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HomeMy WebLinkAboutPlanning & Zoning 10-10-2000 AMENDED ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Tom Dorsey,St.Croix County Board Chairperson FROM: Ron Raymond,Chairperson COMMITTEE TITLE: Planning,Zoning&Parks DATE OF MEETING: Tuesday,October 10,2000 TIME: 9:00 a.m. LOCATION: St Croix County Government Center 1101 Carmichael Rd Hudson WI County Board Room* CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING 1. Park Business a. Bills and Invoices b. Perch Lake c. Park Manager Report d. Wildwood Trail-Closed Session pursuant to WI Stat. Sec. 19.85(l)(g) to discuss with legal counsel strategy to be adopted by the County with respect to litigation in which it is or is likely to become involved regarding the ownership of the land on which Wildwood Trail is located.Following the closed session,the Committee will reconvene in open session.* e. 2001 Budget* f. Any Other Business 2. Planning Business a. Bills and Invoices b. Development Management Plan Implementation C. Smart Growth/Town Plans d. Real Property Lister Report e. Parcel Mapping Request for Proposals f. 2001 Budget g. Census Update* h. D.N.R.Land Legacy Study* i. Any Other Business 3. Zoning Business a. Rezoning Tour William and Ann Findlay-Town of Rush River Steve Meyer-Town of Baldwin Arlen and Judith Luehmann-Star Prairie Henry Lentz-St. Joseph Elaine Boardman-Somerset b. Any Other Business 4. Employee Evaluations* AGENDA ITEMS FOR NEXT MEETING ANNOUNCEMENTS&CORRESPONDENCE ADJOURNMENT (This agenda not necessarily presented in this order.) ij' *Items added or revised for amended agenda. Submitted by: St.Croix County Planning Department Date: October 5,2000 cc: County Board Office News Media/Notice Board County Clerk Committee Members i Ir ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Tom Dorsey,St.Croix County Board Chairperson FROM: Ron Raymond,Chairperson COMMITTEE TITLE: Planning,Zoning&Parks DATE OF MEETING: Tuesday,October 10,2000 TIME: 9:00 a.m. LOCATION: St Croix County Government Center 1101 Carmichael Rd Hudson WI 1216 CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING 1. Park Business a. Bills and Invoices b. Perch Lake c. Park Manager Report d. Wildwood Trail e. Any Other Business 2. Planning Business a. Bills and Invoices b. Development Management Plan Implementation c. Smart Growth/Town Plans d. Real Property Lister Report e. Parcel Mapping Request for Proposals f. 2001 Budget g. Any Other Business 3. Zoning Business a. Rezoning Tour William and Ann Fndlay-Town of Rush River Steve Meyer-Town of Baldwin Arlen and Judith Luehmann-Star Prairie Henry Lentz-St.Joseph Elaine Boardman-Somerset b. Any Other Business AGENDA ITEMS FOR NEXT MEETING ANNOUNCEMENTS&CORRESPONDENCE ADJOURNMENT (This agenda not necessarily presented in this order.) *Items added or revised for amended agenda. Submitted by: St.Croix County Planning Department Date: September 28,2000 cc: County Board Office News Media/Notice Board County Clerk Committee Members MINUTES PLANNING,ZONING AND PARKS COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER,HUDSON,WI OCTOBER 10,2000 PRESENT: Chair Ron Raymond, Supervisors Art Jensen,Buck Malick, Gerald Larson and Linda Luckey. Staff. Dave Fodroczi,Ellen Denzer,Dave Larson and Judy Kahler. Others: Supervisor Art Jacobson, Corporation Counsel Greg Timmerman,Donna Seim and Linda Jameson. Raymond called the meeting to order at 9:07 a.m. Malick moved to adopt the agenda, seconded by Jensen and carried. Minutes/Meeting Dates Minutes of August 21" day meeting, August 22nd and August 25th were approved on a motion by Malick, seconded by Jensen. Future meetings were scheduled for October 18th October 25th,November 28th and December 19th. PARK BUSINESS Bills and Invoices Larson moved to pay Park bills in the amount of $14,336.03, seconded by Malick and carried. Park Managers Report Dave Larson reported because Parks Director Joe Grant was on vacation. The well at the campground was tested again and reported safe. The State will test one more time. Larson reported he is having problems getting someone to look at the holding tank because of its age. Everyone felt the tank had out-lived its lifespan. The temporary help worked five days and took another job elsewhere for more pay. Another cross-country meet has been scheduled for October 21St. Larson indicated that those events at Glen Hills have a good turnout. The site prep work for the heated shop has been started. The rip- rapping in Troy Park is completed. Parks will get help from the boot camp facility for work at Glen Hills for