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HomeMy WebLinkAboutEmergency Government Committee 06-13-1999 ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Thomas Dorsey, Chairman St. Croix County Board FROM: Charles P. Mehls, Chairman COMMITTEE TITLE: Emergency Government Committee DATE OF MEETING: Tuesday, July 13, 1999 TIME: 9:00 a.m. LOCATION: Village of Baldwin Community Center 400 Cedar Street Baldwin, Wisconsin 54002 CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING OPEN ACTION ON PREVIOUS MINUTES OLD BUSINESS 1) Shelter Inventory Update NEW BUSINESS 1) Village of Baldwin's Emergency Operations Plan 1) Y2K Resolution 2) Communications/Command Post Van 4) Mutual Aid Resources 5) Director's Report 6) Approve June Bills 7) Public Comments ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order) SUBMITTED BY: Jack Colvard, Emergency Government PHONE#386.47191386-4718 DATE:June 28, 1999 Copies to: County Board Office Committee Members County Clerk News Media/Notice Board x MINUTES FFMAL RECORD Emergency Government Committee July 13, 1999 PRESENT: Tom Dorsey, Chuck Mehls, John Mortensen, Bob Boche, Art Jacobson - County Board; John Krizek - County Administrative Coordinator; Jack Colvard, Pam Benson - Emergency Government; Bruce Brantner -Emergency Communications; Cynthia Deringer, Donald McGee, - Village of Baldwin; Chuck Christenson - Land and Water Conservation. Chairman Mehls called the meeting to order at 9: 08 a.m. The agenda was adopted on a Mortensen/Boche MOTION. DATE OF NEXT MEETING: July 30, 1999, 9: 00 a.m. - Community Rm, Govt. Center Introductions were next made. After review, Minutes from the June 8, 1999 meeting were approved on a Jacobson/Boche MOTION. NEW BUSINESS: 2) Y2K Resolution Krizek spoke to the Committee regarding the County' s Y2K "Team" which has been meeting to discuss County plans for the Year 2000. Potential problems as well as ways to lessen them have been discussed. A County Y2K Plan has been made and given an A+ rating by the State. Colvard next stated that most municipalities in the County have an ordinance appointing the County Emergency Government Director to furnish emergency government services in the event of a disaster in their community. Further discussion followed regarding the importance of having a lead agency to contact for Y2K concerns. After discussion, a Jacobson/Mortensen MOTION was approved that the County be the coordinating body for County-wide Y2K preparations and that Emergency Government be the contact Department. Next discussed were ways to inform the public how to prepare for Y2K. Cindy Deringer said it would be possible to send out information with the annual tax statements . Krizek said that having a 1-800 number for people to call with a person at the other end to talk to and answer questions would be a good idea. News releases and radio communications were also mentioned as ways to reach the public. Dorsey and Krizek left the meeting at 10 :00 a.m. after the above agenda item. 1) Village of Baldwin' s EOP (Emergency Operations Plan) Colvard stated that each municipality, by State statute, needs its own EOP. The plan should address all potential hazards that could affect the community, and identify the roles and responsibilities of elected and municipal personnel. McGee stated that the Village does have a Flood Plain Plan which must be updated approximately every five years and could be incorporated into the EOP. Colvard offered to assist the Village with emergency planning and also gave them a copy of the City of New Richmond' s EOP to be used as a guide. State and American Red Cross Y2K brochures were left at the Village for distribution to residents as handouts. 'NOS FICIAL RECORD Brantner described the UHF radio system that is currently available at the Baldwin Ag Center. Any village, city, or town could use this system for their personnel if they purchased the radios for it. -Village personnel left the meeting at 10:25 a.m. 3) Communications/Command Post Van Mehls handed out information to Committee members on a proposed new van to be used for communications and as a comm andP ost vehicle. This van could be utilized over the next 20 years . The current vehicle is 20 years old and is not large enough. The current van also will be needing quite a few maintenance repairs to continue to operate. Per Brantner, a vehicle such as this would have been quite useful at the recent boat collision with 5 fatalities in Minnesota, where 8 agencies worked together. After further discussion, a Boche/Mortensen MOTION was approved that the Emergency Government Committee supports getting a new communications/command post van. OLD BUSINESS: 1) Shelter Inventory Update Mehls spoke regarding Sunshine Court in New Richmond being a possible new shelter site. It does have a large generator for alternate power. Mehls also stated that the Health Center in New Richmond has two generators, one for the nursing home, and one in the ' 74 building. The 174 building could also possibly be used as a heated shelter, in the event of a power outage. NEW BUSINESS, continued 4) Mutual Aid Resources : This agenda item was tabled until the next meeting. 