HomeMy WebLinkAboutResolution 2018 (13) Resolution No. 13 (2018)
ST. C}l UN "Y. RESOLUTION AMENDING PERSONNEL POLICY MANUAL -
"4 C d ,P; 4
" - � POSITION CATEGORIES
1 WHEREAS, on September 2, 2014 St. Croix County adopted the current version
2 of the St. Croix County Personnel Policies and Procedures Handbook; and
3
4 WHEREAS, the handbook was further amended in 2015-2017; and
5
6 WHEREAS, the Staff Advisory Committee and Department Heads have been
7 provided copies of the updated policies for review; and
8
9 WHEREAS, on May 14, 2018 the Administration Committee has reviewed the
10 amendments and recommends approval to the St. Croix County Board of Supervisors.
11
12 NOW, THEREFORE, BE IT RESOLVED by the St. Croix County Board of
13 Supervisors that the St. Croix County Personnel Policies and Procedures Handbook is
14 hereby amended as follows:
15
16 Create Section 4.10 Position Categories - per attached.
17
18
19 Delete Section 5 Position Categories; New Position Establishment and Abolition
20 of Positions
Le-gal-Fiscal-Administrative Approvals:
Legal Note:
Fiscal Impact: No fiscal impact for policy change.
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03/21/18 Administration Committee NO ACTION
RESULT: NO ACTION
.....................................................................................................................................................................................................................................................................................................................................
05/14/18 Administration Committee RECOMMENDED
....................................................................................................................................................................................................................................................................................................................................
RESULT: RECOMMENDED [UNANIMOUS]
MOVER: Roy Sjoberg, Supervisor
SECONDER: Dan Fosterling, Supervisor
AYES: Sjoberg, Moothedan, Fosterling, Peterson, Leibfried
Vote Confirmation.
'
a vi'd Pet6'son Adl"'nfstr'afio- m
hairan, 5/22/2018
Fa—t---Croix county Board of Supervisors Action:
Roll Call -Vote Requirement— Majority of Supervisors Present
......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ..................
RESULT: ADOPTED [UNANIMOUS]
SECONDER: Tammy Moothedan, David Peterson
AYES: Schachtner, Nordstrand, Coulter, Sjoberg, Long, Moothedan, Fosterling, Feidler,
Ostness, Larson, Hansen, Brinkman, Peterson, Anderson, Achterhof, Leibfried,
Peavey
ABSENT: Lynda Miller, District 13
This Resolution was Adopted by the St. Croix County Board of Supervisors on June 5, 2018
Cindy Campbell, County Clerk
4.10 Position Categories
4.10.1 Policy
The appropriate processes and guidelines must be followed when establishing and eliminating
positions.
4.10.2 Purpose
To define the three(3) major position categories and identify position standards, use of positions, and
how to establish and eliminate a position.
4.10.3 Procedures
4.10.3.1
Establishing a Temporary Position or Temporarily Reallocating Personnel
Temporary positions shall normally be established during the annual budget process. A temporary
position may be created between budget cycles with the approval of the County Administrator if the
department has funds available to cover the cost of the position. A temporary position may not be used
over an extended period of time as a substitute for a regular position.
The County Administrator may authorize the temporary reallocation of personnel when there is a vacant
position within a department provided this does not result in a negative budget impact.
4.10.3.1.1
To establish a temporary position as part of the annual budget process the following procedures
are to be followed:
a. The Department Head submits a request to Human Resources in which they justify the need for
the position.
b. If no such classification exists, the Department Head submits a Position Description
Questionnaire (PDQ) to Human Resources. Human Resources or a designee shall review the
PDQ and related materials and make a determination of the position classification.
c. The County Administrator shall evaluate the request,position grade placement, and funding
availability and make a recommendation as part of the County Administrator proposed budget for
consideration by the County Board.
d. The new temporary position is authorized upon approval of the budget by the County Board
4.10.3.1.2
To establish a temporary position between budget cycles the following procedures are to be
followed:
a. The Department Head submits a request to Human Resources in which they justify the need for
the position.
b. If no such position classification exists, the Department Head submits a Position Description
Questionnaire (PDQ) to Human Resources. Human Resources or a designee shall review the
PDQ and related materials and make a determination of the position classification.
c. The County Administrator shall evaluate the request,position grade placement, and funding
availability and upon the County Administrator's approval, the position is authorized for the
remainder of the year or as funds allow. The position must be requested during the next budget
cycle to continue into a new budget year.
