylaws shall serve as the operating procedures as required by
Wisconsin Statutes § 46.23(5m)(e).)
4. Public Protection and Judiciary Committee.
a. Structure
Members: 5 Supervisors
Term: 2-Years
Populated: Elected by County Board
b. Assignments
1) Designated Departments: Child Support Agency; Circuit Court;Clerk of Court;District
Attorney's Office;Emergency Support Services;Medical Examiner;and Sheriff s Office.
2) Contact Committee for: Community Justice Collaborating Council; County Traffic
Safety Commission; Local Emergency Planning Committee.
c. Responsibilities:
1) Acts as the Emergency Management Committee, a committee required by Wisconsin
Statutes § 323.14.
2) Annually tours the jail with the Sheriff and Facilities Director.
5. Transportation Committee.
a. Structure
Members: 5 Supervisors
Term: 2-Years
Populated: Elected by County Board
b. Assignments
1) Designated Departments: Highway Department; and County Surveyor
2) Contact Committee for: Wisconsin Gateway Corridor Coalition
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c. Responsibilities:
1) Pursuant to Wisconsin Statutes Chapter 83,acts as the County Highway Committee as a
policy-making body determining the broad outlines and principles governing
administration of the Highway Department.
2) Hears permit appeals of the Highway Department decisions pursuant to Wisconsin
Statutes § 86.07.
3) Sets policy for the Highway Department infrastructure asset management goals,
supporting fixed assets, and business plan.
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ARTICLE FIVE
OTHER COMMITTEES AND GOVERNMENTAL BODIES
Section A. Other Committees and Governmental Bodies (Committees, Boards, Councils.
Commissions).
1. Board of Adjustment
2. Community Justice Collaborating Council
3. Coordinated Services Team Coordinating Committee
4. Council on Aging and Disabilities
5. County Traffic Safety Commission
6. Land Information Advisory Council
7. Local Emergency Planning Committee
Section B. Description, Structure and Contact Committee.
1. Board of Adjustment. The Board of Adjustment(BOA)is established pursuant to Wisconsin
Statutes § 59.694. The BOA is an independent decision-making body not subject to County
Board control. The BOA shall act in a fair and impartial manner,without bias or prejudice, and
render its decisions based on law, facts and rational analysis. The BOA shall comply with the
Rules Governing St. Croix County Board of Adjustment. (Refer to Rules Governing St. Croix
County Board of Adjustment)
a. Members: 5 members comprised of at least 1 but not more than 2 Supervisors with the
balance citizen members plus 2 alternate citizen members. The alternate citizen members
shall be designated First Alternate and Second Alternate and shall only serve when 1 or 2 of
the 5 voting members (Supervisor or citizen) are absent. Vacancies, appointments and
residency requirements shall be pursuant to the Rules Governing St. Croix County Board of
Adjustment.
b. Term: 3 years beginning on the date of the first BOA meeting following County Board
approval at its May meeting each year. The terms shall be staggered so that 1 or 2 terms
expire each year.
c. Populated: Appointment by the County Administrator subject to confirmation by the County
Board.
d. Contact Committee: None
2. Community Justice Collaborating Council. The mission of the Community Justice
Collaborating Council (CJCC) is to enhance public safety in St. Croix County through
community collaboration by ensuring offender accountability, providing rehabilitative
programming, and supporting the rights and needs of victims. In addition, the CJCC is
committed to providing the coordinated leadership necessary to establish and foster innovative,
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research-based corrections programs for adult and juvenile offenders, and improve efficiencies
and outcomes in the criminal/juvenile justice system. Finally, the CJCC is committed to
promoting and enhancing communication between all elements of the criminal/juvenile justice
system.
a. CJCC—Executive Committee is composed of the CJCC Chair, Vice-Chair, County Board
Chair, and County Administrator.
b. Members: 17 voting members: Presiding Judge for St.Croix County,County Administrator,
County Board Chair, Sheriff,Chief of Police Association Representative,District Attorney,
Clerk of Circuit Court, Local State Public Defender Supervisor, Division of Community
Corrections Supervisor for St. Croix County, Department of Health and Human Services
Director, Member of Public Protection and Judiciary Committee, Bar Association
Representative, Corporation Counsel, Representative from Faith Based Community,
Representative from Medical Community and two citizen members. Seven advisory
members consisting of Victim/Witness Coordinator, Treatment Court Coordinator(s),
Restorative Justice Coordinator, Medical Examiner, Jail Captain, Emergency Support
Services Director and CJCC Coordinator. All St. Croix County circuit court judges are
members and, except for the Presiding Judge, are non-voting.
