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Resolution 2017 (37)
Resolution No. 37 (2017) ST ROI.,w ~[~w� RESOLUTION ADOPTING THE CAPITAL IMPROVEMENT ' Y PLAN FOR 2018-2022 1 WHEREAS, the County Administrator provided a detailed overview of the proposed 2 2018-2022 Capital Improvement Plan; and 3 4 WHEREAS, the projects proposed in the capital improvement plan are in the best 5 interest of the County to maintain and improvement the assets of St. Croix County. 6 7 NOW, THEREFORE, BE IT RESOLVED that the County Administrator shall execute 8 the adopted Capital Improvement Plan and incorporate the plan into the 2018 budget, ensuring 9 that all projects of the County are made in strict compliance with the capital improvement plan, 10 the budget and all state and federal laws. Legal—Fiscal—Administrative Approvals: Legal Note: Fiscal Impact: The Capital Improvement Plan is a part of the annual operating budget. 2018 projects are already funded. No new projects were added to 2018 when updating the 5 year plan. Funding for the next cycle 2019 and 2020 will be requested in the fall of 2018. c .Coa,Cknp gunnel 81 r2Q I'7 hark M' Fin ace erector 0I7 Al Pa ck The Cana�Adftmimmi 8110/2017 08/16/17 Administration Committee APPROVED ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .......... RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Scottie Ard, Supervisor AYES: Sjoberg, Moothedan, Berke, Ard, Leibfried Vote Confirmation. a J J ef .Roy 5jnfic,g,5uperwiIsnr 812812017 St. Croix County Board of Supervisors Action: Roll Call -Vote Requirement— Majority of Supervisors Present RESULT: ADOPTED [15 TO 2] MOVER: Roy Sjoberg, Supervisor SECONDER: Jill Ann Berke, Supervisor AYES: Ring, Babbitt, Coulter, Sjoberg, Moothedan, Nelson, Berke, Ostness, Larson, Hansen, Ard, Peterson, Anderson, Achterhof, Leibfried NAYS: Bob Long, Andy Brinkman ABSENT: Ryan S. Sicard, William Peavey This Resolution was Adopted by the St. Croix County Board of Supervisors on September 5, 2017 Cindy Campbell, County Clerk O O O O O O O O O O 0 O O O L O O O O �fl Q O oo O °� o ^ o o oo v N J J 0 0 0 0 0 0 0 0 O O O O 0 0 0 0 0 0 0 O O O O O O O O O O O O O O 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 O O 0 0 0 0 0 0 0 Lr �I1 �I1 �I1 �I1 �I1 O O O O O O O N O C E N 0 0 n N 0 C O m 0 O oo Q m N ci ci ci O O� N c-i N N O N V} 0 0 0 0 0 0 0 0 O O O O O 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 O 00 0 0 0 0 0 0 0 O O L O O O O O L O O O O O O O O O n o� t0 O �Il O of O O c-i E N N p p N 0 O O C C Q m ci N ci m ci N oc �y N N O N V} too O O O O O O O O O O O O 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 O 0 0 0 O O O O O O O O O O O O O O l O O O O O �fl O O O O O O O O O O O N m O O O O O E N O ti O n O N C 0 O O n O N N O N V} O O O O O O O O O O O O O O O O O O O O O O O O O O O O O S 0 0 0 0 0 0 0 0 0 0 0 Lq O O O O - 0 0 0 0 0 0 0 0 0 0 O �I1 �I1 �I1 O �I1 O O �I1 O O w N �I1 �I1 O � t O O O O O t m E N I� O ci N ci O C N w O ci N t0 N n m N m Q m N ci ci N ci ci m ci � O� p� N o O N V} 0 0 0 0 O O O O O O O O O O I� 0 0 0 0 O O O O O O O O O O oo O O O O O O O O L O O O O L oc E �Il �Il �Il O O �O �Il �O N �Il �Il O O oo oo Q O I� N O �I1 N O oo o O N V} 10 0 0 0 O O O O O O O O O 0 0 0 0 O O O O O O O O O m OLr O O O O O O Lr O O O O E O� P �Il O O�O�Il t N O O O O I� a m n N O ul C N �Il O O N oo n � ti O N V} bA bA bA bA bA bA bA bA v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E J J J J J J J J H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H NN N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N u v U1 v v Ul Ul U1 v C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C U cc cc cc cc cc cc cc cc O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O C C C C C C C C C C v in in in v v v in v v in in v in v v v E t t t t t c c c E E E c E E c c E c E E E v v 'o v v v v v v E E E 'o 'o 'o v v E v 'o 'o v E E v 'o v v v E 'o v 'o v 'o v v v E E o E E E E E E > > > o 0 o E E > E o o E > > E o E E o > o E o E o E E E a a a a a a a a 0 0 o v- a 2 -5 a O O .a a s-6 O a a a a a 5 .5 5 E w w w w w w w w a a E w w E w w a E w w w a w a w w w v v v E E E oOn oOn °'�° °'�° °'�° oOn v v E oOn oOn E °'�° E o -6 `v =o -o `v LE v > O > > O m 0 0 0 0 0 0 m m m m m m 0 0 > > O m m O m O m 0 0 n m O m O m 0 0 0 m m u c - c c c c c c u u 'u c .0 'u c 'u c c 'u c ' v v v v v v v '� .� v v v v v o v E v E E E v E E E v `v E v E E E E o m a c c c c c c in a a a c in a a a c in in a, c c a c „ c c a c a c „ c a o v v v v v v o 0 o v o 0 o v o o v v o v v v o v o v v o t m � E E E E E E > > > E > > > E E E a > a E E E a E E E E a E v v c v v v v v v v v v v v v v v u F = .O 0 a a a a a a= 0 0 0 p_= 0 0 0 x= _ ;� in 0 I .`—' in fl- fl-0 p_ p_ i chi p_0 a 0 aa.0 u u 0 vw e y v v v v v v y y y v y y y v Y 0 0 0 0 0 0 0 0 ._ 0 ._ 0 "O c�i 0 0 0 0 '' 0 U 0 0 .+�D .Y D ''0 0 0 U 0 .+� E N c c c c E c c c E c c c E c c c c c c c c v v v v v v ;� w E Y .� E _ _ _ _ Y E E E Y E E E Y Y w °n E Y w °n _ E :_ ° - Y w _ E :_ E :_ ° 'Y w w Y w E E v `o S E E _ _ _ _ _ = ro E E E = ro E E E = ro ro v v E � 'v v = _ E = v '- v Y E _ E = v = v v `v E E v v - o mu mu mu mu mu mu v o o o mu v o o o mu v v = w o v a w_ mu mu O mu E um v � mu O mu O mu w um = = °1 = o E o - x a U x U U U x U U U = = n U x u u U v u u c > m o of Om u v a a ti .? o m 3 > o v o E .� c a io v E o 0 on O u a - f0 � c N o u o O u O E v $ on = E �° v v o c c v ' c " o 'O c o > N u .N O o__o o u -o m op o v v ii u v v C9 O m e v v c t o t E v y 0 i v c a O o u a o o c v o v E o on o_ on v cc a; m o u `v on u v o f o v U .c t E Q � c v o a a i a o v a ' ' i > v on w a n 'U Y o v v v o E u v o m a m v > '� a.3 a m o a E .� u v .' -o 'Y v v u fl- a c on o m a o c on m` c a a w u E -u a v 0 c c v .E a o `° u w r`o " `° m v a c c °1 u `v a v r�o m v_ ? w a E ° E v U c a y p a v ° ° a Y v `� o o Y o v v '- c c 7 °A rc 0 O o v i u m o a w v e > U c v ° ° o o v u c 0 ° v v o > v i Q v ° o 0 o E v on~ a a Y'� 7 c ' _ ° ° w a _ ' i i c Y ' v o v w O c '� c o c Y o p -wDv - o c m v _ - u P c = v w c v v o 0 o c _ v o a v °� n v a` m y U n v u v of o o °� .o LL LL w ° o ° m° v v° m vv > own o ° o c o a o ° c Q a N ,v v u u i .a Q '� v Y r�o i i o vUi u m a O` on- - p ro Y o m o m a, v ro f0 a v U ro ,u .y v v c a 0 v m w> v O m y m m v U U v m v is v v m v O v a a m -1a m v m O v a o o Y +' - a v o 9 w 0 m = cc (D in m a a cc in in cc U z = = a cw z in in 0 a cc w 0 U C7 co U ,° 0 z m a = z O u .� N m a �n �o oo m o m �o oo m o .� N m �n �o w m o I N m �n �o � m o .� N m �n �o � w m o � n�i x a on U o C O in U � Capital DII rnDU CDU a n Department Sheriff's Office Project Title Squad Cars Category Vehicles Description Yearly squad car replacement for rotation of fleet. Justification Replace current squad cars that have an average of 3yrs/100,000 miles. Squad fleet is on a rotation to replace 10 squads a year. Squad bids are put our yearly, with 2017 bids going out in June. Ongoing Expertise/Revenue Yearly rotation for squads with an average of 3yrs/100,000 miles on them. There are revenues generated from the selling of outgoing squad cars that is put towards this budget line item. Project Start Year(YYYY) 2017 Project End Year(YYYY) 2017 Prior Years $504,500.00 2019 Amount $325,000 2020 Amount $325,000 2021 Amount $325,000 2022 Amount $325,000 Future Projected Amount Total $1,804,500 Requestor Scott Knudson J / ., Approver John Shilts " ;;; Capital DII rnDU CDU a n Department Information Technology Project Title Recurring IT Projects Category Other Equipment Description This ongoing CIP request provides funding for IT projects and equipment replacement that are not part of the operating budget. Justification Equipment purchased under this CIP request would include items that are replaced every 5-7 years and would include items like data storage systems,core networking equipment and server infrastructure. Projects would include items like SharePoint,website,telecom improvements, etc. Ongoing Expertise/Revenue Depending on the project or equipment purchased,there may or may not be ongoing expense in maintaining support contracts. Typically, if we are replacing hardware with new hardware the ongoing support costs are already budgeted but may increase depending on the type of equipment purchased. Project Start Year(YYYY) 2019 Project End Year(YYYY) 2027 Prior Years $0.00 2019 Amount $75,000 2020 Amount $150,000 2021 Amount $150,000 2022 Amount $75,000 Future Projected Amount $75,000 Total $525,000 Requestor John Allegro J ..w ., Approver s Capital DII rnDU CDU a n Department Health and Human Services Project Title ADRC-Site Transportation Category Vehicles Description Replacement of vehicles at the following nutrition sites:Somerset mini-van in 2017;Deer Park mini-van in 2018;New Richmond mini-bus in 2019;Woodville mini-van 2020;and Glenwood City mini-bus in 2021.The replacement of vehicles is for the purpose of providing transportation to older adults and persons with disabilities within those communities. Replacement of the mini-vans will also be evaluated for leasing which could move this portion of the request from the capital improvement plan to the operating budget Justification As vehicles age out, replacements are needed to continue providing safe and reliable transportation services for the older adults and persons with disabilities. Vehicle replacement is typically at 10 years or based upon high mileage. The Site Transportation generated revenue is estimated to be at$5,000 per year from bus fares and remaining will be tax levy. Ongoing Expertise/Revenue N/A Project Start Year(YYYY) 2017 Project End Year(YYYY) 2021 Prior Years $50,000.00 2019 Amount $55,000 2020 Amount 2021 Amount $25,000 2022 Amount $55,000 Future Projected Amount Total $185,000 Re q uestor grad Beckman J ., Approver Fred Johnson :: �������1���N N�����������������1� �)N���� -==~��~�~=~ ~~~~��~ == � ~=~~~~=~~� ~ ~~=~~ Department Administration Project Title Vehicle Replacement Category Vehicles Description Examination of County fleet requirements and determine annual funding level and plan for periodic replacement. Justification 8yutilizing the state purchasing contract for vehicles,wecan purchase at discounts and optimize the holding period against the potential trade-in value Ongoing Expense/Revenue Project Start Year(YYYY) 2017 Project End Year(YYYY) 2030 Prior Years $300'000.00 ZO1gA t moun $ZOO'OOO ZOZOA t moun $ZOO'OOO ZOZ1A t moun $215'000 ZOZZA t moun $215'000 Future Projected Amount Total� g1,130,000 Rmquestor Ken Witt Approver Robert Mittet w°' N v3 Fn Fn Fn Fn Fn Fn Fn Fn Fn w°' N v3 Fn Fn Fn Fn Fn Fn Fn Fn Fn w°' N v3 Fn Fn Fn Fn Fn Fn Fn N ro ro ro N ro � � P. � N oN N N N N N — — — — N — — — — — — — a a d fsi ° 0 0 0 0 0 0 O O O O O O O O O O O O ° 0 0 0 0 o o o o o O O O w x w o c, 0 0 m 0 6 o o d ¢ `o_ ° `o_ `o_ _ `o_ = v v U Q n d U N x a LL LL LL LL p LL LLp LL LL X X m U) m � O O s -° m a s m a a a � a � p C, ° ° o ° ° ° ° ° ° s5 �° �° V �° V LL LL o �° ' v in o LL LL LL LL M m o o O lo O F lo o ry N N N N N N N N N N ry (U7 ry CUD Q ° �° �° ry o U � U U U U U U ° .� ° x3 3 x x x x E E (7 (7 x x d o O N o 0 o N oo U as m `m m m d N m N N LL N Y N LL K Y d U O m `o_ `o_ o `o_ `o_ o `o_ `o_ `o_ o o 0 0 C, LL LL LL LL LL o LL LL LL LL ° w" w 11 lo LL LL LL LL LL ° ° ° ° ° ° ° (D C) (Do o > o i i M i M GC GC p 0 O O d d o O O d mm v v m m4 m X m ry m O m p o m m p W ¢ m N m (wr7 N m N p m Q v w Q M X X M o m p c7 c7 c7 c7 c7 c7 LL c7 c7 " c7 c7 c9 m (D (¢7 0 0 �j 0 �j m m M m v z 6 a a a a a a o a a 0 a a Y x e m m a a a a a aii x ¢ X LL Y U Y `� LL Y d p p w w w m Q m U a U p x x m m N x m a > w w z m m Z Z W m O M M M M M M LL M M N LL N M M M M LL M LL O p O m U U� Uo a _ _mm m, m, ° a - - - - - - - - - - - - - - - - - - - - a a- - a- 41 Im 11 Im UM 0 ,� 00 OOO � � ONMO � OOO � � OmO X00 00 X00 00 � N � N F F F O C U) v v v ¢ ¢ ¢ m LL a a v y v v a E ` LL LL LL LL LL LL E ai ai ai ai ai a°'i a°'i LL LL LL LL LL LL LL a oo oo LL d o d H d fD fn fn fn fn fn 0 LL LL LL LL LL lo LL LL fn fn fn 0 0 fn U) LL LL LL fn x x x x x x U U U U U U U U U x x x x x x x U p U U x g E ° - E E dS dS = = = = = = = = = = = = m o.- = = = = = = o.V ._ = V m x � LL LL LL LL LL W LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL F A ii LL LL LL LL LL LL LL a a a a a a � A LL � LL LL x � C7 Capital DII rnDU CDU a n Department Community Development Project Title Parks Equipment Category Other Equipment Description Replacement zero-turn mowers and other equipment for county parks. Justification The existing mowers should be replaced when they reach about 3000 hours to prevent downtime and costly repairs. Because zero-turns were not purchased until 2015 it is uncertain what year mowers will need to be replaced.A range of years is provided and it may be advisable to spread the cost out by purchasing one new mower every other year. Ongoing Expertise/Revenue Historically park mowers were replaced every other year to keep them under warranty,but they were not zero-turn mowers which have a higher purchase price but cut mowing time by 30 to 50 percent. Project Start Year(YYYY) 2020 Project End Year(YYYY) 2022 Prior Years $0.00 2019 Amount $15,000 2020 Amount $15,000 2021 Amount $15,000 2022 Amount $15,000 Future Projected Amount Total $60,000 Requestor Ellen Denzer ..w ., Approver s Capital DII rnDU CDU a n Department Facilities Department Project Title Building Remodeling Category Building Improvements Description Carpet,ceiling tile, painting and floor replacement,throughout all buildings. Justification These funds would replace the original carpet,ceiling tile and areas of flooring where indicated by the Condition Analysis Survey.This would apply to all County buildings. ngoingxpense/Revenue Yes Project Start Year(YYYY) 2015 Project End Year(YYYY) 2020 Prior Years $546,000.00 2019 Amount $160,000 2020 Amount $100,000 2021 Amount $160,000 2022 Amount $160,000 Future Projected Amount Total $1,126,000 Ji Raq uestor m EIsbury V ..w ., Approver �s ee.aeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee, ,� .... Capital DII rnDU CDU a n Department Facilities Department Project Title Equipment/Furniture Category Other Equipment Description This project continuously replaces Furniture/Equipment/Appliances for the public areas and other areas in case of failure as needed. This is an ongoing project. Justification Without these funds we would not be able to upgrade the meeting rooms/break rooms,Jail Kitchen or replace some furniture due to a change in staffing or minor remodel that was not planned for. Ongoing Expertise/Revenue Since this has been approved we have been able to keep up with the demands and unexpected requests to improve meeting rooms and the Jail Project Start Year(YYYY) 2017 Project End Year(YYYY) 2022 Prior Years $112,800.00 2019 Amount $60,000 2020 Amount $65,000 2021 Amount $65,000 2022 Amount $65,000 Future Projected Amount Total $367,800 Requestor Jim Elsbury J ..w ., Approver �s �������1���N N�����������������1� �)N���� -==~��~�~=~ ~~~~��~ == � ~=~~~~=~~� ~ ~~=~~ Department Facilities Department Project Title HVAC&Boiler Replacement Category Other Equipment Description As the buildings HVAC systems are aging,this allocation allows proper upkeep andrepair/rep|acement. Justification Aging systems Ongoing Expense/Revenue Ye, Project Start Year(YYYY) 2016 Project End Year(YYYY) ZOZO Prior Years $250'000.00 ZO1gA t moun $25'000 ZOZOA t moun $175'000 ZOZ1A t moun $75'000 ZOZZA t moun $75'000 Future Projected Amount Total� $600,000 Rmqvestor Jim Elsbury Approver �������1���N N�����������������1� �)N���� -==~��~�~=~ ~~~~��~ == � ~=~~~~=~~� ~ ~~=~~ Department Facilities Department Project Title Rebuild ofGovt Center Chiller&Freq Drive Category Other Equipment Description Complete rebuild ofthe Government Center Chiller Justification This is the only CHiller in the building.This rebuild is part of the Manufacturers suggested repairs.While costly it i,much less cost than a new chiller Ongoing Expense/Revenue no Project Start Year(YYYY) 2019 Project End Year(YYYY) 2019 Prior Years $0.00 ZO1gA t moun $110'000 2020 Amount 2021 Amount 2022 Amount Future Projected Amount Total� $110,000 Rmqvestor Jim Elsbury Approver CIP - Government Center Retro-comissioning/HVAC... Page 1 of 1 Capital DII rnDU CDU a n Department Facilities Department Project Title Government Center Retro-comissioning/HVAC Controls and Equipment Category Other Equipment Description The Government Center will be almost 30 years old.The HVAC components and controls are original and will need to be re-calibrated or in many instances replaced. Justification During this re-commissioning it may be discovered that installing a geothermal or other type of system would save numerous tax dollars in energy costs.This would be the beginning of that discussion. For this project all HVAC distribution equipment will be adjusted,air balance testing and correction, replacement of any equipment will be addressed.This would include removing the highly proprietary Trane Control Head end and replacing it. This is the same type of Controls used in the Nursing Home,CBRF,SCCDD and SCCSC Buildings The Controls will be replaced with an open protocol Niagra system. Ongoing Expertise/Revenue Levy expense Project Start Year(YYYY) 2022 Project End Year(YYYY) 2024 Prior Years $0.00 2019 Amount $200,000 2020 Amount 2021 Amount $410,000 2022 Amount Future Projected Amount Total $610,000 Ji Re uestor m Elsbury /' q ..w ., Approver �s https:Hstcroixcounty.sharepoint.com/Tool sResources/Lists/CIP/Item/editifs.aspx?List=9bd2... 6/9/2017 Revised October 2007 um ui iiu� iuu, iuu, 5.1 Overview 2 Energy and Non-energy Benefits 3 5.2 Project Planning 5 Selecting a Project 5 Benchmarking 5 Selecting a Provider and Team 6 Developing a Scope of Work 7 5.3 Project Execution 7 Implementing the Recommendations 8 Maintaining the Benefits 9 Planning for Recommissioning 10 5.4 Tune-up Opportunities 11 Lighting 11 Supplemental Loads 12 Distribution Systems 13 Heating and Cooling Systems 14 5.5 Summary 16 Bibliography 17 m Z m Glossary G-1 D z w C _Q 3 CQ C 1 iNuuuu ow �' m�uuuuuu C Retrocommissioning is the first stage in the building upgrade process. The staged approach accounts for the interactions among all the energy flows in a building (Figure 5.1) and pro- Educes a systematic method for planning upgrades that increases energy savings. When the Estaged approach is adopted and performed sequentially, each stage includes changes that will affect the upgrades performed in subsequent stages, thus setting up the overall process for the greatest possible energy and cost savings. In this staged approach, retrocommissioning comes first because it provides an understanding of how closely the building comes to operating as intended. It also helps to identify improper equipment performance, what equipment or systems need to be replaced, opportunities for saving energy and money, and strategies for LM improving performance of the various building systems. Specifically,retrocommissioning is a form of commissioning. Commissioning is the process of ensuring that systems are designed, installed, functionally tested, and capable of being oper- ated and maintained according to the owner's operational needs. Retrocommissioning is the same systematic process applied to existing buildings that have never been commissioned to ensure that their systems can be operated and maintained according to the owner's needs. For buildings that have already been commissioned or retrocommissioned,it is recommended that the practices of recommissioning or ongoing commissioning be applied. Recommissioning (see Section 5.3) is the term for applying the commissioning process to a building that has been commissioned previously (either during construction or as an exist- ing building); it is normally done every three to five years to maintain top levels of building performance and/or after other stages of the upgrade process to identify new opportunities for improvement. In ongoing commissioning, monitoring equipment is left in place to allow for ongoing diag- nostics. Ongoing commissioning is effective when building staff have the time and budget II°1a uuir 5.1 ar "rhe staged aIjpljpiiroaslh to Il buuiilllltfuiiuina uuilllp iiirades The staged approach to building upgrades accounts for the interactions among all the energy flows in a building. Each stage includes changes that will affect the upgrades performed in subsequent stages,thus setting up the overall process for the greatest possible energy and cost savings. Retrocommissioning begins the process because it provides an understanding of how a facility is currently operating and helps to identify specific opportunities for improvement. _ -a._._._._._._._._._._._._._._. Retrocommissioning _1 — Lighting //////' HVAC upgrade -2 upgrade Supplemental M M _ — load reductions ��° �'°'��;�� Air distribution � �//lam 7 m J © systems upgrade V u - w wStages of an integrated upgrade approach Courtesy:E SOURCE 2 not only to gather and analyze the data but also to implement the solutions that come out of the analysis. Building owners, managers, staff, and tenants all stand to gain from the retrocommissioning 1191, process. It can lower building operating costs by reducing demand, energy consumption, and time spent by management or staff responding to complaints. It can also increase equipment life and improve tenant satisfaction by increasing the comfort and safety of occupants. IIlEirieirgy aindIIIA Illrt.