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HomeMy WebLinkAboutFinance 03-10-2000 i I ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St . Croix County Board FROM: Robert Boche, Vice Chair COMMITTEE TITLE: Finance DATE: Friday, March 10, 2000 8 :30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: Monday, April 10, 2000 8 : 30 A.M. Special Meeting Prior to County Board March 21 Regarding Section 125 Proposals 8 :15 A.M. j ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS NEW BUSINESS: 1 . Review of Vouchers 2 . Administrative Coordinator' s Report 3 . Finance Director' s Report 4 . County Clerk A. Tax Deed Parcel - Discuss Appraised Value B. Safety and Security Report a. Mirror Placed in Front Entrance b. Closed Session Per. 19 . 85 (1) (d) for Considering Strategy for Crime Detection or Prevention C. Reconvene to Open Session 5 . Corporation Counsel *A. Letter from DNR re : Riverway Ordinance and Possible Action *B. Legislation re : Conforming Structures 6 . Revolving Loan Fund Options 7 . Maintenance - Ralph Robole A. Baldwin Building Static Pressure - Contingency Fund Request *B. Report on Government Center Floor Space Remodeling 8 . Fairground Easement CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) Date: 03/02/00, 03/07/00 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments ADDITIONS/CHANGES/CORRECTIONS i i 03/09/00 09:24 $ COUNTY CLERK 0001 x��kKc ACTIVITY REPORT xc�c x TRANSMISSION OK TX/RX NO. 6508 CONNECTION TEL 92467090 CONNECTION ID START TIME 03/09 09:23 USAGE TIME 00'44 PAGES 1 RESULT OK ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St . CroiX County Board FROM: Robert Boche, Vice Chair COMMITTEE TITLE: Finance DATE: Friday, March 10, 2000 8 : 30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: Monday, April 10, 2000 8 :30 A.M. Special Meeting Prior to County Board March 21 Regarding Section 125 Proposal$ 8:15 A.M. ACTION ON PREVIOUS MTNUTES UNFINISHED BUSYNESS NEW BUSINESS.- 1 . USINESS:1 . Review of Vouchers - 2 . Administrative Coordinator's Report 3 . Finance Director' s Report 4 . County Clerk A. Tax Deed Parcel - Discuss Appraised Value S. Safety and Security Report a. Mirror Placed in Front Entrance b. Closed Session Per. 19 . 85 (].) (d) for Considering Strategy for Crime Detection or Prevention c. Reconvene to Open Session 5 . Corporation Counsel *A. Letter from DNR re: Riverway Ordinance and Possible Action 03/09/00 09:22 1& COUNTY CLERK Q001 �cxc�c�xc�xcxcxcxxc:�xc��c�x����cxxc���� mxACTIVITY REPORT xx :xxxxxxxxxx:xxxxmx*xxxxx*xxxx TRANSMISSION OK TX/RX NO. 6507 CONNECTION TEL 917152657496 CONNECTION ID START TIME 03/09 09:21 USAGE TIME 00'41 PAGES 1 RESULT OK ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St . Croix County Board FROM: Robert Soche, Vice Chair COMMITTEE TITLE: Finance DATE: Friday, March 10, 2000 8 :30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE of NEXT MEETING: Monday, April 10, 2000 8 : 30 A.M. Special Meeting Prior to County Board March 21 Regarding Section 125 Proposals 8. 15 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS ii NEW BUSINESS: 1 . Review of Vouchers 2 . Administrative Coordinator' s Report 3 . Finance Director' s Report 4 . County Clerk A. Tax Deed Parcel - Discuss Appraised Value S. Safety and Security Report a. Mirror Placed in Front Entrance b. Closed Session Per. 19 .85 {1) (d) for Considering Strategy for Crime Detection or Prevention C . Reconvene to Open Session 5 . Corporation Counsel *A. Letter from DNR re : Riverway Ordinance and Possible Action *B. Legislation re : Conforming Structures 6 , Revolving Loan Fund Options 7 . Maintenance - Ralph Robole A. Baldwin Building Static Pressure - Contingency Fund Request rentAr Floor Space Remodeling ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St . Croix County Board FROM: Robert Boche, Vice Chair COMMITTEE TITLE: Finance DATE: Friday, March 10, 2000 8 : 30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: Monday, April 10, 2000 8 : 30 A.M. Special Meeting Prior to County Board March 21 Regarding Section 125 Proposals ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS NEW BUSINESS: 1 . Review of Vouchers 2 . Administrative Coordinator' s Report 3 . Finance Director' s Report 4 . County Clerk A. Tax Deed Parcel - Discuss Appraised Value B. Safety and Security Report a. Mirror Placed in Front Entrance b. Lock Down Exercise 5 . Corporation Counsel 6 . Revolving Loan Fund Options 7 . Baldwin Building Static Pressure-Ralph Robole 8 . Fairground Easement CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) Date: 03/02/00 