c. Term: CJCC members may designate another person from that department/agency to
represent them, with full authority, and vote at CJCC meetings. Any CJCC member,
excluding the two citizen members,wishing to appoint a designee,is to identify the designee
to the Chair of the CJCC in writing prior to the meeting. No more than three consecutive
meetings shall be allowed for a member's designee to attend CJCC meetings.Designees can
only be changed by notifying the CJCC Chair in writing. Citizen members shall be elected to
serve two-year terms commencing at the first meeting of 2014,with citizen member elections
continuing at the first meeting in even-numbered years thereafter. Initially, one citizen
member will serve for a full two-year term and one citizen member will serve a one-year
term. Consecutive terms shall alternate every two years. Any citizen member may resign by
submitting notice of resignation to the CJCC Chair. In the event of a vacancy of a citizen
member, the CJCC may elect a new citizen member to serve the remaining term. In the
event of a vacancy of a CJCC member, excluding citizen members, the out-going CJCC
member of his or her organization may designate a representative from his or her
organization to act until such time as the position is filled.
d. Populated: By named position or designee. Citizen members elected by CJCC
e. Contact Committee: Public Protection and Judiciary Committee
3. Coordinated Services Team Coordinating Committee.
a. Representation: Members are appointed pursuant to Wisconsin Statutes § 46.56(3). The
Coordinated Services Team (CST) Coordinating Committee also serves as the Family
Support Program Advisory Committee.
b. Contact Committee: Health and Human Services Board
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4. Council on Aging and Disabilities. The Council on Aging and Disabilities (LOAD) shall be
the governing board of the Aging and Disabilities Resource Center (ADRC) pursuant to
Wisconsin Statute§46.283(6). The COAD shall also act as the Commission on Aging pursuant
to Wisconsin Statutes § 46.82(4). The role of the COAD is to: (a)identify the needs of older
people and adults with disabilities; (b)recommend services to meet those needs;and(c)advocate
for local,state and national programs that promote quality of life for older people and adults with
disabilities. The COAD shall report to the Health and Human Services Board(HHS Board). In
the event an issue should arise between the HHS Board and the COAD relating to the governance
of the ADRC, the HHS Board and/or the COAD may bring the issue to the County Board via
resolution or ordinance.
a. Members: 11 members - 6 members must be individuals who are 60 years of age or older.
Of the 6 individuals 60 years of age or older, 2 should be County Board Supervisors. Two
members must be from the Health and Human Services Board(1 of which must be a County
Board Supervisor) and should be an individual 60 years of age or older. At least one fourth
of the members shall be of individuals who belong to an Aging and Disability Resource
Center(ADRC)client group,or who is a family member of,guardian of or other advocate of
such an individual. One member shall be representative of each of the following areas:
caregiver for older adults (1 member); representative with knowledge in the area of
developmental disabilities(1 member);representative with knowledge in the area of physical
disabilities (1 member); representative with knowledge in the area of alcohol and drug
abuse/mental health(1 member);and one representative with knowledge in the area of youth
transition(1 member). Each individual member will only represent one target group." The
COAD shall act as the Community Options Program Committee pursuant to Wisconsin
Statutes § 46.23(3)(bm).
b. Term: Members shall serve terms of 3 years arranged so that, as nearly as practicable, the
terms of one-third of the members expires each year;and no member may serve more than 2
consecutive terms. In the case of County Board members the requirement is 3 consecutive 2-
year terms.
c. Populated: Appointment by the County Administrator subject to confirmation by the
County Board.
d. Contact Committee: Health and Human Services Board
5. County Traffic Safety Commission. The Commission shall designate a person to prepare and
maintain a spot map showing the locations of traffic accidents on county and town roads and on
city and village streets if the population of the city or village is less than 5,000 and to maintain
traffic accident data received from cities,villages and towns with a population of 5,000 or more
under s. 66,014 1. Upon each review,the Commission shall make written recommendations for
any corrective actions it deems appropriate to the department, the County Board, the County
Highway Committee or any other appropriate branch of local government.
