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HomeMy WebLinkAboutAdministration Committee 07-06-2000 li ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Tom Dorsey, Chairman St . Croix County Board FROM: Nancy Bieraugel, Chair COMMITTEE TITLE: Administration Committee DATE: Thursday, July 6, 2000 TIME: 8:30 A.M. (Note Time Change) LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1 . Rules and By-Laws 2 . Statewide Legislative Issues 3 . Redistricting Analysis 4 . Report on Legislators' Positions on Tobacco and Campaign Finance Reform NEW BUSINESS: 1 . Draft Survey to Supervisors Regarding Committee Work 2 . Report on Committee Meeting and Attendance in 1999 3 . Administrative Coordinator' s Signature Authority 4 . St . Croix County Library Plan and Funding ANNOUCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order) SUBMITTED BY: Nancy Bieraugel DATE: 06/28/00 COPIES TO: County Board Office County Clerk News Media/Notice Board Committee Members Tom Dorsey, Greg Timmerman and Lorin Sather *ADDITIONS/CHANGES/CORRECTIONS I i X UNOFFICIAL RECORD ADMINISTRATION COMMITTEE July 6, 2000 Meeting was called to order at 8:30 A.M. by Secretary, Tom O'Connell. Members Present: Bieraugel 8:40 A.M., Luckey 9:18 A.M., Peterson, O'Connell and Standafer. Others Present: Administrative Coordinator Chuck Whiting, Planner Ellen Denzer and Corporation Counsel Greg Timmerman. Adoption of Agenda: Motion by Standafer, 2nd by Peterson to adopt the agenda as published. Carried. Adoption of Minutes: Motion by Peterson, 2nd by O'Connell to adopt the corrected June 6 minutes. Carried. Next Meeting Date: August 1, 2000 9:00 A.M. Rules and By-Laws: The committee discussed the Highway Resolutions that were returned to us from Land & Water Conservation along with their recommendations. These resolutions should be considered by the full County Board at the August meeting. Motion by O'Connell to approve the mowing resolution including Land & Water's amendment that there be no mowing before July 31 to ensure a reasonable nesting period for the song birds, 2nd by Standafer. Carried. Motion to approve the resolution pertaining to Water Regulation Improvement Act by Standafer, 2nd by Peterson. Bieraugel presented a letter from Bob Heise expressing concerns about the resolution. The motion carried with Bieraugel voting no. Bieraugel asked that a copy of Heise's letter accompany the resolution to the supervisors so they have complete information. Legislative Issues: Administrative Coordinator Whiting informed the committee that Governor Thompson has appointed a Kettl Commission to review state and local government organization. The commission will be in Eau Claire, September 21. Chair Bieraugel talked with Rep. Rhoades about Campaign Finance Reform. Rhoades favors disclaimers,but is generally against public funding. Supr. Standafer felt it is a state issue and we should not get involved. The committee again discussed WCA's request for a county wide referendum. There is no precedence for county referendums in St. Croix County. Rhoades also said that the money to be received from the tobacco industry has not yet been appropriated. A tobacco board has been set up. Rhoades will keep us posted as to what is happening with the tobacco situation. UNOFFICIAL RECORD Redistricting: Planner Ellen Denzer shared some rough drafts of district maps for 15 and 25 supervisory districts. She briefly explained how boundary lines shift with the different number combinations. St. Croix Committee Structure: Whiting drafted a survey to address questions concerning board size and efficiency of committees. The committee discussed its contents and made a few changes and additions. Motion by Standafer, 2nd by Peterson to present the survey to each county board supervisor for his/her response. A special meeting of the Administration Committee will evaluate the surveys. Carried. Library Plan & Funding: The committee discussed at length the pros and cons of accepting the formula the County has used in the past, or following the requirements of Act 150 to figure the reimbursement to be made to the libraries. Motion by Peterson to accept the Library Plan with new amendments submitted by Kathy Setter president of the County Librarian group. Motion died for a lack of a second. Motion by Bieraugel, 2nd by Luckey to accept the library plan with the following amendments: Add at end of first paragraph under VII. Recommendations—County Libraries shall submit to St. Croix County for their review a copy of their annual report. The second paragraph should be deleted completely. Motion carried. Administrative Coordinator's