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Home My WebLink AboutFinance 06-09-2000 ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St . Croix County Board FROM: Tom O' Connell, Chair COMMITTEE TITLE: Finance DATE: Friday, June 9, 2000 8 : 30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: Monday, July 10, 2000 8 : 30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS NEW BUSINESS 1 . Public Hearing Regarding CDBG Plan - 8 :30 A.M. 2 . Review of Vouchers 3 . West Cap Request Regarding Certification of Consistency For Supportive Housing Application 4 . SCVP Land Request 5 . City of Hudson Vine Street/UU Walking Path Plan 6 . Administrative Coordinator A. Employee Health Insurance Budget Options 7 . St . Croix County Library Services and Funding Formula 9 :30 A.M. 8 . Corporation Counsel A. Indianhead Federated Library System B. Review Signature Authority for Administrative Coordinator on County Documents 9 . Workers Compensation Management 10 . County Clerk A. New Election System B. Safety and Security Report C. Meal Allowance for 2001 Budget 11 . Maintenance A. Ag Extension Building Air Intake B. Generator Installation at Baldwin Facility 12 . Consideration of Office Improvements for South End of Judges' Hallway *13 . Sheriff' s Department Payment for Extra Services *14 . House Removal Issue (Land & Water Conservation) -Bob Heise CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) Date: 05/01/00, 0506, 00 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments ADDITIONS/CHANGES/CORRECTIONS 06/07/00 09:11 $ COUNTY CLERK 0001 :��xcsxxc�cxcacxcxc�:��xc�cxcacxc�cxcxcxc�cxc:tcxc�c � xACTIVITY REPORT xx* xxx�:K�xxx�x:xxx*x�xa�x�x�:�:xx�: TRANSMISSION OK TX/RX NO. 7411 CONNECTION TEL 93869891 CONNECTION ID STAR—OBSERVER START TIME 06/07 09:10 USAGE TIME 00'38 PAGES 1 RESULT OK ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St . Croix County Board FROM: Tom O' Connell, Chair COMMITTEE TITLE: Finance DATE: Friday, June 9, 2000 8 :30 A.M. LOCATION: Government Centex CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: Monday, July 10, 2000 8 :30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS NEW BUSINESS 1. Public Hearing Regarding CDBG Plan - 8 :30 A.M. 2 . Review of Vouchers 3 . West Cap Request Regarding Certification of Consistency For Supportive Rousing Application 4 . SCVP Land Request 5 . City of Hudson Vine Street/UU Walking Path Plan 6 . Administrative Coordinator A. Employee Health Insurance Budget Options 7 . St. Croix County Library Services and Funding Foxmula 9 :30 A.M. 8 . Corporation Counsel A. Indianhead Federated Library Syatem B. Review Signature Authority for Administrative Coordinator on County Documents 9 . workers Compensation Management 10 . County Clerk A. New Election System B. Safety and Security Report C. Meal Allowance for 2001 Budget 11 . Maintenance A. Ag Extension Building Air Intake B. Generator Installation, at Baldwin Facility n„ of n-FF; e�F� Tmnrnvpmi Tnt.S for South End of 06/07/00 09:09 COUNTY CLERK Q001 xx ACTIVITY REPORT xx x xx�x�xxx�xx�x�x*xxx�xxxxx�:� TRANSMISSION OK TX/RX NO. 7410 CONNECTION TEL 917156982952 CONNECTION ID The Best Press START TIME 06/07 09:08 USAGE TIME 00'39 PAGES 1 RESULT OK ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Hoard FROM: Tom O'Connell, Chair COMMITTEE TITLE: Finance DATE: Friday, June 9, 2000 8 :30 A.M_ LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: Monday, July 10, 2000 8 :30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS NEW BUSINESS 1 . Public Hearing Regarding CDBG Plan - 8:30 A.m. 2 . Review of Vouchers 3 . West Cap Request Regarding Certification of Consistency For Supportive Housing Application 4 . SCVP Land Request 5 . City of Hudson Vine Street/UU Walking Path Plan 6 . Administrative Coordinator A. Employee Health Insurance Budget Options 7 _ St . Croix County Library Services and Funding Formula 9:30 A.M. S . Corporation Counsel A. Indianhead Federated Library System B. Review Signature Authority for Administrative Coordinator on County Documents 9 . Workers Compensation Management 10 _ County Clerk A. New Election System B. Safety and Security Report C. Meal Allowance for 2001 Budget 11. Maintenance A. Ag Extension Building Air Intake B. Generator Installation at Baldwin Facility --P n-P-P: .-... 06/07/00 09:06 $ COUNTY CLERK 16001 xACTIVITY REPORTxx TRANSMISSION OK TX/RX NO. 7409 CONNECTION TEL 93863077 CONNECTION ID START TIME 06/07 09:05 USAGE TIME 01'11 PAGES 2 RESULT OK .C1�a4 CB�44a �C.��C�6 �`A��CA-0Q4a C9 CO��CA-0GO9 M E ss F**4 r. A G E ' GOVERNMENT CENTER 1101 CARMICHAEL ROAD xuDsoN WI 54016 HATE: -7, X00 TO: FALL NOMM -7, '? Imo= FEiM: FAX NUMM_ (715) 381-4400 NUMBER Ce PAGES FADING COYER SWETZ xyrir ft*,tk*�ykt�*it,irxyt�yrt#*tet**�t*•rk**yrs*i-rir*yrs:t#**�r��r*t�rir�rir� [�� D IF CX]L"'1PLETE AM LEGIBLB INFORMATION IS NOT REGErVED, �3 PLEASE CONTACT: pb NAME: MEPElONE N 716% JS6 - 09 06/07/00 09:14 ^G COUNTY CLERK fm001 �k�h�sk�kKk*�*�k:�kKkkkxckkk�k ACTIVITY REPORT xx xxx�x*:�xxxxx�x:xxxxxx�xxx�:xxx TRANSMISSION OK TX/RX NO. 7412 CONNECTION TEL 92467090 CONNECTION ID START TIME 06/07 09:13 USAGE TIME 00'46 PAGES 1 RESULT OK ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St . Croix County Board FROM: Tom O' Connell, Chair COMMITTEE TITLE: Finance DATE: Friday, June 9, 2000 8 .30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: Monday, July 10, 2000 8 :30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS NEW BUSINESS 1. Public Dearing Regarding CDBG Plan - 8:30 A.M. 2 . Review of Vouchers 3 . 