5) Director ' s Report There will be a training exercise held at Woodville for public officials at the Lion' s Den on Wednesday, July 21 at 7 p.m. Townships in the surrounding area as well as the Villages of Woodville and Wilson have been invited to participate.. Seven classes have been submitted to the State for' funding. These classes are scheduled between September, ' 99 and March 2000 . Colvard needs to have a letter in his personnel file stating that he is certified as an operations level trained instructor. A letter will be drafted for the next Committee meeting. County nursing homes and hospitals have been invited to participate in a workshop/meeting on July 29 at 9 a.m. Mark Pendergast from St. Croix Electric Co-operative will also be at the meeting, with a focus on Y2K issues. 'UNOFFICIAL RECORD At noon on July 29, there will be a Y2K presentation on the ETN network at the Baldwin Ag Center. Y2K Committee members are invited to attend. A hazardous materials conference will be held at Waukesha September 9-11 . The early registration fee is $35 . After discussion, a Jacobson/Mortensen MOTION was approved that Colvard and Mehls attend. On June 25, there was a chemical spill at the Kwik Trip in Wilson, near 94 . A truck carrying 7 chemicals had a leak of an unknown chemical. A review of the incident will be held at the Baldwin Ag Center on July 21 . The Center for Y2K has $250, 000 in grants available to tax exempt entities. The deadline for applications is July 16. After discussion, a Jacobson/Mortensen MOTION was approved that Emergency Government apply for a Y2K grant to pay for wiring, harnesses, and four generators with trailer mounts to be utilized at the 8 local senior centers. Discussion was next held on the 9-1-1 Director' s position description. The matter was referred to Colvard and Brantner to research possible solutions to be put before the Committee for review and possible changes. 6) Approve June Bills The June bills were approved on a Boche/Mortensen MOTION. 7) Public Comments Mehls inquired as to the status of the Baldwin Ag Center's back-up generator. Christenson will check into this . Boche stated that the Long Term Support Committee has denied a generator request from a private citizen. ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT The meeting was adjourned at 12 : 00 noon on a Boche/Mortensen MOTION. Respectfully submitted, AA�� 1_ Cll�/ Arthur Jacobson, Secretary MINUTES Emergency Government Committee July 13, 1999 PRESENT: Tom Dorsey, Chuck Mehls, John Mortensen, Bob Boche, Art Jacobson - County Board; John Krizek - County Administrative Coordinator; Jack Colvard, Pam Benson - Emergency Government; Bruce Brantner -Emergency Communications; Cynthia Deringer, Donald McGee, - Village of Baldwin; Chuck Christenson - Land and Water Conservation. Chairman Mehls called the meeting to order at 9: 08 a.m. The agenda was adopted on a Mortensen/Boche MOTION. DATE OF NEXT MEETING: July 30, 1999, 9: 00 a.m. - Community Rm, Govt . Center Introductions were next made. After review, Minutes from the June 8, 1999 meeting were approved on a Jacobson/Boche MOTION. NEW BUSINESS: 2) Y2K Resolution Krizek spoke to the Committee regarding the County' s Y2K "Team" which has been meeting to discuss County plans for the Year 2000 . Potential problems as well as ways to lessen them have been discussed. A County Y2K Plan has been made and given an A+ rating by the State. Colvard next stated that most municipalities in the County have an ordinance appointing the County Emergency Government Director to furnish emergency government services in the event of a disaster in their community. Further discussion followed regarding the importance of having a lead agency to contact for Y2K concerns. After discussion, a Jacobson/Mortensen MOTION was approved that the County be the coordinating body for County-wide Y2K preparations . Next discussed were ways to inform the public how to prepare for Y2K. Cindy Deringer said it would be possible to send out information with the annual tax statements . Krizek said that having a 1-800 number for people to call with a person at the other end to talk to and answer questions would be a good idea. News releases and radio