about nine days. There is a possibility that they could help out at Perch Lake for an additional seven days. The Parks staff had to drain water pipes last weekend due to freezing temperatures. Eleven campers enjoyed the park last weekend. Perch Lake The town of St. Joseph submitted a bill for $20,000.00, the County's share of the road for Perch Lake Park. Grant will submit for payment next month as the deadlines for this month have passed. Bonestroo will take under advisement the neighbors review of the screen planting. Discussion was held concerning the bid packet for the park. The Committee wants the option to refuse any portion or all of the bids. Time constraints may be an issue for the contractors with winter approaching. Friends of Perch Lake are selling fruit for a fundraiser for the park. Donna Seim, President of Friends of Perch Lake, said the public is very interested in when the Park will open. Some of the public has concerns that grant money will be lost. Denzer indicated the spring of 2002 is still the targeted opening date. 1 Wildwood Trail A motion by Malick was seconded by Jensen to go into closed session. The roll call vote was unanimous. At 9:45 a.m. the meeting was closed pursuant to Wisconsin Stat. Sec. 19.85(1)(g) to discuss with counsel any legal action to be taken on the Wildwood Trail issue. Meeting reconvened at 10:45 a.m. in open session by motion of Malick, seconded by Luckey and carried. Amotion b Malick y c was seconded by Larson to offer Don Rodel an at-grade easement across � I Wildwood Trail for access to his property west of Wildwood Trail for one residence. Rodel will not have to compensate the County for the easement right. Rodel will bear the cost of constructing the crossing. The crossing shall be approved by the County before construction begins. The use of the easement shall not interfere with the uses of the Wildwood Trail as a hiking, biking, snowmobile, etc. trail. If in the future, more than one residence is proposed to be built on the property, then Rodel will be granted an easement to build a County-approved above-grade or below-grade crossing across Wildwood Trail, with restoration of Wildwood Trail, at no expense to the County. The one-residence easement shall terminate if the above-grade or below-grade easement is granted. In exchange for this easement, Rodel shall deliver to St. Croix County a quit claim deed to release any claim of ownership he may have to the Wildwood Trail property. Corporation Counsel will draft the easement agreement. If Rodel does not accept this offer, Corporation Counsel is directed to commence a lawsuit for declaration of rights to the Wildwood Trail property. A roll call vote was taken. Supervisor Jensen voted no. The motion carried. The meeting recessed at 10:50 a.m. and resumed at 11:00 a.m. 2001 Budget The Finance Committee made $143,021in cuts to the Parks Budget. Dave Larson stated they received a call from the D.N.R. on the morning of September 27th stating the Stewardship Grant that Parks planned for park improvements had been denied. The Finance Committee reduced temporary help by one position, specifically cut the new pickup request, and cut 120,000 in general budget reductions to be determined by staff and the committee. The Parks Department suggested the $120,000 in general budget reductions be accomplished as follows: 1. Cut$88,000 from the Park Improvement fund. 2. Cut$16,000 from Parks Promotional Budget. 3. Cut$15,000 from Perch Lake Prairie Restoration. 4. Cut$2,440 from Perch Lake Construction management. 5. Add$1,033 from Glen Hills gas and diesel. 6. Add$400 to the Glen Hills gas for heating. Liability insurance charges will be adjusted by the Finance Department.. Denzer informed the committee that water-based recreation and prairie restoration are large points in the grant awards process. The Committee would like the ability to make line item transfers in the Parks Budget as needed. 