- llllnllllr „ IIII Illlrlflill� Researchers at three of the foremost building-commissioning think tanks in the U.S.— k° Lawrence Berkeley National Laboratory (LBNL), Portland Energy Conservation Inc., and ��E s, the Energy Systems Laboratory at Texas A&M University—concluded in a study pub- ° lished in December 2004 that retrocommissioning is one of the most cost-effective means of improving energy efficiency in commercial buildings. The researchers statistically ana- lyzed more than 224 new and existing buildings that had been commissioned, totaling over 30 million square feet(ft2) of commissioned floorspace (73 percent existing buildings and 27 percent new construction). The results revealed the most common problem areas and showed that both energy and non-energy benefits were achieved (Figure 5.2). Analy- sis of commissioning projects for existing buildings showed a median commissioning cost of US$0.27 per ft2, energy savings of 15 percent, and a simple payback period of 0.7 years. The most cost-effective commissioning projects are typically in energy-intensive buildings such as hospitals and laboratories, whereas the least cost-effective projects are in buildings that are small in comparison with the size of the average commercial building. Il��llgltvllr 5.,2,-. Illi tiiir, cc.: iiimiiiiimissiiiiiiolllriiiiiliiiii results Building energy system deficiencies:A recent study of retrocommissioning revealed a wide vari- ety of problems—those related to the overall HVAC system were the most common type (A). Energy and non-energy benefits: Retrocommissioning provided both energy and non-energy benefits—the most common of these, noted in one-third of the buildings surveyed, was the extension of equipment life(B). A.Energy system deficiencies B.Energy and non-energy benefits Facilitywide(EMS Productivity/safety Lighting or utility related) 5% 3.6% 3.1% Change orders and Liability Envelope 1 HVAC(combined / 0.1% warranty claims % heating and cooling) // Plug load 5% 4.2% \ (/ 0.1% Ongoing ! N Equipment Terminal unit ` g labor cost E Air handling 4.4/° J and distribution y% �������I 33%lifeZ Heating lant � �� 37.1% / vrEl m Other z 6.3% first cost �1DVVuu���!,4� ng plantNiN�o�i,, 10% Cooling ° I D 11.0/o Indoor air quality Other 17% Therma l comfort a 30.1 Note:EMS=energy management system. Courtesy:E SOURCE;data from Lawrence Berkeley National Laboratory,Portland Energy Conservation Inc.,and Energy — Systems Laboratory,Texas A&M University 3 Target Stores underwent a retrocommissioning project that realized both energy and non- C 911EM energy benefits.The project was conducted in several SuperTarget®stores where the company identified adjustments to its refrigeration systems, leading to $5,000 to $10,000 in annual energy savings. In addition,according to a study titled"Owner's Strategies for in-House Com- missioning,"presented at the 2005 National Conference on Building Commissioning,Target Efunded this effort not only as an energy savings measure but also as a risk-minimization strat- egy. Optimization of refrigeration equipment reduces risks associated with food quality,which is sensitive to temperature and storage conditions. Dozens of companies have retrocommissioned their buildings to start their building energy- efficiency upgrade efforts as part of their efforts to earn the ENERGY STAR® Building label (see sidebar). To see descriptions of buildings that have taken this step as part of an LM ongoing building upgrade process, visit wvw htk:..V:::(J llwu�d(.Hrur'�s sham �J grr uu1w..�w:: uw at.?::�wuubVu..inr�. a:: but AAuA,t?::wa w:�roulw.. AA A t? raroVbVw..wa::=_M1R,,Jso Sw..MCh ki J.JPGR,,.ADF., click on Stage 1, and submit. The retrocommissioning process described in Sections 5.2 and 5.3 of this chapter follows the recommendations of the "Advanced Retrocommissioning Workbook: A Guide for Building Owners," developed by Portland Energy Conservation Inc. with funding from the U.S. Envi- ronmental Protection Agency ENERGY STAR Program. A number of tune-up opportunities may be discovered through this process, as discussed in Section 5.4. CASE S"'11111"" IIS : 111 he IT°-IIIIIa°t liul 111 Courthouse Most of the retrocommissioning steps recommended here were carried out when the U.S. General Services Administration (GSA) initiated a full retrocommissioning study of the Hat- field Courthouse, a U.S. federal courthouse located in Portland, Oregon. Built in 1997, the Hatfield Courthouse features 21 floors and a gross square footage of 589,000. The GSA's retrocommissioning goals, as reported by Portland Energy Conservation Inc., were to: IIIIIIIII Improve occupant comfort IIIIIIIII Identify operations and maintenance and energy-efficiency improvements IIIIIIIII Train the building operators on how to help improvements persist IIIIIIIII Review and enhance building documentation Investigation involved reviewing the building's documentation and utility bills, inspect- ing building equipment, interviewing building operators, testing selected equipment and 7E systems, and extensive trending of the HVAC control system. The investigation process identified 29 findings that addressed GSA's retrocommissioning goals. The implementation process involved coordinating efforts among the commissioning provider, facility staff, and building services contractors. The retrocommissioning process m resulted in a 10 percent reduction in energy use and significant improvements in building comfort and system operations. Retrocommissioning also increased the building's ENERGY STAR rating from 65 to 75, allowing the building to receive an ENERGY STAR label. Overall, the project cut annual utility costs by about 10 percent, or$56,000.The project cost Z (including investigation and implementation,and project oversight costs)was$180,554.Incen- w tives and tax credits brought that number down to $154,772, or about$0.29 per square foot. 4 Initial planning activities are critical to the success of any retrocommissioning project because 91, they set the objectives and lay the foundation for the effort. The planning phase begins with the selection of a project, based in part on the generation of an initial benchmark score using the ENERGY STAR national energy performance rating system; selecting and hiring a retro- IE3 commissioning service provider and assembling the team that will see the project through to completion; and developing a scope of work. ' 11111eciii iiiir Illl iiiir ' ° IIEms, Retrocommissioning is appropriate for most buildings, but there are indicators that can help ° determine the buildings for which it will be most cost-effective. Owners and property manage- ment firms that have building portfolios can look across their holdings to find those properties that should be prioritized for retrocommissioning. Factors to consider are the age and condi- tion of a building and its equipment, existing comfort problems, utility costs, opportunities to share costs with tenants, and the availability of utility and state incentive programs. The top candidates for retrocommissioning are those buildings with: A low ENERGY STAR performance rating or a high energy use index (Btu per ft2, Btu per patient, and so forth) that cannot be explained, or unexplained increases in energy consumption Persistent failure of building equipment, control systems, or both Excessive occupant complaints about temperature, airflow, and comfort Owners of multiple buildings (private building owners, investment trusts, and property man- agement firms)can evaluate the potential for energy improvement across a portfolio of buildings and select those with the most potential benefit. Owners may choose to have a commissioning provider conduct a study of all their facilities to support development of a multiyear retrocom- missioning plan. At a minimum, owners considering retrocommissioning should develop a spreadsheet to understand, compare, and prioritize their building stock to determine which sites present the most opportunity for retrocommissioning. The ENERGY STAR Portfolio Manager benchmarking tool is an effective resource that owners can use for building selection. This tool, including a detailed description of its capabilities, can be accessed by visiting Lmwwo )0f1,i)[V oryy�l m Portfolio Manager is the most widely used building benchmarking tool in the United States— m roughly 17 percent of the eligible commercial space (on a square-footage basis) in the U.S. has C1 been benchmarked using this tool.The building information needed is minimal and can be eas- ily entered online in a private account that owners can create and manage for their buildings. z The tool uses the national energy performance rating system, which was built using statistical w algorithms based on an analysis of national survey data conducted by the Department of Energy's 2' Energy Information Administration. This national survey, known as the Commercial Building `a Ener Consumption Survey CBECS ,is conducted ever four ears and gathers data on build- ing P Y( ) Y Y g � characteristics and energy use from thousands of buildings across the United States.A specific building's peer group of comparison is defined by those buildings in the CBECS survey that have similar building and operating characteristics.A building is not compared to the other buildings 5 entered into Portfolio Manager to determine the ENERGY STAR rating. For a given building, 6 energy bill data and building characteristics are used to rank the facility on a scale of I to 100. The tool accounts for factors that affect energy use but are not the result of inefficient energy use, including climate, occupancy level, hours of operation, and hours of space use. The rank- ing received by a building reflects how its performance compares to that of similar buildings. A d� score of 75, for example, means a particular building outperforms approximately 75 percent of its peers. Buildings with a rating of 75 or higher are eligible to receive the ENERGY STAR label, signifying their outstanding level of performance. In general,the lower the rating,the greater the opportunity to improve energy performance levels. S611ectiHirig a llRiir iii iiiir aind 11iiiirn LM Retrocommissioning projects are often led by a third-party commissioning provider,with vary- ing degrees of involvement by the building owner and staff.When reviewing a commissioning provider's qualifications, it is important to consider the provider's certification (see sidebar), technical knowledge,relevant experience, availability, and communication skills.The building owner should ask if the agent has been involved with ENERGY STAR buildings and bench- marking through Portfolio Manager. If the building does not currently have a rating, this would be a good opportunity to benchmark and get one. The selection of the commissioning provider is done either by competitive bid or by selection by qualification. A competitive bid requires the owner to issue a request for proposal (RFP). This can be time consuming and expensive but may be the most appropriate method if the project is complex. One word of caution—when comparing bids, be sure to account for any differences in the proposed scope of work from different bidders. Not every bidder responds to the full scope of the RFP. Many public agencies are required to go with the lowest qualified bidder and should, if using an RFP process, carefully define the minimum qualifications. Selection by qualification is IRIS IIP CES: Coinivinnissioining Certification The following five organizations currently certify commissioning providers. Visit the orga- nizations'web sites for more information on their certification programs and to obtain lists of certified commissioning providers: IIIIIIIII "Certified Commissioning Professional (CCP)": Building Commissioning Association (BCA), 7E IIIIIIIII "Certified Commissioning Provider":Associated Air Balancing Council Commissioning c � Group (ACG), �✓wwacg�a�uu������nb�a�,ba,roninr�o�a������luun�..u����l.��..rr�,�bb IIIIIIIII "Accredited Commissioning Process Provider": University of Wisconsin at Madison UWM hil. (use link to Building Systems m and Construction to find certification training) 0 NIIIIIIIII "Systems Commissioning Administrator": National Environmental Balancing Bureau (NEBB), www.nctktkOf";l�k�,� LU IIIIIIIII "Certified Building Commissioning Professional (CBCP®)":Association of Energy Engi- neers (AEE), ,Lf liibcglj oil 6 often simpler but requires that the owner carefully evaluate the providers' qualifications and interview past clients and references.The process also allows the owner to select the most quali- fied provider regardless of cost.A sample template and a checklist of factors is included in the "Advanced Retrocommissioning Workbook:A Guide for Building Owners." IIDev6lloIlplHirig a ScoIIlIpef Waidlk To develop a scope of work, the commissioning provider visits the site, talks with operations g� u and maintenance staff,and reviews current operating conditions.The commissioning provider then identifies areas of opportunity in the building for energy savings. The following items are indicators of retrocommissioning opportunities commonly found during a building walk- through.Their presence indicates potential problems that can be identified and fixed through k° a retrocommissioning project: Systems that simultaneously heat and cool, such as constant and variable air volume reheat Economizers, which often need repair or adjustment—potential problems include fro- zen dampers,broken or disconnected linkages, malfunctioning actuators and sensors, and improper control settings Pumps with throttled discharges Equipment or lighting that is on when it may not need to be Improper building pressurization (either negative or positive), that is, doors that stand open or are difficult to get open Equipment or piping that is hot or cold when it should not be; unusual flow noises at valves or mechanical noises Short cycling of equipment Variable-frequency drives that operate at unnecessarily high speeds Variable-frequency drives that operate at a constant speed even though the load being served should vary The next step is to define the scope of work—a proposal for work negotiated between the commissioning provider and the owner that outlines the processes and procedures to be under- taken, provides a schedule of activities, identifies the roles of team members, and includes sample forms and templates that the commissioning provider will use to document the retro- commissioning activities. m Z m II � n D The execution phase of retrocommissioning begins with an investigation phase that leads to an understanding of how and why building systems are currently operated and maintained, w the identification of issues and potential improvements, and the selection of the most cost- a effective measures for implementation.The tasks required to fulfill these goals include: `a A review of facility documentation,which covers operating requirements; original design c documents; equipment lists; drawings of the building's main energy-using systems; con- trols documentation; operations and maintenance manuals; and testing, adjusting, and 7 balancing reports. IIIIIIII Diagnostic monitoring of energy systems, which can help determine where particular 911EM problems lie. Data are typically gathered using a building's existing energy management system (EMS) along with portable data loggers to obtain any data not available through the EMS. Variables typically monitored include whole-building energy consumption (including electricity, gas, steam, or chilled water), end-use energy consumption, operat- Nd ing parameters (such as temperatures, flow rates, and pressures),weather data, equipment Estatus and run times, actuator positions, and setpoints. Functional testing, which takes a system or piece of equipment through its paces while personnel observe, measure, and record its performance in all key operating modes. Func- tional testing also may be used to help verify whether a particular improvement is really needed and is cost-effective. For example, the commissioning provider may observe that LM the throttling valve on a pump is not fully open. This may indicate that energy savings could be achieved by trimming the impeller so the valve can be fully open. A functional pump test will determine the value of this possible improvement. 111111 iiia Illl lull iiia iiiir iiiii iiiirt1he 1111 iiia iiia iiiir iiiii iiiri The recommendations from the investigation are typically implemented according to one of three basic approaches: Turnkey implementation is usually applied to projects in which the retrocommissioning provider is capable of providing the service and the in-house staff is either not available to implement any of the measures or does not have the necessary skills.The main advantage of this approach is that only one contract is held by the owner, and any subcontracts are held and managed by the commissioning provider. Recommendations can be implemented with the assistance of the retrocommissioning provider, in which case the provider oversees the implementation process but does not directly complete the majority of the work.This strategy works best when a highly skilled in-house staff is available and can carry out much of the work or when the specialized skills of contractors (controls contractors, design professionals, and testing specialists) are required. Working with a commissioning provider to implement the retrocommissioning findings can build in-house skills among facility staff so that they are better able to main- tain performance of systems over time. Owner-led implementation may be attractive to owners who have strong, established relationships with a service contractor or a highly capable in-house engineer who can implement and verify the retrocommissioning measures. 7E Whichever approach is used, the recommendations of the investigation phase can be adopted in a staged fashion to accommodate budgeting constraints or implemented in one overall > project. Implementing all or most of the measures immediately maintains project momentum c' and staff involvement and maximizes cost savings.Another key factor is the continued involve- ment of the commissioning provider,which can be more difficult to maintain if too much time C° passes without the project moving forward. 