HomeMy WebLinkAboutResolution 2016 (24) Resolution No. 24 (2016)
ST ROI.,w ~[~w RESOLUTION AMENDING RULES AND BYLAWS OF THE
' ' BOARD OF SUPERVISORS OF ST. CROIX COUNTY
1 WHEREAS, it is one of the Administration Committee's responsibilities to recommend
2 changes to the Rules and Bylaws to the County Board; and
3
4 WHEREAS, the Administration Committee has reviewed and recommends that
5 amendments be made to the Rules and Bylaws; and
6
7 THEREFORE, be it resolved by the St. Croix County Board of Supervisors that the
8 attached amendments to the Rules and Bylaws of the Board of Supervisors of St. Croix County,
9 Wisconsin are hereby adopted.
10
11 FURTHER, be it resolved by the St. Croix County Board of Supervisors that the
12 amendments to the Rules and Bylaws attached hereto are effective immediately.
Legal—Fiscal—Administrative Approvals:
Legal Note: None
Fiscal Impact: None
J AA
KC .Cox, ora o ourae1 2! n I6 Ebert M' F cn ce I]irectnr�� �6wo
I6
CorF
(2,200-� A�
Pa sk T "o County Admini 211 ITO1I6
02/17/16 Administration Committee APPROVED
......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ..........
RESULT: APPROVED [UNANIMOUS]
MOVER: Roy Sjoberg, Supervisor
SECONDER: Judy Achterhof, Supervisor
AYES: Schachtner, Sjoberg, Berke, Kiesler, Achterhof
Vote Confirmation.
a,chtner,5u 2!I S!2(1I b
St. Croix County Board of Supervisors Action:
Roll Call -Vote Requirement— Majority of Supervisors Present
RESULT: ADOPTED [16 TO 2]
MOVER: Ron Kiesler, Supervisor
SECONDER: Howard Novotny, Supervisor
AYES: Ring, Babbitt, Novotny, Sjoberg, Koch, Nelson, Berke, Ostness, Larson, Hansen,
Kiesler, Brinkman, Anderson, Achterhof, Leibfried, Peavey
NAYS: Chris Kilber, David Peterson
ABSENT: Travis Schachtner
This Resolution was Adopted by the St. Croix County Board of Supervisors on March 1, 2016
Cindy Campbell, County Clerk
1) Amend ARTICLE THREE, MEETINGS OF THE COUNTY BOARD, Section A (1)
to read as follows:
Section A. Meeting Place, Dates and Times. County Board meetings shall be held as follows:
1. Regular Meeting Dates and Times. The County Board shall hold its regular meetings at the
St. Croix County Government Center, 1101 Carmichael Road, Hudson, Wisconsin, the first
Tuesday of each month except for the Organizational Meeting which is to be held at the date
described below. The meetings in November, December, January, 4p , February a-fid
shall begin at 9:00 a.m. The meetings in .......................o April, May, June, July, August, September
and October shall begin at 5:00 p.m. When necessary,meeting dates and times may be changed
by the County Board Chair.
2) Amend ARTICLE FOUR, COUNTY BOARD STANDING COMMITTEES, Section I
(1) (c) (11) and (12) to read as follows:
Section L Standing Committee Structure,Assignments and Responsibilities.
1. Administration Committee., c. Responsibilities:
11)Recommends at least annually to the County Board a list of goals, developed in
consultation with the chairs of each Standing Committee for the County
Administrator '.s.....: .. +:-m.. .
12)Recommends annually to the County Board the performance review of the County
Administrator:'6+44 e
� iuuumiuul�
T. C I U,,,,NTY
o�u�uui�uuiui➢iVVIIIIN�III�lll�l���lll�ll �.�. ' '' �.., .�'" ����
RULES AND BYLAWS
OF THE
BOARD OF SUPERVISORS
ST. CROIX COUNTY
WISCONSIN
Originally Adopted on March 10, 1992
Restated on May 5, 2015
Effective May 5, 2015
TABLE OF CONTENTS
INTRODUCTION ...........................................................................................................................1
ARTICLE ONE
BOARD OF SUPERVISORS....................................................................................................2
ARTICLE TWO
OFFICERS.................................................................................................................................8
ARTICLE THREE
MEETINGS OF THE COUNTY BOARD..............................................................................11
ARTICLE FOUR
COUNTY BOARD STANDING COMMITTEES .................................................................17
ARTICLE FIVE
OTHER COMMITTEES AND GOVERNMENTAL BODIES..............................................27
ARTICLE SIX
ORGANIZATIONS AND AGENCIES WITH COUNTY BOARD REPRESENTATION ..32
ARTICLE SEVEN
AMENDMENT OF RULES AND BYLAWS ........................................................................34
RULES AND BYLAWS
OF THE BOARD OF SUPERVISORS OF
ST. CROIX COUNTY,WISCONSIN
INTRODUCTION
St. Croix County is a body corporate of the State of Wisconsin. On April 1, 2004 it became a self-
organized county pursuant to Wisconsin Statutes §59.10(intro). The county seat is located at 1101
Carmichael Road, Hudson, Wisconsin. St. Croix County exercises its powers through the Board
of Supervisors.
St. Croix County government provides services that promote the safety, health and welfare of our
citizens and other public entities, through innovation and cooperation in a fiscally responsible and
accessible manner.
This restatement to the Rules and Bylaws shall be effective May 5, 2015.
1
May 5,2015
ARTICLE ONE
BOARD OF SUPERVISORS
Section A. Designation. The Board of Supervisors shall be referred to hereinafter as the"County
Board."
Section B. Role. The role of the County Board is to set the strategic mission and priorities for
the County, establish the general policies by which the County is guided in its management of
County affairs, consider and act upon resolutions and ordinances,provide financial oversight and
build community relationships in support of the mission and priorities. The County Board selects
the County Administrator and monitors the County Administrator's management of the daily
operations and implementation of policy.
Section C. Powers. The County Board may exercise any of the powers conferred on it by the
laws of the State of Wisconsin in accordance with these Rules and Bylaws.
Section D. Committee of the Whole.
1. Definition and Purpose. The Committee of the Whole is a device in which a legislative body
is considered one large committee. All members of the legislative body are members of such
a committee.
Under Robert's Rules of Order Newly Revised, and all subsequent editions thereof, when an
assembly has to consider a subject which it does not wish to refer to a committee, and yet
where the subject matter is not well-understood and put into proper form for its definite action,
or when, for any other reason, it is desirable for the assembly to consider a subject with all the
freedom of an ordinary committee, it is the practice to refer the matter to the "Committee of
the Whole."
These Bylaws of St. Croix County also permit the calling of a Committee of the Whole for any
reason deemed appropriate by the party having the authority to call a meeting of the Committee
of the Whole. Matters appropriate for a meeting of the Committee of the Whole will generally
involve issues having a county-wide impact. Matters of utmost urgency would generally be
better handled by calling a Special Meeting of the County Board. Matters simply needing
further study and analysis should generally be referred to the most appropriate Standing
Committee and not to the Committee of the Whole.
2. Causing a Meeting of the Committee of the Whole. Meetings of the Committee of the Whole
shall be caused to occur by means of a motion to refer the matter to the Committee of the
Whole in an action taken during a meeting of the County Board, or at the call of the County
Board Chair or at the call of the County Board Vice-Chair.
3. Scheduling of the Meeting. When a meeting of the Committee of the Whole is caused to occur
as provided in Section D. 2. above, then the Chair or in the Chair's absence, the Vice-Chair,
shall take steps to schedule the meeting as soon as shall be practical under the circumstances.
2
May 5,2015
4. Presiding Officer. While the Chair of the Board may also serve as the Chair of the Committee
of the Whole, the Chair, or in the absence of the Chair, the Vice-Chair, may choose to appoint
any other Supervisor to serve as the presiding officer of the Committee of the Whole. It is the
custom of this County to have the Vice-Chair serve as the presiding officer and for the Vice-
Chair to then offer the report of the Committee of the Whole to the County Board.
5. Quorum. A quorum of the Committee of the Whole is the same as that of the County Board.
6. Actions of this Committee. The Committee of the Whole may make and present
recommendations by informal resolutions (meaning the resolutions need not be reviewed by
legal, finance and administration) to the Standing Committee that is most appropriate to the
matter being considered. Minutes are to be taken of the meetings of the Committee of the
Whole in a manner similar to minutes of Standing Committee meetings.
3
May 5,2015
Section E. Supervisory Districts and Terms. The County Board shall be comprised of one
Supervisor from each of the 19 supervisory districts within the County. Supervisors shall be
elected at the election to be held the first Tuesday in April next succeeding the expiration of the
respective terms and shall take office on the third Tuesday in April following their elections.
