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HomeMy WebLinkAboutFinance 09-08-2000 ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St . Croix County Board FROM: Tom O' Connell, Chair COMMITTEE TITLE: Finance DATE: Friday, September 8, 2000 8 :30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: Budget Review: September 26, 27, 28, 2000 Regular Session: Tuesday; October 10, 2000 8 :30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS NEW BUSINESS 1 . Review of Vouchers 2 . Administrative Coordinator A. NACo Membership B. Health Insurance Status C. Worker' s Comp Status D. Brettingen Property 3 . Corporation Counsel 4 . County Clerk A. Tax Deed Property in Warren Township B. Election System-Decide on Loan from County or Partial Payment by County 5 . Finance Director A. Library System Funding Formula 6 . Review of Wage Agreements A. Resolution to Transfer Funds to Health & Human Service _ 7 . Budget Process Review and Schedule .)j A. Jail Cameras 8 . County Web Page Update *9 . Somerset Concert Reimbursement - Sheriff Hillstead CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) Date: 08/31 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS 09/06/00 15:35 $ COUNTY CLERK Q001 k�kxckxcN��sxck�k�xck�k�kkxc*��X� xxACTIVITY REPORT x*x �kRkk:kKNNxck�k&kN�fi�k�kk�:�k� TRANSMISSION OK TX/RX NO. 8265 CONNECTION TEL 917156982952 CONNECTION ID The Best Press START TIME 09/06 15:34 USAGE TIME 00'35 PAGES 1 RESULT OK ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Daxsey St . Croix County Board FROM; Tom O'Connell, Chair COMMITTEE TITLE: Finance DATE: Friday, September 8, 2000 8 :30 A.M. LOCATION: Go'v'ernment Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: Budget Review: September 26, 27, 28, 2000 Regular Session: Tuesday, October 10, 2000 8 :30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS NEW BUSINESS 1 . Review of Vouchers 2 . Administrative Coordinator A. NACo Membership B. Health Insurance Status C. Worker' s Comp Status D. Brettingen Propexty 3 . Corporation Counsel 4 . County Clerk A. Tax Deed Property in Warren Township B. Election System-Decide on Loan from County or Partial Paymezit by County 5. Finance Director A. Library System Funding Formula 6. Review of Wage Agreements A. Resolution to Transfer Funds to Health & Human Service 7. Budget Process Review and Schedule A. Jail Cameras 8 . County Web Page Update 9 . Somerset Concert Reimbursement - Sheriff Hil,lstead 09/06/00 15:39 $ COUNTY CLERK Q001 ACTIVITY REPORT W v TRANSMISSION OK G TX/RX NO. 8267 CONNECTION TEL 92467090 CONNECTION ID START TIME 09/06 15:38 USAGE TIME 00'42 PAGES 1 RESULT OK ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St . Croix County Board FROM: Tom O' Connell, Chair COMMITTEE TITLE: Finance DATE: Friday, September 8, 2000 8 ;30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA 2g, 200b DATE OF NEXT MEETING: Budget Review: September 26, 27 , Regular Session: Tuesday, October 10, 2000 8 :30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS NEW BUSINESS 1 . Review of vouchers 2 . Administrative Coordinator A. NACo Membership B. Health insurance Status C. Worker' s Comp Status D. Brettingen Property 3 . Corporation Counsel 4 . County Clerk A. Tax Deed Property in Warren Township B. Election System-Decide on Loan from County or Partial Payment by County 5. Finance Director A. Library System Funding Formula 6. Review of Wage Agreements A. Resolution to Transfer Funds to Health & Human Service 7 . Budget Process Review and Schedule A. Jail Cameras S . County Web Page Update *9 . Somerset Concert Reimbursement - Sheriff Hillstead ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey h St . Croix County Board j FROM: Tom O' Connell, Chair COMMITTEE TITLE: Finance !" DATE: Friday, September 8, 2000 8 : 30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: Budget Review: September 26, 27, 28, 2000 Regular Session: Tuesday, October 10, 2000 8 :30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS NEW BUSINESS 1 . Review of Vouchers 2 . Administrative Coordinator A. NACo Membership B. Health Insurance Status C. Worker' s Comp Status D. Brettingen Property 3 . Corporation Counsel 4 . County Clerk A. Tax Deed Property in Warren Township B. Election System-Decide on Loan from County or Partial Payment by County 5 . Finance Director A. Library System Funding Formula 6 . Review of Wage Agreements A. Resolution to Transfer Funds to Health & Human Service 7 . Budget Process Review and Schedule 8 . County Web Page Update CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) Date: 08/31 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS UNOFFICIAL RECORD FINANCE MINUTES Regular Session September 8, 2000 I Meeting called to order at 8 :32 a.m. by Chair O' Connell . Members present: Tom O ' Connell, Tom Dorsey, Ralph Swenson and Nancy Bieraugel . Stan Krueger arrived at 8 :35 . Staff present: Administrative Coordinator Chuck Whiting, Finance Director Rich Loney and County Clerk Sue Nelson. Others present: Suprs . Einar Horne and Julie Speer. Motion by Bieraugel, 2nd by Dorsey to adopt the agenda. Carried. Budget review dates are September 26, 27 and 28 . O' Connell said three days were set aside in case they are needed. Swenson said he would not be available on the 28th. Loney will have budget books ready for the committee on September 15th. Motion by Bieraugel, 2nd by Krueger to adopt the minutes of August 10 and special meeting minutes of August 21 . Carried. Vouchers: O' Connell reviewed the bills prior to the meeting and found no problems . Motion by Bieraugel, 2nd b Dorsey to pay the vouchers totaling $421, 821 . 