HomeMy WebLinkAboutEmergency Government Committee 11-30-1999 MINUTES
Emergency Government Committee
November 30, 1999
PRESENT: Chuck Mehls, John Mortensen, Bob Boche, Art Jacobson - County
Board; Jack Colvard, - Emergency Government; Bruce Brantner - Emergency
Communications; Ralph Robole - Maintenance.
Chairman Mehls called the joint meeting of the City of New Richmond and
the County' s Emergency Government Committee' s to order at 9 : 00 a .m. The
agenda of the joint meeting was adopted by City personnel. The City' s
portion was covered first . (see attached City minutes)
Date of Next Meeting: December 31, 1999 at 9 : 00 p.m. in the Community Room
of the Government Center.
After review, Minutes from the City' s previous meeting of July 20, 1999,
were approved by City personnel . There were introductions around the
table. (see attached City Minutes)
7 . St . Croix County:
a. Y2K EOC Staffing:
Mehls identified the proposed county staffing for the EOC on
December 31St, and distributed a flowchart handout of those
departments that will be involved. There will be 19 people
involved with the operation and 6 - 10 people in call, if
needed. Set-up of the EOC will start during the morning of
December 30th. Actual operation will be from December 31S at
10 : 00 p.m. till January 1St at 3 : 00 a.m.
A letter will be sent to each municipality identifying their
responsibilities for Y2K reporting. The EOC will be reporting
to the State at various times between 10 : 00 p.m. and 3 : 00 a.m.
on the status of events in the County.
b. Baldwin Hospital Generator.
Robole identified the hospital' s generator as a 125 KW generator
with an Allis Chalmers diesel motor, which was about 20 years
old. He stated that this generator was capable of supplying all
of the power needs of the Ag. Center, at this time. There was
discussion on the cost and equipment that would come with the
generator. Jacobson will check with the hospital to obtain
answers to some concerns address by Committee members and report
back to Colvard. Boche thought it might be appropriate to bring
this up on the Finance Committee for discussion.
C. Director' s Report:
Colvard informed the Committee that he has received
approximately $35, 000 in grant monies so far, for the year, and
that there is still approximately $6, 500 to come in.
Also, the presentation that he made at a Department of Health
and Family Services Conference, in September, appears to have
been well received. He was requested to present the same
information at the Emergency Management Regional Meeting, in
October, at Eau Claire and that the State requested copies of
his presentation for distribution to other counties working on
nursing home planning. There will be a nursing home meeting on
December 10th at 9: 00 a.m. and Committee members are invited to
attend.
There was discussion concerning the status of the inventorying
of shelters in the County and that the Red Cross person doing
the inventory wasn' t able to accomplish the job as rapidly as
the County would like it done. Boche/Jacobson MOTION to
recommend to the Red Cross that county Red Cross personnel do
the inventory instead of the chapter personnel from Washington
County doing it. This would expedite matters tremendously.
Colvard will contact the chapter chairman with the
recommendation.
d. Bills :
October bills paid in November were approved on a
Mortensen/Boche MOTION.
8) Communications and Miscellaneous :
None to report .
9 Adjournment:
The meeting adjourned at 11 : 30 a.m. on a Mortensen/Boche MOTION.
Respectfully submitted,
Arthur Jacob n, Secretary
2
- .
CITY AND (70UNTY EMERGENCY GOVERNMENT
CU'_VIINHTTEE MEETING
NOVEMBER 30, 1399 3;110 A.M.
Members present: Chuck Mehls, Renee Keating, John Berends, Joe Kerlin, 11vleu
Demuliing, Dave Levi, Jack. Colvard., Wally Habhegter. Nancy
Miller, Jim VanderWvst, :Brian Ziemann.. Mike Hurd, Nlike
a KR ,' �, a;�` � r.=:'� T)ernulling, L)ennis Horner, Art Jacobson, John Mortensen. Ralph
,t r_ s o
iv 4�
Roble, Bob Boche, acrd Jean Needham.
Members Absent: Arnold Tjelm, Victor 'Xirth. John Rickard, and Tom Do:�-sey
The meeting was called to order at 9:00 A.M. by Chuck Mehls, Cha.mian.
Roll call w;:s taken.