District 1 District 11
Town of Somerset Wards 1 &2 Town of Stanton Ward 1
Village of Somerset Wards 1-4 Town of Star Prairie Wards 1-5
Village of Star Prairie Ward 1
District 2 District 12
Town of St. Joseph Wards 1-3 Town of Star Prairie Ward 6
Town of Somerset Wards 3-6 City of New Richmond Wards 1-3, 7-9
District 3 District 13
Town of Hudson Wards 3-7 City of New Richmond Wards 4-6, 10-12
Town of St. Joseph Wards 4-6
District 4 District 14
Town of Hudson Ward 1 Town of Erin Prairie Ward 1
Village of North Hudson 1-6 Town of Richmond Wards 1-5
Town of Warren Ward 1
District 5 District 15
City of Hudson Wards 1, 6, 9, 10 Town of Kinnickinnic Ward 1
Town of Pleasant Valley Ward 1
Town of Rush River Ward 1
Town of Warren Wards 2 &3
Village of Roberts Wards 1-4
District 6 District 16
Town of Hudson Ward 2 Town of Baldwin Ward 1
City of Hudson Wards 5, 8, 11, 12 Town of Hammond Wards 1-3
Village of Hammond Wards 1-4
District 7 District 17
City of Hudson Wards 2, 3, 4, 7 Town of Cylon Ward 1
Town of Emerald Ward 1
Town of Forest Ward 1
Town of Glenwood Ward 1
Village of Deer Park Ward 1
City of Glenwood City Wards 1 &2
District 8 District 18
Town of Hudson Wards 8-14 Town of Baldwin Ward 2
Village of Baldwin Wards 1-6
District 9 District 19
Town of Troy Wards 1-6 Town of Cady Ward 1
Town of Eau Galle Wards 1 &2
Town of Springfield Ward 1
Village of Spring Valley Ward 3
Village of Wilson Ward 1
Village of Woodville Wards 1 &2
District 10
Town of Kinnickinnic Wards 2-3
Town of Troy Ward 7
City of River Falls Wards 1-4
4
May 5,2015
Section F. Absences,Vacancies and Removal.
1. Absences
a. Supervisors are expected to attend all County Board meetings and all Standing Committee
meetings to which they are assigned. If a Supervisor is unable to attend such meetings, the
Supervisor is expected to notify the County Clerk, the respective Chair or Department
Head, of the absence at least three hours prior to the start of the meeting. Telephone or
video conference appearances shall not be allowed. If the meeting is held outside normal
business hours, the Supervisor is expected to notify the County Clerk or Department Head
prior to the close of business on the day of the meeting. In the case of a Standing Committee
absence, the County Clerk or Department Head will report the expected absence to the
respective Chair of the meeting. The respective Chair shall determine whether to excuse
the absence. All absences should be noted in the minutes of the meeting along with an
indication of whether the absence was excused. Notwithstanding lack of notification, the
Chair shall have discretion to determine, exercisable in a reasonable and practical manner,
whether the absence is excused or unexcused.
b. The acting Chair will direct that a roll call or other action is taken to record the names of
the Supervisors in attendance at a meeting.
c. The acting Standing Committee Chair will report the name of any Supervisor who
accumulates three or more unexcused absences or five total absences within a year from
properly noticed Standing Committee meetings to the County Clerk. The County Clerk will
track County Board meeting absences and will provide a quarterly report to the County
Board of any member of the County Board or its Standing Committees who accumulates
three unexcused or more absences or five total absences within any 12 month period.
Absence totals are tallied individually by Standing Committee or County Board meetings.
d. The County Board may, consistent with the requirements of Wisconsin law, take whatever
action it deems appropriate with respect to a person who has three or more unexcused
absences or five total absences within any 12 month period per County Board or Standing
Committee. Such action may include censure, suspension, or removal from the County
Board or Standing Committee.
e. This provision shall not apply when a quorum is present of the County Board or Standing
Committee at a non-member meeting held for the purpose of gathering information.
2. Vacancies
a. If a vacancy occurs on the County Board the County Board Chair shall seek candidates and
recommendations for candidates in the district in which the vacancy exists by publishing a
notice of the vacancy in a newspaper likely to inform residents in the district and by
contacting the mayor of any city, the president of any village, and the chair of any town
located in the district in which the vacancy exists.
5
May 5,2015
b. The County Board Chair, with the approval of the County Board, shall appoint a person
who is a qualified elector and resident of the supervisory district in which the vacancy
exists. In the event that the County Board Chair forwards more than one candidate for
appointment,the County Board shall conduct an election. The person appointed shall serve
for the unexpired portion of the term for which the person is appointed including any
Standing Committee. In the event the County Board Chair does not appoint a person to fill
the unexpired term within 60 days of vacancy the County Board Chair shall explain to the
County Board why no such appointment/nomination has been made.l
3. Removal
a. Any member of the County Board, subunit or other governmental body of the County may
be removed for cause by the County Board as provided in Wisconsin Statutes §§ 17.10 and
17.16.
b. The Chair of each County committee has the responsibility to lead the work of the
committee and to assure that each committee member is actively engaged. Upon
determining that an individual committee member is not engaged due to failure to attend
committee activities the committee Chair shall recommend to the County Board Chair
removal of the committee member from said committee. The County Board Chair will
notify the committee member of the recommended removal. Upon consultation with the
committee member, the County Board Chair may recommend removal to the County
Board, which will take action on the removal.
Section G. Compensation of Supervisors. Compensation for Supervisors shall be set by a
resolution of the County Board. The resolution must be adopted prior to the earliest date on which
nomination papers may be circulated for a County Board seat for the succeeding term. Supervisors
shall also be entitled to per diem, mileage and expense reimbursement related to County business.
Section H. Compensation of Citizen Members. Citizen members of any board, committee,
subunit or other governmental body are entitled to receive per diems and mileage for meetings
attended in the same amount and at the same rates as Supervisors receive for attending County
meetings. Citizen members of any board, committee, subunit or other governmental body shall be
provided the Rules and Bylaws of the Board of Supervisors and shall comply with all provisions
applicable to them. A citizen member is defined as any person appointed to any board, committee,
subunit or other governmental body of St. Croix County as a citizen at large,and is not so appointed
because the person holds a specific position with an organization.
Section L Compensation, Per Diem, Mileage and Expense Reimbursement. Refer to the
County's Compensation, Per Diem, Mileage and Expense Reimbursement Policy.
Section J. County Internet Website. Supervisors shall choose what information is released
about them on the St. Croix County Website. A Supervisor may choose to use the Government
Center address, phone number, or his/her own personal information. A form will be provided for
Unless otherwise noted in this document,day or days are defined as calendar days.
6
May 5,2015
each Supervisor to indicate his/her choices. Each Supervisor shall be assigned a County-issued
email address by district number for County business related matters.
Supervisors should be aware that as a public official,personal contact information will be provided
according to Wisconsin public records laws upon request.
Section K Ad hoc Committees.
The County Board may establish ad hoc committees for specific purposes and limited duration.
The County Administrator shall appoint the members of ad hoc committees with County Board
confirmation. Supervisor members of ad hoc committees shall be entitled to per diems and expense
reimbursement for attending meetings in the same amount and at the same rates as they receive for
attending County Board meetings.
7
May 5,2015
ARTICLE TWO
OFFICERS
Section A. Officers; Election. The officers of the County Board shall consist of a Chair and a
Vice-Chair. Both officers shall be elected by the County Board by secret ballot at the County
Board's first meeting following the spring election in April. A candidate for either office shall be
nominated by another Supervisor. At the close of nominations each nominee for Chair shall
address the County Board by responding to the following questions:
1. As County Board Chair, what will be your major objectives and priorities?
2. If you are elected, are there things you will try to change or do differently as County Board
Chair?
3. How would you describe the style you will use in working with your fellow Supervisors,
County committees, County Administrator and other staff?
If no candidate receives a majority on the first vote, a second vote will be taken on the three
nominees receiving the most votes. If no nominee receives a majority on the second vote, a third
vote will be taken on the two nominees with the most votes.
Section B. Term. The term of office for the Chair and the Vice-Chair shall be two years from
the April election.
Section C. Powers and Duties of the County Board Chair. The County Board Chair shall
exercise the powers and perform the duties described in these Rules and Bylaws, those assigned
by the Board, those prescribed by Robert's Rules of Order Newly Revised, and all subsequent
editions thereof, in cases to which they are applicable, and those which are normally ascribed to
the office.
1. Sets the agenda and conducts County Board Meetings in accordance with Article Three,
Meetings of the County Board.