0 Q As measures are implemented, it is important to verify the results. This verification ensures u that the work is completed correctly; it also establishes a new baseline for performance and LU updates cost savings estimates.The new baseline can be used to establish criteria or parameters Z for tracking whether or not the improvements are performing properly throughout the life of w the equipment or systems and can serve as the baseline for the next round of upgrades on the 8 road of continuous improvement. IRIS IIR Iles: 1peira°toir 111raining An example of training that is available in many locations across the country is Building Operator Certification (BOC)courses.This series is designed specifically for building opera- tors to improve their ability to operate and maintain comfortable, efficient facilities. There are two skill levels for the courses, and both address multiple topics, including electri- cal, HVAC, and lighting systems; indoor air quality; environmental health and safety; and energy conservation. More information on locations, schedules, and descriptions is avail- able on the BOC web site at wwwoda:..tkarocJnf'o. "°'ms' k° k° t1he II iiiiri fiil Implementation is not the end of the project.Without training for facility staff and an opera- tions and maintenance program, the benefits that accrue will not last. The building owner should request that the commissioning provider develop and conduct additional training for facility staff at the end of the project (see sidebar). A training session usually involves a class- room workshop with some hands-on demonstrations on the building equipment. Owners should consider videotaping the training session for later use and as a resource for training new facility staff. Suggested topics for training sessions include: Energy usage analysis Operating schedules and requirements Methods for identifying problems and deficiencies A description of project findings and measures that were implemented Improvements expected as a result of the project(show before and after trends if available) Operations and maintenance procedures needed to ensure that benefits are maintained Staff role in helping to maintain the persistence of savings A typical preventive maintenance plan consists of a checklist of maintenance tasks and a schedule for performing them. The checklists are kept for each piece of equipment and are updated after maintenance tasks are performed. Incorporating operations into the current maintenance plan entails similar rigor for recording setpoints,settings, and parameters for the control strategies. It also means that operators regularly review and update the owner's operat- ing requirements as occupancy or operational changes are made.A good preventive operation m and maintenance plan encourages building operators to continuously ask questions such as: z n Have occupancy patterns or space layouts changed? („ D Have temporary occupancy schedules been returned to original settings? w c Have altered equipment schedules or lockouts been returned to original settings? 5' Is equipment short-cycling? cna Are time-clocks checked monthly to ensure proper operation? Have any changes in room furniture or equipment adversely affected thermostat functions? 9 Have occupancy patterns or space layouts changed? " Are new tenants educated in the proper use and function of thermostats and lighting 911im controls? VW VW ofil EIIIIIIIII Are the building's sequences of operation performing as intended? IIII VIII iiiir iiiir iiiii iiiir fair From the start, the retrocommissioning project includes steps that ensure that the benefits gained will persist and even be improved upon.That is one reason why good documentation, ongoing training, and the performance of preventive operations and maintenance should be included.In addition,planning for recommissioning or ongoing commissioning will help keep LM a building operating at optimal levels. The timing of a recommissioning effort will vary depending on the timing of changes in the facility's use, the quality and schedule of preventive maintenance activities, and the frequency of operational problems (see sidebar). Factors that indicate the need for recommissioning include: An unjustified increase in energy use or a lower ENERGY STAR score An increase in the number of comfort complaints An increase in nighttime energy use CASE S11111 'III Y: IIT Iii rill lii riliu issioiiii ti iu ill ig 1' irovides P aIIpliul 12ayIbadk The University of Montana in Missoula, Montana,found that even for a relatively new build- ing, the recommissioning process can be cost-effective. The Gallagher School of Business Administration building was partially commissioned after it was built in 1997.After several years of operation, however, performance problems and complaints began to appear. To address the problems, the university decided to recommission the building. Working with the Montana Department of Environmental Quality (MDEQ), with funding from the Northwest Energy Efficiency Alliance and support from the U.S. Department of Energy's Rebuild America Program, the university hired a commissioning provider who completed the process by the fall of 2002. The analysis revealed and suggested fixes for 346 problems in the building, including dampers that could not fully open or close, valves that leaked or could not close, and equipment controls that were out of calibra- tion. Implementing many of these measures produced an estimated annual energy cost 7E savings of approximately $19,500. The simple payback for the commissioning provider fee of $24,380 was 1.25 years (the university used its own building staff to implement the > corrective measures). The recommissioning effort delivered several lessons.A big factor in the building's declining m performance was that its occupancy load had changed.As enrollment in the business school increased,the number of new people and computers added loads that the heating and cool- ing systems had not been designed to handle. Periodic recommissioning can help a building } to meet such changing needs. In addition, periodic recommissioning is required for complex HVAC control systems to maintain their efficiency and performance. Based on the commis- LU z sioning findings and a payback analysis,the MDEQ recommended that the university recom- "' mission the Gallagher building every three to five years to keep it operating efficiently. 10 An awareness of problems but lack of time or expertise to fix them IIIIIIIII Overriding of control logic or setpoints by staff or occupants to quickly"fix"problems F* u Frequent equipment or component failures Significant tenant build-out projects 3� IIIIIIIII Replacement of major systems or controls since the last commissioning or retrocommis- sioning effort The recommissioning process is similar to that followed for retrocommissioning, although it gV can be less expensive because it can build on the data collection and documentation that will �;�Ems, have already been completed. Recommissioning typically involves minor system improvements but in some projects may require more significant design, scheduling, and budgeting issues. In some cases, ongoing commissioning can be cost-effective. In these cases, monitoring equip- ment is installed or left in place to allow for ongoing diagnostics and corrective actions. This approach works best in buildings with modern EMSs, Class A buildings (the most prestigious buildings in a particular market), and any site where there is an individual or champion com- mitted to the process. A modern EMS makes more control strategies available and typically has most of the data needed to do diagnostics. Class A buildings often have dedicated energy managers concerned with both saving energy and keeping occupants comfortable. 133C:zz=-:01=21`z1NNNN1NN= As part of the retrocommissioning process, all elements of a building and its energy-using equipment and systems will be examined. Specifically, the commissioning agents will look at lighting, supplemental loads, HVAC distribution systems, and heating and cooling plants to identify tune-up opportunities.The order in which the various measures will be implemented is determined after all the potential improvements have been identified and the most cost- effective measures have been selected for implementation. However, making simple repairs as the need is identified is usually the most effective strategy. Small adjustments, such as a sensor calibration, not only improve current operations but also increase the effectiveness of diagnos- tic monitoring and testing. IL 11 g Ih thillIlin The lighting systems within a building are an integral part of a comfortable working environ- ment (see Chapter 6). Over time, all lighting systems become gradually less efficient. Certain rn efficiency losses are unavoidable,such as reductions in light output due to the aging of lighting m equipment. However, other efficiency losses, such as improperly functioning controls, dirt accumulation on fixture lenses and housings, and lumen depreciation can be avoided by regu- larly scheduled lighting maintenance. z w A lighting system tune-up should be performed in the following order: a Follow a strategic lighting maintenance plan of scheduled group relamping and fixture cQ cleaning c Measure and ensure proper light levels Calibrate lighting controls 11 Periodically cleaning the existing fixtures and replacing burned-out lamps and ballasts can 96 considerably increase fixture light output (see the section on building in an operations and maintenance plan in Chapter 6, "Lighting").This simple and cost-effective tune-up item can often restore light levels in a building to close to their initial design specifications. EAfter cleaning and relamping have been accomplished, measure existing light levels to deter- Emine whether or not illuminance levels are appropriate for the tasks being performed in the space (see Chapter 6, "Lighting"). Because space use and furnishings may change over time,it is important to match the lighting level to the current occupant requirements.The Illuminat- ing Engineering Society of North America issues recommended illuminance levels depend- ing on the job or activity performed. Overlit or underlit areas should be corrected. Lighting uniformity should also be assessed, as relocation of furniture and even walls may have altered LM lighting distribution. Once the proper light levels and uniformity have been achieved in the space, examine the automatic lighting controls. Many buildings use a variety of automatic controls for time- based, occupancy-based, and lighting level—based strategies (see the section on automatically controlling lighting in Chapter 6, "Lighting"). These controls may have never been properly calibrated during installation, or occupants may have tampered with them. Adjusting these controls and associated sensors will reduce occupant complaints, maintain safety, and ensure maximum energy savings. Many buildings use EMSs, time-clocks, and electronic wall-box timers to control lighting automatically based on a predictable time schedule.These systems need to be programmed cor- rectly to ensure that lights are operating only when the building is occupied and that overrides are operational where required. Exterior lighting schedules must also be changed throughout the year according to the season. The performance of occupancy or motion sensors depends on customizing the sensitivity and time-delay settings to the requirements of each individual space.The sensor's installed position should also be checked to ensure adequate coverage of the occupied area. Also, keep furnish- ings from obstructing the sensor's line of sight. Any indoor and outdoor photocell controls should also be checked to ensure the desired daylight dimming or daylight switching response. Setpoints should be adjusted so that the desired light levels are maintained. The savings associated with performing a lighting tune-up will vary depending on the qual- ity and performance of the current lighting system. For example, cleaning alone may boost fixture light output from 10 percent in enclosed fixtures in clean environments to more than 60 percent in open fixtures located in dirty areas. Simple calibration of occupancy sensors and 7E photocells can restore correct operation, reducing the energy used by the lighting system in c those areas by 50 percent or more. �_' Illlllllllllliiii iiiirlllll ILoads Supplemental load sources are secondary load contributors to energy consumption in build- ings. In the retrocommissioning process, loads can be cut by reducing equipment energy use 0 and sealing the building envelope. V) u In many facilities, energy is wasted running office equipment that is left on when not in use LU w throughout the workday, at night, and on weekends. Electrical loads from office equipment Z can be reduced by encouraging occupants to shut off equipment when it is not in use, using ENERGY STAR—labeled office equipment, and enabling power management features (see 12 Chapter 7). Energy-efficient equipment not only uses energy efficiently but typically features a low-power sleep mode for inactive equipment. ENERGY STAR—labeled equipment often costs the same as comparable nonlabeled equipment, but these products typically use about half as much electricity as conventional equipment. F* For the building envelope, air infiltration is often a major energy drain that can be addressed during retrocommissioning. Outside air can penetrate a building through a variety of places, most commonly the windows, doors, walls, and roof. In general, a building envelope should Iy3 meet recommended infiltration standards. A frequent result of infiltration problems is an increase in building heating, cooling, and/or electrical loads (when, for example, occupants may bring in space heaters or fans). In addition, the escape of conditioned air forces the air- handling system to work longer and harder to provide the required space temperature. Ems, k° To reduce air infiltration, take the following steps: Tighten the existing building by locating all air leaks in the windows, doors, walls, and roofs. Seal with appropriate materials and techniques such as weather stripping on doors; seal- ing and caulking on windows; and proper insulation distribution in walls, ceilings, and roofing. Encourage the use of revolving doors in buildings so equipped. Revolving doors signifi- cantly reduce drafts and the loss of conditioned air. Calibrate automatic doors to minimize air loss from the building envelope. Reducing infiltration will result in a reduction in heating and cooling loads.Typical savings for a large office building range up to 5 percent of heating and cooling costs. Systeirnsa The systems that distribute air and water for space conditioning throughout a facility may need to be balanced and cleaned as part of the retrocommissioning effort. In a process known as testing, adjusting, and balancing (TAB), HVAC system components are adjusted so that air and water flows match load requirements. The process begins with testing to evaluate the performance of the equipment in its current state and making recommendations for improve- ments.Adjustments to flow rates of air or water are then made for the purpose of balancing the system and matching the loads throughout a building. Indications that TAB is needed include frequent complaints from occupants about hot or cold spots in a building, the renovation of spaces for different uses and occupancy, and the need for frequent adjustments of HVAC com- ponents to maintain comfort. m A TAB analysis usually includes a complete review of a building's design documentation.Typi- z cal HVAC system components and parameters to investigate include: n Air system flow rates, including supply, return, exhaust, and outside airflow (flows go D PM through main ducts, branches, and supply diffusers that lead to specific spaces in a w building) a 3 Water system flow rates for chillers, condensers,boilers, and primary and secondary heat- Qa ing and cooling coils c Temperatures of heating and cooling delivery systems (air side and water side) Positions and functioning of flow-control devices for air and water delivery systems 13 IIIIIIII Control settings and operation C 9 " Fan and pump speeds and pressures 9 VW The savings associated with TAB come from the reductions in the energy used by the heating VW oIIEM dE and cooling system and can range up to 10 percent of heating and cooling costs. EThe heat exchange equipment that cools and heats the air that ultimately reaches building spaces should also be inspected and cleaned if necessary. This equipment usually consists of heating and cooling coils installed in air handlers, fan coil terminal units, or baseboard radia- tors. These units are typically supplied with chilled water and hot water from a central plant. The heating and cooling coils can also be part of a packaged unit such as a rooftop air-condi- W) tioning unit or central station air-handling unit. All surfaces and filters should be clean—dirty surfaces reduce heat transfer and increase pres- sure loss, which serves to increase energy use.The cleaning technique depends on the type of equipment: For air-side heating and cooling coils, whether in an air handler or in a rooftop unit, the methods for cleaning include compressed air, dust rags or brushes, and power washes. Any of these techniques will reduce deposit buildup. In addition,check baseboard heating systems for dust buildup, and clean them if necessary. The water side of heating and cooling systems is generally inaccessible for mechanical clean- ing. Chemical treatments are often the best solution for cleaning these surfaces. Ongoing water treatment and filtering of the water side are recommended to reduce dirt, biologi- cal, and mineral-scale buildup. Filters for both air-side and water-side systems should be cleaned and replaced as necessary. In addition, make sure that terminal fan coil units and baseboards are not blocked or covered with books, boxes, or file cabinets. Besides creating a fire hazard (in the case of radiators), blocking the units prevents proper air circulation and renders heating and cooling inefficient. In general, the cleaner the heat transfer surfaces, the greater the savings. In addition, cleaning coils and filters may reduce the pressure drop across the coil and reduce fan or pump energy consumption. Savings can range up to 10 percent. IIHeatiHirig aindVIII hili iiiiri iiiir m Both controls and components of the heating and cooling systems present savings opportunities during the retrocommissioning process.The EMS and controls within a building play a crucial 7E role in providing a comfortable building environment. Over time,temperature sensors or ther- mostats may drift out of tune.Wall thermostats are frequently adjusted by occupants,throwing > off controls and causing unintended energy consumption within a building. Poorly calibrated sensors can increase heating and cooling loads and lead to occupant discomfort. Occupants are likely to take matters into their own hands if they consistently experience heating or cooling m problems.To tune up the heating and cooling controls, take the following steps: 0 Calibrate the indoor and outdoor building sensors. Calibration of room thermostats, duct >_ thermostats, humidistats, and pressure and temperature sensors should be in accordance u ,LU with the original design specifications. Calibrating these controls may require specialized Z skills or equipment and may call for outside expertise. 