98 . Carried. Supervisors ' vouchers will be processed at a later date. Health and Human Services Request for Transfer of Funds: H&HS Director John Borup, H&HS Board Chair Robert Stephens, Nursing Home Administrator Carolyn Krieger, Accounting Supervisor Judy Ziegler and H&HS committee member Einar Horne present . Personnel Director Debra Kathan came in later. Dorsey asked why the money was simply not transferred from the Contingency Fund for wage increases. Loney said he needs the authority to do so in the form of a motion or resolution. Horne said when the resolution for wage increases was approved on the County Board floor he asked for dollars and not percentages . The figures given were not the total of $970, 000 needed for wages and fringes just for Health and Human Services and the Nursing Home. Stephens pointed out the lower payment by employees for Health Insurance also has a tremendous impact . Kathan explained there is a set of three different wages - adjustment to the pay grid, across the board increase approved in December of 1999 for the year 2000 and the across the board additional 3% approved by the Board in August of 2000 . Borup said step increases should be included also. Horne said Supervisors don' t spend every day working on county business and 1 U#IOFFICIAL RECORD he is upset at the nearly $1, 000, 000 cost . His complaint was not being given proper information at the County Board meeting. These wage increases will have a dramatic effect on 2001 and 2002 budgets . Borup said Grade 7 on the pay grid received a 14% increase which affects a large number of H&HS staff . This was not budgeted per instructions for wage increases. O'Connell advised the Administrative Coordinator was not included in the discussion on wage increases . Speer stated last year the Finance Committee promised money for wage increases would be available in the Contingency Fund. Dorsey said the number for wages is more than was anticipated. Loney said presently there is $800, 341 in the Contingency Fund and $2 , 500, 000 in the undesignated unreserved section of the General Fund. Kathan said no money was set aside or taken from the Contingency Fund when the wage increases were approved for the non represented in December 1999, the Nursing Home increases of May 2000 and the non represented and Law union in August 2000 . Bieraugel said we should have been given total numbers; the County Board did not know what they were voting on. Horne said we were not accurately informed; all the tools available are not being used. Krueger stated Finance should have known these figures . Stephens advised if H&HS does not get this money, it will no longer be an enterprise. The wage increases were much larger than anticipated. Chair O' Connell said henceforth the process will be changed and there will be a joint meeting with Finance and Personnel Committees concerning wage increases . Loney said he may have been in error but did not see the County Board resolutions approving the Nursing Home and non represented salaries as the specific authority to transfer funds . Whiting said the H&HS staff figures were just completed. The resolution requesting transfer of money to H&HS should go to the full board. He has been spending a lot of time on morale issues . This situation will not happen again. Motion by Swenson, 2nd by Dorsey to recommend to the full Board that money be transferred from the Contingency Fund and General 2 UNOFFICIAL RECORD Fund for Health and Human Services. Motion carried; Krueger voted no. Library System Funding: Loney distributed a chart showing comparisons of County funding formula and the new ACT 150 requirements . Some libraries would receive a lot less funding through ACT 150 . A compromise was reached using the higher amount of either ACT 150 or the current County funding. Deer Park Librarian Kathy Setter said figures for four libraries were different than her figures but she will have the libraries correct them. Motion by Bieraugel, 2nd by Krueger to place $466, 383 in the 2001 budget process for library funding. Bieraugel said the Administration Committee is working on a resolution to the Legislature to correct the deficiencies of ACT 150 . Setter said the librarians are not happy with the revised Library Plan completed by Corporation Counsel Timmerman. Too much wording was removed. The reimbursement formula will be added to the Plan. A statement is needed for either paying or not paying out of county libraries for services to county residents . Motion carried. Krueger announced Kathy Setter has received a state honor - the Muriel Fuller award from the WI Library Association. Swenson was concerned about the requirement of date of birth for checking out a book. Setter said this is needed because many people have the same names including middle initial and the same address . Administrative Coordinator: Whiting is working with Insurance Consultant T.E. Brennan to evaluate our Workers ' Comp situation. He should have a report at the end of the month. Former Risk Manager Bill Husbands wants a one year contract . Stephens said other departments in the County may need his services also. O' Connell said Finance voted to hire a risk manager until the end of the year. Since Husbands may not contract for a three month period, use Wausau Insurance for a Workers ' Comp resource until a decision is made . Brettingen Property: Whiting said the amount is being determined to acquire adjacent property and for moving the house that is located in the flood plain near a Glen Hills dam. He is not sure if this project can be completed yet this fall . 