2. Customarily attends, or in certain specified cases, mandatorily by statute attends meetings of
the following organizations and agencies to provide County Board representation. Mileage
and per diems will be paid for attendance at both customary and mandatory meetings.
a. Mandatory Meetings
1) Tax Incremental District Joint Review Board
2) District Board Appointment Committee of the Wisconsin Indianhead
Technical College
8
May 5,2015
3) District Board Appointment Committee of the Chippewa Valley Technical
College
4) West Central Wisconsin Workforce Development Board/County Boards'
Consortium
5) Local Emergency Planning Committee(LEPC)
b. Customary Meetings
1) Chair/Member—Committee of the Whole
2) Member of one, but not more than two, Standing Committees
3) County/City—Attends meetings with municipal and county officials
4) Towns Association
5) Wisconsin Counties Association
6) Community Justice Collaborating Council
3. Other duties of the County Board Chair include the following:
a. Seeks candidates and make recommendations for candidates in vacant districts.
b. Appoints, with the approval of the County Board, a qualified elector and resident of the
supervisory district in which a vacancy exists.
c. Authorizes County Board Supervisor attendance for compensation at a meeting for which
a Supervisor is not a member.
d. Appoints a County Board Supervisor to serve on the Ethics Board for each member unable
to serve(Standing Committee Chairs).
e. Calls meetings of the Committee of the Whole.
f. Designates a newly elected member at the Organizational Meeting from each of the
Standing Committees to be the Convener of the initial Standing Committee meeting.
g. Informs the Convener that the Convener is to conduct the initial meeting of the Standing
Committee until its chair is selected.
h. Acts as a voting member, if a quorum is not otherwise present for a Standing Committee
or for the Council on Aging and Disabilities.
9
May 5,2015
i. Changes County Board meeting dates and times, if necessary.
j. In consultation with the County Administrator,makes discretionary additions to the County
Board agendas for matters of urgency.
k. Directs the County Clerk on what items are to appear on the County Board agendas.
1. At the request of the County Administrator, or in the absence of the County Administrator,
makes himself or herself available to attend Department Head meetings.
4. The County Board Chair shall not act as a chair of a Standing Committee.
Section D. Powers and Duties of the Vice-Chair. The County Board Vice-Chair shall exercise
the powers and perform the duties described in these Rules and Bylaws, those assigned by the
Board, those prescribed by Robert's Rules of Order Newly Revised, and all subsequent editions
thereof,in cases to which they are applicable, and those which are normally ascribed to the office,
which include:
1. Acts as Chair during the absence or incapacity of the Chair.
2. Acts as Chair when it is necessary for the Chair to temporarily vacate the seat.
3. Customarily serves as Chair of the Committee of the Whole.
4. Customarily attends Standing Committee meetings and reports back to the Chair.
5. Acts as a voting member if a quorum is not otherwise present for a Standing Committee or for
the Council on Aging and Disabilities.
6. Performs such other duties as may be reasonably assigned by the Chair.
Section E. Permanent Absence.
1. County Board Chair. In the event the position of County Board Chair is vacant due to removal,
resignation or death of the incumbent, the Board shall hold an election to fill the position of
County Board Chair within 60 days of it becoming vacant. The County Board Vice-Chair shall
assume all duties of the County Board Chair when such position is vacant and shall be paid
meeting fees and the monthly salary to which the County Board Chair would otherwise be
entitled until such time as the County Board elects a successor.
2. County Board Vice-Chair. In the event the position of County Board Vice-Chair is vacant due
to removal, resignation or death of the incumbent the Board shall hold an election to fill the
position of County Board Vice-Chair within 60 days of it becoming vacant.
Section F. Chair Pro tem. If both the Chair and Vice-Chair are absent from a County Board
meeting, the County Board shall appoint a Chair pro tem to conduct the meeting.
10
May 5,2015
ARTICLE THREE
MEETINGS OF THE COUNTY BOARD
Section A. Meeting Place, Dates and Times. County Board meetings shall be held as follows:
1. Regular Meeting Dates and Times. The County Board shall hold its regular meetings at the
St. Croix County Government Center, 1101 Carmichael Road, Hudson, Wisconsin, the first
Tuesday of each month except for the Organizational Meeting which is to be held at the date
described below. The meetings in November, December, January, February and March shall
begin at 9:00 a.m. The meetings in April, May, June, July, August, September and October
shall begin at 5:00 p.m. When necessary, meeting dates and times may be changed by the
County Board Chair.
2. Annual Meeting. The annual meeting of the County Board, required by Wisconsin Statutes §
59.11 (1), shall be held as part of the regular meeting in October or November as determined
by the County Board.
3. Orientation Session. An orientation session is customarily held for all incumbent and newly
elected Supervisors after the even-year April elections and prior to the even-year April
Organizational meeting. No County business is taken up at this session. Incumbent and newly
elected Supervisors are entitled to per diem and mileage for this session.
4. Organizational Meeting. The Organizational Meeting is held the third Tuesday of April at 5:00
p.m. in even numbered years following the spring election. The Board elects the Chair and
Vice-Chair, confirms County Administrator appointments to the Health and Human Services
Board (and Council on Aging and Disabilities) and elects the remaining four Standing
Committees. Any other County business before the County Board is handled as it would be at
any other regular meeting.
5. Special Meetings. Special meetings may be called in accordance with Wisconsin Statutes §
59.11 (2).
6. Physical Presence Necessary. Each Supervisor must be physically present at a County Board
meeting to be "in attendance." Supervisors are not in attendance if listening by telephone or
electronic manner, and may not vote by proxy on any matter.
Section B. County Clerk to Act as Clerk of the County Board.
1. The County Clerk shall act as Clerk of the County Board at all of the County Board's regular,
special, limited term, and Standing Committee meetings. Under the direction of the County
Board Chair or other committee chairs, the County Clerk creates the agenda for County Board
meetings;keeps and records true minutes of all the proceedings of the County Board in a format
chosen by the County Clerk, including all committee meetings, either personally or through
the County Clerk's appointee. The County Clerk publishes a certified copy of proceedings of
County Board meetings in one or more newspapers pursuant to Wisconsin Statutes § 59.14 (2)
11
May 5,2015
("Proceedings"means a brief,precise summary of every resolution adopted, ordinance enacted
or other action taken by the County Board) Copies of all agendas and minutes of board
meetings and committee meetings shall be filed in the County Clerk's office. The County
Clerk makes regular entries of the County Board's resolutions and decisions upon all questions;
records the vote of each supervisor on any questions submitted to the County Board,if required
by any member present. Publishes ordinances as provided in Wisconsin Statute §59.14(1) and
performs all duties prescribed by law or required by the County Board in connection with its
meetings and transactions.
2. With the permission of the affected Department Head, the County Clerk may delegate duties
with respect to the preparation of committee agendas to a meeting organizer; and, may appoint
a meeting organizer employee to record, prepare, and provide true minutes of an assigned
committee meeting. Meeting Organizers are county employees whose job duties include
preparing agendas and minutes. Meeting Organizers work with Department Heads,Committee
Chairs and administration staff to prepare agendas.
Section C. Agendas. The County Clerk shall provide to all Supervisors at least seven (7) days
prior to the date of a County Board meeting an agenda of items to come before the County Board.
Matters of urgency arising after the agenda has been provided to Supervisors may be added to the
agenda at the discretion of the County Board Chair and the County Administrator. Notice of these
additional items and, if applicable, the resolution or ordinance will be provided to the Supervisors
as soon as practicable, but not later than the Friday prior to the County Board meeting. A final
agenda will be available the day of the County Board meeting.
1. Additional Agenda Items. The County Board Chair determines the items on any meeting
agenda. Individual Supervisors of the County Board desiring to have an item placed on a
County Board agenda shall:
a. Voice the request at the County Board meeting under"Future Agenda Items." If the Chair
refuses to immediately accept the agenda item, the Supervisor may request another
Supervisor to support placement of the item on the next meeting agenda. Upon such
support by any one of the Supervisors, the item shall be placed on the agenda; or
b. If the request comes after the last meeting and prior to the next meeting, seek approval
from the County Board Chair at least ten(10)days prior to the next meeting to include the
item. If the Chair refuses, does not respond or is otherwise unavailable, the Supervisor
has the option of seeking another Supervisor to support the addition to the agenda. The
Supervisor must refrain from discussing the merits of the agenda item when seeking the
support of another Supervisor. Upon the filing of a petition signed by two(2) Supervisors
to the County Clerk with a copy to the County Administrator's office at least five(5)days
prior to the County Board meeting, the matter shall be placed on the agenda.
c. If the request is made to the County Board Chair less than ten (10) days prior to the next
County Board meeting, the County Board Chair shall have full discretion on whether or
not to place the item on the next Board meeting's agenda.
12
May 5,2015
d. Upon Chair refusal and lack of support by one other Supervisor, the item shall not be
placed on the agenda.
