HomeMy WebLinkAboutEmergency Management/ Communications Committee 04-25-2000 ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Thomas Dorsey, Chairman
St. Croix County Board
FROM: Charles P. Mehls, Chairman
COMMITTEE TITLE: Emergency Government Committee
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DATE OF MEETING: Tuesday April 25, 2000
TIME: 9:00 AM
LOCATION:
Emergency Government Conference Room
Government Center
Hudson, Wisconsin 54016
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING OPEN
ACTION ON PREVIOUS MINUTES
OLD BUSINESS
1) Shelter Update - Red Cross
2) Update on the Communications van.
NEW BUSINESS
1) Election of Committee Officers
2) Combining Emergency Communications and Emergency Management Committees
3) Review County Ordinance on Emergency Government
4) Review of municipal ordinances, agreement and resolutions
5) Director's Report
6) Bills
ANNOUNCEMENTS AND CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
(Agenda not necessarily presented in this order)
SUBMITTED BY: Jack Colvard, Emergency Government PHONE#386.47191386.4718
DATE:April 20, 2000
Copies to: County Board Office Committee Members
County Clerk News Media/Notice Board
UNOFFICIAL RECORD
MINUTES
Emergency Government Committee
April 25, 2000
PRESENT: Chuck Mehls, John Mortensen, Art Jacobson, Tom Dorsey - County
Board; Jack Colvard, Mary Souter - Emergency Government; Bruce Brantner -
Emergency Communications; Larry Peterson - American Red Cross
Excused: Denise Bjerstedt
Chairman Mehls called the meeting to order at 9 : 05 a.m. The Agenda was
adopted on a Mortensen/Jacobson Motion.
DATE OF NEXT MEETING: May 23, 2000, 9: 00 a.m. , at the Emergency Government
Office
After review, Minutes from the March 20, 2000 meeting were approved on a
Mortensen/Jacobson MOTION.
NEW BUSINESS:
1) Election of Officers
Chairman Mehls asked for nominations from the committee, for
Committee Chairman. Mortensen nominated Mehls for Chair, and moved
that nominations be closed, with a unanimous vote for Mehls, seconded
by Jacobson, Motion carried. Chairman Mehls asked for nominations
for Vice Chair from the committee, Jacobson nominated Mortensen and
moved that nominations be closed, with a unanimous vote for
Mortensen, seconded by Mehls, Motion Carried. Chairman Mehls
requested nominations for Secretary. Mortensen nominated Jacobson
for Secretary and moved that nominations be closed, with a unanimous
vote for Jacobson, seconded by Dorsey, Motion carried.
OLD BUSINESS:
1) Shelter Update - American Red Cross
Peterson reported that 1/2 of the shelters, that are on file,
have returned their agreements to use their facilities as
shelters . A second request will be sent out at the end of this
month, to those that have not returned a reply.
2) Update on Communications Van
Mehls reported the New Communications Van will arrive at Randy
Iten' s Chevrolet on Thursday, April 27th, 2000 . It will take
approximately one week for the prep work and warranty work to be
completed. Pictures of the van, under construction, were
distributed to all members .
NEW BUSINESS :
2) Combining Emergency Communications and Emergency Management
Committee
Committee members discussed the idea of combining the two
committees . No decision was reached at this time.
3) Review County Ordinances on Emergency Government
Colvard handed out updated Mission Statements from the last
meeting for review.
The Committee reviewed the current ordinance and made some
suggestions that could be changed along with the name change of
the department to Emergency Management . Colvard will meet with
Corporate Counsel, Greg Timmerman, to determine if there is a
need to change the current ordinance.
4) Review of Municipal Ordinances, Agreements and Resolutions
The current agreements, with municipalities, and resolutions
that are on file, at this time, do not appear to need changing
except for the department name change, which would not readily
affect them.
5) Directors Report
A. A letter identifying the activities completed in the Plan-of-
Work for the second quarter was distributed to the committee
members .
B. Colvard submitted information on the costs and training
requirements to obtain a defibrillator to Charles Whiting,
Administrative Coordinator, for his review.
C. Governor Thompson has signed a compact with 29 other states
to provide Emergency Management assistance between states . A
handout on this was distributed to committee members .
D. Three more drug lab presentations may be scheduled in May.
They will be presented at WITC, in New Richmond, on May 18tH
in the afternoon and evening and on May 19th in the morning.