'West Cap Request Regarding Certification of Consistency For Supportive Housing Application 4 . SCUP Land Request S . City of Hudson Vine Street/LTU Walking Path Plan 6 . Administrative Coordinator A. Employee Health Insurance Budget Options 7 . St. Croix County Library Services and Funding Formula 9:30 A.M. B . Corporation Counsel A. Indianhead Federated Library System B. Review Signature Authority for Administrative Coordinator on County Documents 9. Workers Compensation Management 10 . County Clerk A. New Election System B. Safety and Security Report C. Meal Allowance for 2001 Budget 11_ Maintenance A. Ag Extension Building Air Intake .B. Generator Installation at Baldwin Facility ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St . Croix County Board FROM: Tom O' Connell, Chair COMMITTEE TITLE: Finance DATE: Friday, June 9, 2000 8 :30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: Monday, July 10, 2000 8 :30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS NEW BUSINESS 1 . Public Hearing Regarding CDBG Plan - 8:30 A.M. 2 . Review of Vouchers 3 . West Cap Request Regarding Certification of Consistency For Supportive Housing Application 4 . SCVP Land Request 5 . City of Hudson Vine Street/W Walking Path Plan 6 . Administrative Coordinator A. Employee Health Insurance Budget Options 7 . St . Croix County Library Services and Funding Formula 9 :30 A.M. 8 . Corporation Counsel A. Indianhead Federated Library System B. Review Signature Authority for Administrative Coordinator on County Documents 9 . Workers Compensation Management 10 . County Clerk A. New Election System B. Safety and Security Report _ C. Meal Allowance for 2001 Budget ot 11 . Maintenance A. Ag Extension Building Air Intake B. Generator Installation at Baldwin Facility 12 . Consideration of Office Improvements for South End of Judges' Hallway CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) Date: 05/01/00 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments ADDITIONS/CHANGES/CORRECTIONS FINANCE COMMITTEE Regular Meeting June 9, 2000 Meeting called to order by Chair O'Connell at 8 :30 a.m. Members present: Tom O'Connell, Tom Dorsey, Ralph Swenson, Stan Krueger. Nancy Bieraugel arrived at 8 :35 a.m. Staff present: Administrative Coordinator Chuck Whiting, Corporation Counsel Greg Timmerman, Finance Director Rich Loney and County Clerk Sue Nelson. Others present: Suprs . Dowd, Berenschot and Irwin; Doug Stohlberg, media. Motion by Krueger, 2nd by Dorsey to adopt the agenda. Carried. Next meeting is July 10, 8 : 30 AM. Motion by Dorsey, 2nd by Krueger to adopt the minutes of May 8 and May 16 . Carried. Public Hearing: Chair O' Connell called the public hearing to order at 8 : 35 AM regarding the Community Block Grant for Poly- Cam. No one appeared to speak. Public hearing closed at 8 :37 AM. Vouchers: Motion by Bieraugel, 2nd by Krueger to approve payment of the vouchers . Carried. West Cap Housing Application: Whiting explained this request is a formality for West Cap housing applications and makes the County aware of this program. Motion by Krueger, 2nd by Swenson to approve County Board Chair signing the West Cap housing application. Carried. SCVP Land Request: This was a request from Supr. Standafer for purchase of Government Center land located near office buildings on Vine Street . Chair O' Connell said we need a land development plan in place for the Government Center. Dorsey noted the previous Finance Chair was a member of the Health Center Land Planning Committee and he appointed O' Connell as the replacement . Motion by Bieraugel, 2nd by Krueger to defer land sale request to County Board Chair Dorsey who plans to appoint a committee to set development plans for Government Center property. Carried. City of Hudson' s Proposed Walking Path: Whiting reported the City of Hudson plans a walking path along Carmichael Road adjacent to Government Center property and would assess the County $20, 000 . He would like the City and County to work together. Planning Director Dave Fodroczi said kids ride their bikes from the school to the YMCA. This pathway surface is an extension of 1 the roadway and everyone along the roadway is assessed. The pathway along Carmichael would be separate from the road. Dorsey asked who would maintain this path during the winter and where would the County pile the snow. Krueger asked why the path is not located on the east side of Carmichael . Fodroczi said the original plan does call for location on the east side but the corner property owner lives in the Town of Hudson, not the City of Hudson. The City has no control over