Section D. Documents. All resolutions,reports and other documents relating to business to come
before the County Board for action shall be submitted to the County Clerk eight (8) days prior to
each meeting of the County Board. The County Clerk shall provide the collection of documents
to all Supervisors not less than seven (7) days prior to each meeting of the County Board.
Section E. Procedures.
1. Before proceeding to business, the roll of the Supervisors shall be called and the names of
those present and those absent shall be entered on the record. Ten Supervisors present at a
County Board meeting shall constitute a quorum for the transaction of business.
2. No Supervisor shall absent himself/herself from a County Board meeting without first
obtaining leave of absence from the County Board Chair or the County Clerk in the event that
the Chair cannot be reached.
3. The order of business on a County Board meeting agenda shall be as follows:
Call to Order
Invocation or Moment of Silence
Pledge of Allegiance to the Flag
Roll Call
Public Comment
Consent Agenda
1. Minutes of Previous Meeting
2. Date of Next Meeting
3. Rezonings
Presentations or Recognitions
Appointments
Annual Department Reports
County Administrator's Report
1. Financial Update
Business
Request for Future Agenda Items
County Clerk's Report of Correspondence and Rezoning Requests
Announcements
Adjournment
The County Board Chair may modify the order of business.
4. The County Board Chair shall preserve County Board meeting order and decorum. The County
Board Chair shall speak to points of order and shall also decide questions of order subject to
an appeal to the County Board. No Supervisor shall speak more than once on such appeal
13
May 5,2015
except by leave of the Board. A majority vote of the Supervisors present shall overrule the
County Board Chair.
5. Public comment guidelines for speaking or submitting written comments are as follows:
a. The comment period is open to those who wish to speak or submit written comments to be
read on any subject matter. However, if the item commented about is not on the agenda,
Supervisors cannot discuss the item to any extent other than whether or not to add it as a
future agenda item.
b. Each speaker is limited to a maximum of three (3) minutes in length or as announced by
the County Board Chair.
c. No further comments will be allowed during the rest of the meeting unless approved by the
County Board Chair whose decision may be appealed to the County Board.
d. A comment card shall be completed and given to the County Board Chair who will call
speakers up one at a time. For those not wishing to speak, the County Board Chair will
read the written comment card after all the speakers are done.
e. If the comments are specific to an item being dealt with under a Public Hearing listed on
the agenda, the County Board Chair will ask that the speaker hold his or her comments
until the Public Hearing is called.
6. Minutes of County Board meetings shall be kept in accordance with Wisconsin Statutes
§59.23(2)(a). Draft minutes shall be transcribed by the County Clerk. The County Clerk shall
provide copies of all draft meeting minutes to all Supervisors in their meeting packets. Upon
approval of the minutes, or approval of the minutes with changes, at the subsequent County
Board meeting, the minutes shall become official.
7. Every matter which comes before the County Board from a source other than a Standing
Committee shall be referred to an appropriate Standing Committee by the County Board Chair
without motion unless otherwise directed by a two-thirds vote of the County Board. Every
committee shall report upon all items referred to it by the second meeting following the
meeting of referral unless otherwise directed by the County Board. Once the subject matter
has been referred to a Standing Committee, the presenter is strongly urged to appear before the
Standing Committee.
8. All petitions for highways and bridges shall be presented to the County Board at the annual
budget meeting.
9. Reports by County department heads shall be submitted in writing to the County Board
annually.
10. The Chair of the Standing Committee shall verify the name and vote of each member on the
original resolution or ordinance copy.
14
May 5,2015
11. All questions shall be put to the County Board in the order they are moved, except privileged
questions.
12. Procedural rules of the County Board may be suspended by a two-thirds vote of those
Supervisors present.
Section F. Rules of Debate.
1. When any Supervisor wishes to speak in debate, or deliver any matter to the County Board,
the Supervisor shall address directly to the County Board Chair, confine the Supervisor's
remarks to the question under debate, and avoid making derogatory personal comments about
others.
2. In all cases, the Supervisor who shall first address the County Board Chair shall speak first;
but when two Supervisors speak at the same time, the County Board Chair shall recognize the
Supervisor who shall speak first.
3. When a question is under debate, no motion shall be received, except a motion:
a. To adjourn (privileged).
b. To take a recess (privileged).
c. To lay on the table (privileged).
d. To call for the previous question.
e. To postpone to a time certain.
f. To refer to a standing or ad hoc committee.
g. To amend.
h. To postpone indefinitely.
These motions shall have precedence in the order in which they are listed above.
4. A motion to adjourn, to take a recess, to lay on the table, and a call for the previous question,
shall be decided without debate.
5. A motion to adjourn is always in order, except when a vote is being taken, but this rule shall
not permit any Supervisor to move an adjournment when another Supervisor has the floor.
6. When a motion is made, it shall be stated by the County Board Chair prior to debate. If a
question contains several points, any Supervisor may have it divided into separate questions.
15
May 5,2015
7. A Supervisor called to order by the County Board Chair shall immediately relinquish the floor.
The County Board Chair shall then clearly state the breach involved and then ask the County
Board if the Supervisor should be allowed to continue to speak. This question is not debatable.
8. It shall be in order for any Supervisor voting on the prevailing side of a vote to move for a
reconsideration of that vote on the same day of the vote or not later than the next County Board
meeting. A motion for reconsideration having been put and lost, or not receiving a second,
shall not be renewed.
9. In all matters not specifically provided for in these rules, Robert's Rules of Order Newly
Revised, and all subsequent editions thereof, shall govern in all cases to which they are
applicable.
Section G. Putting Questions and Voting.
All questions shall be put to the County Board for a vote, unless otherwise required, in this form:
1. In a case where the result of a voice vote is in doubt, any Supervisor may call for a division (a
counted vote).
2. Every Supervisor present when a question is put to the County Board, or when the Supervisor's
name is called, shall vote unless otherwise excused by the Board.
3. If a Supervisor must leave the meeting during a debate or misses a vote, the Supervisor shall
be required to vote or abstain upon the Supervisor's return at the discretion of the County Board
Chair.
4. Any Supervisor may request a roll call vote. All votes on ordinances,resolutions, and motions
involving the expenditure of funds shall be by roll call vote.
16
May 5,2015
ARTICLE FOUR
COUNTY BOARD STANDING COMMITTEES
Section A. Standing Committees.
1. Health and Human Services Board
2. Administration Committee
3. Community Development Committee
4. Public Protection and Judiciary Committee
5. Transportation Committee
Section B. Populating Standing Committees. Except upon removal under Article One F. 3. b.,
each Supervisor shall be appointed or elected to at least one Standing Committee as the case may
be but shall not serve on more than two. No Supervisor shall be the chair of more than one Standing
Committee.
1. Appointed
a. Members of the Health and Human Services Board shall be appointed by the County
Administrator and confirmed by the County Board at the organizational meeting in April
of even numbered years following the spring election pursuant to Wisconsin Statutes §
46.23(4)(b)2. Mid-term vacancies shall be appointed by the County Administrator subject
to County Board confirmation. Citizen members are appointed by the County
Administrator to the Health and Human Services Board pursuant to Wisconsin Statutes §
251.03.
2. Elected
a. Members of the Administration, Community Development, Public Protection and
Judiciary and Transportation Committees shall be elected immediately after County Board
confirmation of the County Administrator's appointments to the Health and Human
Services Board. Elected Standing Committees are populated in alphabetical order by
Standing Committee name. The members shall be elected by a signed, written ballot.
Ballots must be signed to be valid.
b. Supervisors shall vote for as many candidates as there are Supervisors on the Standing
Committee being selected. A candidate may not receive more than one vote per ballot. If
fewer candidates than the number of Supervisors on a Standing Committee receive a
majority on the first ballot,there shall be a second ballot for the number of Supervisor seats
on the Standing Committee not yet filled for the remaining candidates. If additional ballots
are necessary, the second ballot procedure will be repeated until all seats of the elected
Standing Committee are filled.
c. If more candidates receive a majority of votes than there are seats on the Standing
Committee, the candidates receiving the most majority votes shall be seated on the
17
May 5,2015
Standing Committee. If more candidates receive a majority of votes than there are seats
on the Standing Committee and there is a tie between two or more candidates receiving the
smallest number of votes that would have elected the candidate to the Standing Committee,
there shall be another ballot between the candidates that are tied.
Section C. Term of Office.
1. Health and Human Services Board. The term of office for each of the six Supervisor members
of the HHS Board shall be three years, arranged so that the terms of two Supervisor members
shall expire each year. If a Supervisor member is not re-elected to the County Board and the
term he/she is serving on the HHS Board does not expire in the year the County Board term
begins, a vacancy will be deemed to have occurred on the HHS Board and another Supervisor
will be appointed to serve the remainder of the term. The term of office for each of the three
citizen members of the HHS Board shall be three years, commencing upon appointment at the
April County Board meeting, arranged so that the term of one citizen member shall expire each
year,pursuant to Wisconsin Statutes §46.23(4)(c). If HHS Board members cannot be selected
at the times described in this paragraph, current members shall serve until successors are
selected. Mid-term vacancies shall be appointed by the County Administrator subject to
County Board confirmation.
