HomeMy WebLinkAboutResolution 2007 (28) r
RESOLUTION AMENDING COUNTY EMPLOYEE
PERSONAL TIME OFF (PTO) DONATION POLICY
Resolution No. o` $,_ (2007)
St. Croix County, Wisconsin
WHEREAS, on March 20, 2007 the St. Croix County Board of Supervisors adopted
Resolution No. 6(2007) enacting a policy that allows County employees to donate accrued
personal time off (PTO) to other County employees that have or soon will have consumed all
their accrued PTO due to personal or family catastrophic or life - threatening health issues; and
WHEREAS, the Finance Committee has concluded that "life- threatening health issues"
should be changed to "seriously incapacitating illness /injury;" and
WHEREAS, "seriously incapacitating illness /injury" is described and inserted as shown
on the attached amended PTO Donation Program policy; and
WHEREAS, other non - substantive changes have also been made to the policy; and
WHEREAS, it is necessary to present this policy amendment to the County's collective
bargaining units for their consideration and approval before represented County employees may
request PTO for a "seriously incapacitating illness /injury."
THEREFORE, be it resolved by the St. Croix County Board of Supervisors that it adopts
the attached amended policy changing "life threatening health issues" to "seriously
incapacitating illness /injury" and that the amended policy be presented to the collective
bargaining units for their consideration and approval;
FURTHER, be it resolved that this policy amendment is effective immediately for non-
represented County employees that wish to receive donated PTO for a seriously incapacitating
illness /injury and will be effective for represented County employees that wish to receive
donated PTO for a seriously incapacitating illness /injury on the date that a collective bargaining
unit and the County enter into a written agreement regarding the policy amendment after the
collective bargaining unit approves the policy amendment.
FURTHER, be it resolved that the policy language be amended in Article 8, Personal
Time Off (PTO) section, St. Croix County Personnel Policies and Procedures Handbook.
FURTHER, be it resolved that the first sentence in Article 8, Section 10 conflicts with the
current policy and that it be removed from the St. Croix County Personnel Policies and
Procedures Handbook. That language currently reads:
PTO hours and the Personal Sick Leave Bank are for the personal use of the employee
only. PTO hours cannot be "borrowed" or "given away ".
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RESOLUTION AMENDING COUNTY EMPLOYEE PERSONAL TIME OFF (PTO)
DONATION POLICY — Continued
Offered by the Finance Committee.
YES NO ABSTAIN ABSENT SUPERVISOR SIGNAT
® ❑ ❑ ❑ Stan Krueger M
® El ❑ ❑ Esther Wentz i - , 114■10"
❑ ® ❑ ❑ Clarence Malick JOe
1,1111 OF i If&
® ❑ ❑ ❑ Daryl Standafer / ' � �_
® El ❑ Tom Caflisch,% . i/
/� / G 7 This Resolution was adopted by the St. Croix County Board
Reviewed by Corporation Counsel on ( of Supervisors on f i $ a 66
i ,
Greg ir merman, Corporation Counsel Cindy Campbell, County Clerk
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ST. CROIX COUNTY PTO DONATION PROGRAM ST. CROIX COUNTY
1 Introduction
The St. Croix County PTO donation program Donation Program allows permanent employees to
voluntarily donate PTO (personal time off) to other permanent employees who have been
absent from pay status due to a •- -seriously incapacitating illness /injury for which no
eligible paid leave benefits or replacement income are available. All requests for participation in
the program are treated in a highly confidential manner. These donations are a conditional
benefit and not a right of employment. -_ _ - - - -
�ar ... • • , . - . Seriously incapacitating is any serious illness or injury
which requires the employee or the employee's spouse or dependent child to receive continuing_
treatment for an extended period of time. Examples of seriously incapacitating illness /injury
include cancer, major heart attacks, hospitalization, and disabling accidents.
Determining Recipient Eligibility
To be an eligible recipient an employee must satisfy all of the following conditions:
1. Must be working in a permanent position with St. Croix County that is eligible for benefits
and have completed the first six months of service as a permanent employee. _Must be
eligible to accrue and use PTO.