14 Inspect damper and valve controls to make sure they are functioning properly. Check pneu- matically controlled dampers for leaks in the compressed-air hoses.Also examine dampers to ensure that they open and close properly. Stiff dampers can cause improper modulation of the amount of outside air being used in the supply airstream. In some cases, dampers may actually be wired in a single position or disconnected,violating minimum outside air requirements. kE3 u IIIIIIIII Review building operating schedules. HVAC controls must be adjusted to heat and cool the building properly during occupied hours. Occupancy schedules can change frequently over the life of a building, and control schedules should be adjusted accordingly. Operat- ing schedules should also be adjusted to reflect daylight saving time. When the building g , is unoccupied, set the temperature back to save some heating or cooling energy, but keep ° in mind that some minimum heating and cooling may be required when the building is unoccupied. In cold climates, for example, heating may be needed to keep water pipes from freezing. Review the utility rate schedule. Utilities typically charge on-peak and off-peak times within a rate, which can dramatically affect the amount of electric bills. If possible, equipment should run during the less expensive off-peak hours. For certain buildings, precooling and/or preheating strategies may be called for (see Chapter 9,Additional Strategies). Savings from these control tune-up measures can range up to 30 percent of annual heating and cooling costs. The elements of both heating and cooling systems can also benefit from a tune-up as part of the retrocommissioning process. On the cooling side, the following mea- sures can be effective: Chilled-water and condenser-water reset. In facilities with a central chiller system, the oper- ating efficiency can be increased through a practice known as chilled-water reset—modify- ing the chilled-water temperature and/or condenser-water temperature in order to reduce chiller energy consumption. (For more information on chilled water reset and specific types of chiller equipment, see Chapter 9.) Chiller tube cleaning and water treatment. Cleaning chiller tubes and improving water treat- ment can also improve performance of a chiller system by providing cleaner surfaces for heat transfer on both the refrigerant and water sides of the chiller tubes (see Chapter 9). Reciprocating compressor unloading. For smaller chiller systems that use reciprocating com- pressors with multiple pistons, part-load performance can be improved by making sure that the control system properly unloads pistons as the load decreases. If the controls fail to unload, then the system may cycle unnecessarily during low cooling loads. Because m starting and stopping are inherently inefficient, cycling decreases the efficiency of the m cooling system. Additionally, increased cycling can lead to compressor and/or electrical n failures. Unloading is typically controlled by a pressure sensor that is set for a specific evaporator pressure.This sensor, and the controls dependent upon it, can fall out of call- z bration or fail. w c Chiller tube cleaning and water treatment. Cleaning chiller tubes and improving water treat- Q- 3 ment can also improve performance of a chiller system by providing cleaner surfaces for Qa heat transfer on both the refrigerant and water sides of the chiller tubes (see Chapter 9). c 15 On the heating side, boiler performance can often be improved by a tune-up. For safety rea- sons, it is a good idea to obtain specialized expertise for boiler tune-up items. The following measures can be effective: Maintaining boiler steam traps. Boiler system steam traps, which remove condensate and d� air from the system, commonly need maintenance. They frequently become stuck in the d� open or closed position.When a trap is stuck open,steam can escape through the conden- sate return lines to the atmosphere, and the resulting energy loss can be significant. Check steam traps frequently for leaks, and make repairs as needed. 6 Adjusting combustion airflow. For fossil-fuel-powered boilers, adjusting the combustion airflow usually improves system performance. More air is typically supplied for combus- LM tion than is needed. Excess air helps prevent incomplete combustion,and that action helps eliminate hazards such as smoke and carbon monoxide buildup. However,if too much air is introduced, some of the fuel is wasted in heating this excess air. A tune-up of combus- tion air consists of adjusting combustion air intake until measured oxygen levels in the flue gas reach a safe minimum. Boiler tube cleaning and water treatment. As with chillers, these measures improve heat transfer in the system. Both the fire side and water side of the boiler tubes can be cleaned by physically scrubbing the surfaces and sometimes by applying a chemical treatment. Treating the heating water may also be a good option to improve efficiency. When all retrocommissioning steps are taken together, heating and cooling cost savings can reach upwards of 15 percent. The goal of the retrocommissioning stage in a building upgrade effort is to ensure that the building operates as intended and meets current operational needs. Doing so can be very cost- effective, with field experience showing typical costs of about US$0.27/ ft2, energy savings of about 15 percent, and a simple payback period of 0.7 years. A well-planned and -executed retrocommissioning project generally consists of planning and execution phases. In addition, the effort includes plans to ensure that benefits persist and can be added to through such measures as training, preventive operations and maintenance, and performance tracking. Plans should also be made for periodic recommissioning or ongoing commissioning of the building. Recommissioning follows the same process as retrocommis- 7E sioning,but where retrocommissioning applies to buildings that have never been commissioned, recommissioning is the term used for buildings that have already been commissioned at least > once. In ongoing commissioning, monitoring equipment is left in place to allow for ongoing diagnostics. m As part of the retrocommissioning effort, adjustments and fine-tuning may be made to all Q building systems, including lighting, supplemental loads, building envelope, controls, and all aspects of heating and cooling systems. u LU Z III 16 uuu� California Commissioning Collaborative,www.cacx.org. California Energy Commission, California Commissioning Guide: Existing Buildings (2006), prepared by Portland Energy Conservation Inc. (PECI), http://resources.cacx.org/library/ S� holdings/CA_Commissioning_Guide_existing.pdf. y� Haasl, Tudi, Robert Bahl, E.J. Hilts, and David Sellers, `Appropriate Use of Third Parties in the Existing Building Commissioning Process—an in-House Approach to Retrocommission- ing,"presented at the World Energy Engineering Congress (2004). "°'ms, II° Jewell,Mark,RealWinWin Inc., "Understanding the Value of Commissioning in Income-Pro- ducing Office Buildings," Proceedings of 12th National Conference on Building Commissioning, PECI,2004. Mills, E., H. Friedman,T. Powell, N. Bourassa, D. Claridge,T. Haasl, and M.A. Pierre, "The Cost-Effectiveness of Commercial-Buildings Commissioning" (2004), Lawrence Berkeley National Laboratory, http://eetd.lbl.gov/EMills/PUBS/Cx-Costs-Benefits.html. New York State Energy Research and Development Authority, Guideline to the Building Com- missioning Process for Existing Buildings, or Retrocolmnissioning"(2003),prepared by PECI. Oregon Department of Energy, Retrocolmnissioning Handbook for Facility Managers (2001), prepared by PECI. Portland Energy Conservation Inc.,www.peci.org/commissioning.htm. Texas A&M Energy Systems Laboratory, http://esl.eslwin.tamu.edu/continuous- commissioning-.html. U.S. Department of Energy, A Practical Guide for Commissioning Existing Buildings (1999), prepared by Oak Ridge National Laboratory and PECI, http://eber.ed.ornl.gov/ commercialproducts/RetroCommissioningGuide-w-cover.pdf U.S. Department of Energy, Federal Energy Management Program, Continuous Commission- ing Guidebook:Maximizing Building Energy Efficiency and Comfort(2002),prepared by Energy System Laboratories of Texas A&M University and University of Nebraska. U.S. Department of Energy, Public Interest Energy Research, Strategies for Improving Persis- tence of Commissioning Benefits (2003). m Z U.S. Department of Energy, Rebuild America Program, Building Commissioning. The Key to z Quality Assurance(1998),prepared by PECI. < U.S. Environmental Protection Agency, ENERGY STAR Program, "Advanced Retrocommis- z sioning Workbook:A Guide for Building Owners" (forthcoming), prepared by PECI. o; c U.S. Environmental Protection Agency and U.S.Department of Energy, Operations andMain- a tenance Assessments:A Best Practice for Energy-Efficient Building Operation (1999),prepared by `a Portland Energy Conservation Inc. c Williams, Scott D., "Owner's Strategies for in-House Commissioning," presented at the National Conference on Building Commissioning (2005), www.peci.org/ncbc/proceedings/ 2005/02_Williams_NCBC2005.pdf. 7 Capital DII rnDU CDU a n Department Facilities Department Project`title Safety&Security Category Other Equipment Description These funds will allow us to continue to provide additional security equipment throughout the County buildings. Justification These funds will allow us to continue to provide additional security equipment throughout the County buildings, cameras, card swipes, electronic locks&strikes. Ongoing Expertise/Revenue Yes Project Start Year(YYYY) 2015 Project End Year(YYYY) 2017 Prior Years $163,000.00 2019 Amount $48,000 2020 Amount $50,000 2021 Amount $7,000 2022 Amount Future Projected Amount `total $268,000 Ji Re uestor m Elsbury /' q ..w ., Approver �s Capital DII rnDU CDU a n Department Health and Human Services Project Title Behavioral Health-Office Space Category Other Equipment Description Office expansion due to the anticipated growth in Comprehensive Community Services(CCS) program. Justification Currently,St.Croix HHS has limited space for expansion for new staff requiring office space for the CCS program.Cost estimate for adding these rooms was done in consultations with the Facilities Director. Ongoing Expertise/Revenue The expense is expected to be an allowable reimbursement for the CCS program during the annual reconciliation. Project Start Year(YYYY) 2015 Project End Year(YYYY) 2021 Prior Years $45,000.00 2019 Amount $22,500 2020 Amount $0 2021 Amount $26,500 2022 Amount $26,500 Future Projected Amount $0 Total $120,500 w Re uestor q Steve Kirteeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee� �V ., Approver Fred Johnson ;;; Capital DII rnDU CDU a n Department Community Development Project Title Park Facilities for new property on St.Croix River Category Land Improvements Description Utilizing St.Croix River Crossing Mitigation funds,St.Croix County has acquired the Richards property on the St.Croix River for a new county park. Some facilities must be provided to open the park to the public,including signage, parking lot,gate,garbage and recycling containers,fencing, lifts to allow access to the beach, best management practices to prevent future erosion, walking trails,some picnic tables and grills,scenic overlook and restrooms either portable or permanent. Justification This 52-acre site expands the public's opportunity to enjoy the St.Croix River from both the land side and the water side. This will be the County's first park offering boat in access. The mitigation agreement requires the County have the site open for public access and low impact recreation. County staff will apply for funding and develop a land management and park development plan then work with landscape architects to design facilities and access to the site. Stewardship grant funding will be pursued for development. The County will need to match those grant funds at 50 percent. Ongoing Expertise/Revenue This new park will add some additional expense to the park operating budget, two additional 6-month seasonal staff and increased operational costs such as garbage/recycling collection and restroom supplies,about$25,000 per year. The additional staff will also be allocated to the other new park land the county has acquired on Bass Lake and on the St.Croix Crossing Loop Trail. Project Start Year(YYYY) 2018 Project End Year(YYYY) 2020 Prior Years $5,000.00 2019 Amount $55,000 2020 Amount $50,000 2021 Amount 2022 Amount Future Projected Amount Total $110,000 Re uestor �� q Ellen Denzer eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeI , ] I� I. r �l r r� I I ullm VV 1111111 '91' L Lill / v r, f Iry IV mV�ru� r r I � I I ,Ym�au r I I� r. 1 � I a r u sr � III r, r r/ 1 I � �Y I d d iF l f g Fi l/ L, I / r.. 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'" � 'c q �% �t 5' `,, �� 1 hi', 5c w�'' �.� i) 1� 1) �i rl'r�gl� @��i i �' �� i 4, t /� l, ` � ��� k r � i Q I` I Y "I u J .I, %��;, �9 l Capital DII rnDU CDU a n Department Community Development Project Title Park Facilities for new park property on Bass Lake Category Land Improvements Description Utilizing St.Croix River Crossing Mitigation funds,St.Croix County has acquired the Orf Family property on Bass Lake for a new county park. Some facilities must be provided to open the park to the public,including signage, parking lot,gate, garbage and recycling containers,fencing,well,seeding the site to prairie, walking trails,picnic tables and grills, picnic shelter,scenic overlook and restrooms either portable or permanent. Justification This 14 acre site expands the public's opportunity to enjoy Bass Lake and it is adjacent to the boat landing so the site is well-known. The mitigation agreement requires the County have the site open for public access and low impact recreation. County staff will work with an architect to draw up plans for the site and then will apply for Stewardship grant funding for development. The County will need to match those grant funds at 50 percent. We are also working with U.S.Fish and Wildlife Service on a cooperative agreement to have the site seeded to prairie and trails installed,the County would not pay for seeding costs as Community Development is working with USFW to partner on a grant application for habitat protection. If awarded the grant provides for seeding the site at no cost to the County. Ongoing Expertise/Revenue This new park will add some additional expense to the park operating budget, two additional 6-month seasonal staff and increased operational costs such as garbage/recycling collection and restroom supplies,about$25,000 per year. The additional staff will also be allocated to the other new park land the county has acquired on the St.Croix River and on the St.Croix Crossing Loop Trail. Project Start Year(YYYY) 2018 Project End Year(YYYY) 2020 Prior Years $5,000.00 2019 Amount $55,000 2020 Amount $50,000 2021 Amount 2022 Amount Future Projected Amount Total $110,000 Requestor Ellen Denzer / ., Approver Ellen Denzer ::'° 1% %ill' i' l w` l � lrf j II' Fill` � t �.r i i% i r r . r 11rf�' 1 �r Z � <� \ . � l / � . .d ! i \� \ \ � \ : , } �� ( /��° < � . . , \«S\^ \ ��/ � « . � �>> � � , \�^ ^ � \ ^:�\ . \ \ \� ��Z i }� » \ ��% � �\ . i: � �� . . . <J> \ ��� . . } :\ %�\ , :���� .\,� ° � ��\ : ��y �\ Capital DII rnDU CDU a n Department Community Development Project`title Reconstruction of County Park driveways and parking lots Category Land Improvements Description Some of our park driveways and parking lots are in poor enough condition that it will be more cost effective to reconstruct rather than continue to repair. Justification At Glen Hills County Park some of the driveway and parking lots are in very poor condition and it would be more cost effective to reconstruct rather than continue to chip seal and patch. It would improve the appearance of the park and maintain better quality of service to the park user. Ongoing Expertise/Revenue Would somewhat decrease operating costs for chip sealing and patching. Project Start Year(YYYY) 2016 Project End Year(YYYY) 2021 Prior Years $100,000.00 2019 Amount $50,000 2020 Amount $50,000 2021 Amount 2022 Amount Future Projected Amount $50,000 `total $250,000 Requestor Ellen Denzer ., Approver Ellen Denzer / ;;; Capital DII rnDU l a n Department Facilities Department Project Title SCCSC Exterior Painting and Restoration Category Building Improvements Description Repair cracks in masonry, install control joints in masonry walls and Paint all exterior areas that are currently painted Justification The exterior walls are cracking,this is allowing water to infiltrate the wall cavities,allowing efflourescence to occur.The east side(back) is the worst with water marks showing through the blocks.expansion joints need to be installed so help alleviate the strain on the wall system in areas where the cracking is the worst. The paint on the exterior is well beyond its life cycle. Ongoing Expertise/Revenue 10,000 Project Start Year(YYYY) 2018 Project End Year(YYYY) 2019 Prior Years $12,000.00 2019 Amount $185,000 2020 Amount 2021 Amount 2022 Amount Future Projected Amount Total $197,000 Requestor Jim Elsbury J ., Approver Jim Elsbury ;;; 2014 Wall Defect List St. Croix County Services Center Building Owner: St. Croix County Building Name: St. Croix County Services Center Building ID#: Building Address: 1752 Dorset Lane, New Richmond, WI Survey Date: 11/6/2014 Surveyed By: Ben Ringle Project#: 13178 Defect Key: First Number: Number identifying defect type. Defect Number: 27 l Defect Description: Adhesive/cohesive failure of control joint sealant JyJ Defect Number: 32 Defect Description: y Weathered non-moving sealant l� //i�Ja uu ry pp I�I li m luuui uuuu i uuuuum J III m %% SII Uii/J�r'� V VVV �i J%Jif/� V�VV /j�� zai JJ � yuVV'°V 'III�uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu "luau lul V �� Ji � �uuuuuuuuu uuf 0VV ll fir,Jl� f' Defect Number: 33 Defect Description: Adhesive/cohesive failure of non-moving J sealant ' 1 of 5 2014 Wall Defect List St. Croix County Services Center Defect Number: 34 Defect Description: Missing sealant Defect Number: 49 Defect Description: Concrete block: Disbonded oint mortarJ p rt NO Defect Number: 51 Defect Description: r Concrete block: Cracked block d,� y ami N�rr ,✓V n6,,," �rirGN�irp°'.;�, iurir7' n,�r y„G �;'';,;. fi r rrb�r�ol Defect Number: 53 Defect Description: Concrete block: Missing block unit(s) 2of5 2014 Wall Defect List St. Croix County Services Center Defect Number: 55 4 i Defect Description: Concrete block: Efflorescence on block face i 0 r � 1 �� r u, Po r i %', r l Defect Number: 57 Defect Description: VI l PPN Concrete block: Failed/delaminated coating t Defect Number: 58 Defect Description: Concrete block: Hole(s) � � "� i�it,°��f �F! z�; l �� 111k1JJ.. � �d� i "�i%��� ��%��i>��I11,� � i 1 '� o r r�sl%IT`✓�G,1�✓�9�J ,� J� ! j Defect Number: 80 Defect Description: Concrete block: water algae staining g/ al growth i 3of5 2014 Wall Defect List St. Croix County Services Center Defect Number: 113 Defect Description: � ° Concrete: Cracks r Defect Number: 130 Defect Description: Metal panel: Failed / delaminated coating Defect Number: 131 Defect Description: Metalpanel- Hole / cut through metal skin ��d'r � � 1��'�yfl✓;1����°�,%��',lsy'i��'/�'� r� �// i�lj J)/y�i , nG'If���;,� Defect Number: 133 Defect Description: EIFS: Cracks G'��J//���icA/r��i�,���r,,;;�J�%�ltl/� ;�✓G�I�i��������/%�r���/�!/.'r%/'ir' ��i��/��l/��il,� eJrr"i��i,J���l/��/ f/✓11i���%����1%�Jll�i�`��r ///�,�l�l�i�� r�%r/ iir!