2. Elected Standing Committees. The term of office of a member of an elected Standing
Committee shall be two years. The term of office shall commence upon election to the
committee at the organizational meeting in even numbered years following the spring election.
. Any County Board Supervisor appointed under Article One F. 2. b. to fulfill an unexpired
term shall automatically become a member of the Standing Committee(s)of their predecessor.
The term of office of a member of an elected Standing Committee ends when the Supervisor
is no longer a member of the County Board or is not re-elected to the Standing Committee at
future organizational meetings.
Section D. Membership Limitations. No County employee may serve as a member of a
Standing Committee.
Section E. Organization. Each Standing Committee shall self-organize. Each Standing
Committee shall select its own chair and vice-chair. The County Board Chair shall designate a
newly elected member from each of the Standing Committees to be the Convener of the initial
Standing Committee meeting and it is the Convener with the assistance of the County
Administrator who then sets the time, date and meeting agenda items and submits them to the
County Clerk, or to the County Clerk's appointee, to prepare and publish the initial meeting
agenda. The Convener is to conduct the initial meeting of the Standing Committee until its chair
is selected.
18
May 5,2015
Section F. Standing Committee Meetings.
1. A Standing Committee shall meet at such intervals as are necessary to discuss or act on
business. A majority of Standing Committee members shall constitute a quorum for the
transaction of business. If a quorum is not otherwise present, the County Board Chair or
County Board Vice-Chair may act as a voting member. Standing Committee meetings shall
follow the rules contained in Article Three for County Board meetings except that due to
practicalities of governmental operation, the timeframe for providing the agenda and packet
materials will be provided to Supervisors as soon as practicable and without unreasonable
delay. In all matters not specifically provided for in these rules,Robert's Rules of Order Newly
Revised, and all subsequent editions thereof, shall govern in all cases to which they are
applicable.
2. Under the direction of the Standing Committee Chairs,the County Clerk creates and publishes
the agendas of all Standing Committee meetings as well as keeps and records true minutes of
all the proceedings in a format chosen by the County Clerk. The County Clerk, either
personally or through the County Clerk's appointee, provides copies of draft meeting minutes
to all Standing Committee members in their meeting packets. Copies of all Standing
Committee agendas and approved minutes shall be filed in the County Clerk's office and
posted on the County's website, distributed to all Supervisors and media that have requested
the information.
3. Introduce and Process Legislation. The County Board exercises its powers most often by
adopting resolutions and ordinances. County Board Supervisors or Standing Committees
seeking to introduce resolutions or ordinances shall abide by the Resolution and Ordinance
Cover Sheet Drafting and Review Policy.
4. Additional Agenda Items. The Committee Chair determines the items on any meeting agenda.
Individual Supervisors of a Standing Committee desiring to have an item placed on a Standing
Committee agenda shall:
a. Voice the request at the Standing Committee meeting under "Future Agenda Items." If
the Chair refuses to immediately accept the agenda item, the Supervisor may request
another Standing Committee member to support placement of the item on the next meeting
agenda. Upon such support by any one of the remaining Standing Committee members,
the item shall be placed on the agenda; or
b. If the request comes after the last meeting and prior to the next meeting, seek approval
from the Standing Committee Chair at least ten (10) days prior to the next meeting to
include the item. If the Chair refuses, does not respond or is otherwise unavailable, the
Supervisor has the option of seeking another member of that Standing Committee to
support the addition to the agenda. The Supervisor must refrain from discussing the merits
of the agenda item when seeking the support of another Supervisor. Upon the filing of a
petition signed by two (2) Standing Committee members to the County Clerk with a copy
to the County Administrator's office at least five(5)days prior to the Standing Committee
meeting, the matter shall be placed on the agenda.
19
May 5,2015
c. If the request is made to the Chair less than ten (10) days prior to the next Standing
Committee meeting, the Chair shall have full discretion on whether or not to place the
item on the next Standing Committee meeting's agenda.
d. Upon Chair refusal and lack of support by one of the remaining Standing Committee
members, the item shall not be placed on the agenda.
5. Any public comment section of the agenda shall follow public comment protocol as follows:
a. The comment period is open to those who wish to speak or submit written comments to be
read.
b. The Committee Chair will announce a set period of time for any Public Comment based
on the number of speakers and number of items on the agenda. Each speaker is limited to
a maximum of three (3) minutes in length or as announced by the Committee Chair. No
further comments will be allowed during the rest of the meeting unless approved by the
Committee Chair whose decision may be appealed to the Standing Committee.
c. A comment card should be completed and given to the Committee Chair who will call
speakers up one at a time. For those not wishing to speak, the Committee Chair will read
the written comment card after all the speakers are done.
d. If the comments are specific to an item being dealt with under a Public Hearing listed on
the agenda, the Committee Chair will ask that the speaker hold his or her comments until
the Public Hearing is called.
e. Public comments may address any subject whether on the agenda or not. However, if the
item commented about is not on the agenda, members of the Standing Committee and staff
cannot discuss the item to any extent other than whether or not to add it as a future agenda
item.
6. Meetings of a Standing Committee may be called in the following ways:
a. Upon written notice by the Committee Chair provided pursuant to Wisconsin Statutes §
19.84; or
b. Upon a written request of a majority of the members of the Standing Committee to the
Committee Chair. The Chair shall then give notice of the meeting in the manner required
in a. above.
Section G. Joint Standing Committee Meetings. Standing Committees may hold joint
meetings. As reviewed by the County Administrator and approved by the Chairs of the Standing
Committees meeting jointly shall establish the meeting date and the agenda, and shall give notice
of the meeting in the manner above. The Chairs shall, whenever possible, schedule such a joint
meeting to coincide with a regularly scheduled meeting of one of the Standing Committees. The
20
May 5,2015
Chairs shall determine who will chair the joint meeting. In the event agreement cannot be reached,
the members of the Standing Committee shall elect the chair of the joint meeting.
Section H. Standing Committee Common Responsibilities.
1. Each Standing Committee may review and take action as necessary on the designated
department financial reports it receives.
2. Recommend resolutions and ordinances for consideration by the County Board.
3. Provide policy direction for designated departments.
4. Create subcommittees as deemed necessary. The Committee Chair in consultation with the
Committee Vice-Chair shall appoint members to subcommittees.
5. Serve as a Contact Committee for designated Organizations and Agencies under Article Six.
6. In cooperation with the Department Head establish a process for handling unbudgeted funding
sources that exceed the approved budget.
Section L Standing Committee Structure,Assignments and Responsibilities.
1. Administration Committee.
a. Structure
Members: 5 Supervisors
Term: 2-Years
Populated: Elected by County Board
b. Assignments
1) Designated Departments: Corporation Counsel; County Administrator; County Clerk;
County Treasurer; Facilities; Finance; Human Resources; Information Technology;
and Risk Management.
2) Contact Committee for: Hudson Area Intergovernmental Advisory Council;
Indianhead Federated Library System (IFLS); Wisconsin Counties Association.
c. Responsibilities:
1) Recommends budget amendments to the County Board as set forth in Wisconsin
Statutes § 65.90(5)(b).
2) Sells tax deeded land following the procedures in Wisconsin Statutes §§75.35 and
75.69.
21
May 5,2015
3) Approves or disallows contingency fund requests pursuant to the Fund Balance Policy.
4) Reviews and forwards the County Administrator's budget to the County Board
pursuant to Wisconsin Statutes §59.18(5).
5) Recommends long-term facility plans to the County Board that are not otherwise
designated by Wisconsin Statutes.
6) Recommends the acquisition, sale and use of County land to the County Board that are
not otherwise designated by Wisconsin Statutes.
7) Approves or disallows County Administrator's recommendations regarding use of
space in County owned, leased or managed facilities.
8) Approves or disallows County Administrator's recommended changes for all County
insurance matters including property and casualty, general liability, worker's
compensation and group health and life insurance.
9) Considers changes to the County Board Rules and Bylaws throughout the year and each
January in preparation for adoption by the County Board in March.
10)Recommends renewal (or non-renewal) and terms of the County Administrator's
contract to the County Board.
11)Recommends at least annually to the County Board a list of goals, developed in
consultation with the chairs of each Standing Committee for the County
Administrator's Pay for Performance.
12)Recommends annually to the County Board the performance review of the County
Administrator for the County Administrator's Pay for Performance.
13)Annually reviews and recommends any changes to the Investment Policy and the
Purchasing Policy to the County Board.