Bob Bache moved to approve the agenda as presented. seconded by Jin•, 'Va.nderWyst and.
carried.
Art Jacobsen rnov-d to waivN the reading cf the minutes of the previous Em:r�:enr.y
(3OVem_*nent Committee _meeting, July 20, 1999 and approve them as presemed, seconded
by Drian Ziemann and carried.
Chuck :\4ehls gave a page by page review o; the MLLLlclpal Djsa. ter Plan. There are
verbal munial aid agreements with two OTher mimicipalities at &ds tiinae- Jack Colvard
recommended to get those agreements in writing. A model form is desirable, bit we
could just.update what we have on nand.. V..'e can refer to the statutes and check will.
Dave Devi and Mike Demull;ng to help with policies.
Beth Thotn.pson reviewed the Y2K Readiness Plan and the Y2K Contingency Plan, The
plans address specific problems that may arise and how each problem will be addressed.
All equipment was checked for compliance r-.nd new equ pznent was purchased (o replace
anv items that were not cornpliant A, neetir:g was held tc. inform the public about the
City's plans for Y2K readuic:.ss,
St. Croix CoLulty will have f leir EO(: open ;rom boor: on Thursday, 'December 61.. 1999
thru noon. on Manday, Jaruary 3. 1{� 0 It v,ill be stied from 10:00 p.m. or, L:-cember
31, 1999 unill 3:00 a in. on January 1,
A letter Nvill be sent out to the City requestiri.F, someone tr, call 911 some time between
1:30 and 2:00 ami. to log a message that the, 911 line is working; to our community a he
County is recor=ending that all police stations be open. They also need a conrac:i point
for the Cite with a depth of three, a tT14 ' radio will be assigned to the City as a backup.
The generator was going to r,F tested, but thHi-e is a problern with it at this time Another
test will be done before the end 1999.
Itis recormmended to have a temporary > t--,w-c? shelter available for two percent of&Y
p )pulat'.on of the City. The Civic Center, :;Iylethodist Church, Senior Center, C.onuzrunuy
post-ire Fax N4re 7C7,L
1' 09, 99 THU 1 35 FAX 1 i15 246 7 12 9 CITY QF NPA RI,=HMIOND (I(,12,
Center building of Sunshine Courts, and the 1✓i.alth C'erizer will be available on December
31". There will also be Laidlaw busses availar.'..e to transport people to one of the
shelters. If They or'.y need temporan, shelter the busses wii'; stay in the Civic Center
parking lot for p.ople to sit in.
Chuck Mei:15 ?ave a review of the A irporc.'Disaster Exercise, An evaluation sururnary is
attached,
The City Emergency Government.Committee Meetui h, adjourned at i I:UU a.m.
The County Enier.gency roverntnent Committee reviewed the foil_owin.g: Y2K, Couiir�
Emergency Operations Center Staffing, Baldwin Hospital Oenerator. Director's Report,
and bills.
f.: f
` Helen Demulling
h ' C:11Y Clerk-Trewsurer
HED.te
12;'tiVq(9._• THC' 10:35 F.,1 1 715 246 7129 CITY OF NEW P.P. DIOND U 0 3
FULL SCALE EXERCISE 10 / 19/ 99
OVERALL_EXERCISE EVALUATION�SCJMMARY
!` c)st =areas that Were _.d.?ntif-Led r;eedi ria improvement were e
TnC; dert rOITUIat'.0 SysCerr. used C'y
all
Th15 ^^U !Cl be ccrrected 01 �-artlClpat i r lr 1riCluerlt O[ ,i ,ar?d
,7,la5sL;s and _eTreshe.:,s anc n::acticinq it at every imci:ient .
The ._�conci motet r,; t_i ._P.anL y..rea needing Was pl arin?ng
anr:_r.j r
and 1 .y '�. f1 f; i,'.0?_�eilt command Sy3tem,
deve1 r'r)�.n �j i�C!. 1C�_e5 Or pro�_ec,ur.cS WIT tne. t:Qopera1: Jn 3n0
s� ror` . . � , e�red crfi.��_.ls ant pre ,1annin.a various
r�spr_. ,ses to faci i it.-.es w: Ghlrl t`le � icy C'_ resconse axrea
Cdrmmunicat�crs is an unending problem and ;Jew Richmond is .5 a
eX'_P_L''.._.�t-I ;OWe7.,e� , Coori'lriat-ed resLOnse
`.ror..
all itv agc=nciesidep?,.rt7: er:.s , --he wha:�e city syste�.