/l��ifo�''��%��iJ;�/r��lr;✓«1'���r��,'�� � ��J, f�✓/,�f�1t�i����/��y��jrr �f��iff��%i�l��f�(���%�j�����J�l�ii 1���'�� 4of5 2014 Wall Defect List St. Croix County Services Center Defect Number: 138 Defect Description: Glazing: Cracked / Broken '1;16 1 Defect Number: 152 Defect Description: f� l Doors: Delaminated coating and rust " Defect Number: 156 �o Defect Description: QIP o ,,ai. 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(N J zz r � v U Oq U N rr... rn�� Z � m r W J W � h J LLJ m z r 0 � v JI o cC rn � U � Z pro u m > ¢a3 (r" —j w Izao W J ow— �'Io �,J = W Cawe N Pz�H rr�l FW �J rx o r �x I ,r r I^I N J r" r N r' N N z0 ��I z o � w . x J J W w UQ1 rn S z � s UN -------------------------------- --------------------------¢ , z a o cC U o � U s� H�E CNrym C>v,B Fk[Vy4�z a ow— �w o Cawe aw Wazr w FW (,M Z O Q LJJ J LiJ S -----—-------------—-----------a O Z Capital DII rnDU CDU a n Department Health and Human Services Project Title SCSCC Conference Rooms Category Building Improvements Description Add two conference rooms with removable wall dividing the two,including wall mounted monitors,10 tables and 60 chairs. Justification There are not enough conference rooms that allow for Divisional staff meetings. This puts pressure on the public conference rooms, reducing their availability for meetings including the public. These conference rooms would be for staff use only. they would have a portable center wall to allow for all-staff meetings. Ongoing Expertise/Revenue N/A Project Start Year(YYYY) 2019 Project End Year(YYYY) 2019 Prior Years $0.00 2019 Amount $104,500 2020 Amount 2021 Amount 2022 Amount Future Projected Amount Total $104,500 Requestor Steve Kirt J / ..w ., Approver At-I uj ............. . ................ c6 ma7JIN w 44 .......... ....... .......... C) yo m 1101, ........... .............. ................... ........... ........... uj CL 0 JOR U) CL CY w im OT 0 C) 0 '0 ui IL IR Z f=- mCL 0 E2 E u- 4), co a) .0 W E Z CL a- ................ .......... ......... Cf .............................. ............. ui ............. ........... M :z �o z ...................... CL ............................. .............. CL i Uj co co, u. cq 109, 0 ca UJ 40 .. ..... ........... .. . . tq . . ............. .... .. 00 09 l i Cl ................ Cf LU i 0) UJ c X Chi cc Va U. Ir w ........................ . CID uj 0 R9 X CLo A co Ok, then | would put$4O00for 2-55" displays and AVhookups. Keep inmind that ifyou want toview the same picture on both monitors at the same time you will need more money than that. For$5000 you will get independent displays and inputs and noaudio inthe ceiling. You may also want to add $350 for each telephone you need and budget for any computer needs you may have. Let meknow ifyou have any other questions. ]ohnAllegi a � lnfannaMonT0nlrftor �� rls/aas-4rao � �� N ,. � NNOOO � � O .--i U L0 0 - o 0 o 000 t- 0) o (h in 00 N in V N m K O N r' N V (h M EFT ER ER ER ER 1� ER ER ER E9 N (- O O O O O O M N O O O O O O 0 N 0 (`I O Lr � W N Lr V M M 0 O) r- N V (h M EFT EFT EFT ,; 61Y EFT EFT La EFT Ef? (z O O O O O O O O O O a,�l N tl;ti',u tl;ti''u W � o 0 o ao 0 0 0 o 00 /W E Ef) (f? eF? W Ef) (f? eF? eF? m 61Y C-4 LU C7 css ..... 00 0 1- 0 0 0 0 ry 7 R O O O O O O O � „�,IILJ � C 4-0 0 61Y 60 O 06 � h _ L O V (O N O O O O N O N N O O O O O ER V ER 4-0 N 60 C U CO �. II L c O a � L d V r ii� 0 O In E N ON u w d OCD ""1Y d V rn a a a c c y N lL o L N U L a� NV a y N C >„ (9 W 0 LL LL 2 W a Capital DII rnDU CDU a n Department Community Development Project Title Replace GH Picnic Area Shelter Category Buildings Description Remove existing picnic shelter at picnic area and replace with 2 or 3 small picnic shelters. Justification The existing shelter at the GH picnic area is original to the park,40 years old,and not very attractive.The wooden support posts have deteriorated and been encased in cement to prevent further decay. It is too large to function well in this busy area. New smaller shelters would accommodate small groups of people using the beach, playground,field areas and picnic areas. Two or three small shelters would be friendlier to multiple groups; people do not like the idea of sharing one large shelter. The site does have electricity and well but could utilize a small food prep area and serving area in one of the shelters. All shelters would have electricity to accommodate the public's interests. Ongoing Expertise/Revenue There would be limited operating expense to maintain the shelters and they would be available to reserve providing some additional revenue. Project Start Year(YYYY) 2018 Project End Year(YYYY) 2019 Prior Years $0.00 2019 Amount $10,000 2020 Amount $300,000 2021 Amount 2022 Amount Future Projected Amount Total $310,000 Requestor Ellen Denzer J V ., Approver Ellen Denzer / ;;; � I pp� xx Js r ��• „4r L y r� 4 V P"H x wiI i N� l l v �f a, P u nll. r R It Capital DII rnDU CDU a n Department Community Development Project Title Camping Cabins Category Buildings Description 4 Camper Cabins on the Day Use side to increase camping options and greater year-round usage at the park. Justification The Day Use side of Glen Hills County Park is kept open year-round for ice- fishing,cross country skiing,snowmobiling,winter hiking and hunting. The park is staffed year-round regardless of number of visitors. There have been repeated requests for camper cabins and winter camping especially during hunting season. Ongoing Expertise/Revenue The day-use side of the park is staff year-round regardless of the volume of visitors. The restrooms and roads are kept open. Adding the camper cabins could be done at a very reasonable cost as they are pre-constructed and the main amenity would be electricity for heat in the winter and air in the summer. Minimal investment for 4 picnic tables,fire rings,wooden bunks and parking spaces. The largest expense,staff time,is already budgeted. Usage at neighboring campgrounds indicates they are very popular with the public and would generate revenue year-round. Project Start Year(YYYY) 2019 Project End Year(YYYY) 2020 Prior Years $0.00 2019 Amount $25,000 2020 Amount $25,000 2021 Amount 2022 Amount Future Projected Amount Total $50,000 Requestor Ellen Denzer J V ..w ., Approver s rti r Il G, r / f VIII iY r / r r a rs �r � '✓r�r rr i /ir/r /r r,/ r /r�r r<, V,mmiimof a JUMMUIMN l�f. /�/,r/rr r, �// /r/ i ri.r r� rr i ✓ r t r� rr 'NWNmiw✓�m �%//�%rri�Jr r/r -///r/rI/ /%r O rf yyl(J/l` /r/%' r r r r 1 // f ✓ // 1 lf�J/�l�%w r�pr r r/ / ✓ //l ✓r r r�l�//,� 9�(fi/r rr / r r r rt rt9 r I I / r w rd�%rrr /4 rF rr rJr i � ill Ip� .P /Jr ry/ ry" N Capital DII rnDU CDU a n Department Community Development Project Title New Glen Hills Group Area Picnic Shelter w/Kitchen Facilities Category Buildings Description Replace the existing shelter at the group area to modernize it with kitchen facilities and restroom facilities. Also extend electrical service and add electrical service to the campsites. Justification The existing picnic shelter is original to the park,over 40 years old,and is in poor condition. The wooden support posts have deteriorated and been encased in cement to prevent further decay. The structure is out-dated and does not meet the needs of groups interested in family reunions,weddings, birthday or graduation parties. Water,electric, kitchen prep area and serving areas would greatly expand usage and allow higher rates for use. Electricity at the campsites on this side of the park would also increase usage of these campsites. The replacement of the shelter and addition of electrical service and water are identified in the St.Croix County Outdoor Recreation Plan adopted January 2013. Ongoing Expertise/Revenue There would be small increase in ongoing operating expenses related to the electrical service and water service. These would likely be off-set by an increase in revenues from rental of the group facilities and campsites. Project Start Year(YYYY) 2017 Project End Year(YYYY) 2018 Prior Years $100,000.00 2019 Amount $355,000 2020 Amount 2021 Amount 2022 Amount Future Projected Amount Total $455,000 Requestor Ellen Denzer / ., Approver Ellen Denzer ;;; r I I r I 6 l r I ' ;ff ! ;i i' ' F i I✓r /ii�%//ir IlY/i r,l%'� } e� ! /r7 y� u i 6 �I I ur Y J i f r.. ',", � �� I /f y// �I% /r�%rr/ ✓rri///�lU��IJ11A� �H/11�`�Ilr U n ui u JIV I j�llr Irr/r, i o I VI�� �r iY,% �r////l//�r�p�i✓//���/��/////r«��r'i r'yi1 �N,�« � i� I �nl"i ,I hMr N��r �l r J ,// r� // ,�✓, ���/'/�''�«�ry���q;q y �,�' �j // I ✓ ,///f ✓ ✓tri r��� f/� //�� �. r I ! V I Iii I. n j " I. N, i �II I I I, / / AA �",!r/ I�p' ����� r r � ����I�I�It�11��11 �I�:��r�y';14� 1�,, �, /�✓r/ //7�i' 'i�� air� �� ; J r If II � /�/aiH � '"Q�/✓�« ��r �0 , r�y��1 11 i,rr I r/�✓ r 1 % ,l ylu of Irr i y"l I� iV �/'��"' it 1. ✓r %/%i 1%/'hi�i>'�/� ��µrr lyr, ✓✓, j ��t„ I � r�«y"I,� « lel/� u, I l ✓ ✓�� l� r Ulur «f rfl rYli� shy r��w� it r,,. ✓ %/ � r/// ���i��//�/�/ t "ra j, ;.,'. �" "�!r I«� I ��I�LG„� ���1;; .., 1����r ✓i�l��,,' /�%�'����ti��«//�lrl��j«i !««., �r�y� �r l�”"!� / �� �f✓ � ✓/ l' ✓ %���II�%�i�rr//��Irf r N'. ✓ l/ �%/ i' f lig %, / � /�lr� r iii ��o' � /� 7«i� 'l� 4�P ✓ ��h �l� 'i �/�J!r'�r` ii I, �I I V Y r rw,� � ✓ r IIJ! / r� /Ji!/l/li d r rl�t D :,,. :�.:i ir`I I r I, 1 4y view b�Y„�,;� ✓i ,,,! � /� � "�� G%l�%��'%%/� II,�/�«i//'�Ir�"f�l r 61�I r, � if m, �, t / j«>j ;, ,; . / ✓,i r/nG��� p���, U I r � u 1Ni l , Gr ✓ % � ilii vl ✓i� I1, VII � �V Y� � � / / 1� /✓ / 1' �/,/ r%/�Ji l l; I. %hj� /��/�” ��� I j � ✓'� %iii/i"/lirr l//// �r�jr/ r/ ✓ r� I �N�;'ryl ��y« ,/iii �� �✓/«/1 r%�/ /✓i� I II � gill yI 1 « 1� 111 / ���✓ ���� a ,�� � r / « o e J E", , '!r J�!r y✓»y Bowl' ' �! f!✓/ fr�y�,l�l,/IYpIV r n I:IIIv I � ' tlr �,i p � //�// � iii /�� /i✓�f%rl'l '`r 1 r/�r /� r J('/ /r °iii 'i ✓r!/�r%/' '!%1 i�� Capital DII rnDU CDU a n Department Facilities Department Project Title Energy Reduction all County Buildings Category Building Improvements Description Reduce consumption of Utilities throughout ALL County Buildings Justification By utilizing Focus on Energy Utility Incentives,we can purchase and install more efficient controllers, lighting,HVAC equipment, Refrigeration equipment servers, and really focus on reducing our energy consumption.These"projects"would be defined as any energy improvement with a simple payback of no more than 5 years.We currently spend close to 400,000.00 on gas,electricity and fuel oil annually. My intent is that each year,the Incentives are deposited back into this "bucket"and reinvested on new larger projects. Once we have reduced the consumption as far as possible we would in 2021,begin installing Solar panels on all County property adjacent to the buildings they would serve. Ongoing Expertise/Revenue 400,000 Project Start Year(YYYY) 2017 Project End Year(YYYY) 2022 Prior Years $180,000.00 2019 Amount $60,000 2020 Amount $40,000 2021 Amount $48,000 2022 Amount Future Projected Amount Total $328,000 Requestor Jim Elsbury J V ., Approver Jim Elsbury / ;;; Capital DII rnDU CDU a n Department Health and Human Services Project`title Health Care Center Convection Steam Oven Category Other Equipment Description Commercial grade convection/steam oven. Justification Replacement of outdated appliance that has required increasingly frequent repairs. Costs,including installation,delivery and disposal of old equipment may be incorporated into the Health Center facility project depending on the availability of funds. Ongoing Expertise/Revenue N/A Project Start Year(YYYY) 2019 Project End Year(YYYY) 2019 Prior Years $0.00 2019 Amount $20,000 2020 Amount 2021 Amount 2022 Amount Future Projected Amount `total $20,000 Requestor Sandy Hackenmueller J ..w ., Approver t.g iFire 36"' Range, Six Burners, One Oven (19433) 1 Direct SupPly Page I of 2 SUPPLY _._ SUnFire 36" Range, Six Qa.y a each Burners, One Over V r �. �� 1 ,�.�36 W.l. 0 e✓ee(d N� e .� Question,AW this laru„Gua? t`oralact Vti'9M Acreaurr9 Mon,,egec Gas Type L4 4asrrakyt;h t in 2 dayrs Desciiption Prodluict# 19433 Brand Y Manufacturer Gad and/US Range Commercial Manufacturer Model,4 X36-6R Stainless steal skles,front,b ackg;d.uaard and rensravable sh 0f, Thus range features stainless steel sldes,font backguard cI zmd removable shelf,Reclurreas`b"lrnrcrruntrrg; gas line.Features porceWi n oven Njottorn and door IIner incl'incItMes a heavy-dulty oven door with keep-COW door handle.Instrailation available, Specifications Bask, Staandarch Oven Nraninber Of 6 Bur noels. Gcddle Yes Oven Type Su nfire. Oven interlcar partially Porcelain Legs 01'Casters Legs i3TUs 21300OBTU' Warta,rnty 1.year Ceu(Ificlat ons& NSF Listings Ceu tilfic atltans& CSA Ltstingns. Depth IM”U; Height 47""F°l https:Hstc)t,c.digeCtSLippl . O]II/Pi-o,dvi t/tist:Iti1iz`e_36-r,inge-six-bug°ners-one-oven-: 2528 4/27/2017 Capital DII rnDU CDU a n Department Health and Human Services Project`title Health Care Center Laundry Upgrade Category Other Equipment Description 2 Commercial grade washers and dryers Justification Replacement of 27 year old equipment, purchased in 1990. Costs include installation,delivery,disposal of old equipment. Machines'cost may be incorporated into the Health Center Facility Plan depending on availability of funds. Ongoing Expertise/Revenue N/A Project Start Year(YYYY) 2019 Project End Year(YYYY) 2019 Prior Years $0.00 2019 Amount $40,000 2020 Amount 2021 Amount 2022 Amount Future Projected Amount `total $40,000 Requestor Sandy Hackenmueller J / ..w ., Approver UniMac 60 h C',ap, flardnioullt Washer 1"Atractor, 9 (`Ycle, 200 G-Force (AO857) 1 Direct.., Page I of 2 ....................... UniMac 60 I . Cap, Qty t Each Flardmount Washer ............................... .................... ( ................A"t r t o(',"a r t Extractor, 9 Cycle, 200 . .... . . . G-Force mr SaW,N) JSL z 1' 1 . QUIC'SOOCIS"AWLA Gin [001AIJU? (Iontli L yum,/Nrcrxjro,, in M days Description Product W A0857 Brand/Manufacturer UnItnac Manufacturer Model# UCN0601-INV High-,speed 200 G-fan-e. Fast cycle times an(l high extraction speeds.SLAper-high G-force extraction rech,ices(hying tame,Ea-sy-too. use 9-cycle pt,ograf-ninable controls.208/24OV,,call account manager for more elear1cM.5pecs,Three wateIr-levels ancl five supply signals foralUtOMated dispensing of laundry diemcals.Cycle counter, deterrnines numbei of loads stai'led ea:di day,Heavy-duty GatTima A-Frame stands up to the wughexst laundry condftioris5 year limited parts warranty. Specifications Capacity 60ibs. NiI of Cycles 9 Cylinder Volume 9cu,ft. FkI 49-7/8"H Width 33"W Depth 42-9/16"D Di1ve Motor 3HP war'I'anity 5-year limited win,ainty 3-year pat Is Voltage 208/440 Related Products htips://store.di1'cCtSLIP],)1Y,COM/Ili-odLICt/Lliiiiiiae-60-1b-cap-[)arctii,ioi,itit-waslici,-exIi-actor-9,-c,y... 4/26/201.7 L)niMac 60 tt'), Cap, I fardi-nount Washer F'o-actor, 9 Cycle, 200 Ci--Force I)ircct... Page 2 of Prudilo NIAVVI5. UnjNlac 6,0 11b,Cap, Hardmount Washer Extractor,9 Cycle, 100 Lac G•Foice A0856 h UR Nac to lbCap, Har'drnount Washer Extractor,9 Cycle,100 EEC G-Fors e AMA I Reviews btips://stc)i,-c,dii-ectst:ipply.com/procl,Lict/iii,iiinac-60-lb-cap-liat,dmoLiiit-wasbej,-cxtractor-9-ey... 4/26/2017 Uni'mac 75 lb, Cap Gas Dryer, 208-240/60/3 Reversing Cyl, Microprocessor C,onli-ol (54.9— I)age I c)1'2 ME W SUPPLY Elm rUniMac 75 1b. Cap Gas Qty I Each Dryer, 208-240/60/3 Ad(I r o Ca I�t Reversing Cyt, Microprocessor Control $5,71"7 wrtie"a k i Apw A(wal Description product# 54973 Brand/Manufacturer Unimac Manufacturer Model# U1075NREF6 Maxjmi[ze,,cliergy,efficiency,rn!Nrnizes overalldrying time. All-belt drive sy5tern wi#i overload protection.Cast iron pulleys and permanently sealed ball bearirlg5. OptIonali arj(omqt1c reversing,option prevents tangHng of Iain ns SOkleaning lint filter,eljrnnates rnanual clean after,each use.AGA approved,UL liste& Spedficatbns [31"and Unlrnac Voltage 208V Phase 3 Phase Gas or,Electhc. Gas Capacity 7 51 b Cylknder Volurne 22,4ai.ft, Height 7&5/9"H Width 38-5/811 w Depth 54Y,"D Of[ve Motor' 041,11P Arrflow 750 CCM Heat Input 165000 HTU/hr Gas Inlet 0V21" littps:Hstoi,e.(Iij-cctsul)ply.coiii/l)rocit]C,I/Ul'lii,iiac-75-1l)-cap-gis-di-yer-208-240-60-3-revesire... 4/26/2017 I thiiMac 75 lb ("'ap (las Dryer, 208-24-0/60/3 Rn,ersing Cyl, Microprocessor Control (549... hage 2 of2 Rdated Products < I of 2 > Pmdwl N(mw UnWac 75 lbCap.Gas Dryer�120/60/1 Norr- lRevers,Cyl,Dual Mari, Timer"OnIrol 68283 Lid) UnWac 75 111.Cap Cas ',,'A, 'g"'I Dryer,1 N/60/1 Non- Reversing Cyl, Nficroprotessor Coritra, 'W)69 Emh UnWac 50 h Cap.Gas t;8'19;I- Diyer,12076Olt Non, Revers.Cyl,Duall Man. lltner Convol 6"l1 Each L,Jnjnia(,Dryer,50 h Capacity, 120/6011, Ga5,Reverse,Micro conig,04 EY.5,10 It Unimac Dryer,75 U $6,31°a via Capadty�t20160M, Gas,Reverse,mirro, Far Contra[ urlimac 50 lb.cap Gas Eiryer. 120/60/1 Non Reversing cyl, Wroprocessor Control S055 Fad I UniMac 50 lb,Cap Gas $',,no'qq Dryer,208-24016013 Reversing Cyl, Microproce�;sor Control 5d958 radl Reviews )k**** Do rht,"fire,CL to re,.devc ths prmJurC lit,tps,,//stoi-e,dii-ectstipply.cotii/ProdLiCt/L�lllitiiac-75-lb-cap-gas-dryej--208-240-6(,)-3-reversin.., 4/26/2017 Boefie,r' pr-era"ier Qu ote DESK;N,EQI[I PMF�',�T& SUPPLY 3/20/2017 Project: From: NHF Quote Boelter, Premier Robert Machacek Prernier Restaurant Equipment Y le CI Company, LLC 71.20 Northland Terrace Minneapolis, IVIN 55428-1573 (760544-8800 Project Code: 10291 Job Reference Number 2�," Item Qty Description Sell Sell Total $16,492.0'4 $16,492.04 Vulcan Model No. ABC7G-NAT Combe Coven/Steamer, natural gas, boilerless, (7) 18" x 26" full size sheet or (14) 12"x 20" full size hotel pan capacity, LED temperature display, multiple cooking modes, timer, auto-reversing fan withIII , electronic braking system,glass door, halogen lights, audible alarrn system, (3) knobs, (4) Grab n Go wire racks,stainless steel interior& exterior,80,000 BTU, 120v/60/1-ph, NIST/ANSI 4,cU!Lus I ea 1 year limited parts& labor warranty,standard lea Filtration System I ea NOTE:Water is a customer supplied utility just like Gas and Electric to the equipment. Proper Water Filtration based on customer water quality is essential to meet the,equipment water spec requirements. Verify type of filtration needed based on performing a cold water analysis from the customer site. A suitable Water Treatment System and regular filter replacements Coupled with routine cleaning/delirning is required. I ea CH 0K SYSTEM Single Hollow Carbon Filter System, with 30,000 gallon $715.84 $715,84 capacity, for chlorine and chloramine reduction, sediment, bad tastes &odors,total organic compounds,tannins&trihalolmethanes, ANSI/NSF 42& 53 1 ea Opted out of Reverse Osmosis System 1 ea STAND-ABC/SS Stand, open frame, stainless steel, with adjustable $1,119,69 $1,119.69 feet, includes:spray hose & drip tray lea ABC-CAST Casters,with 2 locking wheels, for use only with STAND.