this land except through condemnation proceedings . Whiting said the County will be assessed unless an alternate plan is accepted or a legality issue is found. Clerk Nelson pointed out the safety problem with traffic in and out of the Government Center parking lot and the police squad cars that leave here quickly to answer a call . Bieraugel requested the County ask the City for an alternate route for safety reasons . There is also the concern of fire hydrants and light poles along the path. O'Connell asked Timmerman and Whiting to send a letter requesting a meeting with the City. Timmerman should talk with the City Attorney. Administrative Coordinator: Employee health insurance budget options . Whiting said a third party plan has been investigated rather than using self funded insurance plan. The current plan expires the end of October. He asked if the committee would like to keep the services of our insurance consultant and should he pursue options of plans and how to finance them. Bieraugel said we have good agents in the County and there is interest within the County. Supr. Dowd commented a previous meeting was held with agents and it was decided there was a problem but nothing was done after the meeting. John Fehr from the Sandeen Agency agreed with Dowd and said insurance agencies can get numbers for the County. Krueger said we should be working with agents now. Swenson said the Personnel Committee is spending too much time bargaining insurance. It is difficult to get the Unions to look at the options when Personnel cannot guarantee they will be beneficial . Discussion on selecting insurance consultant and getting plan bids . Timmerman said exploration of plan costs should be limited to getting bids on the existing plan and a plan as the County wants altered. 2 Bieraugel said agents should be contacted soon and County insurance agents should have priority over out of county agents . Swenson said this should be a fair and open process . He asked how this Committee could choose the correct bid and perhaps we should use a consultant on a one time basis to evaluate the bids . Whiting will put the present plan available out for bids . Funding Formula for St.Croix Library Services: Kathy Setter, Deer Park Librarian and other County Librarians were present . Loney said the question is how to allocate funds to libraries for rural circulation and not decrease the present funding. Presently the 10 county libraries are funded with a $7500 base payment plus a percentage of circulation. Act 150 allocates a minimum of 70% for rural circulation cost which decreases current funding to four libraries . Bieraugel said Act 150 is not as fair to county libraries as the current county plan. Setter noted the decreases in funding with Act 150 : Baldwin Library - $7 . 021, Deer Park - $9,264, River Falls - $410 and Hudson - $3, 361 . Setter said some libraries have more capital expenditures such as mortgage payments and computer equipment . She also said some services cannot be measured such as computer usage. New Richmond Librarian Nancy Miller said salary and benefits are their main costs . Barb Hauer, River Falls Librarian, said Act 150 mandates counties to pay for rural library users per cost of circulation. Tom Irwin, County Board Supervisor and President of the Hudson Public Library, suggested a plan to collect the 70% cost of circulation, keep our funding formula of $7500 base and distribute the remainder by number of circulation. Timmerman said this is not allowed because some libraries would not meet the 70% payment required by Act 150 . Dorsey said why not pay the losing libraries their loss . Krueger said Act 150 costs the County $39, 000 more and it would take another $20, 056 to make up library losses to the four libraries . Chair O' Connell referred this issue to the Administration Committee and asked anyone with a plan to submit it to them. Bieraugel said Administration will address this issue positively. Timmerman noted the County is not obligated to pay out of county libraries who provide services to our residents . 3 Corporation Counsel: Indianhead Federated Library System: Setter stated the State has been asking for a St . Croix County Library Plan and will withhold funds from IFLYS and then IFLYS won' t be available to our libraries . Timmerman said the County Plan will be the funding decision made and sent to IFLYS . Signature Authority for Administrative Coordinator: Timmerman recommended for a contract that was a budget approved item, the Administrative Coordinator be allowed to sign after Corporation Counsel' s review. Presently there is a resolution on file stating the County Board Chair, County Clerk and Administrative Coordinator sign all contracts . Chair O' Connell asked if there could be a liability issue. Timmerman said if the County adopts the policy, this is not a problem. Bieraugel asked Corporation Counsel to do a resolution and send it along with Administration Committee minutes for this committee to consider. Workers' Compensation Management: Health and Human Services Director