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HomeMy WebLinkAboutCouncil on Aging 05-21-09 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY COUNCIL ON AGING AND DISABILITIES Thursday, May 21, 2009, 9:00 am — 11:00 am County Board Room, 1101 Carmichael Road, Hudson, WI 54016 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL REVIEW OF AGENDA CONSENT OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING — April 16 DATE OF NEXT MEETING: Thursday, June 18, 2009 OLD AND NEW BUSINESS 1. Affect of a 10% tax levy cut on they Aging and Disability Resource Center for 2010 operations. 2. Closed session per Wisconsin Statutes 19.85 (1) (c) for Aging and Disability Resource Manager evaluation. 3. Reconvene to open session. 4. Council on Aging and Disabilities appointment of members and election of officers for June meeting 5. Consideration of claims and vouchers and appoint member to review vouchers at next meeting 6. H1N1 Flu 7. Aging Updates a. Caregiver Program i. Interfaith Volunteer Needs handout ii. Caregiver Conference — Save the date iii. United Way Proposal b. Transportation Program i. Transportation Requests ii. Transportation Advisory Committee proposed policy changes 1. Volunteer Med Transportation - oxygen transports iii. United Way Proposal c. Senior Center/Nutrition Program i. Card Tournament wrap up ii. Annual Summer Picnic iii. Nutrition Program Manager meeting update iv. Cooks meeting update v. Nutrition Advisory Committee meeting update vi. United Way Proposal for Senior Center Board Coalition d. Volunteer Luncheon — April 17 wrap up e. Outstanding Senior Award f. Farmer's Market Voucher 8. ADRC Updates a. Client transition update b. ADRC Open House wrap up 9. Correspondence 10. Possible Agenda Items for next meeting ADJOURN (Items may be taken in different order) SUBMITTED BY Brad Beckman, ADRC Manager COPIES TO County Board Office, County Clerk, News Media/ Notice Board, Committee Members Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 05/06/2009 12:24 PM COUNCIL ON AGING AND DISABILTIES MEETING May 21, 2009 County Board Room, Hudson CALL TO ORDER: Chair Nelson called the meeting to order at 9:00 a.m. Pledge of Allegiance was said. ROLL CALL: Supervisors: Al Schrank, Esther Wentz, and Sharon Norton- Bauman; Councilmembers: Ramsey Lee, Lois Bum, Kristen Johnson, Michelle Chevalier, Sue Nelson, and Vera Grant. Also present were: Administrative Assistant Renea Aeschliman; Preventative/Nutrition Program Coordinator Randi Hanson; Student Intern Marie Walters; Caregiver Support Coordinator Nancy Abrahamson; Health and Human Services Director Fred Johnson; Brad Beckman ADRC Manager; County Board Chairman Roger Rebholz; and Administrative Coordinator Chuck Whiting. Supervisor Gerald Peterson was absent. ACTION OF PREVIOUS MINUTES: A motion to approve the minutes was made by Supervisor Schrank and seconded by Supervisor Wentz; motion carried. DATE OF NEXT MEETING: Thursday, June 18 in the County Board Room of the St. Croix County Government Center. Council member Chevalier will review vouchers. 1. Affect of a 10% tax levy cut on the Aging and Disability Resource Center for 2010 operations: Health and Human Services Director Johnson informed the Council per Finance and the budget instructions, he along with Manager Beckman will be researching what a 10% decrease would look like for the ADRC — Aging services. Since the ADRC does not receive any county levy dollars, the services that would receive the decrease in funding would be the Aging services. Johnson also mentioned there will be cuts on the Health and Human Services side by the state and there will be less GPR dollars. The ADRC has been fortunate to capitalize on the 100% time reporting and that will continue. More information will be provided to the Council once the budget instructions are released and Beckman and Johnson have had a chance to look over the numbers. 2. Closed session per Wisconsin Statues 19.85(1)(c) for Aging and Disability Resource Manager evaluation: A motion to go into closed session to review Manager Beckman was introduced by Council member Grant and seconded by Supervisor Wentz; motion carried. The Council on Aging and Disabilities went into closed session at 10:23 a.m. 3. Reconvene to open session: A motion to reconvene was introduced by Supervisor Schrank and seconded by Supervisor Norton - Bauman; motion carried. The Council on Aging and Disabilities reconvened at 10:55 a.m. after reviewing Beckman's one year job evaluation performed by Health and Human Services Director Johnson. 