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HomeMy WebLinkAboutEmergency Management 01-14-09 4 AMENDED NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY EMERGENCY MANAGEMENT AND COMMUNICATIONS COMMITTEE JANUARY 14, 2009 ** I:00P.m. NOTE: Committee will meet at the Village of North Hudson Village Hall, 400 Seventh St. North, Hudson, WI CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OF PREVIOUS MEETINGS DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Emergency Service Agency Representative's Concerns and Issues A. Sheriffs Dept. B. Municipal Law Enforcement C. Fire Services D. EMS Services E. Public Health 2. Budget Allocation of County Department's Phone Charges 3. Mass Notification Update and System Sharing 4. Radio Base Project Update 5. 911 Mapping Update 6. 2008 Budget Update — Emergency Communications 7. Director's Report — Emergency Management 8. North Hudson Fire Summary 9. Committee Chairman's Comments 10. Closed Session pursuant to Wisconsin Statutes 19.85(1)(c) for performance evaluation of Emergency Communications Director. Reconvene in Open Session. 11. Closed Session pursuant to Wisconsin Statutes 19.85(1)(c) for performance evaluation of Emergency Management Director. Reconvene in Open Session. ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 1/7/2009 8:10 AM MINUTES — OFFICIAL Emergency Management and Communications Committee JANUARY 14, 2009 PRESENT: John Borup, Julie Speer, Dave Ostness, John Mortensen - County Board; Casey Swetlik - Emergency Communications; Jack Colvard — Emergency Management; Chuck Mehls- New Richmond EM; Kris Anderson — SCC Sheriff's Dept.; Doug Briggs — Somerset PD; Carlene Jensen — Salvation Army; Wendy Kramer — Public Health; Jim VanderWyst — Fire Representative; Lois Ristow — WI Emergency Management; Gloria Troester, George Klein — Village of North Hudson; Travis Belisle — Somerset Fire /Rescue; Chuck Whiting — SCC Administrative Coordinator; Craig Nelson — Baldwin EMS; Jeff Vogt — Roberts /Warren Fire & Rescue; Jim Frye — Hudson FD; Dan Roeglin — Hudson FD; Eric Christensen — St. Croix EMS; Mark Richert — North Hudson PD. Excused: Roger Rebholz, J. Klatt. Chair Borup called the meeting to order at 1:00 p.m. The 12 -17 -2008 Minutes were approved on a Mortensen/Ostness MOTION. DATE OF NEXT MEETING: FEBRUARY 10, 2009 @ 9:00 a.m. LOCATION: TO BE DETERMINED EMERGENCY SERVICE AGENCY REPRESENTATIVE'S CONCERNS AND ISSUES A. Sheriffs Dept. — Nothing B. Municipal Law Enforcement — Nothing C. Fire Services — No issues. T. Belisle brought up a concern with the County Fire frequency lines and usage by departments vs. tactical frequency operations. This will also be brought to the Fire Association meeting on 1/15/09. (EMS departments need to address this usage also.) D. EMS Services — C. Nelson reported that supplies for each of the trailers have been received and are being distributed to each trailer. Ostness brought up a concern — Trailers sitting outside. E. Public Health — W. Kramer reported that the Phone - Banking System is in place. Kramer thanked Swetlik and Bahneman for their assistance. Colvard reported that EM closed out a CERT grant through the Office of Justice Assistance (OJA), and OJA complimented on the closure of this grant and now will use this closure format as a model state -wide for other counties to follow. BUDGET ALLOCATION OF COUNTY DEPARTMENT'S PHONE CHARGES Emergency Communications budgets and processes telephone service costs for each department within the Government Center as well as Baldwin. Borup asked if this is cost - effective for one department to pay for another departments usage. Swetlik explained the difficulty in extracting specific department's costs from the Government Center phone bill. Swetlik will give a presentation showing his department absorbs costs to the Finance Committee. MASS NOTIFICATION UPDATE AND SYSTEM SHARING Tabled — Swetlik will schedule a meeting with interested departments. RADIO BASE PROJECT UPDATE Swetlik reported that he is proceeding with replacing the County Radio - Bases. A RFP will go out 2/16/09. There will be some scheduled down time as the radio bases are replaced. Swetlik advised he will be working with each agency to inform them of the impact this would have in their operation. This project will set EC up for the FCC narrow- banding mandate by 2013. 911 MAPPING UPDATE Swetlik reported that Corporation Counsel has worked on and approved the Bulberry Mapping Contract. Swetlik expects that by mid February, 2009, this system will be installed, and then training will be given. Swetlik acknowledged the work of Corp. Counsel and Planning and Zoning related to this project. 2008 BUDGET UPDATE - COMMUICATIONS Swetlik reported that his 2008 budget his on target. DIRECTOR'S REPORT — EMERGENCY MANAGEMENT Colvard reported that, along with the CERT Grant, a Radio Interoperability, NIMS Training, and Mass Casualty Equipment Grant are in the process of being closed out. Colvard reported that WITC would like to apply through E- Grants with OJA for grant money to present NIMS training classes, but they are reluctant because of the complexity in applying and closing out of these grants. Colvard reported that EM has received its EMPG Second -Half funding, which was $500 more than anticipated. NORTH HUDSON FIRE SUMMARY Dan Roeglin gave a presentation of the North Hudson St. Croix Storage fire that occurred on Dec. 11, 2008. Roeglin reported that 42 Fire Departments, Law Enforcement, EMS personnel, WEM personnel, DNR personnel, County EM, private business personnel, and St. Croix Storage personnel responded to this incident. Roeglin commented that without the incoming resources, this incident would not have been contained as fast as it was. Roeglin also commented that having many different departments who were trained in ICS made the incident uniform and smooth flowing. J. Frye reported that when he reached the point of exhausting his resources, WEM replenished resources. Frye commented that the NIMS training was highly valuable. Frye commented that once the use of the Communications Van began, he lost track of some time -line events because dispatchers were not tracking communication, via cell phones were being used. Frye noted that possibly a digital recorder could become a tool to use in the Communications Van to track and preserve communications. Mortensen made mention that this presentation could be shown to other large companies within the County. Whiting commented that this presentation could be put on the County website. Roeglin's presentation will be presented to the County Fire Officers Association on 1/15/09. L. Ristow reported that the State EM Office has extended a request for a meeting to address the subject of Interstate Mutual Aid Agreement and Bomb Squad resources, which, if an agreement is met, the Governor of MN and WI would sign. G. Klein (Village of NH Trustee) expressed his concerns pertaining to bills received for services in this incident. He would like a standardized cost sheet for labor and equipment. EM will supply Fire /EMS Rates to Clerk Troester. Mr. Klein also commended J. Frye for keeping the fire contained, so as not to spread to surrounding buildings. SHORT AND LONG TERM GOALS — More CERT Teams within County COMMITTEE CHAIRMAN'S COMMENTS Borup thanked North Hudson for the accommodations for this meeting. CLOSED SESSION — Mortensen moved, Ostness seconded to move into Closed Session for the Director of Communications yearly evaluation. Ostness /Speer move out of Closed Session. Speer /Mortensen to move into Closed Session for the Emergency Management Director yearly review. Speer / Ostness to move out of Closed Session. The meeting adjourned at 3:10 p.m. Respectfully Submitted, Emergency Mgmt. Administrative Secretary