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HomeMy WebLinkAboutEmergency Government Committee 08-13-1999 x ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Thomas Dorsey, Chairman St. Croix County Board FROM: Charles P. Mehls, Chairman COMMITTEE TITLE: Emergency Government Committee DATE OF MEETING: Friday, August 13, 1999 TIME: 1:00 P.M. LOCATION: Conference Room Emergency Government Office Hudson, Wisconsin 54016 CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING OPEN ACTION ON PREVIOUS MINUTES OLD BUSINESS 1) Shelter Inventory Update-American Red Cross 2) 9-1-1 Position Description NEW BUSINESS 1) Year 2000 Budget 2) Director's Report 3) Public Comments ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order) SUBMITTED BY: Jack Colvard, Emergency Government PHONE#386.47191386-4718 DATE:July 30, 1999 Copies to: County Board Office Committee Members County Clerk News Media/Notice Board MINUTES OFFI IAL EC -' Emergency Government Committee August 13, 1999 PRESENT: Chuck Mehls, John Mortensen, Bob Boche, Art Jacobson - County Board; Jack Colvard, Pam Benson - Emergency Government; Bruce Brantner - Emergency Communications; Larry Peterson - American Red Cross. Chairman Mehls called the meeting to order at 9: 00 a.m. The Agenda was adopted on a Boche/Jacobson MOTION. DATE OF NEXT MEETING: September 27, 1999, 9: 00 a.m. —County Board Room, Government Center After review, Minutes from the July 30, 1999 meeting were approved on a Mortensen/Jacobson MOTION. OLD BUSINESS: 1) Shelter Inventory Update Peterson has been working on updating shelter information. Building blueprints from the Deer Park Community Center as well as from the Glenwood City Community Center have been obtained. These are used to determine the number of people that a shelter can accommodate. After questioning, Peterson stated that there is no food on hand or back-up electrical power at the shelters he has surveyed so far, except for those shelters in County buildings and in the City Hall at New Richmond. Peterson plans to continue updating shelter information in New Richmond, Baldwin, Hammond and Hudson. The Emergency Government office will be kept informed. 2) 9-1-1 Position Description The 9-1-1 Director' s job description was discussed. A Jacobson/Boche MOTION was approved to recommend a change in the Communication Director' s position description to be as follows, "may be called upon to act as a Deputy Emergency Government Director, in an emergency situation, in the absence of the Emergency Government Director" . The recommended position description update will be submitted to the Emergency Communications Committee for approval. NEW BUSINESS: 1) Year 2000 Budget Copies of the proposed Emergency Government and SARA (Superfund Amendment and Reauthorization Act) mission statements and budgets were handed out to Committee members. After a discussion by line item, new equipment purchases of a computer (grant-funded) and a copier were approved. (The current copier is over 15 years old and parts are no longer available. A bid for a 3-year old used copier was only slightly less than a new copier, but with a very limited warranty. ) A Boche/Jacobson MOTION approved the Year 2000 budget for Emergency Government, including new equipment purchases. A Boche/Mortensen MOTION then approved the Year 2000 budget for SARA. Both MOTIONS carried. RECORD 1-1-1 2) Director' s Report Minutes from the County Y2K Ad Hoc Committee were handed out to Emergency Government Committee members. The County EOC (Emergency Operations Center) will be activated on December 31, 1999 from 10: 00 p.m. until 3: 00 a.m. These are the same hours that NSP and St. Croix Electric will be on alert. RACES (Radio Amateur Civil Emergency Services) personnel may be utilized throughout the County. Personnel required to staff the EOC will be determined by the County Y2K Committee. The Emergency Government Committee will be kept informed. A line of succession of local elected officials was recently received from .Glenwood City- and will be included in their EOP (Emergency Operations Plan) . Miscellaneous handouts were given to Committee members, including information on military surplus response equipment, a chemical reactive devices bulletin, and a flood prevention equipment list. 3) Public Comments Mehls handed out updated specifications and cost estimates for the proposed Communications/Command Post van. All costs were reviewed. POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT The meeting was adjourned at 3 :25 p.m. on a Boche/Jacobson MOTION. Respectfully sub itted, Arthur Jacobson, Secretary 2 X r � MINUTES Emergency Government Committee August 13, 1999 PRESENT: Chuck Mehls, John Mortensen, Bob Boche, Art Jacobson - County Board; Jack Colvard, Pam Benson - Emergency Government; Bruce Brantner - Emergency Communications; Larry Peterson - American Red Cross . Chairman Mehls called the meeting to order at 9: 00 a.m. The Agenda was adopted on a Boche/Jacobson MOTION. DATE OF NEXT MEETING: September 27, 1999, 9: 00 a.m. - County Board Room, Government Center After review, Minutes from the July 30, 1999 meeting were approved on a Mortensen/Jacobson MOTION. OLD BUSINESS: 1) Shelter Inventory Update Peterson has been working on updating shelter information. Building blueprints from the Deer Park Community Center as well as from the Glenwood City Community Center have been obtained. These are used to determine the number of people that a shelter can accommodate. After questioning, Peterson stated that there is no food on hand or back-up electrical power at the shelters he has surveyed so far, except for those shelters in County buildings and in the City Hall at New Richmond. Peterson plans to continue updating shelter information in New Richmond, Baldwin, Hammond and Hudson. The Emergency Government office will be kept informed. 2) 9-1-1 Position Description The 9-1-1 Director' s job description was discussed. A Jacobson/Boche MOTION was approved to recommend a change in the Communication Director' s position description to be as follows, "may be called upon to act as a Deputy Emergency Government Director, in an emergency situation, in the absence of the Emergency Government Director" . The recommended position description update will be submitted to the Emergency Communications Committee for approval . NEW BUSINESS: 1) Year 2000 Budget Copies of the proposed Emergency Government and SARA (Superfund Amendment and Reauthorization Act) mission statements and budgets were handed out to Committee members . After a discussion by line item, new equipment purchases of a computer (grant-funded) and a copier were approved. (The current copier is over 15 years old and parts are no longer available. A bid for a 3-year old used copier was only slightly less than a new copier, but with a very limited warranty. ) A Boche/Jacobson MOTION approved the Year 2000 budget for Emergency Government, including new equipment purchases . A Boche/Mortensen MOTION then approved the Year 2000 budget for SARA. Both MOTIONS carried. : 2) Director' s Report Minutes from the County Y2K Ad Hoc Committee were handed out to Emergency Government Committee members. The County EOC (Emergency Operations Center) will be activated on December 31, 1999 from 10: 00 p.m. until 3: 00 a.m. These are the same hours that NSP and St. Croix Electric will be on alert . RACES (Radio Amateur Civil Emergency Services) personnel may be utilized throughout the County. Personnel required to staff the EOC will be determined by the County Y2K Committee. The Emergency Government Committee will be kept informed. A line of succession of local elected officials was recently received from Glenwood City and will be included in their EOP (Emergency Operations Plan) . Miscellaneous handouts were given to Committee members, including information on military surplus response equipment, a chemical reactive devices bulletin, and a flood prevention equipment list. 3) Public Comments Mehls handed out updated specifications and cost estimates for the proposed Communications/Command Post van. All costs were reviewed. POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT The meeting was adjourned at 3:25 p.m. on a Boche/Jacobson MOTION. Respectfully sub itted, Arthur Jacobson, Secretary 2