14)Oversees the management of general County business not under the jurisdiction of
another Standing Committee or governmental body.
15)Recommends to the County Board any needed alteration of the supervisory district
boundaries that are made necessary due to annexations.
16)Reviews and recommends to the County Board any changes regarding the
compensation plan and carries out the duties and responsibilities assigned to it under
the Human Resources Handbook.
22
May 5,2015
17)Reviews and recommends to the County Board any changes regarding compensation
of the elected officials.
18)May recommend to the County Board action to be taken by the County on any claim
brought pursuant to Wisconsin Statute § 893.80 not covered by an insurance policy.
The Committee shall annually receive a summary from the Risk Manager and
Corporation Counsel of the status of open claims brought against St. Croix County
under Wisconsin Statute 893.80
19)Designates County depositories pursuant to Wisconsin Statutes §59.61(2).
20)Reviews and recommends to the County Board changes to the St. Croix County Library
Service Plan.
2. Community Development Committee.
a. Structure
Members: 5 Supervisors
Term: 2-Years
Populated: Elected by County Board
b. Assignments
1) Designated Departments: Community Development; Register of Deeds; and UW-
Extension.
2) Contact Committee for: Bass Lake Rehabilitation District; Land Information Advisory
Council; Partnership Team of the Lower St. Croix Management Commission; Squaw
Lake Rehabilitation District; St. Croix County Economic Development Corporation;
St. Croix County Fair Board; West Central Area Land and Water Conservation
Association; West Central Wisconsin Regional Planning; Willow River Rehabilitation
District.
c. Responsibilities:
1) Reviews and recommends to the County Board any changes to the Farmland
Preservation Plan.
2) Reviews and recommends to the County Board any changes to the Outdoor Recreation
Plan/Parks Ordinance.
3) Reviews and recommends to the County Board any changes to the Recycling
Ordinance.
23
May 5,2015
4) Reviews and recommends to the County Board any changes to the Land and Water
Resource Management Plan.
5) Reviews and recommends to the County Board any changes to the Comprehensive
Plan.
6) Acts as the agriculture and extension education committee required by Wisconsin
Statutes § 59.56 (3) (b).
7) Acts as the County land conservation committee required by Wisconsin Statutes §
92.06. When so acting, the Chair of the County agricultural stabilization and
conservation committee (Farm Service Agency Committee) created under 16 United
States Code 690h(b), or another member designated by the FSA Chair, shall also serve
on the land conservation committee. The representative from the FSA Committee will
be limited to voting on items specific to land and water conservation issues.
8) Reviews and recommends to the County Board any changes to the St. Croix County
Code of Ordinances Land Use and Development Chapters 11, 12, 13, 14, 17, 21.
9) Reviews and takes action on waivers to design standards and setback reductions in the
St. Croix County Code of Ordinances Land Use and Development Chapter 13 Land
Division.
10)Acts as the County Zoning Agency pursuant to Wisconsin Statutes § 59.69(2).
3. Health and Human Services Board.
a. Structure
Members: 6 Supervisors and 3 Citizen Members
Term: 3-Years
Populated: Not by election,but by appointment by the County Administrator subject to
confirmation by the County Board.
b. Assignments
1) Designated Departments: Health and Human Services Department; Health Center; and
Veterans Service.
2) Contact Committee for: Coordinated Services Team Coordinating Committee;Council
on Aging and Disabilities; Veterans Service Commission; West Central Wisconsin
Community Action Agency, Inc. (WestCAP).
24
May 5,2015
c. Responsibilities
1) Acts as the local board of health pursuant to Wisconsin Statutes § 251.03(1)
2) Performs all duties as required by Wisconsin Statutes § 46.23(5m). (The St. Croix
County Rules and Bylaws shall serve as the operating procedures as required by
Wisconsin Statutes § 46.23(5m)(e).)
4. Public Protection and Judiciary Committee.
a. Structure
Members: 5 Supervisors
Term: 2-Years
Populated: Elected by County Board
b. Assignments
1) Designated Departments: Child Support Agency; Circuit Court; Clerk of Court;
District Attorney's Office; Emergency Support Services; Medical Examiner; and
Sheriff's Office.
2) Contact Committee for: Community Justice Collaborating Council; County Traffic
Safety Commission; Local Emergency Planning Committee.
c. Responsibilities:
1) Acts as the Emergency Management Committee, a committee required by Wisconsin
Statutes § 323.14.
2) Annually tours the jail with the Sheriff and Facilities Director.
5. Transportation Committee.
a. Structure
Members: 5 Supervisors
Term: 2-Years
Populated: Elected by County Board
b. Assignments
1) Designated Departments: Highway Department; and County Surveyor
2) Contact Committee for: Wisconsin Gateway Corridor Coalition
25
May 5,2015
c. Responsibilities:
1) Pursuant to Wisconsin Statutes Chapter 83, acts as the County Highway Committee as
a policy-making body determining the broad outlines and principles governing
administration of the Highway Department.
2) Hears permit appeals of the Highway Department decisions pursuant to Wisconsin
Statutes § 86.07.
3) Sets policy for the Highway Department infrastructure asset management goals,
supporting fixed assets, and business plan.
26
May 5,2015
ARTICLE FIVE
OTHER COMMITTEES AND GOVERNMENTAL BODIES
Section A. Other Committees and Governmental Bodies (Committees, Boards, Councils.
Commissions).
1. Board of Adjustment
2. Community Justice Collaborating Council
3. Coordinated Services Team Coordinating Committee
4. Council on Aging and Disabilities
5. County Traffic Safety Commission
6. Land Information Advisory Council
7. Local Emergency Planning Committee
8. County Library Planning Committee
Section B. Description, Structure and Contact Committee.
1. Board of Adjustment. The Board of Adjustment(BOA)is established pursuant to Wisconsin
Statutes § 59.694. The BOA is an independent decision-making body not subject to County
Board control. The BOA shall act in a fair and impartial manner,without bias or prejudice, and
render its decisions based on law, facts and rational analysis. The BOA shall comply with the
Rules Governing St. Croix County Board of Adjustment. (Refer to Rules Governing St. Croix
County Board of Adjustment)
a. Members: 5 members comprised of at least 1 but not more than 2 Supervisors with the
balance citizen members plus 2 alternate citizen members. The alternate citizen members
shall be designated First Alternate and Second Alternate and shall only serve when 1 or 2
of the 5 voting members (Supervisor or citizen) are absent. Vacancies, appointments and
residency requirements shall be pursuant to the Rules Governing St. Croix County Board
of Adjustment.
b. Term: 3 years beginning on the date of the first BOA meeting following County Board
approval at its May meeting each year. The terms shall be staggered so that 1 or 2 terms
expire each year.
c. Populated: Appointment by the County Administrator subject to confirmation by the
County Board.
d. Contact Committee: None
2. Community Justice Collaborating Council. The mission of the Community Justice
Collaborating Council (CJCC) is to enhance public safety in St. Croix County through
community collaboration by ensuring offender accountability, providing rehabilitative
programming, and supporting the rights and needs of victims. In addition, the CJCC is
committed to providing the coordinated leadership necessary to establish and foster innovative,
27
May 5,2015
research-based corrections programs for adult and juvenile offenders, and improve efficiencies
and outcomes in the criminal/juvenile justice system. Finally, the CJCC is committed to
promoting and enhancing communication between all elements of the criminal/juvenile justice
system.
a. CJCC —Executive Committee is composed of the CJCC Chair, Vice-Chair, County Board
Chair, and County Administrator.
b. Members: 17 voting members: Presiding Judge for St. Croix County, County
Administrator, County Board Chair, Sheriff, Chief of Police Association Representative,
District Attorney, Clerk of Circuit Court,Local State Public Defender Supervisor,Division
of Community Corrections Supervisor for St. Croix County, Department of Health and
Human Services Director, Member of Public Protection and Judiciary Committee, Bar
Association Representative, Corporation Counsel, Representative from Faith Based
Community, Representative from Medical Community and two citizen members. Seven
advisory members consisting of Victim/Witness Coordinator, Treatment Court
Coordinator(s), Restorative Justice Coordinator, Medical Examiner, Jail Captain,
Emergency Support Services Director and CJCC Coordinator. All St. Croix County circuit
court judges are members and, except for the Presiding Judge, are non-voting.
c. Term: CJCC members may designate another person from that department/agency to
represent them, with full authority, and vote at CJCC meetings. Any CJCC member,
excluding the two citizen members, wishing to appoint a designee, is to identify the
designee to the Chair of the CJCC in writing prior to the meeting. No more than three
consecutive meetings shall be allowed for a member's designee to attend CJCC meetings.