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a. Members:2 Supervisors;the County Highway Commissioner or a designated representative,
the chief county traffic law enforcement officer or a designated representative, the county
highway safety coordinator,and a representative designated by the County Board from each
of the disciplines of education, medicine and law and 3 representatives involved in law
enforcement, highways and highway safety designated by the Secretary of Transportation
shall comprise a traffic safety commission that shall meet at least quarterly to review traffic
accident data from the County and other traffic safety related matters.
b. Term: 2 Years for Supervisors
c. Populated: The County Board Chair or the County Administrator, may appoint additional
persons to serve as a member of the County Traffic Safety Commission.
d. Contact Committee: Public Protection and Judiciary Committee
6. Land Information Advisory Council. The Council shall review the priorities,needs,policies,
and expenditures of the land information office and advise the County on matters affecting the
land information office.
a. Members: 1 Supervisor from the Community Development Committee; the Register of
Deeds; County Treasurer, Land Information Officer, Real Property Lister, Community
Development Director, Emergency Support Services Director and County Surveyor for
permanent terms;and a realtor employed within St. Croix County nominated by the Western
Wisconsin Realtors Association.
b. Term: 2 Years for Supervisor and Realtor
c. Populated: By named position and appointment of 1 committee Supervisor and 1 realtor
appointed by the County Administrator and confirmed by the County Board.
d. Contact Committee: Community Development Committee
7. Local Emergency Planning Committee. The Local Emergency Planning Committee(LEPC)is
created as required by 42 United States Code 11001,the federal"Superfund"law,and Wisconsin
Statutes § 59.54 (8). The Committee shall have all the powers and duties for such committees
under 42 USC 11000 to 11050 and under Wis. Stat. §§ 323.60 and 323.61.
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a. Members:
1) Group lis the elected state and local officials' component of the LEPC. One or more
members of the Public Protection and Judiciary Committee shall be appointed. One or
more elected state officials will be invited by the County Board Chair to be Group 1
members.At least one additional member shall be chosen for the LEPC from each of the
following groups or organizations:
2) Group 2 — law enforcement, civil defense, firefighting, first aid, health, local
environmental, hospital and transportation personnel;
3) Group 3 —broadcast and print media;
4) Group 4 —community groups; and
5) Group 5 — owners and operators of facilities subject to the requirements of the
"Superfund" law.
b. Term: 2 Years for Supervisors
c. Populated: The members of Groups 1 -5 shall be appointed by the County Board Chair and
confirmed by the County Board.
d. Contact Committee: Public Protection and Judiciary Committee
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ARTICLE SIX
ORGANIZATIONS AND AGENCIES WITH COUNTY BOARD REPRESENTATION
Section A. Participation. The County Board may participate in organizations and agencies as
shown below.
1. Compensation and Expense Reimbursement.
a. Assigned Supervisor and citizen members shall be entitled to compensation and expense
reimbursement for attendance at organization and agency meetings.
b. The compensation and expense reimbursement shall be the same as what Supervisors receive
for attending County Board meetings.
c. If the organization or agency pays an amount equal to County compensation and/or expense
reimbursement, Supervisors and citizen members will not be entitled to additional
reimbursement from the County.
d. If the organization or agency pays an amount less than County compensation and/or expense
reimbursement, Supervisors and citizen members are entitled to submit the remaining
amount to the County Clerk for reimbursement.
2. Contact Committee and Appointment. These organizations and agencies,if necessary,shall have
contact with the County Board through a Standing Committee. The County Administrator shall
appoint representatives of St. Croix County to the organization or agency subject to confirmation
by the County Board unless otherwise indicated. So far as practicable, Supervisor
representatives shall be members of the contact committee.
Section B. Organization/Agency Name and Representation. The organizations and agencies
with County Board representation,the number of Supervisor members and the contact committee are
shown below.
1. Bass Lake Rehabilitation District
Representation: 1 Supervisor
Contact Committee: Community Development Committee
2. Hudson Area Intergovernmental Advisory Council
Representation: County Board Chair or his/her designee
Contact Committee: Administration Committee
3. Indianhead Federated Library System (IFLS)
Representation: Members are appointed pursuant to Wisconsin Statutes §43.19(1)(b). Number
of members is based on county population.