4.10.3.1.3
To request the reallocation of personnel,i.e. reassignment of a vacant position,between budget
cycles the following procedures are to be followed:
a. The Department Head submits a request to Human Resources in which they justify the need for
the position. The new position shall not require a budget amendment for funding.
b. If no position classification currently exists for the requested position, the Department Head
submits a Position Description Questionnaire (PDQ) to Human Resources. Human Resources or
a designee shall review the PDQ and related materials and make a determination of the position
classification.
c. The County Administrator shall evaluate the request,position grade placement, and funding
availability and upon the County Administrator's approval, the position is authorized for the
remainder of the year or as funds allow. The position must be requested during the next budget
cycle to continue into a new budget year.
4.10.3.2
Establishing a Permanent(Regular) Position
Permanent(Regular)positions must be established during the annual budget process.
4.10.3.2.1
To establish a permanent(regular) position, the following procedures are to be followed:
a. The Department Head prepares and submits a request to Human Resources in which they
justify the need for the position.
b. If no position classification exists for the requested position, the Department Head submits a
Position Description Questionnaire (PDQ) to Human Resources. Human Resources or a
designee shall review the PDQ and related materials and make a determination of the position
classification.
c. The County Administrator shall evaluate the request,position grade placement, and funding
availability and make a recommendation as part of the County Administrator's proposed
budget for consideration by the County Board.
d. The new position is authorized upon approval of the budget by the County Board.
e. If a temporary position is approved to become a permanent(regular)position, the incumbent
who has filled the temporary position does not have automatic rights to the permanent
(regular)position. The newly-created permanent(regular)position shall be subject to an
open recruitment, and if it is a position covered by the bargaining agreement, it may be
subject to union posting requirements. If the incumbent is granted the permanent(regular)
position, the incumbent's time in the temporary position does not count toward seniority,
longevity, or the awarding of wages or benefits.
4.10.3.3
Eliminating a Position
Eliminating permanent(regular)positions must be completed during the annual budget process.
4.10.3.3.1
To eliminate a permanent(regular) position, the following procedures are to be followed:
a. The Department Head submits a request to Human Resources in which they explain the reason for
the position elimination.
b. The County Administrator determines whether the position should be eliminated or changed.
c. If an employee currently occupies the position to be eliminated, actions such as lay-off, termination,
or transfer may be invoked as defined elsewhere in these policies or collective bargaining
agreements.
4.10.4 Definitions
Permanent(Regular) Full-Time Positions
Permanent(Regular) Full-Time positions are designed to work a standard work week year round of an
average of between thirty (30) and forty (40)hours per week.
Permanent(Regular)Part-Time Positions
Permanent(Regular)Part-Time positions are designed to work a standard work week year round of an
average of between more than twenty (20) and less than thirty (30)hours per week.
Temporary Positions
Temporary positions may be referred to under several different names or titles: on-call, casual, reserve,
auxiliary, summer, seasonal, LTE, fill-in help, internship, temporary. Temporary positions may be used
for any one or more the following purposes:
a. Fill-in for an absent employee
b. Office coverage during a heavy workload
c. Seasonal help (highway,parks, facilities)
d. Reserve or auxiliary to cover special events or provide additional coverage as needed
e. Special project or program assignment
f. Grant funded
g. Internship
h. Pool or temporary service assignment