Designees can only be changed by notifying the CJCC Chair in writing. Citizen members
shall be elected to serve two-year terms commencing at the first meeting of 2014, with
citizen member elections continuing at the first meeting in even-numbered years thereafter.
Initially, one citizen member will serve for a full two-year term and one citizen member
will serve a one-year term. Consecutive terms shall alternate every two years. Any citizen
member may resign by submitting notice of resignation to the CJCC Chair. In the event of
a vacancy of a citizen member, the CJCC may elect a new citizen member to serve the
remaining term. In the event of a vacancy of a CJCC member, excluding citizen members,
the out-going CJCC member of his or her organization may designate a representative from
his or her organization to act until such time as the position is filled.
d. Populated: By named position or designee. Citizen members elected by CJCC
e. Contact Committee: Public Protection and Judiciary Committee
3. Coordinated Services Team Coordinating Committee.
a. Representation: Members are appointed pursuant to Wisconsin Statutes § 46.56(3). The
Coordinated Services Team (CST) Coordinating Committee also serves as the Family
Support Program Advisory Committee.
b. Contact Committee: Health and Human Services Board
28
May 5,2015
4. Council on Aging and Disabilities. The Council on Aging and Disabilities (LOAD) shall be
the governing board of the Aging and Disabilities Resource Center (ADRC) pursuant to
Wisconsin Statute § 46.283(6). The COAD shall also act as the Commission on Aging
pursuant to Wisconsin Statutes § 46.82(4). The role of the COAD is to: (a)identify the needs
of older people and adults with disabilities; (b) recommend services to meet those needs; and
(c) advocate for local, state and national programs that promote quality of life for older people
and adults with disabilities. The COAD shall report to the Health and Human Services Board
(HHS Board). In the event an issue should arise between the HHS Board and the COAD
relating to the governance of the ADRC,the HHS Board and/or the COAD may bring the issue
to the County Board via resolution or ordinance.
a. Members: 11 members - 6 members must be individuals who are 60 years of age or older.
Of the 6 individuals 60 years of age or older, 2 should be County Board Supervisors. Two
members must be from the Health and Human Services Board(1 of which must be a County
Board Supervisor)and should be an individual 60 years of age or older. At least one fourth
of the members shall be of individuals who belong to an Aging and Disability Resource
Center(ADRC) client group, or who is a family member of, guardian of or other advocate
of such an individual. One member shall be representative of each of the following areas:
caregiver for older adults (1 member); representative with knowledge in the area of
developmental disabilities (1 member); representative with knowledge in the area of
physical disabilities (1 member); representative with knowledge in the area of alcohol and
drug abuse/mental health (1 member); and one representative with knowledge in the area
of youth transition (1 member). Each individual member will only represent one target
group." The COAD shall act as the Community Options Program Committee pursuant to
Wisconsin Statutes § 46.23(3)(bm).
b. Term: Members shall serve terms of 3 years arranged so that, as nearly as practicable, the
terms of one-third of the members expires each year; and no member may serve more than
2 consecutive terms. In the case of County Board members the requirement is 3
consecutive 2-year terms.
c. Populated: Appointment by the County Administrator subject to confirmation by the
County Board.
d. Contact Committee: Health and Human Services Board
5. County Traffic Safety Commission. The Commission shall designate a person to prepare and
maintain a spot map showing the locations of traffic accidents on county and town roads and
on city and village streets if the population of the city or village is less than 5,000 and to
maintain traffic accident data received from cities, villages and towns with a population of
5,000 or more under s. 66,0141. Upon each review, the Commission shall make written
recommendations for any corrective actions it deems appropriate to the department,the County
Board, the County Highway Committee or any other appropriate branch of local government.
a. Members: 2 Supervisors; the County Highway Commissioner or a designated
representative, the chief county traffic law enforcement officer or a designated
29
May 5,2015
representative, the county highway safety coordinator, and a representative designated by
the County Board from each of the disciplines of education, medicine and law and 3
representatives involved in law enforcement, highways and highway safety designated by
the Secretary of Transportation shall comprise a traffic safety commission that shall meet
at least quarterly to review traffic accident data from the County and other traffic safety
related matters.
b. Term: 2 Years for Supervisors
c. Populated: The County Board Chair or the County Administrator, may appoint additional
persons to serve as a member of the County Traffic Safety Commission.
d. Contact Committee: Public Protection and Judiciary Committee
6. Land Information Advisory Council. The Council shall review the priorities, needs,
policies, and expenditures of the land information office and advise the County on matters
affecting the land information office.
a. Members: 1 Supervisor from the Community Development Committee; the Register of
Deeds; County Treasurer, Land Information Officer, Real Property Lister, Community
Development Director, Emergency Support Services Director and County Surveyor for
permanent terms; and a realtor employed within St. Croix County nominated by the
Western Wisconsin Realtors Association.
b. Term: 2 Years for Supervisor and Realtor
c. Populated: By named position and appointment of 1 committee Supervisor and 1 realtor
appointed by the County Administrator and confirmed by the County Board.
d. Contact Committee: Community Development Committee
7. Local Emergency Planning Committee. The Local Emergency Planning Committee(LEPC)
is created as required by 42 United States Code 11001, the federal "Superfund" law, and
Wisconsin Statutes § 59.54 (8). The Committee shall have all the powers and duties for such
committees under 42 USC 11000 to 11050 and under Wis. Stat. §§ 323.60 and 323.61.
a. Members:
1) Group lis the elected state and local officials' component of the LEPC. One or more
members of the Public Protection and Judiciary Committee shall be appointed. One or
more elected state officials will be invited by the County Board Chair to be Group 1
30
May 5,2015
members. At least one additional member shall be chosen for the LEPC from each of
the following groups or organizations:
2) Group 2 — law enforcement, civil defense, firefighting, first aid, health, local
environmental, hospital and transportation personnel;
3) Group 3 —broadcast and print media;
4) Group 4 —community groups; and
5) Group 5 — owners and operators of facilities subject to the requirements of the
"Superfund" law.
b. Term: 2 Years for Supervisors
c. Populated: The members of Groups 1 - 5 shall be appointed by the County Board Chair
and confirmed by the County Board.
d. Contact Committee: Public Protection and Judiciary Committee
8. County Library Planning Committee. The library planning committee is created pursuant
to Wis. Stat. § 43.11(1) and shall exercise those powers and duties described in Wis. Stat. §
43.11(3)(a)-(e).
a. Members: 2 members of the Administration Committee, 1 member from the County Board
at large, and 2 library directors chosen from among the public library directors.
b. Term: 2 years.
c. Populated: 2 Administration Committee members, 1 County Board member at large and
2 library directors chosen from among the public library directors shall be appointed by the
County Board Chair and confirmed by the County Board.
d. Contact Committee: Administration Committee
31
May 5,2015
ARTICLE SIX
ORGANIZATIONS AND AGENCIES WITH COUNTY BOARD REPRESENTATION
Section A. Participation. The County Board may participate in organizations and agencies as
shown below.
1. Compensation and Expense Reimbursement.
a. Assigned Supervisor and citizen members shall be entitled to compensation and expense
reimbursement for attendance at organization and agency meetings.
b. The compensation and expense reimbursement shall be the same as what Supervisors
receive for attending County Board meetings.
c. If the organization or agency pays an amount equal to County compensation and/or expense
reimbursement, Supervisors and citizen members will not be entitled to additional
reimbursement from the County.
d. If the organization or agency pays an amount less than County compensation and/or
expense reimbursement, Supervisors and citizen members are entitled to submit the
remaining amount to the County Clerk for reimbursement.
2. Contact Committee and Appointment. These organizations and agencies, if necessary, shall
have contact with the County Board through a Standing Committee. The County
Administrator shall appoint representatives of St. Croix County to the organization or agency
subject to confirmation by the County Board unless otherwise indicated. So far as practicable,
Supervisor representatives shall be members of the contact committee.
Section B. Organization/Agency Name and Representation. The organizations and agencies
with County Board representation, the number of Supervisor members and the contact committee
are shown below.
1. Bass Lake Rehabilitation District
Representation: 1 Supervisor
Contact Committee: Community Development Committee
2. Hudson Area Intergovernmental Advisory Council
Representation: County Board Chair or his/her designee
Contact Committee: Administration Committee
3. Indianhead Federated Library System (IFLS)
Representation: Members are appointed pursuant to Wisconsin Statutes § 43.19(1)(b).
Number of members is based on county population.