2. Be on approved unpaid leave due to a life thre.tcningseriously incapacitating
illness /injury of the employee, employee's spouse or dependent child.- The unpaid leave
may be taken in noncontiguous increments.
3. Anticipate an approved unpaid leave of at least 160 hours duration.- The 160
hours will be prorated for part -time employees.
4. Have provided medical certification of the life threatenngseriously incapacitating
illness /injury.
5. An employee must not be receiving worker's compensation benefits and must
have exhausted all available leaves (PTO, Long Term Sick Bank, Comp Time).
Potential recipients must fill out a "PTO Donation Program Application" form, including
authorization for release of medical documentation, and submit to the Human Resources
Administrator with a signed and dated statement from a physician that contains the following:
1. Nature of the illness /injury, - . .. _ ..
2. Prognosis
3. Anticipated return to work date.
explanation. (Explanations regarding "potentially" life thr atoning surgcric , . _ e - - , - ..
- - - - . - e . - - . _ —1 ilincsv/injury must be life thr atoning.)
4. If applying due to an ill /injured /ill spouse or dependent child, the medical statement must
include the reason the employee's attendance is necessary to provide direct care and
the type of direct care required.
Applications for participation in the PTO donation program will be reviewed by the
Finance Committee. The Finance Committee will either approve or deny the
1 application, either the . The Human Resources Administrator or the Finance Director
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will inform the applicant of the committee's decision. The request for PTO donation may
be denied for a variety of reasons including the ineligibility of the qualifying event, the
ineligibility of the employee for the Program, an incomplete application, or a pattern of
1 leave abuse.
Determining Donor Eligibility
Potential donors must fill out a "Catastrophic L avePTO Donation Program Donor Authorization"
form.
To be eligible to donate PTO, an employee must be eligible to accrue and use PTO, and must
have an earned balance that equals or exceeds 40 hours. A donor must have completed the
first six months of service as a permanent employee.
A donor may donate not less than 2 hours and no not more than 12 hours of PTO to any and all
recipients in any calendar year. The 12 -hour maximum donation limit will be prorated for part-
time employees.
A donor may donate to any recipient who is determined to be eligible for the program.
PTO will be donated in whole -hour increments and on an hour - for -hour basis irrespective of the
base hourly rates of the donor and recipient.
Once donated, -PTO hours are notetur-:ed- towill be used as the recipient needs them in the
donating employcc.order received from donors. Receipt of donated PTO will be determined by
the date of receipt of the donor authorization form by the Human Resources Administrator's
office. Hours donated but not used by the recipient will not be deducted from the donor's PTO
balance. Donations are not tax deductible.
The identity of donors and the number of hours donated are }date -data— confidential.
PTO Usage by Recipients
Donated IeavePTO will be processed only after a PTO donation applicationDonation Application
has been approved by the Finance Committee.
A recipient may not receive more than 640 hours of donated PTO during any calendar year. The
640 hour limit will be prorated for part -time employees. -For example, a 50 percent employee
will be limited to 320 hours during any calendar year.
e , ; - . . , - -- _ . to of receipt of the donor
In any biweekly pay period, a recipient may only use the lesser of the following:
1, 80 hours of kavePTO; or
2. The number of hours consistent with the recipient's regularly scheduled hours per pay
period at the time the recipient's unpaid leave began, unless the employccrecipient is
working a reduced schedule due solely to the ea ._. - :: - -.seriously incapacitating
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illness /injury. "Regularly scheduled hours" does not include overtime hours or hours
worked in excess of the employee's budgeted FTE. regularly scheduled hours.
Leave time earned by the recipient while using donated PTO will be used prior to using donated
PTO hours. A recipient is eligible to be paid for any legal holiday which falls during a pay period
in which donated leervePTO is used for either the last scheduled work day immediately preceding
or the first scheduled work day immediately following the holiday.
Donated PTO hours will not be reflected on the recipient's official leave accounting balance until
the pay period in which the credits are actually used by the recipient.
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