John Borup, Nursing Home Administrator Carolyn Krieger and Kristi Tellijohn, Director of Nursing present . Whiting said there is a level of dissatisfaction and confusion on Workers' Comp claims in the Nursing Home. Wausau Insurance is now reviewing all cases because the County does not have a risk manager. Bieraugel said a trained human resources person should be doing follow-up. Borup said the number of claims has gone up but is not sure about the correlation to not having a risk manager. Tellijohn outlined the claim process; person reports the injury, leaves work and goes to a Doctor. Meme Fehr, insurance agent who is familiar with WI law regarding Workers' Comp, said there is a need to work more closely with Wausau' s resources . H&HS should be getting reports on claims, need to take preventative measures and coordinate services with Wausau Insurance . Borup said a "return to work" program is needed and Whiting will contact Wausau Insurance. County Clerk: Election System. Nelson reported the State Elections Board has deemed the punch card voting system is no 4 longer viable. A survey has been sent to municipal clerks in regard to using the new Accu-Vote system. Nelson may ask the Finance Committee to loan half the cost of the equipment for one year depending on survey results. No Safety and Security report this month. Meal Allowance : Nelson distributed comparisons of the present County rates and the State rates . Our rates are considerably lower. Swenson recommended an increase of 30% . Motion by Swenson, 2nd by Bieraugel to increase meals to: breakfast - $7 . 80; Lunch - $8 . 10 ; Dinner - $17 . 00 and the hotel rate to $62 per night effective January 1, 2001 . Carried. Sheriff's Department Payment for Extra Services: Sheriff Hillstead present . Krueger stated he does not want taxpayers to pay for special events and wants reimbursement . Sheriff Hillstead noted there was a mutual aid request from the Village of Somerset and Somerset Police. The Village received $ . 75 per ticket for the entire event to pay for law enforcement . His department also provides assistance to other communities during events . He is meeting with Float Rite next week to discuss costs and hopes to negotiate some payment . As Sheriff, Hillstead said he has responsibility for all citizens in the County and needs to provide a safe environment for citizens and others passing through the County. Cost estimates for his department at the concert event is estimated at $14, 000 . There was normal patrol in the rest of the County during this event . The camping area needs improvement; it was overcrowded and no identification of campers was available. Krueger said he stopped at the new Communication/Command Post van and feels it is a good investment . He complimented the Sheriff' s Department on their good work. Whiting also commented he heard the Sheriff speak on the Barbara Carlson show and he provided appropriate answers . House Removal Issue: Supr. Berenschot and County Conservationist Bob Heise present . Berenschot explained a new house was built in a flood plain below one of the Glen Hills dams prior to a flood plain study being completed. Now that the study has been done, there are three choices : remove the dam at $500, 000 cost; improve the dam and add warning signals for a cost of $200, 000 to $400, 000; or move the house for less than $100, 000 . Land and Water Conservation Committee voted to move the house . 5 Heise said the Town of Glenwood did issue the building permit and the County issued the sanitary permit . Emergency dollars are available through PL566 and Heise has applied for assistance. Committee recommended removing the house and asked Berenschot and Heise to come back with cost figures . Bieraugel excused at 12 : 15 p.m. Maintenance: Ag Extension Building. Facilities Manager Ralph Robole reported $17, 895 cost for fans to remedy the air pressure problems in the building. Landmark Builders, who built the Ag Center, have gone bankrupt . The mechanical engineers have offered some money but not much. - O'Connell asked Timmerman to check on some payment with Ayres Associates who were the architects . Generator Installation. Robole said a used generator purchase was approved but no hook-up costs were included. Robole has one bid for hook up and also needs $4500 for a tank. Motion by Swenson, 2nd by Krueger to approve from the Contingency Fund, electrical costs not to exceed bid in hand, subject to obtaining additional bids, plus $4500 for the tank. Carried. Office Improvement for Judges' Area. Robole said cost for this would be about $500 which the Circuit Court budget could cover. Committee viewed south end of judges' hallway that is proposed for secretarial space. Robole showed where a wall and door was needed. Judge Needham showed the present crowded secretarial space, especially when the Court Commissioner holds family court . Motion by Krueger, 2nd by Swenson to approve the office space improvements . Carried. Motion to adjourn by Dorsey, 2nd by Krueger. Meeting adjourned at 1 : 15 p.m. Stan Krueger, Secretary 6