Contact Committee: Administration Committee
32
May 5,2015
4. Partnership Team of the Lower St. Croix Management Commission
Representation: 1 Supervisor and 1 alternate Supervisor
Contact Committee: Community Development Committee
5. Squaw Lake Rehabilitation District
Representation: 1 Supervisor
Contact Committee: Community Development Committee
6. St. Croix County Economic Development Corporation
Representation: 3 Supervisors
Contact Committee: Community Development Committee
7. St. Croix County Fair Board
Representation: 3 Supervisors
Contact Committee: Community Development Committee
8. Veterans Service Commission
Representation: 3 residents of the county who are veterans
Contact Committee: Health and Human Services Board
9. West Central Area Land and Water Conservation Association
Representation: 1 Supervisor
Contact Committee: Community Development Committee
10. West Central Wisconsin Community Action Agency, Inc. (WestCAP)
Representation: 1 Supervisor
Contact Committee: Health and Human Services Board
11. West Central Wisconsin Regional Planning
Representation: 2 Supervisors and 1 citizen member
Contact Committee: Community Development Committee
12. Willow River Rehabilitation District
Representation: 1 Supervisor
Contact Committee: Community Development Committee
13. Wisconsin Counties Association
Representation: County Board Chair& Vice-Chair
Contact Committee: Administration Committee
14. Wisconsin Gateway Corridor Coalition
Representation: 1 Supervisor
Contact Committee: Transportation Committee
33
May 5,2015
ARTICLE SEVEN
AMENDMENT OF RULES AND BYLAWS
These Rules and Bylaws may be amended by a majority vote of the Supervisors present. The
Rules and Bylaws shall be updated annually in March of each year.
History of County Board Rules and Bylaws
Adopted
03/10/1992 Resolution No. 8(92)
Amended
04/21/1992 - Resolution.No....12(9Q Miscellaneous additions/deletions
10/20/1992 - Resolution No. 52(92) Miscellaneous additions/deletions
11/17/1992 - Resolution.No...58f9Q Article VI, Contracts
07/17/1993 - Resolution No. 25(93) Article VI, Nepotism
05/17/1994 - Ordinance..No...347k941 Article VI, Code of Ethics
10/17/1995 - Resolution No. 27(95) Article IV, Board of Adjustment
10/17/1995 - Resolution No. 28J95 Article VI, Per Diems
03/19/1996 - Resolution No. 6(96) Abolish Waste Management Committee
03/19/1996 - Resolution.No...7k961 Committee name change, Planning, Zoning and Parks
12/16/1997 - By motion & adoption of County Board Miscellaneous additions/deletions
08/18/1998 - Resolution.No....I.lf9n Article VI, Per Diems; Article IV, Powers and Duties
10/27/1998 - Resolution No. 20(98) Article VI, Per Diems, WI Counties Assoc. Annual
Meeting
12/15/1998 - Resolution No. 31(98) Additional member, Emergency Government
Committee
10/26/1999 - Resolution No. 21(99) Article VI, Per Diems
12/12/2000 - Resolution.No...45J2000) Article VI, County Web Site
06/18/2002 - Resolution No. 1 I(02) Article 111, Questions following nominations for Chair
Article IV, Voting for committees
06/18/2002 - Resolution No. 12(02) Article IV, Board of Adjustment
07/20/2002 - Resolution.No....15J02J Article IV, Appointed Committees (Emergency
Management and Communications Committee
12/16/2003 —Resolution No. 52(20 03) Article VI, Section C. 4. County Board Supervisor Per
Diems
01/20/2004 —Resolution..No...3(2004) Article IV and Addendum, Changing committee
responsibilities for Parks System and Recycling
Program and committee name change
04/01/2004 —Resolution Article IV, Section D, Indianhead Federated Library
System
04/01/2004 —Resolution No. 9(2004) Article IV, Section A.Lb, name change—Agriculture
and Extension Committee; and
34
May 5,2015
Article IV, Section A.3.f, Land and Water
Conservation Committee as separate committee
04/01/2004 —Resolution Article IV, Section D, participation in the River
Country Resource Conservation and Development
Council
04/01/2004 —Ordinance.No...65,6(2004) Article 1, Self-Organized County
09/21/2004 —Resolution No. 028(2004) Article 1, Article 11, Article IV, Article V, Article VI,
and Addendum—Multiple Changes
10/19/2004 —Resolution Article VI, Section E. —Department Head Vacancy
03/15/2005 —Resolution..No...2(2005) Addendum —County Surveyor
05/17/2005 —Resolution Addendum —name change—Information Technology
05/17/2005 —Resolution No. 14L2005 j Addendum —name change—Building Services
05/17/2005 —Resolution Addendum —name change—Human Resources
01/17/2006 —Resolution..No...3(2006) Article V, Section B, 3. Consent Agenda, 4. Rezonings
03/21/2006 —Resolution No. 9(2006) Article V, Section C. 1. —Addressing the Board
03/21/2006 —Resolution No. I O(2O 06) Article V, Section A. 2. —Mailing of Board meeting
items
03/21/2006 —Resolution..No....I.I.(2O06) Article VI, Section C. 4. —WCA Annual Meeting
03/21/2006 —Resolution Article VI, Section C. —Per Diems
03/21/2006 —Resolution No. 13(20 06) Article VI, Section E. —Department Head Vacancy
03/21/2006 —Resolution Article IV, Section A. 3. b. —Remove Personnel
Committee
Article IV, Section E— Special or Ad hoc Committees
Addendum —Remove Personnel Committee, add
language to Finance Committee description
04/12/2006 —Resolution No. 23(20 06) Article V, Section B. 11. —Concerning Signatures on
Resolutions and Ordinances
09/18/2007 —Resolution..No...29(2997) Article VI, Section F. Multiple Employment Positions
Policy (Department Heads)
11/06/2007 —Resolution No. 36(20 07) Article V, Section B. 7. County Board minutes
03/18/2008 —Resolution Article IV, Section A.3.f. and Addendum —name
change—Council on Aging and Disabilities, committee
member makeup and duties
05/08/2008 —Resolution No. 20(20 00 Article 111, Section D. Board Chair Compensation
07/15/2008 —Resolution Addendum —add Administration Committee serves as
Ethics Board
08/19/2008 —Resoluti Article IV, Section A.3.g. — Substance Abuse
Committee
03/16/2009 —Resolution Article 111, Section E. 2. c. —Vice-Chair duties;
Article IV, Section D. —Remove Information Services
Committee; Article V, Section B. 2. —punctuation;
Article V, Section C. 7. —wording change
03/16/2009 —Resolution Addendum —add Substance Abuse Committee
04/21/2009 —Resolution No 1.1 2999 — County Board
Article V, Section B. 7.
Minutes/Proceedings
10/20/2009 —Resolution No. 37(20 09) Article 111, Section D. Board Chair Compensation
35
May 5,2015
01/19/2010 —Resolution..No. 6(20U 0 Rewritten to reflect new structure of 19-member Board
04/20/2010 —Resolution..No....13(2OI.0) Article V, Section B. 1. b. —Council on Aging and
Disabilities governing board of ADRC
06/09/2010 —Resolution..No. L
..21 ZO 10) Article VIII, Section E. 2. —Remove Mileage and Per
. _ .
Diem Report from Agenda
08/17/2010 —Resolution ZO
..No. 24L 1.0) Article VII, Section A. 2. e. —Land Information
Advisory Council
09/29/2010 —Resolution ZO
..No. 29L 1.0) Article VIII, Section A. 1. — County Board meeting date
and Article VIII; Section D. —mailing deadline &
process
12/05/2010 —Resoluti Article V, Section B. 2. b. —Restructuring the
Substance Abuse Subcommittee
06/07/2011 —Resolution Articles 11, IV, VI, VII, VIII—Reflecting the change
from Administrative Coordinator to County
Administrator form of government
09/06/2011 —Resolution No. 70(20 11) Article IX, Section A.3.a. — County Administrator to
appoint members to Board of Adjustment
03/06/2012 —Resolution No I.0L291 2
Rewritten to incorporate the County Strategic Plan's
Mission Statement and Priority Areas, clarify County
Administrator duties and authority, clarify Standing
Committees and Boards duties and authority, add
Addendum I—Rules Governing St. Croix County
Board of Adjustment and general grammatical changes.
04/02/2013 —Resolution No. 12(20 13) Articles 1, IV, VI, VIII, IX—Annual review
clarifications and additions.
05/05/2015 —Resolution..No. 8L...1 1.5) Rewrite and reorganization of entire document.
. ZO
10/06/2015 —Resolution No. 36(2015) Appendix —Approving Compensation, Per Diem,
Mileage and Expense Reimbursement Policy and
Compensation for County Board Supervisors
10/06/2015 —Resolution No. 37(20 15) Article 5 —Creating a Library Planning Committee
12/01/2015 —Resolution No. 48(2015) Article 5 —Library Planning Committee Membership
36
May 5,2015
Rules Governing St. Croix County Board of Adjust ent
(By clicking the hyperlink above,you will be leaving the Rules and Bylaws of the Board of Supervisors of St.Croix County)
37
May 5,2015