Signature Authority: Contracts authorized through the County i' Board Budget Process could be signed by the Administrative Coordinator and the Department Head. Contract instructions would be followed if other signatures are specified. Corporation Counsel Timmerman and Administrative Coordinator Whiting will draft a policy of procedure for the signing of contracts. The Administration Committee will review the policy at the August 1St meeting. Motion to adjourn at 11:10 A.M. by Peterson, 2nd by Luckey. Carried. Thomas P. O'Connell Secretary TPO:ma ADMINISTRATION COMMITTEE July 6, 2000 Meeting was called to order at 8:30 A.M. by Secretary, Tom O'Connell. Members Present: Bieraugel 8:40 A.M., Luckey 9:18 A.M., Peterson, O'Connell and Standafer. Others Present: Administrative Coordinator Chuck Whiting, Planner Ellen Denzer and Corporation Counsel Greg Timmerman. Adoption of ALYenda: Motion by Standafer, 2nd by Peterson to adopt the agenda as published. Carried. Adoption of Minutes: Motion by Peterson, 2nd by O'Connell to adopt the corrected June 6 minutes. Carried. Next Meeting,Date: August 1, 2000 9:00 A.M. Rules and By-Laws: The committee discussed the Highway Resolutions that were returned to us from Land & Water Conservation along with their recommendations. These resolutions should be considered by the full County Board at the August meeting. Motion by O'Connell to approve the mowing resolution including Land & Water's amendment that there be no mowing before July 31 to ensure a reasonable nesting period for the song birds, 2nd by Standafer. Carried. Motion to approve the resolution pertaining to Water Regulation Improvement Act by Standafer, 2nd by Peterson. Bieraugel presented a letter from Bob Heise expressing concerns about the resolution. The motion carried with Bieraugel voting no. Bieraugel asked that a copy of Heise's letter accompany the resolution to the supervisors so they have complete information. Legislative Issues: Administrative Coordinator Whiting informed the committee that Governor Thompson has appointed a Kettl Commission to review state and local government organization. The commission will be in Eau Claire, September 21. Chair Bieraugel talked with Rep. Rhoades about Campaign Finance Reform. Rhoades favors disclaimers,but is generally against public funding. Supr. Standafer felt it is a state issue and we should not get involved. The committee again discussed WCA's request for a county wide referendum. There is no precedence for county referendums in St. Croix County. Rhoades also said that the money to be received from the tobacco industry has not yet been appropriated. A tobacco board has been set up. Rhoades will keep us posted as to what is happening with the tobacco situation. Redistricting: Planner Ellen Denzer shared some rough drafts of district maps for 15 and 25 supervisory districts. She briefly explained how boundary lines shift with the different number combinations. St. Croix Committee Structure: Whiting drafted a survey to address questions concerning board size and efficiency of committees. The committee discussed its contents and made a few changes and additions. Motion by Standafer, 2nd by Peterson to present the survey to each county board supervisor for his/her response. A special meeting of the Administration Committee will evaluate the surveys. Carried. Library Plan & Funding: The committee discussed at length the pros and cons of accepting the formula the County has used in the past, or following the requirements of Act 150 to figure the reimbursement to be made to the libraries. Motion by Peterson to accept the Library Plan with new amendments submitted by Kathy Setter president of the County Librarian group. Motion died for a lack of a second. Motion by Bieraugel, 2"d by Luckey to accept the library plan with the following amendments: Add at end of first paragraph under VII. Recommendations—County Libraries shall submit to St. Croix County for their review a copy of their annual report. The second paragraph should be deleted completely. Motion carried. Administrative Coordinator's SiLmature Authority: Contracts authorized through the County Board Budget Process could be signed by the Administrative Coordinator and the Department Head. Contract instructions would be followed if other signatures are specified. Corporation Counsel Timmerman and Administrative Coordinator Whiting will draft a policy of procedure for the signing of contracts. The Administration Committee will review the policy at the August 1St meeting. Motion to adjourn at 11:10 A.M. by Peterson, 2"a by Luckey. Carried. Thomas P. O'Connell Secretary TPO:ma