Colvard, a representative of the Tri-County Drug Task Force,
and a DHFS representative, from the State, will be the
presenters . Everyone is encouraged to attend the
presentations.
E. Soo Line #2719, A train preservation group, will be having
tours from Chippewa Falls to Withrow, MN. , May 20th and May
21St. The train will carry E.M. S. personnel . The group asked
Colvard to relay this information to all Fire, Police and EMS
organizations on their route in St . Croix County and
Stillwater.
F. Mutual Aid agreements for Nursing Homes have been approved by
DHFS lawyers . Seven out of the nine Nursing Homes have
signed the agreement . Also, this agreement will be a pilot
agreement that will be shared with all nursing homes in the
State of Wisconsin.
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6. Bills
The bill for March, $2214 . 45 were approved on a
Jacobson/Mortensen Motion.
Items for Next meeting
New Communications Van
Mission Statements
ADJOURNMENT
The meeting was adjourned at 11 : 45 on a Jacobson/Mortensen MOTION .
Respectfully submitted,
qn .
Mary M S uter, Recording Secretary
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ST. CROIX COUNTY
MEETING
NOTICE OF COMMI
s Dorsey 9 Chalrmau
TO: Sti Cr bL County Board
Chauman
Charles P.Mehls,
FROM.. mergency G°vernrne t ommittee
E March 20 2
TTEE TITLE: Monday,
O OF MEETING' 9:00 a.m.
TIMEent Conference Room
Emergency G°vernm
LOCATION: Government Center
Hudson,W 1 consin 54016
CALL TO ORDER
ROLLCAL OF AGENDA OPEN
ADOPTION XT MEETING ES
DATE OFO PRE�pUS MINS
ACTION
OLD BUSINESS
Shelter Update - American Red Cross
1)
istent With State Statutes
BUSINESS ittee names to be consand LE C
NEW Government
Department and of mergency
1) Changing Statement
of Emergency
Review mission Sta position
Description Government
2) irector's Position D on Emergency
3) Review D Or agreements
and resolutions
Review of County ces, g
4) of muNcipal ordinan
5) Review e ort
6) Director's R p
'1) Bills
NTS AND CORRESPONDENCE .
ANNOUNCEME NEXT MEETING.
P
OSSIBLE AGENDA'ITEMS FOR
ADJOURNMF-NT -47191386.4718
(Agenda not necessarily presented in this order)
nc Government PHONE#386
Y: Jack Colvard,
Emergency SUBMITTED B
March 6, 2000 Committee Mem ers
DATE:March Board
County Board Office News lvl
Copies to: County Clerk
1
MINUTES UNOFFICIAL RECORD
Emergency Government Committee
March 20, 2000
PRESENT: Chuck Mehls, John Mortensen, Art Jacobson, Tom Dorsey - County
Board; Jack Colvard, - Emergency Government; -Bruce Brantner - Emergency
Communications; Deb Kathan - Personnel
EXCUSSED: Bob Boche - County Board
Chairman Mehls called the meeting to order at 9 : 05 a.m. The Agenda was
adopted on a Mortensen/Jacobson Motion.
j
DATE OF NEXT MEETING: April 25, 2000, 9:00 a.m. , at the Emergency
Government Office
After review, Minutes from the February 21, 2000 meeting were approved on
a Jacobson/Dorsey MOTION.
OLD BUSINESS:
1) Shelter Update - American Red Cross
Due to a lack of American Red Cross personnel being present,
this item was tabled until the next meeting.
NEW BUSINESS:
1) Changing Department and Committee names to be Consistent with
State Names
After discussion of the pending name change, a
Jacobson/Mortensen MOTION was approved to change the department
and committee names to Emergency Management, from Emergency
Government, to be consistent with State Statutes . Carried.
2) Review Mission Statements of Emergency Government and the LEPC
There was review and discussion of the two Mission Statements .
A Jacobson/Mortensen MOTION moved for approval of the updated
Mission Statements for Emergency Management and the Local
Emergency Planning Committee (LEPC) .
3) Review of Director' s Position Description
Deb Kathan identified the various elements that should be
addressed in a new position description and the evaluation
process used when changes are made. Each element in the
position description were evaluated and discussed. A
Mortensen/Dorsey MOTION was made to approve the updated position
description for the Emergency Management Director. Carried.