- $19933 $19933 ABC/SS ITEM TOTAL: $18,;526.90 2 1 ea COMBI OVEN,ELECTRIC $15,56157 Optional Vulcan Model No.ABC7E..208 Combi Oven/Steamer, electric, boilerless, (7) 18" x 26"full size sheet or(14) 12"x 20"full size hotel pan capacity, LED temperature display, humidity control, multiple cooking modes, timer, auto-reversing fan with electronic braking system, glass door, halogen lights, audible Initial: NHF Quote Page 1 of 2 StmFire 36"' Range, Six Burners, One Oven (194 33) 1 Direct Supply Page 2 of`2 Wkith 35-7/16"W 'rennperatur'e 50OF Rdrige Reiated Products ProrhIIA Nwne' Su n F!re 60"Ra nge, $3,2 F0,00 Six Burners,24" Eac GrIddIle,Two ovens 19,129 h Surfire 24" $1,446A0 Range,Four, Bumers,One 1943 Ea Oven SunRre 60" $2,694.00 Range,Teri Bumers,Two 19,12 EA Ovens 8 ch SL nFIre 6V'Range,Six $3,601,00; Burners,Raised Griddleffiroller,'I'm Ovens 194'12 1"ro You may also Hke fIg Oc"ImName Single Quick- $244,919 Disconnect Kit, ",011,4 "' Ea ho"(1 ch Castcas For $299.99 Value Une, Ranges, Set/4 30 ST Sarety $45.99 Set7M positiording 437 S systefirl Reviews He the first to review thj�,pr-oduct littl)s://stoi-e.directst,il)p,ly.coiil/l'rO(iLIC,t/SLinfii-c-36-raiige-six-biiiiiej-s-ot,ie-ovell-, 2528 4/27/2017 Standard Do:or-Style Dishmacl ine with Booster,r, 20 or 240 V (78117) 1 Direct Supply Page l of 7 SUPPLY a Standard Dor-Style Qty Edch i h a hive with Booster, 2018 or 240 " 101 ..w $10,9 29. k (eaew uestio aN,om this irrerr:$uaait h Contact yourAccoirIYC Y'wlana,y;,e; Phase rr`IT' Shippleap MIMICS Usually shr ps in l days Description Product# 7811 I Brand l Ma:nu6acturer Hobart f'gtflpme nt Manufacturer Model#f AM 5 Dual-cert!fied to wash glasses and dishes along with pots and pars. Featuares&BeneFits: Wash water is 150 degrees F,rinse watr:u~is 180 degrees F;ra booster heatea'is nec erssary tobrpng water upto ternp,Hot wwateu''is typicalh'y more effective,at Fera~covin high-fat foods from dishes; be„caua.ie sterile rinse water is r+ used as,the next cyde's wash water,higgh•Rei inpa machines are more energy efficient than low to nap raraachair'aes and have lower operating costs,over the lifet'irne of the etpOil lar'nen:r "1'hrs eiishrrrachine induaries Sense-R•Temp'tech noloy that ensures rinse water~is 180 degrees F.Product is dual-cer°trfiedto wash&sse s and dishes alio ng with pants and pans.Its three-door wrap chamber allows For corner or strvapg;'ht throa.agh prastaH ation,Professional Installation ps available. Specifications Tail No Rados PO Hotar 65 WaLer Usage Pei, 0.74gal. Rack sanitizing Hig h.ternpa Booster Heater Yes Voltage 2018V vollage 240V Warranty 1-year parts am iat'aor° l'itttls.Hst re,directsLil':)Daly. rw ili/I't't dLict/staiiclait(l-doc ,)a°-,st l -disliiii ael,iiiie-1 cost r- 0 - 4 -v... 4/27/22017 Standard Door-Style Dishmachine with Booster, 208 or 240 V (78117) Direct Supply Page 2 of 2 Cehfic,,,rflcms& NSF Ustliigs ..................................................— ce. bfic'Itiolls& ut. Ustings Dq)th! 28Yj"D Widtl 1 27"W Related Products Produd Name Daor-�S9ylle $13:,75,5.00 Nshrnachlnoo W101 Booster''Fa4 Opf"Orlp, Em, 208 or 240 V Accesswies Prcrlmt Namc Scale $651.9'9, lleduaion fix 2-A Ea alishmachines 95 ch Hobmt Splash Noel Kk $75.99 for DS#78116 78117 for Corner Visufladon 18902 Kr Reviews Be the first t¢4 1,eview(hjjs proclijcL https;//s Core,d:i rectsupli ly coiii/P'rodii(,t/statidat-d-door-style-d ishtnachi ne-booster-208-240-v. 4/27/2017 Capital DII rnDU CDU a n Department Sheriff's Office Project`title Patrol Boat Category Vehicles Description Boat for patrolling waterways,both St.Croix River and inland lakes. Justification Boat for waterways:St.Croix River and inland lakes. Utilized for regular patrol and enforcement of boating laws. Utilized during water rescue and recovery,as well as investigation of water deaths. Used for access to several islands on the river during emergency calls and routine patrol of these areas. Ongoing Expertise/Revenue Boats,on average,last about 10 years. Project Start Year(YYYY) 2019 Project End Year(YYYY) 2019 Prior Years $0.00 2019 Amount $175,000 2020 Amount 2021 Amount 2022 Amount Future Projected Amount `total $175,000 Requestor Scott Knudson J ..w ., Approver �s Capital DII rnDU CDU a n Department Emergency Support Services Project Title Replacement of Emergency Communications/Command Vehicle Category Vehicles Description Request for replacement of 1999 Mobile Communications/Command vehicle used by Emergency Support Services and the various county and municipal public-safety agencies,including law enforcement,fire,and EMS. Justification Although not high in miles,this vehicle has begun to see structural and other problems generally due to age,including the recent need to"re-ground"the entire frame due to rusting and other issues,and the failure of the telephone system. The vehicle also lacks any external lighting,adequate radio systems that are compatible with current technology,"accountability"boards,and other operational technology and equipment,and will need a substantial financial investment(s) in the near future in order to keep it in operational condition. In fact,as part of the Phase 11 upgrade project,approximately$100,000 has been set aside for improvements to this vehicle, however,this proposed expenditure may not not be sufficient to meet its needs nor to keep the vehicle in safe operating condition. ESS believes additional expenditures for the existing vehicle are neither a prudent or efficient use of taxpayer dollars. This vehicle replacement is already on the CIP list;this request updates the anticipated price increase. Ongoing Expertise/Revenue $50,000 to$100,000 anticipated 2017 expenses Project Start Year(YYYY) 2019 Project End Year(YYYY) 2019 Prior Years $0.00 2019 Amount $495,000 2020 Amount 2021 Amount 2022 Amount Future Projected Amount Total $495,000 ��. Requestor StephenT'Kacheeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee� ..w ., Approver V� Capital DII rnDU CDU a n Department Community Development Project Title North South GH Park Bridge Category Land Improvements Description The Campground and Day Use sections of Glen Hills Park is split by Beaver Creek and the horseshoe shape of Glen Lake. Visitors and staff are forced to drive from one side of the park to the other. Justification While there is a marked walking trail it is steep, rough and can be dangerous to cross due to high water levels. Campers wanting to utilize the beach,picnic area, boat landing,fishing pier,disc golf course or canoe/boat rental usually need to drive to access these facilities. Rerouting the trail and putting in a bridge to cross Beaver Creek would improve hiking access and add access for bicycling, snowmobiling and snowmobile grooming. A portion of the cost of the bridge could come from a snowmobile trails grant and a recreational trails grant reducing the cost to the county levy. Ongoing Expertise/Revenue The steel truss bridge would have a very long lifespan and minimal maintenance. Existing trail maintenance would continue and there would be eventual costs associated with replacement of wood decking on the bridge. There would not be specific revenues associated but all improvements to the park and campground generate additional attendance. Project Start Year(YYYY) 2019 Project End Year(YYYY) 2020 Prior Years $0.00 2019 Amount $50,000 2020 Amount $50,000 2021 Amount 2022 Amount Future Projected Amount Total $100,000 Requestor Ellen Denzer ..w ., Approver �s Capital DII rnDU CDU a n Department Health and Human Services Project Title Senior Centers' Kitchen Upgrade Category Other Equipment Description Replacement costs of 2 commercial stove/oven (Woodville-2021 and Deer Park- 2022);3 pass thru dishwashers(Baldwin-2019, Deer Park-2020 and Woodville- 2019); at senior sites is a shared responsibility between County and Village/town/city that senior center is located. Justification Equipment has run its life cycle and need to be replaced.The County cost is in lieu of rent. The replacement determination was based on information on repairs done,year of orignal purchase,and projected life expectancy. Ongoing Expertise/Revenue $20,600 of the total cost would be covered by the municipalities. Project Start Year(YYYY) 2019 Project End Year(YYYY) 2022 Prior Years $0.00 2019 Amount $24,000 2020 Amount $12,000 2021 Amount $6,000 2022 Amount $6,000 Future Projected Amount Total $48,000 Requestor Brad Beckman J V ..w ., Approver AV ::;; t.hal''lengcr Rangc$ 60'" 6 Iaiurifieis,24" Griddle, Two Sti-.,m lard Ovens (20524) ri Direct Sup— 'age d o SUPPLY Challenger n , ", 6 Qty i each BUrners, 24" Griddle, Two Add Standard Ovens k , c �.,3,02/10 O,z'v.mo I1 ,sq�ryr�d 0c**** &fi"a i k.ra;n, CPreae°,klrrras about 4pn6=,product? 10 Qiiii"aType Olat'14aras k,y� . tib fj'ecSNI)p6g ra=.TAIL,S� dwl;uaafly�hyv ,In2daflaya ,,. Desoiption Product It 20:524 91rarrortl/Manufacturer Wolf Range Maou"fuaturerIwladOft. 0:6055.692296_ With staInlessstet front sides and" rnovableshelf. Stainless steel 15 aunt,swidcra and back riser'.Stainless steel ut-Taff icrgfu rshaelf,stainless steel 6 adjustable leB's.0,000 BTU open top bar"triefs.Flaashtu be pilot ignition•-one pilot fm,two bur nera,'1°"thldr griddle with rraanual ther imostat,Full-size standard,Gas line"nside,diarneteurmust be'i"of,Wgvr.Includes two oven racks,four positions, pecificatVons Sase ftaniaid Oven Oven lnterltar" P ar l4 lly Pars a^lairr Legs or Casters L.ef s RTUs 2780001311) `ran'panty 1-year,parts and dataaar Certifications& t+l'SF Listint t t eOlfic adons& CSA Listings Depth 34"D k1eight 58"l"1 Width 601,W Temperature 25W-5001- Range d5Qi'S0{id=Ra ipe lilt'rS:f/StOre„ClirCCtS,L1pl)l ,COIii/l) odiiet/c°�lialleiiger-ri,itige-6 -6-bLii•,iie a-2.,1,-gri(Idle two..s�an a... 5!/2/2 17 Standard Lit or- t lelsldil"iacl ine with'l poster, 208 oil, 2401 V (71 1 l7) J Direct Supply Pae I of 2 AnfizFer SUPPLY Standard d Des r-Style Qty u Y Each rrth qtr i him:a hr , As IeI tai�e9rt 208 or 240 �.. r `)vturir a 0,929.0 0 -, > 'JW'me I ro4it.1N QtM^.U0115',about this prodLV°N Contact your Account Mar,ag„Pa s' � Phase U„tlloony.1Itlmasira7clays D scrr ti't`n Product#d 78117 Brand/Manufacturer Hobart equipment Manufacturer Model!# AMa1s” Duaal-certified to wash glasses and dishes alum witkh puts and parrs, Features&Benefits; Wash water is 1501 degrees F•',rinse water Is ISO degrees F;a booster cheater ds necessary to bhng water r Lip to taurnp,ppm water Is typically more effective at removing htgh•fat foods from dishes; kaerraaase stedle rinse water Is re-used as the next cycle's wash water",hIgh•ternp machines are more energy effidesnt than low-temp machines and have lower operating costs over the Iib"ethnre of the equIpnhent, "this ddshrnachine includes Sense-A-Temp techmology that ensures rinse water ds 180 degrees F.Product Is rduatl certliied'to Wash&sse�s and edlstlhes along;with petits and pans"its three-door wrap charnhrer allows for comer or straighat the ratug6i insufflation,Professional'In5tadlation Is avallahale" Specifications "fall No R,,aclts Per Hour 65 Water Usage Per 0.74gaL Rack sarhitiadrug High-temp Hooster Heater Yes Voltage 208V Voltage 240V Warranty 1-year parts and labor littp,g,://store,slitectstipplm,caiai/ProdLict/staiii,dard-c1oor-style-clishdt acliiiie,mboo ter-208-240-v,,, 4/27/2017 Standard Door-Style Dishmachine with Booster, 208 or 2401 V (7 117)J .Direct Supply Page 2 of 2 CBI t 1 Ij ca Oon NSr Ustlogs ........... Depth 2M D Height 6GY4"H WkIth 27"W Related P,roiducts product Mm? Door%'Ryle $1 3,7S5,0 a NshmachIne with Booqer„Tail!Opening Eac 208 or 2,10 V 7AF 1 pi Accessories Prildll(k scale Reduction Parr ?4 Ea DIshmacNne5 95 Eh Hobaft Splash Panel,91t S75,99 for DSO 78116&78117 for Corner Wz)lladon 18902 KT Reviews Be the fi!rst to review this product littp,s://.,,,,toie.dii°ectsupply,coiii/flro,dtict/staiidard-door-style-disliiiiaciiiiie-boo,ster-208-240!-v,,,, 412W2017 Capital DII rnDU CDU a n Department Sheriff's Office Project`title Special Needs Cells for Jail Category Building Improvements Description Observation cells to to the special needs offender population in the St.Croix County Jail, including,but not limited to,those on medical watch and suicide watch. Justification Special needs offenders are currently housed in the booking area, but the area is too busy to provide the appropriate level of observation and separation from the offender population. Ongoing Expertise/Revenue Bricks and mortar: No ongoing expense. Project Start Year(YYYY) 2021 Project End Year(YYYY) 2021 Prior Years $4,000.00 2019 Amount 2020 Amount $369,500 2021 Amount 2022 Amount Future Projected Amount `total $373,500 Requestor Scott Knudson J / ..w ., Approver �s Project to 'ummary � VVdE31 FR St. Croix CountyJaiN Housing Unit F Observation Celk 12/30/201S Percent of Construction Notes Cast Construction Cast(rotrraded to ruearrest$100) General Construction 55,400 Demolition 1 n7ila7 New Ctan,tre — .... - _.... union 48,300 MechanicaB Construction 72,000 Ey,asrcPlumbing and'HVAC Revisions - 22,0.UCS ative,fur Pressure-Allowance .,._ .. N'e — If SU,UUC] Assumes rraadrp"icntncarrs to Exg+,JrstYrra,s Electrical Construction 5,000 Security Construction 5,000 SUbtotal �3 7,400 General Conditions,UI°° ' �, ..(I. Subtotal 182,400 nll stirnatin Contingency 1 00,% F�esCc1 tC �• Y 27,3010 Subtotal Construction Costs 74.66% 208,6100 Used in Soft Cost Ccaiisukxions ProjectSoft Costs(rounded to neorast$100) % .d fee proposed esu n Fees�' witty cadFcawrxraces or r"d,f";i�„S"FC) 23 73� f� �,., `"( _ � 40,5U0 I�a"rart^_r� cart tacrsar . Reimbursable Expenses, 0.25% 500. IrAordisciplinary CuCoordinaatio n Re; vietiw NA Enhanced ra�s�t ,... .. __ _.. ,r. � _.-- ...... ... ,..._... uclion AdminOration NA 2%of Constructr"on Cast Commissioning NA Constructions , � NA, 1%of consteuction Cost Related Ccr.. H azyarC9om Materials Abateamnt NA (Furniture Fixtures,and E:c tan pment(FC Q O001k”, _ o ... I I .. ..... (7 Assrrrrae ren r>aowotape p"rar°raitrrre mun ahons(Voice and Diat,a) 0,00% U A,s vnp rata VII rnew r5 required to eU n elr'cr'm.. _ _ Security Equipment NA Project Contincpenty t'C4 veer s Contirgenr y) _ `r 00% — R 0,4(50 10%of Construction Cost Construction Con _.... .... a:arntirucrenncy .,,OO A 10,406 10%of C'orawtrrrcticrn Cost Su'btotaI-Soft Costs 2534%% 70,800 Project C'ost- December 2015 279,400 .., Escalation to Midpoint oF"Construction 10Y% �..�. 30,t G—U.Jqq dt Azg,x_sW4 2017• fromN.,2.1 _ pra0pc'...."......... .. Total Project + 309,500 Proposed Schedule )onuarylFebivary 2017 raid laaruoyyrsdorti srxwrmk.sDecrrdn Sid/Ne^golk tion,r.Awurd MarchlAyxM.2017 Four weeks ffidlour Neerks Award _ Cvrdractror Froadrttynt MoY1lae/Jv ly zOBr _ Procure i<nry dccd catevdarequipment Construction Arxpprrs�ar5e+psteyrr bt,r✓"octotrmr2t'11.7 Midpoint ea{C"'rvrasus ctdrrr 1ax8g Project Cost Summaty F-3 � W � B � R St� Croix County Jad Housin Unit F Observation Cells, w/o Negative 1.2/30/2015 percent of Construction Notes Construction Cost(rounded to nearest$100) GenerM ConstrucGon r,11,400 . ......... .......... Den-ml.ition 7,070 .. ..................... ---- ------- --- Now Construction 42,300 ----------- Mechanical ConstrUCtiM 22,000 --- ----- ---- . ..... 8 a si c PI u rn l.)i n g snarl I I VA C Rev�s i o n s -------Ch C1........ .... -------------------- - ,, .. ........ ... Negative Air Pressure-Allowance 0 &suffws iriadifimtOns to exg systeirn Elec krical Consvuction 5,000 ................ Security Construction 5,000 Subt(.Aal 87,400 . .... .................... General Conditions,OH&P 38.00% 33,200 sublotal 120,600 Design/Esflmatim� Contmgency 15,004�Q 18,300 ------------------F----------- Co,5t C 138,700 n Costs X41151,66 Used in Sop Wndations Subtotal Construction Project Soft Costs(rounded m xieorp5t$100) I)esign Pecs(with olf(monces(ar M,&PSa) 31,72% 44,000 Work,8ffioa based fee par op ---- ----------- Reimbursable Expenses, 0,35% SPC. )00 .... ........ .... ltiterdi.wiplinaty Coorchnation Review NA ---------------- Enhanrod Cons4ruction Administration NA 29b'of Cionstroction Cost . ............... - ------------ - comrnk�sioning NA ............ ---- --------------- ---- ConstrUo On Related Costs,and I esting NA 1%,of COITOrudion Cost .. ............ lazardous Matet'[Ms Abatemmit NA --------------- Fmniture, Fixtures,and Equiprnerrt(F:F E) a00% 0 A5suair no rnomble fowndure Telecommunications(Vnice and Data) 0,00% 0 As5vme m V/0 tequired to new c0s Security EqWpment NA . ............... ---------- ........................ Ptqject Cantingoicy(Owners Confingemy) 5.00% 6,900 10%of Com truchon Co,5t consbuction Contingency 500% 6,900 10%c, CcurastrractarrrrCost Subtotal-Soft Costs 29,59% 58,300 Project Cost- December 2015 19 -- I EOO 01 Escalation tel Midpoht of Conswiction 10177% 1, ttdt MPAa)gfii5t2d)17,,fiorraMMBTo�Ille Total Project Cost - 2017' Proposed Schedule Design JanucqlFebrwny 2017 Mid Jonaurystart-six woek.5 Desiqm ................ ... ...................... ---- --------- .... ........ BidlNegotiaho n/A wax d MorchlAprll 2017 Construction-hocumment MayfiurwlMy 2017 Procure long lead Mention equipment ................— ...-I- 11 11 - -, C'OnMructim Augu,5tlSepteynbea10dobL�r 2017 midpointofConSM)ction )WY PRE-SCHEMATIC COST MANAGEMENT REPORT CPMI HOUSING OBSERVATION CELLS ST, CROIX COUNTY JAIL HUDSON, WISCONSIN 30 DECEMBER 2015 DESCRIPTION QLJAN'rITY COST AMOUNT REMODEL CONSTRUCTION (180 5F) Demolition Demo CMU Walls 320 SF 6.00 1,920 Sawcut Floor 40 LF 25.00 1,000 Demo Floor 25 SF 15.00 375 Ceiling,Dernolition, 180 SF 2.50 450 Demo Cast In Place Bunks;2 @ 7-6 x 3-0 x 2-0 3,5 CY 250.00 875 Derno Door 1,0 EA 150.010 150 Demo Sliding Doors&Overhead"Irrack 2,0 EA 500,00 1,000 Demo Upper Metal Bunk 2,0 EA 150.00 300 Rernove SS Comb Toilet/Sink 10 EA 500.00 1,000 Remodel Construction(Excludes Negative Air Pressure Capabilities) CMU Wall, 6",Grouted#5 Bar 8" C-C 1,70 SF 40.00 6,800 IiM Cell Fronts,60 Minute Attack Glass 66 SF 225.00 14,850 Sliding Cell Doors,, HM"myth Sliding Door Hardware 2 EA 9,500.00 19,0100 Cast in Place Concrete Bunk,2-6 x 7-0 x 1...4 2 CY 1,200.00 2,400 Patch-in,Concrete Floor 25 SF 30.00 750 New Security Plaster Ceiling 180 SF 15,00 2,700 Epoxy Paint All Surfaces 900 SF 2.00 1,800 Combination Tollet/Sink 2 EA 3,500.00 7,000 Rough-in Combination Units 2 EA 2,500,00 5,000 Rework Exhaust Vents& Ductwork to New Locations 2 EA 5,000.00 10,000 (Assurne Existing Supply Air Grilles Do Not Interfere w/New Chase Walk&Will Not Be Relocated) Electrical Power&Systems Demolition&Replacernerit I LS 5,000.00 5,000 Security System Allowance 1 LS 5,000.00 5,0i00 Subtotal Direct Cost $87,400 General Conditions,CH& Profit $33,200 SUbtotal $,120,600 Design/Estiniating Contingency 15.0% $18,100 TOTAL CONSTRUCTION COST — DECEMBER 2015 $138,700 OPINION OF PRO BAKIE COST. Negative Air pressure Capabllities(Actual Scope of lfttk to Be,DeleiiuW(iy ADD $50,000 PAGE 1 FLOOR PLAN DEMOLITION SYMBOLS LEGEND SYMBOLS LEGEND L-DEMO EQUIPMENT �o KEYED NEW WALL NUMBER X N OTE 0I)LINE EX�STING WALL WORKING PARTION OR WALL TO REMAIN POINT TO BE DEMOLISHED DOOR IA INTERIOR PARINION OR WALL 500 SECTION TO REMAIN REFERENCE TAG EXISTING EXISTING DOOR EXTERIORDOOR, FRAME AND GRIDLINE AND FRAME 1A SECTION TO REMAIN HARDWARE TO REFERENCE TAG BE DEMOLISHED 1018 INTERIOR EXTERIOR DOOR, FRAME AND BORROWED ELEVATION HARDWARE TO LIG HT REFERENCE TAG REMAIN -0. D�MENSJON INTERIOR ALL DASHED LINES INDICATE AN ITEM TO t_p' LINE ELEVADON BE REMOVED, LING NOMINAL REFERENCE TAG W-0, EXTENDED DIMENSION A PLAN DETAIL 00 0 LINE, NOMINAL R"ERENCE TAG ALL SYMBOLS MAY NOT BE USED ON ALL PLAN'S 0 ICE ROOM NAME 1 mol AND NUMBER I oo'-O* FLOOR KEYED ELEVATION NOTE GENERAL NOTES REVISION —GROMMET ALL MEW WALLS TO EXTEND TO UNDERSIDE OF STRUCTURE. CLOUD HEIGHT IS 10'-D" PER EXISTING DRAWINGS. A REVISION ,tR 1 REFERENCE PROVIDE NEW HIGH SECURITY LIGHT FIXTURES AND WALL 'TAG SWITCHES IN! NEW CELLS AT LOCATIONS OF EXISTING DEVICES. NEWA EX0ING NO NEW CIRCUITS OR DEVICES ARE REQUIRED. A ) GRIDLINE GRIDLINE MECHANICAL DUCTWORK FOR SUPPLY AND RETURN' AIR TO CELLS TO BE REWORKED FROM MECHANICAL ROOM ABOVE J USING EXISTING DUCT MAINS, WA`rER AND VENT PIPING TO BE REWORKED FROM MECHANICAL ROOM ABOVE TO SERVE NEW COMBY UNITS. EXISTING CHASE PIPING TO BE REMOVED TO MECHANICAL ROOM ABOVE AND.OR A HEAVY WING ON THE SYMBOL HEAVY" WING CAPPED BELOW FLOOR. INDICATES AN UNBALANCED "-....