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments ADDITIONS/CHANGES/CORRECTIONS FINANCE COMMITTEE Regular Meeting March 10, 2000 Meeting called to order at 8 : 30 a.m. by Vice Chair Boche . Members present: Robert Boche, Tom Dorsey, Herb Giese. Tom O' Connell was excused and one vacancy. Staff present: Administrative Coordinator Don Brown, Finance Director Rich Loney, Corporation Counsel Greg Timmerman and County Clerk Sue Nelson. Others present: Suprs . Standafer, Jensen, and Dowd; Judy Wiff, media. Motion by Giese, 2nd by Dorsey to adopt the agenda. Carried. Next meeting is April 10 . Special meeting prior to County Board on March 21 at 8 : 30 a.m. Motion by Dorsey, 2nd by Giese to approve the February 9 and February 15th minutes . Carried. Vouchers: Dorsey reviewed the bills earlier and made a motion to approve the vouchers, second by Boche . Carried. Administrative Coordinator: Don Brown has been working on project proposals for Section 125 of the IRS Code that relates to pre tax dollars employees can use for medical, dental and child care expenses . Clerk Nelson said a request for proposals was advertised in the seven county newspapers and proposals are due on March 17 . Brown reported the security windows have been installed in Child Support, Clerk of Court and District Attorney' s office. The cost came in under the budgeted amount . The framework is oak and the window area has lexon material . He encouraged the members to visit these offices to check out the windows . The adjustment in floor space needs is underway. All parties involved are satisfied with the changes . Brown is working on Health Insurance plans and will report his findings to the Personnel Committee. Brown believes the County is running very well . Finance Director: Loney is working with Brown on Health Insurance and will have the 1999 close out report for the April meeting. The problems with the new general ledger system are being addressed and solved. County Clerk: Nelson asked the committee if they were interested in reducing the appraised value for a parcel of land located north of Roberts in the Town of Warren. This had been advertised but no one bid the original appraised value of $22, 000 . There is a partial structure with no water and sewer. Motion by Dorsey, 2nd by Giese to advertise this parcel for $17, 500 . Timmerman advised this reduction should be based on valid reasons . Some members will view this property prior to the April meeting. Motion was withdrawn. 1 i Nelson said the Safety and Security Committee recommended a mirror be placed in the front hallway for a view of the lobby by the Clerk' s c office. This would enable staff to notice any incidents, accidents or medical problems . Motion by Giese, 2nd by Dorsey to approve up to $75 from the Contingency Fund for a hall mirror. Carried. Giese suggested the Safety and Security Comm. look into having a defibrilator available and certified staff to operate it in case of a medical emergency in the Government Center. Brown said Emergency Government department should deal with this request . I. Maintenance: Facilities Manager Ralph Robole explained the problem with static air pressure at the new Agriculture Center in Baldwin. There is too much air dumping in the fresh air intakes making people cold. There is also a lot of road noise in the building. When the air conditioning is used, the pressure in the building makes the doors stay open. Installing motorized fans would solve the problem. HVP, the engineering firm who designed the air flow, would allow a 10% discount on the installation of fans making the cost $16, 106 . Robole recommended the remedy be made and deal with the price later. Timmerman said he needs to study the contracts further before any litigation begins . Giese and Dorsey asked if Ayres and Associates should be responsible since they designed the building. Supr. Standafer agreed Ayres should fix the problem. Timmerman and Brown will put Ayres on notice and delay any installation of fans . Robole said the floor space adjustment is almost done in the Clerk of Courts and then maintenance will start on the District Attorney' s office . Revolving Loan Fund: Supr. Standafer, Ann Raid from West Central Wisconsin Regional Planning and Bill Rubin, Economic Development Corporation Director were present . Brown said a plan had been developed with the help of the above named plus Rich Loney and Greg Timmerman. The consensus was the County should not be in the banking business because we do not have the expertise. The loans would be a participation loan and the bank with the primary loan would oversee the process . The Economic Development Corporation would be the County' s agent and an outside attorney would be retained to review loan closing documents . Raid stated the focus would be on banks doing the loan procedures . Supr. Standafer likes the participation plan. A revolving loan fund should not be primary financing but rather gap financing. The primary lender would do all the paperwork. He appreciates the work of Brown and Raid on this project . 