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4 ) Review of County Ordinance on Emergency Government
5) Review of municipal ordinances, agreements and resolutions
Items 4 and 5 were tabled until Colvard can talk to Corporation
Council to determine the course of action to take concerning the
changing of these items .
6) Director' s Report
Information was requested concerning the possible use of a
defibulator as part of the 1st Aid equipment that the County has
on hand. Colvard submitted the concerns and questions that he
had to Mehls, who will try to have WITC personnel address the
issues .
Colvard informed the Committee that the Nursing Home Mutual Aid
Agreement that was submitted to the State, for approval, has
almost been finalized. Approval should be coming shortly. Once
approved, it will be a model to be used statewide by other
counties and nursing homes .
On March 30th and April 27th Emergency Management will be hosting
two classes dealing with tabletop exercise development for
health care personnel (hospitals, nursing homes and clinical
personnel) .
Colvard participated as a presenter in a illegal drug
laboratories presentation for Public Health on 02/29/00 .
Colvard requested policy direction for planning involving
potable water agreements for nursing homes . He will discuss the
Committee ' s position with the nursing homes, at their next
meeting.
7) Bills
The bills for February, $121 . 33, were approved on a
Jacobson/Mortensen MOTION.
ADJOURNMENT
The meeting was adjourned at 11: 41 on a Mortensen/Jacobson MOTION.
Respectfully submitted,
Jack Colvard, Recording Secretary
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MINUTES
Emergency Government Committee
March 20, 2000
PRESENT: Chuck Mehls, John Mortensen, Art Jacobson, Tom Dorsey - County
Board; Jack Colvard, - Emergency Government; Bruce Brantner - Emergency
Communications; Deb Kathan - Personnel
EXCUSSED: Bob Boche - County Board
Chairman Mehls called the meeting to order at 9: 05 a .m. The Agenda was
adopted on a Mortensen/Jacobson Motion.
DATE OF NEXT MEETING: April 25, 2000, 9 : 00 a.m. , at the Emergency
Government Office
After review, Minutes from the February 21, 2000 meeting were approved on
a Jacobson/Dorsey MOTION.
OLD BUSINESS:
1) Shelter Update - American Red Cross
Due to a lack of American Red Cross personnel being present,
this item was tabled until the next meeting.
NEW BUSINESS :
1) Changing Department and Committee names to be Consistent with
State Names
After discussion of the pending name change, a
Jacobson/Mortensen MOTION was approved to change the department
and committee names to Emergency Management, from Emergency
Government, to be consistent with State Statutes . Carried.
2) Review Mission Statements of Emergency Government and the LEPC
There was review and discussion of the two Mission Statements .
A Jacobson/Mortensen MOTION moved for approval of the updated
Mission Statements for Emergency Management and the Local
Emergency Planning Committee (LEPC) .
3) Review of Director' s Position Description
Deb Kathan identified the various elements that should be
addressed in a new position description and the evaluation
process used when changes are made. Each element in the
position description were evaluated and discussed. A
Mortensen/Dorsey MOTION was made to approve the updated position
description for the Emergency Management Director. Carried.
4) Review of County Ordinance on Emergency Government
5) Review of municipal ordinances, agreements and resolutions
Items 4 and 5 were tabled until Colvard can talk to Corporation
Council to determine the course of action to take concerning the
changing of these items .
6) Director' s Report
Information was requested concerning the possible use of a
defibulator as part of the lst Aid equipment that the County has
on hand. Colvard submitted the concerns and questions that he
had to Mehls, who will try to have WITC personnel address the
issues .
Colvard informed the Committee that the Nursing Home Mutual Aid
Agreement that was submitted to the State, for approval, has
almost been finalized. Approval should be coming shortly. Once
approved, it will be a model to be used statewide by other
counties and nursing homes .
th th
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On March 30 and April 27 Emergency Management will be hosting
two classes dealing with tabletop exercise development for
health care personnel (hospitals, nursing homes and clinical
personnel) .
Colvard participated as a presenter in a illegal drug
laboratories presentation for Public Health on 02/29/00 .
Colvard requested policy direction for planning involving
potable water agreements for nursing homes . He will discuss the
Committee ' s position with the nursing homes, at their next
meeting.
7) Bills
The bills for February, $121 . 33, were approved on a
Jacobson/Mortensen MOTION.
ADJOURNMENT
The meeting was adjourned at 11 : 41 on a Mortensen/Jacobson MOTION .
ResP ectf Y submitted
Jac Colvar Recording ecretary
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