3 UNOFFICIAL RECORD Swenson said this money should be included in the 2001. budget if it is not completed this fall . Tour of the County: Date of Thursday, October 12th starting at 7 :30 a.m. was set for tour of the county by the Finance Comm. NACo Membership: A letter had been received from Marathon County encouraging St . Croix to join the National Organization of Counties . Whiting did not have information on amount of dues . No action taken. Health Insurance: Whiting said some proposals have been received by the Insurance Consultant T.E. Brennan. Some people have asked about more time to submit proposals . Bieraugel said she supported the idea of an insurance consultant but did not want to lose County control . She thought the idea was to allow insurance agents within the county a chance to bid. She believes the insurance consultant is canvassing the market and shutting out county agents ' chance to bid. Whiting said there is a difference between an agent and consultant . An agent has contacts to utilize. Broker is paid by the agent to service the contract to the County. O'Connell said Finance will review and select the insurance company. Whiting stated October 6th is the date planned for presentation of proposals . Finance Committee directed Corporation Counsel , Finance Director, Personnel Director and Whiting to hire a consultant . O' Connell authorized Finance Committee members to attend this meeting and Personnel Committee is invited also. This will be the educational session and Finance Committee will choose the company on October 10th Jail Cameras : Whiting said money was not included in any budget for replacement of these cameras . He has administratively placed this in the Maintenance budget . Whiting indicated we need to develop an equipment replacement program to prevent spiking expenses for capitol investments. Public Protection Chair Julie Speer commented the cameras have been in place since 1993 and need replacing. Too much time has been wasted in determining where the money comes from for improvement or replacement . County Clerk: Tax Deed Property. Sue Nelson explained tax deed property in the Town of Warren had been advertised and sold in 4 UNOFFICIAL RECORD January 2000 . However, the first buyer backed out when the former owner Valgene Krebsbach claimed he was going to redeem this property. The County received a letter from Brian Alton, Krebsbach' s attorney stating Krebsbach may not have been properly notified of the tax deed proceedings . Previously a tax deed notification letter had been returned from Alton with the statement that they do not accept mail for Krebsbach. Nelson asked the committee if she should re-advertise the property or sell it to the next highest bidder. Motion by O'Connell, 2nd by Bieraugel to sell the tax deed property to Brian Cloutier for $23 , 550 subject to Corporation Counsel approval . Carried. (On September 11, Clerk checked with Corporation Counsel who said it is permissible to sell to the next highest bidder. ) New Election System: Nelson asked the committee if they would be interested in paying part of the cost ($2000) for a new election system or loaning municipalties one half the cost ($2750) . Motion by Krueger, 2nd by Swenson to place in the 2001 budget process, money for loan of half the cost to municipalities with reimbursement made within one year. (36 voting machines @ $2750 $99, 000 . ) Carried. County Web Page: Computer Services Director Tom Boron said the site is in place at www.co. saint-croix.wi .us . Somerset Concert Reimbursement: Sheriff Hillstead said payment of $15, 272 was received for law enforcement services at Somerset which went into the County' s General Fund. The Sheriff would like to keep the money in his overtime line item to cover overtime costs for his department . Lone said this cost was not anticipated and not budgeted in the Y P g I expenditures . Loney recommends keeping revenues and expenses separate. I Discussion on future security for Somerset concerts . This year the Village of Somerset and the Sheriff ' s department lost $6,444 in costs . Sheriff Hillstead said a meeting was held recently to figure out the cost per ticket needed to pay for security next year. We need to have security there for the protection of everyone . Budget Process: O' Connell said even though three days are set, we ' ll hope to be done in two days or less . Swenson suggested 5 UNOFFICIAL RECORD having a summary of the overview. Staff should flag items for Finance members ' attention. Loney will prepare a summary of major areas Finance should look at and have it ready on September 21St. He will also have a levy and mill rate status report . Whiting suggested on September 26 the Committee use the morning to discuss procedure and the overview summary and then call in department heads . Out of town departments will be scheduled. i Finance Committee will meet immediately after County Board adjourns on September 21St Motion to adjourn by O 'Connell, 2nd by Bieraugel . Meeting adjourned at 12 :42 . Stan Krueger, Secretary 6