2 i Rubin said this plan offers checks and balances and the ED Corporation would work with West Central Wisconsin Regional Planning and hire an outside attorney. Loney said the County will establish a segregated interest-bearing fund, account for use of all funds and disburse funds for eligible expenditures . Timmerman said the plan should work well for all concerned. Dorsey indicated when the County Board Chair signs documents on the advice of an outside attorney, the attorney needs to have the County' s interest as the primary concern. Timmerman said this attorney will be knowledgeable in loan documents . He will prepare a resolution for Board action. I; Motion by Giese, 2nd by Boche to approve the Revolving Loan Fund Administration Plan and recommend adoption to the County Board. Carried. Fairgrounds Easement: Supr. Jensen and Fair Board President Dick Sullwold present . Sullwold explained the GTE telephone company requested an easement for a cable line to be buried across Fairgrounds land. This would involve 874 feet and payment would be $ . 06 per foot . Brown did not recommend approving this easement as it could affect future building plans . Timmerman said granting this easement could restrict Fair Board usage. Sullwold said the proposal is in an area of little use and probably would not be buildable. The Fair Board was not in favor of this easement nor was Supr. Jensen. Standafer cited a situation in a commercial development . The end of the property has a telephone easement and the landowner has to either pay $5, 000 to move the line or bridge the footings of the building over the line and have an easement in the middle of the building. Motion by Giese, 2nd by Boche to deny the request for an easement at this time. Carried. As a point of information, Sullwold said Ormson' s Super Valu is planning to expand the store and would provide a new graveled driveway to the fairgrounds . There is a concern the gravel driveway would not be appropriate for a handicapped entrance . Corporation Counsel : Timmerman referred to a letter sent from George Meyer, head of the DNR, expressing his displeasure with the County Board' s action to remove the federal district from the Lower St . Croix Riverway Ordinance . Meyer said if the County did not reverse its action, legal action may be taken. 3 Brown suggested the idea of outside legal counsel since the County may not have the resources to deal with litigation. Timmerman agreed but said this would be premature at this time. He is comfortable with the County Board' s action and his knowledge of the Riverway Ordinance. He is considering asking the U. S . Dept . of Interior for an opinion. Timmerman said the Master Plan outlines the north 27 mile segment of the Lower St . Croix River as a separate district, administered by the National Park Service, from the south 25 miles which is administered by the states of Minnesota and Wisconsin. Following a phone conversation with Assembly person Kitty Rhoades, Timmerman said the Legislature is addressing bills relating to non- conforming uses and noncomforning structures within the riverway district . Example of a nonconforming use would be a rendering plant in the middle of a residential development; a nonconforming structure would be a house too close to a road. DNR presently applies the same rules to uses and structures . A statutory amendment has been proposed that does not change the treatment of nonconforming uses and nonconforming structures in regard to the 1150% rule" on improvements . Nonconforming uses should have the 50% rule in regard to costs of improvements; for nonconforming structures the 50% rule is not valid. Closed Session for Considering Crime Detection of Prevention: Motion by Giese, 2nd by Dorsey to postpone this closed session. Dorsey said Sheriff Hillstead would like to get more information on this subject before any decisions are made. Carried. Clerk Nelson announced Bob Penman from Veterans ' Service Office passed away the evening of March Stn Motion to adjourn by Dorsey, 2nd by Giese. Meeting adjourned at 11 : 15 a.m. Sue E. Nelson Recording Secretary 4