4. Council on Aging and Disabilities appointment of members and election of officers June meeting: County Board Chair Roger Rebholz addressed the Council regarding some modifications to the Council on Aging and Disabilities due to a visit to the ADRC last month by the state. Rebholz informed the Council, the number of members will decrease from 11 to 10 members. The state informed Beckman each member can represent only one target group and all target groups Council on Aging Page 1 07/02/09 need to be represented. There will be no replacement of former Council member Virginia Jacobson. Rebholz provided the Council a handout with the specific information and after some discussion it was determined the Health and Human Services representation piece on the Council still needs to be looked at. Election of officers will take place during the June meeting. 5. Consideration of claims and vouchers and appoint member to review vouchers at next meeting: Council member Burri reviewed the vouchers. A motion to accept the vouchers as presented was made by Council member Burri and seconded by Supervisor Wentz; motion carried. Council member Chevalier will review next month's vouchers in New Richmond prior to the date of the next meeting. 6. H1N1 Flu: Manager Beckman informed the Council information regarding the H1N1 Flue can be found in the ADRC office and the local senior centers. He mentioned he has been working with Wendy Kramer, Public Health, to ensure proper information and procedures are followed in the case of an outbreak in St. Croix County. Since there have been no confirmed cases in St. Croix County, the phone bank has been closed at this time. 7. Aging Updates: • Student Intern: Marie Walters introduced herself to the Council. Walters is a student from UW Stout majoring in Human Development & Family Studies and working towards a Certificate in Gerontology. She will work with ADRC throughout the summer completing 204 hours learning the ADRC guidelines and responsibilities. • Caregiver Program • Interfaith Volunteer Needs handout A list of the current Interfaith Volunteer requests was given to the Council. Abrahamson explained to the Council there is a continued need for drivers to assist in taking individuals to dialysis, DayAway and therapy. • Caregiver Conference — Save the date Beckman informed the Council the date for the Caregiver Conference has been set for Friday, October 23 This year's conference will be held at WITC in New Richmond and CEUs will be offered. More information will follow. • United Way Proposal Abrahamson informed the Council the 2009 United Way grant award amounts for Interfaith Volunteers and DayAway were lower prior years. She mentioned that all grant awards were less across the board due to decreased donations in general. Other fundraising opportunities will be looked at to aid both programs. • Transportation Program Transportation requests to use the ADRC vans for out of county trips were presented by Manager Beckman. • Baldwin & Glenwood City Vans — June 17 — Augusta for Amish trip A motion to accept the transportation requests was made by Supervisor Schrank and seconded by Councilmember Grant; motion carried. Transportation Advisory Committee proposed policy changes: o Volunteer Med Transportation — oxygen transports: Tabled until next months meeting so Kristen Ziliak, Risk Management, can research the topic more. ° United Way Proposal: Manager Beckman informed the Council the award amount for Council on Aging Page 2 07/02/09 Aging and Handicapped, Inc (nonprofit agency ADRC leases some of the site transportation vehicles from) was also down compared to the amount requested in the 2009 grant application. • Senior Center/Nutrition Pro ram • Card Tournament: Beckman informed the Council that the tournament is over for this year with Baldwin winning. Somerset came in 2nd with Glenwood City at a close 3 rd . Beckman will be sending a formal thank you to all the staff for all their hard work along with recognition of the volunteers and Senior Center Board members in the ADRC News. • Annual Summer Picnic Beckman informed the Council the 2nd Annual County Wide Senior Picnic will be held on Friday, June 26 at the Roberts Senior Center. The day's events will begin at 11:30 and will include entertainment, picnic food and ice cream. Last year there were over 160 in attendance. All the food will donated by local businesses throughout St. Croix County. • Nutrition Program Manager meeting gpdate Preventative/Nutrition Program Coordinator Hanson informed the Council the Nutrition Program Managers (NPM) met on April 15 at the Roberts Senior