I-, ll 1 and upgraded ) ^ rpora�e � , :ze of the
;c, �_ e reeval��s,,ec. tc ! ccl
Co�r,tyfrequercies . Also, plans s,tould be dev��Ioped to
iden,.i r,y the uSaTt� fr_e luencie!i ry "'aric;us
_ ' en�ies;`departmer,t._ for vari _us ..nCidentS .
rn',�nr}r F.`tterCor,C.j/ �'O[1mL ';1^_aty' nS Gir•ec-r-or can as.slst in an
evaz 1ua i.on Jr- frequency needs and -.I,aae and i:eip i n
de-�.rr•!..ning i.f rrra_e ra,�-.;�s are needed by '.r.e various
kJP:icy
MINUTES
Emergency Government Committee
November 30, 1999
PRESENT: Chuck Mehls, John Mortensen, Bob Boche, Art Jacobson - County
Board; Jack Colvard, - Emergency Government; Bruce Brantner - Emergency
Communications; Ralph Robole - Maintenance.
Chairman Mehls called the joint meeting of the City of New Richmond and
the County' s Emergency Government Committee' s to order at 9: 00 a .m. The
agenda of the joint meeting was adopted by City personnel . The City' s
portion was covered first . (see attached City minutes)
Date of Next Meeting: December 31, 1999 at 9: 00 p.m. in the Community Room
of the Government Center.
After review, Minutes from the City' s previous meeting of July 20, 1999,
were approved by City personnel . There were introductions around the
table. (see attached City Minutes)
7 . St . Croix County:
a. Y2K EOC Staffing:
Mehls identified the proposed county staffing for the EOC on
December 31St, and distributed a flowchart handout of those
departments that will be involved. There will be 19 people
involved with the operation and 6 - 10 people in call, if
needed. Set-up of the EOC will start during the morning of
December 30t''. Actual operation will be from December 31S at
10 : 00 p.m. till January 1St at 3 : 00 a.m.
A letter will be sent to each municipality identifying their
responsibilities for Y2K reporting. The EOC will be reporting
to the State at various times between 10 : 00 p.m. and 3 : 00 a.m.
on the status of events in the County.
b. Baldwin Hospital Generator.
Robole identified the hospital' s generator as a 125 KW generator
with an Allis Chalmers diesel motor, which was about 20 years
old. He stated that this generator was capable of supplying all
of the power needs of the Ag. Center, at this time. There was
discussion on the cost and equipment that would come with the
generator. Jacobson will check with the hospital to obtain
answers to some concerns address by Committee members and report
back to Colvard. Boche thought it might be appropriate to bring
this up on the Finance Committee for discussion.
C. Director' s Report :
Colvard informed the Committee that he has received
approximately $35, 000 in grant monies so far, for the year, and
that there is still approximately $6, 500 to come in.
Also, the presentation that he made at a Department of Health
and Family Services Conference, in September, appears to have
been well received. He was requested to present the same
information at the Emergency Management Regional Meeting, in
October, at Eau Claire and that the State requested copies of
his presentation for distribution to other counties working on
nursing home planning. There will be a nursing home meeting on
December 10th at 9: 00 a.m. and Committee members are invited to
attend.
There was discussion concerning the status of the inventorying
of shelters in the County and that the Red Cross person doing
the inventory wasn' t able to accomplish the job as rapidly as
the County would like it done. Boche/Jacobson MOTION to
recommend to the Red Cross that county Red Cross personnel do
the inventory instead of the chapter personnel from Washington
County doing it . This would expedite matters tremendously.
Colvard will contact the chapter chairman with the
recommendation.
d. Bills :
October bills paid in November were approved on a
Mortensen/Boche MOTION.
8) Communications and Miscellaneous :
None to report .
9) Adjournment :
The meeting adjourned at 11 : 30 a.m. on a Mortensen/Boche MOTION.
Respectfully submitted,
U�'�.i w.v� 9s L�.�l d •... sir`,3.a`.D�rY Ey,h�
Arthur Jacobson, Secretary
2