Contact Committee: Administration Committee
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4. Partnership Team of the Lower St. Croix Management Commission
Representation: 1 Supervisor and 1 alternate Supervisor
Contact Committee: Community Development Committee
5. Squaw Lake Rehabilitation District
Representation: 1 Supervisor
Contact Committee: Community Development Committee
6. St. Croix County Economic Development Corporation
Representation: 3 Supervisors
Contact Committee: Community Development Committee
7. St. Croix County Fair Board
Representation: 3 Supervisors
Contact Committee: Community Development Committee
8. Veterans Service Commission
Representation: 3 residents of the county who are veterans
Contact Committee: Health and Human Services Board
9. West Central Area Land and Water Conservation Association
Representation: 1 Supervisor
Contact Committee: Community Development Committee
10. West Central Wisconsin Community Action Agency, Inc. (WestCAP)
Representation: 1 Supervisor
Contact Committee: Health and Human Services Board
11. West Central Wisconsin Regional Planning
Representation: 2 Supervisors and 1 citizen member
Contact Committee: Community Development Committee
12. Willow River Rehabilitation District
Representation: 1 Supervisor
Contact Committee: Community Development Committee
13. Wisconsin Counties Association
Representation: County Board Chair& Vice-Chair
Contact Committee: Administration Committee
14. Wisconsin Gateway Corridor Coalition
Representation: 1 Supervisor
Contact Committee: Transportation Committee
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ARTICLE SEVEN
AMENDMENT OF RULES AND BYLAWS
These Rules and Bylaws may be amended by a majority vote of the Supervisors present. The Rules
and Bylaws shall be updated annually in March of each year.
History of County Board Rules and Bylaws
Adopted
03/10/1992 Resolution No. 8(92)
Amended
04/21/1992 - Resolution No. 12(92) Miscellaneous additions/deletions
10/20/1992 - Resolution No. 52(92) Miscellaneous additions/deletions
11/17/1992 - Resolution No. 58(92) Article VI, Contracts
07/17/1993 - Resolution No. 25(93) Article VI, Nepotism
05/17/1994 - Ordinance No. 347(94) Article VI, Code of Ethics
10/17/1995 - Resolution No. 27(95) Article IV, Board of Adjustment
10/17/1995 - Resolution No. 28(95) Article VI, Per Diems
03/19/1996 - Resolution No. 6(96) Abolish Waste Management Committee
03/19/1996 - Resolution No. 7(96) Committee name change, Planning, Zoning and Parks
12/16/1997 - By motion & adoption of County Board Miscellaneous additions/deletions
08/18/1998 - Resolution No. 1 I(98) Article VI, Per Diems; Article IV, Powers and Duties
10/27/1998 - Resolution No. 20(98) Article VI, Per Diems, WI Counties Assoc. Annual
Meeting
12/15/1998 - Resolution No. 31(98) Additional member, Emergency Government
Committee
10/26/1999 - Resolution No. 21(99) Article VI, Per Diems
12/12/2000 - Resolution No. Article VI, County Web Site
06/18/2002 - Resolution No. 1 I(02) Article 1111, Questions following nominations for Chair
Article IV, Voting for committees
06/18/2002 - Resolution No. 12(02) Article IV, Board of Adjustment
07/20/2002 - Resolution No. 15(02) Article IV, Appointed Committees (Emergency
Management and Communications Committee
12/16/2003 —Resolution Article VI, Section C. 4. County Board Supervisor Per
Diems
01/20/2004 —Resolution No. 3(2004) Article IV and Addendum, Changing committee
responsibilities for Parks System and Recycling
Program and committee name change
04/01/2004 —Resolution Article IV, Section D, Indianhead Federated Library
System
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04/01/2004 —Resolution..No...,2(2OQ4) Article IV, Section A.Lb, name change—Agriculture
and Extension Committee; and
Article IV, Section A.3.f, Land and Water
Conservation Committee as separate committee
04/01/2004 —Resolution Article IV, Section D, participation in the River
Country Resource Conservation and Development
Council