2 I PLANNING BUSINESS Bills and Invoices A motion was made by Malick, seconded by Raymond to approve Planning bills of$3,472.66 and revenue of$3,932.98 for September, and carried. r Development Management Plan Fodroczi and Denzer will meet this evening with Pleasant Valley to further develop the LESA system. Other staff from several departments will be meeting with the towns committees for the first time. Bob Heise will also bring some specialists to work with the town this evening. Work on the Zoning Ordinance is continuing. Fodroczi has made the challenge to finish the ordinance work by the end of the year. Smart Growth/Town Plans The State has released the details for the grant process. Fodroczi attended a workshop in Eau Claire last week and heard some of the details. This will be a one-time distribution this fall with applications due the middle of November without administrative rules. Policy guidelines will be based on the statutes. Next year the administrative rules should be in place. Group projects of multiple towns are preferred. Planning did an evaluation of who is ready and would have likelihood of success. Last evening Fodroczi met with the Planning Commission and Town Board for the Town of Hammond. They passed a motion endorsing their participation in a group project of the towns there. We had a written request from Pleasant Valley. We will go to Rush River for a similar commitment. The Village of Hammond has a comprehensive plan that is not that old and we will review and update that, rather than starting from scratch. The Town of Baldwin was visited last week. They have established a seven member planning board to advise the town board. They feel they need to spend the next year or so getting organized and will spend some of that time getting to know some of their neighbors in the southeast. Kinnickinnic's Planning Commission has contacted Denzer. She will meet with them and some of the town board on October 18th. They seem very interested. St. Joseph and Somerset have also indicated an interest. Real Property Lister A memo from the Real Property Lister giving the 2000 schedule for processing tax statements and other reports was provided to the Committee by mail. Their goal is to have all municipalities printed tax statements ready for pick-up by December 15, 2000. The memo clearly provided an aggressive schedule to meet this goal. Tax processing will be determined by when the letters of certification are received in the office. Fodroczi has had conversation with the new Computer Service Director concerning the importance of the schedule. Parcel Mapping Request for Proposals Fodroczi reported that eight proposals have been received for the automation of all towns parcel mapping. They ranged in price from $65,000-$300,000. A project committee has reviewed the proposals. They have used a scoring system. Consultants and staff will have a teleconference tomorrow. The details of that meeting will be to the Committee before finalizing the contract. Most of those submitting proposals are comfortable with the year schedule. 2001 Budget The Planning, Real Property, Land Records, Regional Planning, Household and Hazardous Waste Budgets all passed the Finance Committee without adjustments. 3 i' Census Update Denzer attended two meetings, one in Wisconsin Dells concerning the 2000 Census. She was told that Wisconsin had a 5% better return than other states. There was some communication problems with the census and the post offices. They are predicting we will lose one congressional seat. Denzer informed the Committee that the long form of the Census would no longer be handed out. A new survey called the American Community Survey will be done on an annual basis randomly. Information will be available on a local level by February. April 1st is the last date they can deliver the information to us. Denzer indicated that the information from the data is very important for many Federal programs that rely on that data. The web site has been updated and most of the data from the 1990 census is available. The State of Wisconsin purchased licensing from ERSI and tailored it for county compatibility. D.N.R. Land Legacy Study Fodroczi provided a draft copy of the cover letter to Robert Roden (DNR) and copy of the Executive Summary of the Criteria to Identify Lands for Potential State Ownership to Meet Conservation and Recreation Needs to the Committee. The criteria will be used to acquire State Lands for conservation and natural resource purposes. They compared the criteria with the County Land Use Plan, Park and Outdoor Recreation Plan and the Natural Resource Management Plan recently adopted. We will be invited to participate this winter in the study. Fodroczi said he would endorse and support the criteria after reviewing. A motion by Malick, seconded by Raymond,to approve the letter, carried. Employee Evaluations Raymond gave the committee copies of the past evaluations if available and new forms. Raymond targeted some time after the budget adoption for these evaluations. A special meeting will be scheduled. The meeting recessed for lunch and the rezonement tour at 12:15 p.m. The meeting was adjourned at 3:25 p.m. Respectfully Submitted: �yyKalfler,Recording Secretary C. W. Malick, Secretary P' 4 s