communications were also mentioned as ways to reach the public. Dorsey and Krizek left the meeting at 10 : 00 a.m. after the above agenda item. 1) Village of Baldwin' s EOP (Emergency Operations Plan) Colvard stated that each municipality, by State statute, needs its own EOP. The plan should address all potential hazards that could affect the community, and identify the roles and responsibilities of elected and municipal personnel . McGee stated that the Village does have a Flood Plain Plan which must be updated approximately every five years and could be incorporated into the EOP. Colvard offered to assist the Village with emergency planning and also gave them a copy of the City of New Richmond' s EOP to be used as a guide. State and American Red Cross Y2K brochures were left at the Village for distribution to residents as handouts . Brantner described the UHF radio system that is currently available at the Baldwin Ag Center. Any village, city, or town could use this system for their personnel if they purchased the radios for it. -Village personnel left the meeting at 10 : 25 a.m. 3) Communications/Command Post Van Mehls handed out information to Committee members on a proposed new van to be used for communications and as a command post vehicle. This van could be utilized over the next 20 years . The current vehicle is 20 years old and is not large enough. The current van also will be needing quite a few maintenance repairs to continue to operate. Per Brantner, a vehicle such as this would have been quite useful at the recent boat collision with 5 fatalities in Minnesota, where 8 agencies worked together. After further discussion, a Boche/Mortensen MOTION was approved that the Emergency Government Committee supports getting a new communications/command post van. OLD BUSINESS: 1) Shelter Inventory Update Mehls spoke regarding Sunshine Court in New Richmond being a possible new shelter site. It does have a large generator for alternate power. Mehls also stated that the Health Center in New Richmond has two generators, one for the nursing home, and one in the ' 74 building. The ' 74 building could also possibly be used as a heated shelter, in the event of a power outage. NEW BUSINESS, continued 4) Mutual Aid Resources : This agenda item was tabled until the next meeting. 5) Director' s Report There will be a training exercise held at Woodville for public officials at the Lion' s Den on Wednesday, July 21 at 7 p.m. Townships in the surrounding area as well as the Villages of Woodville and Wilson have been invited to participate. Seven classes have been submitted to the State for funding. These classes are scheduled between September, ' 99 and March 2000 . Colvard needs to have a letter in his personnel file stating that he is certified as an operations level trained instructor. A letter will be drafted for the next Committee meeting. County nursing homes and hospitals have been invited to participate in a workshop/meeting on July 29 at 9 a.m. Mark Pendergast from St . Croix Electric Co-operative will also be at the meeting, with a focus on Y2K issues . 2 At noon on July 29, there will be a Y2K presentation on the ETN network at the Baldwin Ag Center. Y2K Committee members are invited to attend. A hazardous materials conference will be held at Waukesha September 9-11 . The early registration fee is $35 . After discussion, a Jacobson/Mortensen MOTION was approved that Colvard and Mehls attend. On June 25, there was a chemical spill at the Kwik Trip in Wilson, near 94 . A truck carrying 7 chemicals had a leak of an unknown chemical . A review of the incident will be held at the Baldwin Ag Center on July 21 . The Center for Y2K has $250, 000 in grants available to tax exempt entities . The deadline for applications is July 16 . After discussion, a Jacobson/Mortensen MOTION was approved that Emergency Government apply for a Y2K grant to pay for wiring, harnesses, and four generators with trailer mounts to be utilized at the 8 local senior centers . Discussion was next held on the 9-1-1 Director' s position description. The matter was referred to Colvard and Brantner to research possible solutions to be put before the Committee for review and possible changes . 6) Approve June Bills The June bills were approved on a Boche/Mortensen MOTION. 7) Public Comments Mehls inquired as to the status of the Baldwin Ag Center' s back-up generator. Christenson will check into this . Boche stated that the Long Term Support Committee has denied a generator request from a private citizen. ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT The meeting was adjourned at 12 : 00 noon on a Boche/Mortensen MOTION. Respectfully submitted, Arthur Jacobson, Secr to y 3