HomeMy WebLinkAboutPersonnel 06-08-2000 ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
i
TO: Tom Dorsey, Chairman !'
St. Croix County Board
FROM: Chairman Gerald Peterson
COMMITTEE TITLE: Personnel
DATE: June 8, 2000
TIME: 8 a.m.
LOCATION: Government Center, Hudson
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING: July 31, 9 a.m.
ACTION ON PREVIOUS MINUTES from June 12000
UNFINISHED BUSINESS:
Closed session per WI Stat. 19.85 (1) c and e for continuing labor negotiations with unions;
reconvene into open session to take any actions and complete agenda items.
NEW BUSINESS:
Review of procedures for new position and reclassification requests
Performance evaluations for non-union employees
Personnel's organizational chart
Discussion regarding compensation factors
Deferred Compensation Plan
ANNOUNCEMENTS AND CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
NOTE THAT THE AGENDA ITEMS ARE NOT NECESSARILY PRESENTED IN THIS
ORDER.
SUBMITTED BY: Debra Kathan
Personnel Director
DATE: June 5, 2000
COPIES TO: County Board Office, County Clerk, News Media, Notice Board, Committee
Members
06/06/00 08:22 $ COUNTY CLERK 0001
ACTIVITY REPORTm
TRANSMISSION OK
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CONNECTION TEL 92467117
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ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Torn Dorsey, Chairman
St. Croix County Board
FROM: Chairman Gerald Peterson
COMMITTEE TITLE: Personnel
DATE: June 8, 2000
TIME: S a.m.
LOCATION: Government Center, Hudson
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING: July 31, 9 a.m.
ACTION ON PREVIOUS MINUTES from June 12000
UNFINISHED BUSYNESS:
Closed session per WI Stat. 19.85 (1) c and e for continuing labor negotiations with unions;
reconvene into open session to take any actions and complete agenda items_
NEW BUSYNESS:
Review of procedures for new position and reclassification requests
Performance evaluations for non-union employees
Personnel's organizational chart
Discussion regarding compensation factors
06/06/00 08:20 $ COUNTY CLERK 0001
ACTIVITY REPORT
TRANSMISSION OK
TX/RX NO. 7390
CONNECTION TEL 93869891
CONNECTION ID STAR-OBSERVER
START TIME 06/06 08:19
USAGE TIME 00'36
PAGES 1
RESULT OK
ST_ CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Torn Dorsey, Chairman
St. Croix County Board
FROM: Chairman Gerald Peterson
COMMITTEE TITLE: Personnel
DATE: June 8, 2000
TIME: 8 a.m.
LOCATION: Government Center, Hudson
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING: July 31, 9 a.m.
ACTION ON PREVIOUS MINUTES from June 12000
UNFINISHED BUSINESS:
CIosed session per WI Stat. 19.85 (1) c and a for continuing labor negotiations with unions-,
reconvene into open session to take any actions and complete agenda items.
NEW BUSYNESS:
Review of procedures for new position and reclassification requests
Performance evaluations for non-union employees
Personnel's organizational chart
Discussion :regarding compensation factors
06/06/00 08:16 $ COUNTY CLERK Q001
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ACTIVITY REPORT
TRANSMISSION OK
TX/RX NO. 7389
CONNECTION TEL 917156982952
CONNECTION ID The Best Press
START TIME 06/06 08:16
USAGE TIME 00'36
PAGES 1
RESULT OK
ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
I
TO: Tom Dorsey, Chairman
St. Croix County Board
FROM: Chairman Gerald Peterson
it
COMMITTEE TITLE: Personnel
DATE: June 8, 2000
TIME: 8 a.m.
LOCATION: Government Center, Hudson
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING. July 31, 9 a_rn_
ACTION ON PREVIOUS MINUTES from June 1 2000
UNFINISHED BUSINESS:
Closed session per WI Stat. 19.85 (1) c and a for continuing labor negotiations with unions;
reconvene into open session to take any actions and complete agenda items.
NEW BUSINESS:
Review of procedures for new position and reclassification requests
Performance evaluations for non-union employees
Persorwel's organizational chart
Discussion regarding compensation factors
06/06/00 08:24 $ COUNTY CLERK IM001
ACTIVITY REPORT
TRANSMISSION OK
TX/RX NO. 7392
CONNECTION TEL 92467090
CONNECTION ID
START TIME 06/06 08:23
USAGE TIME 00'43
PAGES 1
RESULT OK
ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Torn Dorsey, Chairman
St. Croix County Board
FROM: Chairman Gerald Peterson
COMMITTEE TITLE: Personnel
DATE: June 8, 2000
TIME: 8 a.m.