Center. She mentioned the NPMs will meet on a quarterly basis to review policies /procedures, upcoming events, activities, and other topics the NPMs would like to discuss. The meeting in April covered the results from the survey of participants conducted in March, brainstorming for activities, and other topics for future meetings. Hanson and Beckman are working with UW Extension office regarding presentations at the Nutrition Site /Senior Centers pertaining to nutrition education topics. Hanson informed the Council Trisha Stork, former Woodville Nutrition Program Manager, has been brought on as a substitute Nutrition Program Manager. Hanson will present to the Council on a quarterly basis and present information from the NPM meetings. The NPMs receive copies of the Council on Aging and Disabilities meeting minutes for review and to post at each of their respective Nutrition Site /Senior Centers. • Cook's meeting update Hanson reported a meeting was held on April 22" at the Glenwood City Senior Center with the three cooks for the Nutrition program, Registered Dietitian Theresa Kvam, herself and Beckman. The summer menu rotation was reviewed, the survey results were discussed, recipes and time saving tips were shared. Hanson informed the Council a substitute cook will be brought on to cover summer vacations at the three cooking locations. The cooks will continue to meet on a quarterly basis. • Nutrition Advisory Committee meeting update Hanson informed the Council the Nutrition Advisory Committee (NAC) met on May 18 at the Glenwood City Senior Center. The NAC is a volunteer advisory committee with a primary purpose to oversee the Nutrition Program. Topics discussed during the meeting were the survey results, role of the Registered Dietitian, and suggestions for the fall/winter menu rotation and other concerns surrounding the nutrition program. The Nutrition Council on Aging Page 3 07/02/09 Advisory Committee will continue to meet on a quarterly basis. o United Way Proposal for Senior Center Board Coalition Beckman informed the Council the Senior Center Board Coalition award amount was also less than requested. Other funding sources for the Senior Center Board activities are being researched. • Volunteer Luncheon — April 17 Beckman informed the Council there were approximately 160 individuals in attendance. He stated the facility was a great location, the staff did a good job and the food was great. He also commended the local florists and nurseries for their donations for the event. The ADRC will continue to host a Volunteer Luncheon to honor the volunteers. • Outstanding Senior Award: Beckman informed the Council we are currently taking applications for the 2009 Outstanding Senior for St. Croix County. Applications were passed out last month and can be found at the ADRC office or local Senior Center. The winners will be honored at the St. Croix County Fair on Friday, July 24 th . • Farmer's Market Voucher Program: Beckman informed the Council 140 farmer market vouchers will be provided to the ADRC to distribute to folks 60 and over. Individuals need to call the ADRC in order to receive a packet of vouchers totaling $30.00 to be utilized at local farmer market vendors for vegetables and fruits. Vouchers will be available in June at the ADRC. 8. ADRC updates: • Client transition update Beckman reported for the month of April eight individuals have chosen Community Health Partnership — Partnership Plan, 35 have chosen Community Health Partnership — Family Care Plan, 73 clients have transitioned into IRIS, and 15 individuals have completed Nursing Home Relocation. Monthly meetings have been set up with ADRC staff and Community Health Partnership, Inc. staff to deal with concerns, variety of subjects, and clients. • _ADRC Open House Wrap up: Beckman informed the Council the Open House was a success on Monday, May 18 Approximately 100 individuals came through the doors of the ADRC and were able to tour the office space and enjoy snacks and refreshments provided by the ADRC staff. Many providers and individuals from the community were interested in the ADRC functions and role in the community. 9. Correspondence 10. Possible Atenda Items for next meeting: Review of vouchers; Policy tabled regarding transportation of portable oxygen tanks by volunteer drivers; Goal setting from County Board Supervisors; ADRC strategic plan update A motion to adjourn was made by Supervisor Wentz and seconded by Council member Schrank; motion carried. Renea Aeschliman, Administrative Assistant Lois Burri, Secretary Council on Aging Page 4 07/02/09