-,PTN SYMBN. PARTITION, SEE THE PARTITION TYPE DETAIL AND NOTE THE mm PARTMON PROVIDE ALTERNATE PRICE FOR PROVIDING NEGATIVE AIR TO UNDERLINED TEXT, PIFN TYPE BOTH CELLS FOR USE WITH CERTAIN MEDICAL CONDITIONS, NOTE: NOT ALL SYMBOLS MAY BE SEE EXISTING BUILDING DRAWINGS AND PHOTOGRAPHS FOR USED ON EACH PLAN ADDITIONAL INFORMATION, C IS I FR ST COIX COUNTY JAIL- OBSERVATION CELL STUDYDECEMBLR 15,2015, OPTION 4 - NOTES AND LEGENDS SCALE 1/8" = 1'-0" aJ � R 5AINTPAUL � MADISON 180 M,110haSheet,Soile600 651,222,370p sacra P"lut,NO' 55K)"'? Decernber 28, 2015 Mr,Dan Van Sorneren Captain/Jail Administrator St,Croix County Sheriff's Office 1101 Carmichael Road Hudson,W1 S4016 ftl; St,Croix County Jail I lousing Observation Cell Study, BWBR Commission No.3.2015299.00 Dear Captain Van Sorneren: BWBR is pleased to provide this proposal for services required to develop design options and identify both construction costs and overall Project costs associated with remodeling existing cells at the St. Croix CountyJail in Hudson,Wisconsin,to convert them to use as Obseivation Cells, BWBR proposes to utilize the services of Cost Planning and Management International (ClIMI) for cost consulting services. No mechanical'or electrical engimeering services or security design services are anticipated for this study- SCOPE OF SERVICES The St,Croix Couf ay Jail is in need of secure Observation Cells to serve ffie special needs offender Population, including but not limited to, those on medical watch and suicide watch. Special needs offenders are currently housed in the booking area, but the area is,too busy to provide the appropriate level of observation and separation frorn the offender population. The goal of the Study is to develop Observation Cells in either Pod E(four cell/eight bed unit)or, Pod F(two cell/four bed unit)to increase visibility into the cells frorn both the Pod Dayroom and, to the degree feasible, the Unit Security Station. Consideration should also be given to upgrading 0-w mechanical system as required to Provide regative air flow to,the Observation Cells to address certain ryiedical conditions. BWBR will develop scheMatic floor plan diagrams to describe the functional layout of the Observation Cells,for review and comment by,the St.Croix County Sheriff's Office, A schernalic level cost estimate will be Prepared based on the preferred floor Plan option to determine the estimated cost of construction and estimated overall Project cost st crm(0,0my Md Housing obraIrvaRon Cell Study Mr.Dan Van Sorneren St,Croix County Sheriffs Office St.Croix County Jall—Housing Observation Celt Study December 28r 2015 Page 2 of 3 SCHEDULE BWBR proposes,to begin work immediately upon receiving authorization to proceedl. It is Our understanding that the study is to be completed on or before December 31,2015. DELIVERABLES BWBR will provide floor plan options for review and comment by St.Croix County,and develop a final floor plan option,annotated with descriptive notes and narratives to explain the design concept and provide informaCon necessary for schematic level cost estimating based on the selected option. It is anticipated that the floor plan(s)will be developed in AutoCAD at a scale of 1/8" = 1'-0"and presented in 8 1/?,"x 11"or,11"x 17"format. The final product will include the floor plan,demolition plan,and cell front drawings(if required)with descriptive notes to explain the general scope of work,, an estimate of probable construction cost;and an estimate of probable project costs, ASSUMPTIONS Preliminary Options will be submitted electronically for review and comment with follows-up via emaH and telephone conversations, The Scope of Services includes Lip to two(2)meetings at the St,Croix County Government Center to review selected design options and present the final documentation, St.Croix County will provide scaled drawings to BWBR for use in developing scaled floor plan options. The intent of this study is to develop the scope and budget for possible remodeling of one existing housing pod for special needs/observation housing. Design services required to refine the design concept;coordinate with mechanical,electrical,and security requirements;research and select detention equipment;and develop contract documents for bidding and construction would be contracted separately, Cost estimates will be developed at a schematic level,intended to alllow the St.Croix County Sheriff's office to establish a project budget for a future remodeling project. COMPENSATION BWBR proposes to provide these services for a lump sum fee of Four Thousand Dollars($,4,000). No Reimbursable Expenses are anticipated for this project, OTHER TERMS Payments for professional services rendered and for reimbursable expenses will be due upon receipt of BWBR's,invoice,A service charge of one percent(1%) per month will be assessed on outstanding invoices past thirty(30)days from date of billing. This Agreement may be terminated by either party upon seven(7)days written notice.In the event of termination, BWBR shall be compensated for all services performed prior to the termination date,together with reimbursable expenses. St,Croix CowntyJail fir USunqftsemflon Cd%dy 2015-12-28,doa Mi%Dari Van Someren St.Croix County Sheriff's Office St.Croix County Jail—Housing Observation Cell Study December 28,2015 Page 3 of 3 This letter is the entire Agreement between the Owner and BWBR Architects,Changes or additions to this Agreement must be in writing and must be signed by both the Owner and BWBR Architects, If this Agreement is acceptable,please sign and date both copies,and return one copy to us as authorization to proceed, Respectfully submitted, Accepted: BWBR ARCHITE TS,INC, SAINT CROIX COUNTY SHERIFF"S OFFICE Mai k Ludgatis,AIA Prin opal (r'yped/Prinsed Name and Title) Date: MSL/kk St,Croix Cowity jaq Housing ObsvvAon Celi Study 2015-12. 8.docx D) n u u DAYROOM I { .. a DAYROOMi 9 OPTION 1 NOTES; EXISTING CONCRETE BUNKS REMAIN ALONG BACK WALL AND A PORTION OF THE CELL DEMISING WALL REMAINS EXISTING CELL FRONTS AND PLUMBING CHASE REMOVED EXISTING CELL FRONTS AND PLUMBING CHASE REMOVED NEW FRONT ACCESSIBLE CO,MBY UNITS INSTALLED AT FRONT OF DELL WITH NON—ACCESSIBLE CHASE FOR WATER AND SINK DRAIN AND VENT LOCATIONAT FRONT OF CELT_ MAY BE TOO VISIBLE AND LIMITS SOME VISIBILITY BEHIND TOILET NEW CELL FRONTS UTILIZE S—O" SWUNG DOOR WITH JAMB LOCK -- BACK TO BACK DOORS MAY CONFLICT. WINDOW MULLION OPTIONS SHOWN SPACED LESS THAN 6" CLEAR OR [ARGER SPACINGS WITH ATTACK GLASS E W S l R ST CI IX COUNTY JAIL- OBSERVATION CELL STUDY DEC.MBN 1.5,20.5 q (71 DAYROTDMd E � w ii, � uq r 53 D3 DAYROOM1 F D1 9 s i 4N D8 ._ R N D5 m. D2 D h u... REMOVE 10°-0"° HIGH, FULLY GROUTED, REMOVE CMU AND CIP FLOOR DUNK AND p� E"' CMU SECURITY PARTITION, CHASE METAL UPPER BUNK — PATCH TO MATCH DOOR & FRAME, & CELL DOOR FRAMES �s REMOVE METAL SHELF AND HOODS _ REMOVE SLIDING CELL DOORS AND PATCH TO MATCH OVERHEAD SLIDING DOOR OPERATOR REMOVE PLUMBING 1N CHASE — 4" W SSA 'CUT AND REMOVE 4d" THICK D7 UP & DN, 1 °" V UP & ON, 1 " V UP, CONCRETE FLOUR TO REMOVE EXISTING 1 " CW UP, AND " HW UP PLUMBING AND ADD NEW PLUMBING � APPROXIMATE LOCATION OF EXISTING REMOVE SST COMFY UNIT UNDERFLOOR PLUMBING W I E 1 T CROIX COUNTY .SAIL-- OBSERVATION CELL STUDY DECEMBER 1.5 2015 OPTION 4 - DEMOLITION PLACE SCALE 5/8 V-oil, f M I I I G7 N. DAYROOM EVI C �I r rx DAYROOM F y I p u a J cel I 1 .. V-6- �Y• R co4c IU PC I 0.omc 8 PIX I V I OPTNON 4 NOTES: EXISTING CELL FRONTS, PLUMBING CHASE, CELL DEMISING WALL, AND LOWER CONCRETE BUNK AND UPPER METAL BUNK REMOVED NEW FRONT ACCESSIBLE COMBY UNITS INSTALLEDAT BACK OF CELL WITH NON-ACCESSIBLE CHASE FOR WATER AND SINK DRAIN AND VENT LOCATION PERPENDICULAR TO OUTSIDE WALL PROVIDES GOOD VISIBILITY WITH MINIMAL HIDING SPOTS AND REASONABLE DISTANCE TO COMBY UNIT NEW CONCRETE BUNDS LOCATED ON CENTER WALL PROVIDING CLOD VISIBI'LrY AND CLEAR SPACE TO CELL FRONT WINDOWS NEW CELL FRONTS UTILIZE EXISTING SLIDING DOOR AND DOOR OVERHEAD OPERATOR. WINDOW MULLION OPTIONS SHOWN SPACED LESS THAN C" CLEAR AND LARGER SPACINGS WITH ATTACK GLASS B' W IB R ST CROIX COUNTY JAIL- OBSERVATION CELL STUDY DECEMBER 15,2015 OPTION 4 SCAI..I 1/8" .=V-0" a -------------------------- TD DOE Ar CELL FRONT ELEVATION t DETENTION HOLLOW METAL/WITI-1 60 MINUTE ATTACK GLASS, "—U" 'SIDE X ,�'_0" HIGH SLIDING DETENTION DOORS OVERHEAD OPERATOR (SHOWN DASHED u DAYROOM E I u f'S u m P8 P? P6 TJAYI OOM F Pi I F4 C Pi P3 9 , DETENTION HOLLOW METAL CELL FRONTS CHASE FOR CWS, HWS, AND VENT PIPING 8 "KITH SO MINUTE ATTACK GLASS — SEE TO MECHANICAL ROOM ABOVE. ELEVATION ABOVE 2'-8" "—D'` DETENTION HOLLOW METAL FRONT ACCESSIBLE SST COMBY UNIT SLIDING CELL DOOR + ITFI OVERHEAD r,—"\ APPROXIMATE LOCATION OF TRENCHING OPERATOR — SEE ELEVATION ABOVEfJ FOR NEW UNDERFLOOR PLUMBING 3 B" CMU 'WALL TO STRUCTURE ABOVE PATCH TO MATCH 4" CONCRETE FLOOR (10"-0"). GROUT SOLID WITH #5 REBAREPDXY FLOOR COATING — ENTIRECELL AT B"' OC CAST—IN- PLACE CNC "THIGH "REE BUNK B � W� BJR ST CROIX COUNTY IL- OBSERVATION CELL STUDY DECEMBER 15,2015 OPTION 4 - FLOOR PLAN SCM E 1./8"= .V-0" 'w DAYROOM E q q DAYROOM F q r, q 6. u " CoNe BMW- - q q I G :. OPTION 6 NOTES: E ISTIING CELL FRONTS, PLUMBING CHASE, CELL DEMISING WALL, AND LOWER CONCRETE BUND AND UPPER METAL BUND REMOVED NEW FRONT ACCESSIBLE CO,MBY UNITS INSTALLED AT BACK OF CELL WITH NON-ACCESSIBLE CHASE FOR WATER AND SINK DRAIN AND VENT SIMILAR TO OPTION 5 BUT THE SHOWER 'WIDTH IS REDUCED TO INCREASE THE CLEAR SPACE BETWEEN THE BUND AND THE CO'MBY UNIT. SOME VISIBILITY ISSUES BEHIND THE COMBY UNIT NEW CONCRETE BUNKS LOCATED ON CENTER PROVIDING GOOD VISIBILTY 6 AND CLEAR SPACE TO CELL FRONT WINDOWS NEW CELL FRONTS UTILIZE '-O°" SWING DOOR WITH JAMB LOCK. "WINDOW MULLION OPTIONS SHOWN SPACED LESS THAN 6" CLEAR AND LARGER SPACINGS WITH ATTACK GLASS W� B ST CROIX COUNTY JAIL- OBSERVATION CELL STUDY DKEMBER a 15,2015 r•� u r I . DAYROOM Ei I I a � � DAYROOM F u '—D" �— �.� CCNC 0. @ CCNC SLK I u I I 6� w, r' OPTION S NOTES EXISTING CELL FRONTS, PLUMBING CHASE, CELL DEMISING WALL,AAAND LOWER CONCRETE DUNK AND UPPER METAL BUNK REMOVED NEW FRONT ACCESSIBLE COMBY UNITS INSTALLED AT RACK OF CELL WITH NON—ACCESSIBLE CHASE FOR WATER AND SINK DRAIN AND VEN'r -.- LOCATION ACROSS FROM NEW CONCRETE BUNK ON OPPOSITE 'BALI. CREATES A TIGHT SPACE BETWEEN I THE DUNK AND THE COMBY UNIT AND CREATES SOME VIS01LITY ISSUES BEHIND THE COMBY UNIT NEW CONCRETE BUNKS LOCATED ON CENTER PROVIDING GOOD VISIBILTY 5 AND CLEAR SPACE TO CELL FRONT WINDOWS NEW CELL FRONTS UTILIZE EXISTING SLIDING DOOR AND DOOR OVERHEAD OPERATOR. WINDOW MULLION OPTIONS SHOWN SPACED LESS THAN R°" CLEAR AND LARGER SPACINGS WITH ATTACK GLASS W'j S R ST CROIX COUNTY JAIL- OBSERVATION :ELL STUDY DECEMBER 15,2015 OPTION S SCALE 1/8" w Y-0" �h hh h h ti w h ' h h w h DAYROOM E C i i CONCIBUNK DAYROOM a= — m. ..... aaNc BUNK OPTION 3 NOTES; EXISTING CELL FRONTS, PLUMBING CHASE, CELL DEMISING WALL, AND LOWER CONCRETE BUNK AND UPPER METAL DUNK REMOVED NEW FRONT ACCESSIBLE COMHY UNITS INSTALLED AT BACK OF CELL WITH NON—ACCESSIDLE CHASE FOR WATER AND SINK DRAIN AND VENT — LOCATION ACROSS FROM NEW CONCRETE BUNK ON OPPOSITE MALL CREATES A TIGHT SPACE BETWEEN THE BUiN'K AND THE COMDY UNIT AND CREATES SOME VISIBILITY ISSUES UEHINI THE COMEDY UNIT NEW CONCRETE BUNKS LOCATED ON OUTSIDE FALLS PROVIDING GOOD VISIHIILTY AND CLEAR SPACE TO CELL FRONT WINDOWS NEW CELL FRONTS UTILIZE 3"-0" SING DOOR WITH JAMB LOCK. WINDOW MULLIONS SPACED 'LESS THAN S" CLEAR B B J R ST CROIX COUNTY JAIL- OBSERVATION CELL STUDY �EUMB R 15,201 5 OPTION 3 SCALL 1/8 =V-0 � w ww ww r� M1w "v w w y w w w I I I I 1 9 M II � P-016 41 DAYROOM F CONC BUNK Cr dr � 3�_8" OPTION 2 NOTES: EXISTING CELL FRONTS, PLUMBING CHASE, CELL DEMISING "BALL, AND LOWER CONCRETE BUNK AND UPPER METAL BUND REMOVED NEW FRONT ACCESSIBLE COMBY UNITS INSTALLED AT BACK OF CELL WITH NON-ACCESSIBLE CHASE FOR WATER AND SINK DRAIN AND VENT LOCATION AT BEHIND NEW CONCRETE BUNK ON SAME FALL CREATES A. 'FIGHT SPACE BETWEEN THE BUNK AND THE OUTSIDE WALL AND CREA'T'ES SOME VISIBILITY ISSUES AROUND THE COMBY UNIT NEW CONCRETE BUNKS LOCATED ON CENTER MALI_ LOCA`M"ED ADJACENT TO CELL FRONT WINDOWS NEW CELL FRONTS UTILIZE 3'-0" SWING DOOR WITH JAMB LOCK, WINDOW MULLIONS SPACED LESS THAN 8" CLEAR W 1 B R ST CROIX COUNTY JAIL- OBSERVATION ATION CELL STUDY DECEMBER 1 ,2015. OPTION SCALE 1/8" = P,a" w c. N � e I I . DAYROOM E I I I 6 I<> tl DAYR OM F OVERHEAD SLIDING DOOR OPERATOR EXISTING CONCREFE LOWER BUNK ANIS �� I �_ ...._...... METAL UPPER BUNK q L N I � S I W� SIR ST CROIX COUNTY JAIL- OBSERVATION CELL STUDY DECEMBER 15,20:x.5 EXISTING CON DITIONS/DEMOLITION SCALE 1/8" = 1A Capital DII rnDU CDU a n Department Emergency Support Services Project Title Update County's Backup Emergency Operations Center Category Building Improvements Description The county maintains its backup emergency communications center and its emergency operations center(EOC) in Baldwin, however,there is essentially no equipment or adequate facilities there to properly run the EOC. As part of Facilities 2020 update/remodel of the Baldwin AG Center,ESS requests to update and provide adequate equipment to run a backup EOC. Justification Lack of adequate facilities and equipment at the county's backup emergency operations center in Baldwin prevents it from essentially fulfilling a role in a county disaster situation. Updated facilities and equipment are needed to modernize this backup EOC. Ongoing Expertise/Revenue $50,000 Project Start Year(YYYY) 2020 Project End Year(YYYY) 2020 Prior Years $0.00 2019 Amount 2020 Amount $50,000 2021 Amount 2022 Amount Future Projected Amount Total $50,000 Requestor Stephen T'Kach ..w ., Approver s Capital DII rnDU CDU a n Department Facilities Department Project Title Improvements to Baldwin Ag.Center Category Building Improvements Description Create new Conference Room by expanding current space to accommodate 100 people. Install new finishes and work spaces thought building.Create a larger 911/County COOP space. Justification The current building is under-utilized and the Conference room is too small for County departmental meetings.The Highway Dept. has expressed the need to have room for 85 people for their meetings and there has been requests from other groups for larger space as well.The flooring throughout the building is original and in need of replacement,the existing cubicles are large and waste space. There is no ability to hold Couty Board Meetings there due to IT constraints Ongoing Expertise/Revenue 10,000 Project Start Year(YYYY) 2020 Project End Year(YYYY) 2021 Prior Years $0.00 2019 Amount 2020 Amount $150,000 2021 Amount 2022 Amount Future Projected Amount $400,000 Total $550,000 Requestor Jim Elsbury J ., Approver Jim Elsbury V ::" Capital DII rnDU CDU a n Department Facilities Department Project Title Parking Lot Replacement-SCCSC Category Land Improvements Description SCCSC parking lot replacement. Justification The St.Croix County Services Center parking lot is approximately 10 years old. The pavement has numerous creacks,settlement and potholes. This project would address the following: Remove the existing parking lot;take all grindings to Hwy Dept.to be reused on County roads. Install new LED pole lights and bases; install security cameras for better coverage of lot. Install new four inch thick pavement,restripe lot and create an employee parking area so that the public can park close to the building. Ongoing Expertise/Revenue No Project Start Year(YYYY) 2018 Project End Year(YYYY) 2018 Prior Years $0.00 2019 Amount 2020 Amount $600,000 2021 Amount 2022 Amount Future Projected Amount Total $600,000 Requestor Jim Elsbury J ..w ., Approver Capital DII rnDU CDU a n Department Community Development Project Title Replace Pine Lake Park Picnic Shelter Category Buildings Description The existing Pine Lake shelter is in very bad shape due to extensive vandalism at the site. Justification The existing Pine Lake shelter is in very bad shape due to extensive vandalism at the site. A new shelter would be built to withstand vandalism and would be smaller to accommodate people out with their boats or fishing. This is a more remote location that does not have staff present. Ongoing Expertise/Revenue There should be no increase in operating expenses. There may be some revenue generated from reserving the shelter. Project Start Year(YYYY) 2020 Project End Year(YYYY) 2020 Prior Years $0.00 2019 Amount 2020 Amount $50,000 2021 Amount 2022 Amount Future Projected Amount Total $50,000 Requestor Ellen Denzer J ., Approver Ellen Denzer / ;;; Pine Lake Picnic Shelter b �, "",WN� �r w"d. r � � ed" `��@W�y�uu �iVD "'�' V� ✓�h � G�� "Y.. F�i �,. I m`,v�dJr'� iti ''"9 t " r "� ✓ iY� uGl�4 y ",k - J/ I F /%viii ��!f�'i��%��������%f//rGii� %///////%ajar n��/(f// "✓; ttt�i(rt ,/ r, � q �o r�} 1 , r � " rr a` Wmu,,,�% ,.,. fj�MP�m�' Existing picnic shelter was built approximately in the mid 1960's. The shelter is now outdated and slowly deteriorating after decades of service. " a " rra- n Jl 1, �a i � r r" r The cement slab is substandard and presents a trip hazard due to vandals building a large hot fire directly on top of the slab. �������1���N N�����������������1� �)N���� -==~��~�~=~ ~~~~��~ == � ~=~~~~=~~� ~ ~~=~~ Department Facilities Department Project Title Water Tower and [Naint.Shop Demolition Category Land Improvements Description This project would completely tear down the water tower and Maint.shop and remove any existing abandoned water orelectrical lines Justification They need togo ba bye Ongoing Expense/Revenue onetime Project Start Year(YYYY) ZOZO Project End Year(YYYY) ZOZO Prior Years $0.00 2019 Amount ZOZOA t moun $100'000 2021 Amount 2022 Amount Future Projected Amount Total� $100,000 Rmqvestor Jim Elsbury Approver Capital DII rnDU CDU a n Department Emergency Support Services Project Title Tower Construction Category Other Equipment Description This is a contingency request for the construction of a public-safety radio tower in Houlton,Wisconsin. Justification St.Croix County is currently negotiating a lease agreement with Xcel Energy for the use of the Allen S.King power plant smokestack in Bayport,Minnesota,to house radio equipment and antennas. It may be advantageous to construct a radio tower in the Houlton area to provide two-way radio coverage in St.Joseph Township and up and down the St.Croix River, including into Hudson and North Hudson. The cost of the tower would be somewhat offset by shifting budgeted funds of over$100,000 from the King plant to the new construction. Ongoing Expense/Revenue $350,000 Project Start Year(YYYY) 2021 Project End Year(YYYY) 2021 Prior Years $0.00 2019 Amount 2020 Amount 2021 Amount $350,000 2022 Amount Future Projected Amount Total $350,000 Reesor Stephen T'Kach ..w ., Approver �s Capital DII rnDU CDU a n Department Facilities Department Project Title Elevator Equipment Updates to Government Center and CBRF Kitchen Elevators Category Building Improvements Description This update may include replacement of the existing controllers, Bringing the 3 Elevators up to current standards and might include replacing/modernizing the cabs.In the CBRF this would provide for updating the equipment and possibly replacing the cab there as well Justification The Elevators in the GC will be 40 years old,the CBRF Kitchen unit will be 50 years in 2022.The codes have changed and the equipment much more energy efficient.This request would take care of those items Ongoing Expertise/Revenue This project could be split into two years depending on the committee's thoughts and approval Project Start Year(YYYY) 2022 Project End Year(YYYY) 2022 Prior Years $0.00 2019 Amount 2020 Amount 2021 Amount $475,000 2022 Amount Future Projected Amount Total $475,000 Requestor Jim Elsbury V ..w ., Approver AV ::;; Capital DII rnDU CDU a n Department Clerk of Court Project Title Upgrade/replacement of video conferencing and audio visual equipment in the cc Category Other Equipment Description Update/replace current VC/AV equipment in the courtrooms that was installed in 2016 and 2017. Justification Presentation and video conferencing capabilities for the courts are becoming more and more important every day to provide safe and efficient access by litigants. The equipment will create a better court experience for litigants, attorneys nor parties will no longer have to bring in their own presentation equipment