LOCATION: Government Center, Hudson
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING: July 31, 9 a.m.
ACTION ON PREVIOUS MINUTES from June 12000
UNFINISHED BUSINESS:
Closed session per WI Stat. 19-85
( )
5 1 c and a for continuing labor negotiations with unions;
reconvene into open session to take any actions and complete agenda items.
NEW BUSINESS:
Review of procedures for new position and reclassification requests
Performance evaluations for non-union employees
Personnel's organizational chart
Discussion regarding compensation factors
X
PERSONNEL COMMITTEE MEETING
Date: June 8,2000 Location: Government Center, Hudson
The Personnel Committee meeting was called to order at 8:08 a.m. by Chairman Gerald
Peterson. Members present: Peterson, Julie Speer,Ralph Swenson, Art Jacobson, and Mary
Louise Olson. Also present: Debra Kathan and Chuck Whiting at 8:30 a.m.
Moved(Speer, Jacobson) and approved to adopt the agenda as presented. The next
meeting was scheduled for 8:30 a.m. on July 31. Moved(Swenson, Speer) and approved to
accept the minutes from the June 1, 2000 committee meeting. Peterson noted that there was
discussion at the Administration Committee meeting regarding combining committee
assignments. He requested that the next Personnel Committee agenda include an item regarding
the issue of combining the Personnel and Administration Committees.
The Committee discussed the status of negotiations with the LAW and AFSCME unions.
Final offers have been presented to AFSCME and LAW and the County is awaiting union
actions.
Whiting noted that he would be discussing insurance issues with the Finance Committee
at their meeting on June 9. Specifically, he will be reviewing funding levels,policy renewal
deadlines, and budgeting for 2001. The Personnel Committee noted that current benefit levels,
as determined through negotiations, include the existing plan and an offer by the County to
include four co-pay items. Whiting will share that information with the Finance Committee.
The Committee reviewed the procedures for establishing new and upgraded positions as
part of the 2001 budget process. It noted the need for Committee review in July, following
requests submitted to the Personnel Department from Department Heads and Supervising
Committees. Also submitted at this time will be reclassification requests for non-union
positions. As part of the budget process,the Committee will review requests for temporary help.
The temporary help requests will be reviewed in August.
The Committee reviewed the evaluation forms used to judge the annual performance of
exempt and non-exempt, non-union employees. Discussion regarding the use of performance
forecasting and goal setting as part of the review. The Committee indicated their interest in -
beginning the performance evaluation with an assessment of the previous year's goals,
accomplishments, and job standards. Performance evaluations will be reviewed at a later date
and determinations made as to their applicability to compensation factoring.
The Committee reviewed thegeneral areas of responsibility for the Personnel Department
and the Personnel Committee. In addition to the standard human resources assignments, it was
noted that the following tasks were completed by or directed by the Department and the
Committee: Affirmative Action Officer, Equal Employment Opportunity Compliance Officer,
Americans with Disabilities Act Coordinator, and Public Information Officer.
Discussion regarding the classification/compensation schedule and various factors that
could impact the grid, including merit and market issues. The Committee will review the grid at
a later date.
The Deferred Compensation plan that was implemented in the County in the mid-`80's
has been revised by the plan administrator to minimize on-site customer service representatives
and encourage enrollment and modifications to the plan through Internet access with the
company's home office in Ohio. Prior to this time, deferrals were accepted twice annually. The
Internet access would permit the plan administrator to generate the paperwork more frequently.
Personnel, Finance, and Administration will review whether or not to change the County policy
of semi-annual changes to more frequent changes. Finance will be contacted to assess workload
for this process.
The Personnel Committee has set employee picnic dates for this summer as follows:
July 12, Government Center, 11:30 a.m. to 1:00 p.m.
July 26, Health Center, 10:45 a.m. to 12:30 p.m.
August 3, Highway Shop, 2:30 p.m. to 4:00 p.m.
Moved (Swenson, Olson) and approved to adjourn at noon.
Respectfully submitted,
Mary Louise Olson
Secretary