04/01/2004 —Ordinance No. 656(20041 Article 1, Self-Organized County
09/21/2004 —Resolution No. 028(2004) Article 1, Article 11, Article IV, Article V, Article VI,
and Addendum—Multiple Changes
10/19/2004 —Resolution Article VI, Section E. —Department Head Vacancy
03/15/2005 —Resolution No. 7(2005) Addendum —County Surveyor
05/17/2005 —Resolution Addendum —name change—Information Technology
05/17/2005 —Resolution No._14(2005) Addendum —name change—Building Services
05/17/2005 —Resolution Addendum —name change—Human Resources
01/17/2006 —Resolution No. 3(2006) Article V, Section B, 3. Consent Agenda, 4. Rezonings
03/21/2006 —Resolution No. 9(2006) Article V, Section C. 1. —Addressing the Board
03/21/2006 —Resolution Article V, Section A. 2. —Mailing of Board meeting
items
03/21/2006 —Resolution Article VI, Section C. 4. —WCA Annual Meeting
03/21/2006 —Resolution Article VI, Section C. —Per Diems
03/21/2006 —Resolution Article VI, Section E. —Department Head Vacancy
03/21/2006 —Resolution Article IV, Section A. 3. b. —Remove Personnel
Committee
Article IV, Section E— Special or Ad hoc Committees
Addendum —Remove Personnel Committee, add
language to Finance Committee description
04/12/2006 —Resolution No. 23(2006) Article V, Section B. 11. —Concerning Signatures on
Resolutions and Ordinances
09/18/2007 —Resolution No. 29(2007) Article VI, Section F. Multiple Employment Positions
Policy (Department Heads)
11/06/2007 —Resolution Article V, Section B. 7. County Board minutes
03/18/2008 —Resoluti Article IV, Section A.31 and Addendum —name
change— Council on Aging and Disabilities, committee
member makeup and duties
05/08/2008 —Resoluti Article 1111, Section D. Board Chair Compensation
07/15/2008 —Resoluti Addendum —add Administration Committee serves as
Ethics Board
08/19/2008 —Resoluti Article IV, Section A.3.g. — Substance Abuse
Committee
03/16/2009 —Resolution Article 1111, Section E. 2. c. —Vice-Chair duties;
Article IV, Section D. —Remove Information Services
Committee; Article V, Section B. 2. —punctuation;
Article V, Section C. 7. —wording change
03/16/2009 —Resolution Addendum —add Substance Abuse Committee
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04/21/2009 —Resolution No 1.1 2QQ9 —County Board
Article V, Section B. 7.
Minutes/Proceedings
10/20/2009 —Resolution Article III, Section D. Board Chair Compensation
01/19/2010 —Resolution Rewritten to reflect new structure of 19-member Board
04/20/2010 —Resolution No. 13(2010) Article V, Section B. 1. b. —Council on Aging and
Disabilities governing board of ADRC
06/09/2010 —Resolution Article VIII, Section E. 2. —Remove Mileage and Per
Diem Report from Agenda
08/17/2010 —Resolution Article VII, Section A. 2. e. —Land Information
Advisory Council
09/29/2010 —Resolution Article VIII, Section A. 1. — County Board meeting date
and Article VIII; Section D. —mailing deadline &
process
12/05/2010 —Resoluti Article V, Section B. 2. b. —Restructuring the
Substance Abuse Subcommittee
06/07/2011 —Resoluti Articles H, IV, VI, VII, VIII—Reflecting the change
from Administrative Coordinator to County
Administrator form of government
09/06/2011 —Resoluti Article IX, Section A.3.a. — County Administrator to
appoint members to Board of Adjustment
03/06/2012 —Resolution No._I O(2012) Rewritten to incorporate the County Strategic Plan's
Mission Statement and Priority Areas, clarify County
Administrator duties and authority, clarify Standing
Committees and Boards duties and authority, add
Addendum I—Rules Governing St. Croix County
Board of Adjustment and general grammatical changes.
04/02/2013 —Resolution Articles 1, IV, VI, VIII, IX—Annual review
clarifications and additions.
05/05/2015 —Resolution No. 44(2015) Rewrite and reorganization of entire document.
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Rules Governing St. Croix County Board of Adjust ent
(By clicking the hyperlink above,you will be leaving the Rules and Bylaws of the Board of Supervisors of St.Croix County)
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