to be used during hearings,and all court rooms will have the same equipment so staff can be trained on one system.The video conference equipment will reduce transport and security personnel expenses.Incarcerated individuals can appear from a secure location to minimize any potential threat to county employees,jurors,victims,witnesses,and the general public. Ongoing Expertise/Revenue Warranty and service contracts for the equipment will continue beyond FY 2022 with an estimated increase of 5%each year. Project Start Year(YYYY) 2021 Project End Year(YYYY) 2026 Prior Years $0.00 2019 Amount 2020 Amount 2021 Amount $60,000 2022 Amount $60,000 Future Projected Amount $20,000 Total $140,000 Re uestor risti Severson J q K / ..w ., Approver Capital DII rnDU DII a n Department Sheriff's Office Project Title Computer Forensic Upgrade Category Other Equipment Description Forensic Computer Workstation. This equipment is utilized to download and review computers,cell phones and any other digital evidence that was seized as part of a crime or investigation. Justification This forensic workstation would be purchased to replace one of our current workstations. The workstations(computers)that we currently are using were purchased 5+years ago,and are nearing their life expectancy. We currently utilize three high speed,technical computers and want to get them on a 5 year replacement rotation. Ongoing Expertise/Revenue Revenue to be determined. County Board recently passed a resolution to seek reimbursement from outside agencies utilizing this equipment.,so there will be some offsetting costs for future purposes. Project Start Year(YYYY) 2017 Project End Year(YYYY) 2017 Prior Years $8,500.00 2019 Amount $0 2020 Amount $0 2021 Amount $8,500 2022 Amount Future Projected Amount $8,500 Total $25,500 Requestor Scott Knudson J ., Approver John Shilts V, :: Capital DII rnDU CDU a n Department Facilities Department Project Title Government Center Expansion Budget and Concept ONLY Category Studies and Designs Description Create new Garage and County Service Build-out Justification We have exhausted any space for expansion here in Hudson.there is an enormous need for more meeting areas,a garage,an evidence storage facility to properly maintain evidence and an environmental solution for the evidence awaiting Court hearings.currently the Sheriff has vehicles sitting in the parking lot, rotting from the effects of weather.There will be a shortage of employee parking with the new Day Report Center coming on line.A loading dock is in need as the current method is not safe nor efficient.when a vehicle is taken for evidence, it is to be kept in a condition and prevents further damage due to the environment or other external incidents.Our current system is not up to that standard.There is also the thought that with the new bridge and the population growth in the County,a new Judge will be needed to handle the cases. Ongoing Expertise/Revenue N/A Project Start Year(YYYY) 2019 Project End Year(YYYY) 2020 Prior Years $0.00 2019 Amount $0 2020 Amount $0 2021 Amount $100,000 2022 Amount Future Projected Amount Total $100,000 Requestor Jim Elsbury J ., Approver Jim Elsbury7;; Capital DII rnDU CDU a n Department Community Development Project Title Bike/Pedestrian Plan Implementation Category Land Improvements Description St.Croix County anticipates establishing an annual budget line item(separate from the County Road and Bridge Fund)for bicycle and pedestrian infrastructure improvements, identifying projects to be funded each year and establishing a process to do so,and setting an annual budget level.Moneys from this fund should be limited to the purpose of designing,constructing,and repairing on-road bikeway and off-road trail improvements as recommended by the Plan,as well as additional bicycle and pedestrian-specific infrastructure improvements as recommended by staff. Justification This project will implement the plan for bike and pedestrian trails that are part of the overall plan for the St.Croix River Crossing Project. Implementing this plan will enhance the recreational success of the overall project. Ongoing Expertise/Revenue Ongoing maintenance costs to be determined Project Start Year(YYYY) 2017 Project End Year(YYYY) 2035 Prior Years $100,000.00 2019 Amount 2020 Amount 2021 Amount $200,000 2022 Amount Future Projected Amount Total $300,000 Requestor Ellen Denzer J ..w ., Approver �s �������1���N N�����������������1� �)N���� -==~��~�~=~ ~~~~��~ == � ~=~~~~=~~� ~ ~~=~~ Department Facilities Department Project Title Interior Painting G[ Category Building Improvements Description Paint all interior walls throughout building,a,needed Justification While the Facilities paints the lower rated areas per the Condition Analysis,there are large areas of the building that needs painting.this would provide funding for those areas Ongoing Expense/Revenue on-going Project Start Year(YYYY) 2021 Project End Year(YYYY) ZOZZ Prior Years $0.00 2019 Amount 2020 Amount ZOZ1A t moun $45'000 ZOZZA t moun $45'000 Future Projected Amount Total� $90,000 RmquestorJim � ���� �______________________________] -- Approver Capital DII rnDU CDU a n Department Community Development Project Title Cross Country Skiing Trail Grooming Equipment Category Other Equipment Description Cross Country skiing trail grooming equipment would allow staff to groom trail for cross country skiing at one or more county park facilities. Justification At this time there is very little usage of the County parks in winter months except for ice fishing. Trail grooming equipment would be used to groom trails at one or more county parks and provide opportunities for winter events and activities. For minimal cost, ice skating rinks could be created which together with cross country skiing and ice fishing could allow for winter events. Ongoing Expertise/Revenue There would be an increase in expenses to operate the cross-country grooming equipment. Project Start Year(YYYY) 2021 Project End Year(YYYY) 2021 Prior Years $0.00 2019 Amount 2020 Amount 2021 Amount $45,000 2022 Amount Future Projected Amount Total $45,000 Requestor Ellen Denzer V ., Approver Ellen Denzer ;;; Capital DII rnDU CDU a n Department Facilities Department Project Title Jail Cell Door Upgrade Category Building Improvements Description Replace all of the Cell door operators with modern technology Justification The current back up system operates via a crank and cable system.The cables and door hardware will be 30 years old at the start of this project. Due to the critical nature of these doors and eh DOC codes. It would be wise to begin phasing in a new system to replace the existing Ongoing Expertise/Revenue On Going Project Start Year(YYYY) 2022 Project End Year(YYYY) 2028 Prior Years $0.00 2019 Amount 2020 Amount 2021 Amount 2022 Amount $100,000 Future Projected Amount $700,000 Total $800,000 Requestor Jim Elsbury ..w ., Approver Capital DII rnDU DII a n Department Emergency Support Services Project Title Upgrade Analog Radio Channels to Digital Category Other Equipment Description Upgrade three(3)county public-safety radio channels from analog to digital Justification As part of the soon to be completed Phase 11 radio project,five radio channels were utilized. One of these channels was made digital in 2017(because the radio vendor provided it at no charge);that channel will be used exclusively by law enforcement beginning in 2018. Because of the switchover costs for local Fire& EMS agencies to convert from analog to digital (likely$10,000 to$20,000 per agency),the timeline for them to convert to digital has been moved out to 2022. This conversion will allow the most up-to-date radio technology to be utilized over these digital channels. At present,one of the four remaining analog channels(used for paging)must remain analog. Cost per channel is anticipated around$150,000 in 2022 dollars Ongoing Expertise/Revenue $450,000 Project Start Year(YYYY) 2022 Project End Year(YYYY) 2022 Prior Years $0.00 2019 Amount 2020 Amount 2021 Amount 2022 Amount $450,000 Future Projected Amount Total $450,000 Requestor Stephen T'Kach J V ..w ., Approver s �������1���N N�����������������1� �)N���� -==~��~�~=~ ~~~~��~ == � ~=~~~~=~~� ~ ~~=~~ Department Facilities Department Project Title New Roof 3[[DDBldg. Category Building Improvements Description Replace roof 3[[DDBuilding Justification The existing roof i,a foam roof and has been in place since 2008. by 2022,the roof will require replacement. Ongoing Expense/Revenue Project Start Year(YYYY) ZOZZ Project End Year(YYYY) ZOZZ Prior Years $0.00 2019 Amount 2020 Amount 2021 Amount ZOZZA t moun $190'000 Future Projected Amount Total� $190,000 Rmqvestor Jim Elsbury Approver Capital DII rnDU DII a n Department Sheriff's Office Project`title Building Security Category Other Equipment Description Front door metal detector and scanner. Building security measures. Justification Replacement of front door screening equipment. Current equipment was purchased and put into place in 2015. With advancements in technology and the changing landscape of potential security issues,this project will need to be planned for. Ongoing Expertise/Revenue Once purchased, minimal ongoing expense(calibration, utilities,etc.) Project Start Year(YYYY) 2022 Project End Year(YYYY) 2022 Prior Years $0.00 2019 Amount $0 2020 Amount $0 2021 Amount $0 2022 Amount $60,000 Future Projected Amount `total $60,000 Requestor Scott Knudson J ..w ., Approver Capital DII rnDU l a n Department Sheriff's Office Project Title Public Safety Records Management System Category Other Equipment Description Improve/advance the current RMS and CAD system that is being utilized by the Sheriff's Office and the Communications Center. Justification Currently,the Tri-Tech RMS system is being utilized by the Communications Center and the Sheriff's Office(to include squad mobiles)and in the jail. There are seven other municipal agencies within the county that use this same system, operating under St.Croix County as the"hub"agency. The current system was purchased in 1999,and we recently met with the Tri-Tech representative,who relayed two important things: "patches and fixes"are still being applied to current product,however,any enhancements of the product are customer driven. Any new enhancements or additions will not automatically be applied to the product. This includes any improvements to the CAD system utilized by Emergency Communications. Additionally,within this system,the officers use a web search called "Visionlnform"to look up information from either the Jail,CAD reports or RMS. This portion of the hasn't been supported by Tri-Tech for several years. In essence,as long as the server it resides on stays operational,we can use it. When the server goes,there is no replacement and we lose this search tool. It is imperative that we continue to advance to he next level to say on pace with improved and enhanced technology. Ongoing Expertise/Revenue Yearly maintenance fee and other support is covered by IT. However,this amount is unknown at this time based on new products or services attached to the software. Project Start Year(YYYY) 2022 Project End Year(YYYY) 2022 Prior Years $0.00 2019 Amount $0 2020 Amount $0 2021 Amount $0 2022 Amount $1,000,000 Future Projected Amount Total $1,000,000 Requestor Scott Knudson ..w ., Approver � Capital DII rnDU CDU a n Department Clerk of Court Project`title Multi-function copier/fax/scanner/document server machine Category Other Equipment Description Multi-function copier/fax/scanner/document server machine to serve the needs of the office. Justification Multi-function copier/fax/scanner/document server machine has an approximate 5 year life cycle in the Clerk of Court office.We will be purchasing a multi-function copier in 2017 and will need to again upgrade in 2022.We are currently averaging 13,000+copies per month, 160,000 copies per year. Ongoing Expertise/Revenue Maintenance contract will need to be implemented and renewed throughout the life of the machine.Current contract will be$320/quarter or$1280/year for three years and then 15%increase for the remaining two years. Project Start Year(YYYY) 2022 Project End Year(YYYY) 2022 Prior Years $0.00 2019 Amount 2020 Amount 2021 Amount 2022 Amount $12,000 Future Projected Amount $7,000 `total $19,000 Requestor Kristi Severson J ..w ., Approver AV ::;; Future of RMS-Jail-CAD-Mobile Aj-)riW J L1),.01.7 7 '?I i"'.NA There have been rumors again about the future of our current RMS/CAD product. On 4/18/2017,Terry Anderson arid I met with our TriTech Rep, Mark Sykes,about what the future holds and to put any rumors to rest, RMS/JAIILICAD/MOBILE-Currently we are on the"Classic"s stem. 1. Still being fully supported 2, No new sales of Classic RMS/Jail/CAD/Mobile to customers 3. Patches and';fixes are still being applied to all products 4. Enhancements are customer driven and not business driven. a. Customer driven- Meaning that if we want an enhancement for our product,we pay for it, b. Business driven- Meaning that the business side says that this improvement to the product will be better for our custorners. No money paid by the CUStOMer Currently All Agencies,in St, Croix County are using the Mobile product. All Agencies except Star Prairie and Somerset are using,the RIMS product. Having alli Agencies being on the same RMS/CAD/Mobile system is very beneficial. Evolution of VisionAir-TriTech We purchased the RMS/JAIL/CAD/MOBlLE from Vision it in 1999. Several years later TriTech bought out" isionAi'r and rebranded everything withthe TriTech name. TriTech then began using the 'Classic' RMS/JAIL/CAD/MOBILE modules,a base for their improved RMS/JAIL/CAD/MOBILE called Inform. Inform RMS,I nforryiJa 11, Inform CAD, I nf o rm M o bi le and so on. From th e newer I nf ro m suite they began developing Web interfaces for RMS, Evidence, Property and currently working on Jail, We also have a web search;called Visionlnform. This allows a user to ONLY lookup RMS/Jail/CAD information. This product hasn't been supported by TriTech for serveral years,but as long as the server that it resides on stays operational,we will still use it. This web lookup will ONLY work on the County network, The product that replaced VisionInform web lookup is TriTech IQ, IQ is a more robust searching tool that people are used to, like the Google or Bing search engines. Though the search results are kind of a mess to the eye, you do get more information back. This product wHI not aHow us to,lookup CAD cards like the old system. Hence why we are still trying,to keep the old version alive. IQ 6 is supposed to be more user friendly, but this has not been released yet, The upside to Q is that you can use this anywhere you have an internet connection. Future of'RMS-CAD Page I Capital DII rnDU l a n Department Sheriff's Office Project Title Evidence Storage Unit Category Buildings Description Pole Shed/Indoor evidence building Justification We currently store our large evidence(cars/motorcycles,etc) in the exterior impound lot. This location places evidence in the elements,which results in deterioration/weather damage. We also have an evidence storage"pod"that we currently use for drug evidence or long term storage on certain cases. Our evidence room will eventually reach capacity as time goes on. There are certain cases, by statute,where retention of such items places on strain on storage (Examples:sex crimes-40 years/homicides-indefinitely) Ongoing Expertise/Revenue Once constructed,the ongoing expense would be for utilities. Project Start Year(YYYY) 2022 Project End Year(YYYY) 2022 Prior Years $0.00 2019 Amount $0 2020 Amount $0 2021 Amount $0 2022 Amount $50,000 Future Projected Amount $600,000 Total $650,000 Requestor Scott Knudson J / ..w ., Approver �s Capital DII rnDU CDU a n Department Community Development Project Title Homestead Park Entrance Station&History Center Category Buildings Description A park entrance station including restrooms,office,and history displays of homesteading artifacts and memorabilia regarding homesteading in St.Croix County and homesteading of this property by the Davidson Family. Justification Homestead Park opened in 12 years ago,since that time an entrance station has been identified as needed at the park. The park is very popular with area residents in western Wisconsin and Minnesota. It is a gem with exceptional water quality formed as a glacial pothole lake. The Lake is also unique in that it is a 2-story fishery with both warm water species such as bass and blue gills and cold water species such as trout. The former owner of the property,Donna Seim and her family, have dedicated many years to providing free history talks to classes of school children. Donna has numerous artifacts and wonderful stories regarding her husband's Great Grandparents the Davidsons,who homesteaded the property during the settlement days in Wisconsin. The County's Environmental Educator also gives talks to school children every year to educate them regarding the incredibly clear water quality of the lake. The water is so clear that Perch Lake and Homestead Park have become a hugely popular spot for scuba diving classes and scuba diving training for area law enforcement. The new entrance station would also allow for display of the many artifacts the Seim Family is interested in displaying and for a classroom that could be used for demonstrations and education on water quality and protection. With a structure that could be used in the event of inclement weather the number of school groups should significantly increase. Ongoing Expertise/Revenue There would be some increase in operating expenses for the new facility for staff time to clean and operate the structure but is very likely to be increased revenues from attendance and additional parking areas that would offset those costs. Project Start Year(YYYY) 2017 Project End Year(YYYY) 2018 Prior Years $420,000.00 2019 Amount 2020 Amount 2021 Amount 2022 Amount Future Projected Amount $500,000 Total $920,000 Requestor Ellen Denzer / ;;; .... . .. . . . ........ . ...... . . .. .. i Web RMS d� P IPotl�fB V ��I�I��1x�i� '4kVN�MVANBONONNl.A......I..""IA'S�YAIW�IdVIIfS p...WIII.(tlW!(h!M1'N44fl1'lilldlMiNIG1d19SN41Wf0 t's4' 1�r1YUUW�ll'�JU%6Vp/1P196�NY1YB1416gy�y�dNh'�9WUMW41LW9�1NItltN4'�PIIiNh8CP190MIN�6�ItlNU6WeYf�'llN1N9�pU+�U'o'�GtlMN�iP1;1t!W�WW9N mrmmmr�mr�m�ev�oiuroowiwme¢waotiru«ri�irmi rv� eb ppp0ll Inform vi�,iencle Prop rty R, /A A i L CA D,p O B I L �mmir�mmre��.emvmm.mm�r xi�mimm�rir M ri�rv�Rnwir�rv�rcnimm�m MMouuuuumumWW»iuWuww000a�uuW»WWW�uWowmoW�ouumiuWuuuWWWWWWuuuuWWuuuuWWWWWWWWWWWWWWWWWWWuuumuiumWWWWWWWWWWmWWww�� / A mw�imw�muo�wwwwim�.ww Class. u, [Being We d C i�mrn�m�i�mwi Rif S JAIL CAt1 �!�lOBlL ed What we use � rim mooimrnr oiunWWWWWWWWWWWWWWWuro�WWWWWWiuiuiuiuiuiuiuiuiuwuiuiuiuiuiuiuiuu�iuiwu�iuiuiumuuw�w�u�uw�ww�w��idiwu - "hat is the futuire for us": Noes this have to be done today or next year?No, l'would say 5+years. Planning should be rnade and money should be set aside for the movement to the new Inform Platform. Currently today„if an agency wants to move aver to the new Inform platform,there is a 1 for 1 license credit. Meaning if you had 15 RMS licenses in Classic RMS,you would receive 15 RMS licenses in the new inform product, This is what is currently being coffered today.There would be a cost to transfer data from our Classic version to the new inform version.. ID- Next en 911 will be implemented in the future. Net en 911 is an X,Y,Z coordinate system. Meaning that it will give you a CPS location with an elevation.So if you dial 911 and are on the 10th floor of a building, dispatch will be able to say that you are at this location on the 101th floor. Our current CAD will not be compatible with NextGeln 911. Future of RMS-CAD Doge 2