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HomeMy WebLinkAboutEmergency Management 06-16-09 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY EMERGENCY MANAGEMENT AND COMMUNICATIONS COMMITTEE JUNE 16, 2009 9:00 a.m. : € 'e' a IX ifiC'C't at The Citj' C1� .'�'C' #t' Richmond, Civic ° ceithil" CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OF PREVIOUS MEETINGS DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Emergency Service Agency Representative's Concerns and Issues A. Sheriffs Dept. B. Municipal Law Enforcement C. Fire Services D. EMS Services E. Public Health 2. Named Streets vs. Numbered Addressing Approach 3. Capital Outlay - Emergency Management 4. Capital Outlay — Emergency Communications 5. Review of Mass Casualty Trailer Equipment 6. City of New Richmond - Emergency Operations Plan 7. Clarification of Chapter 166 and Public Health's Connection 8. State Budget Motion #700: Police and Fire Protection Fee & 911 Tax 9. Hudson Water Tower Radio Shack Update 10. Director's Report - Emergency Management A. Update on Hudson Mass Casualty Exercise B. Letters approving EMPG and EPCRA Computer Grants for 2009 C. Potential Disaster Payments from August 2007 Storm 11. Director's Report - Emergency Communications A. Radio Base RFP Update 12. Committee Chairman's Comments ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 6/8/2009 9:15 AM MINUTES — OFFICIAL Emergency Management and Communications Committee JUNE 16, 2009 PRESENT: Roger Rebholz, John Borup, Julie Speer, Dave Ostness, John Mortensen - County Board; Jack Colvard — Emergency Management; Casey Swetlik - Emergency Communications; J. Shilts, J. Klatt, K. Anderson — Sheriff's Dept.; C. Nelson — EMS Representative; C. Mehls — NR Emergency Management; Wendy Kramer — Public Health; Carlene Jensen — Salvation Army; J. VanderWyst — NR Fire; B. Budrow — Planning & Zoning; J. Frye — Hudson Fire Dept.; Raymond Hornung — Citizen; Joseph Bjelland, Dan Koski — City of New Richmond. Chair Borup called the meeting to order at 9:00 a.m. The May 12, 2009 Minutes were approved on a Speer /Mortensen MOTION. DATE OF NEXT MEETING: JULY 14, 2009 AT 9:00 a.m. LOCATION: TO BE DETERMINED (Possibly Woodville Village Hall) EMERGENCY SERVICE AGENCY REPRESENTATIVE'S CONCERNS AND ISSUES A. Sheriffs Dept. — Nothing B. Municipal Law Enforcement — Not in attendance. C. Fire Services — Nothing D. EMS Services — Nelson commented on the 6 -15 -2009 PH Preparedness Drill stating it was interesting and well prepared. E. Public Health — Kramer made the following comments regarding the 6 -15 -2009 PH Drill: This drill was funded through CDC. It was part of the City Readiness /Twin City Counties Initiative. Nelson was an evaluator. Ostness was a PIO. This drill opened at the Public Health office then moved to Hammond High School for opening of a mass clinic with dispensing of supplies. Two State EOC people helped with supplies. Next year, this type of drill will include volunteers to go through the mass clinic to see how fast dispensing of supplies will go. Kramer stated this was a good exercise, but found that more people are needed to staff the dispensing sites. Possibly school personnel and other County department personnel could help. Kramer also stated that a Closed Pod is in progress with the UW -RF and New Richmond businesses. Rebholz asked of an approximate cost to hold such an event; Kramer did not have an estimate but stated it is costly. Rebholz wanted it noted that restrictions will be in place for next year. Kramer will be completing an After - Action Report on this drill. NAMED STREETS VS. NUMBERED ADDRESSING APPROACH Swetlik introduced Brett Budrow from Planning and Zoning who was there following a request from last month's meeting. Brett was asked to provide information related to the County's approach to the approval for the naming of roads. Budrow provided history on the County layout as well as a sample Ordinance from Iowa County. Budrow advised that the County has been working with Townships who choose to use actual names for their roads as opposed to the numbered Street and Avenue approach used in the majority of Townships throughout the County. Budrow also referred to State Statute 59.54.4 which provides the County with the authority to control how roads are named in order to aid emergency services. Committee discussion related to the confusion that currently exists because of either a duplication of names in different Townships or similar names that differ only with their suffix. Swetlik advised that he has witnessed the public calling in an emergency and not knowing whether the event is happening on a road that is named with a "Trail ", "Road" or "Drive" suffix. This has resulted in emergency services being dispatched to a wrong location. The Committee requested that Swetlik draft a Resolution for Corporation Counsel to consider before next month's meeting. The resolution would propose that all new road names conform to the conventional numbering system of Streets and Avenues and would not require that current roads be renamed. CAPITAL OUTLAY — EM Colvard explained his computer expenditures and informed the committee that he has never put these into the Capital Outlay Projects. A Mortensen/Ostness MOTION was made that Colvard continue adding this expense as a budgeted line item within a grant. CAPITAL OUTLAY — EC Swetlik explained that for the years 2010 and 2011, he has no COP items. Swetlik will provide a handout at next month's Committee meeting. MASS CASUALTY TRAILER EQUIPMENT Mehls gave a tour of the equipment purchased under a Homeland Security grant. CITY OF NEW RICHMOND'S EMERGENCY OPERATIONS PLAN Mehls informed the Committee that he is in the process of updating the City's plan. Mehls informed that there are only two CERT teams in N.W. Wisconsin, one in New Richmond and one in Danbury. Colvard informed the committee that Chapter 166 is being re- codified and will then be referred to by a different statute number. CHAPTER 166 AND PUBLIC HEALTH'S CONNECTION Kramer informed that the Consortium has not provided feedback yet. This will be tabled until next month's Committee meeting. STATE BUDGET MOTION #700: POLICE AND FIRE PROTECTION FEE & 911 TAX Swetlik explained that the Joint Finance Committee recently passed language which results in a $0.75 tax on all landline and cellular phones in the State of Wisconsin. The original intent of this language was to provide a funding mechanism used exclusively for 9 -1 -1 related expenses and that each County 9 -1 -1 Center would apply for these funds to offset approved costs. Governor Doyle has proposed diverting these monies to his general fund to offset the budget deficit. Swetlik advised that this could result in not only the loss of potential revenue to offset costs but also could mean that the County would now be responsible for paying for wireline 9 -1 -1 circuit costs currently paid for with the $0.23 /wireline 911 surcharge. This equates to an estimated cost of $107,112 annually. Swetlik has sent a letter and an e-mail to Senator Harsdorf and Kitty Rhoades asking that they support sunset language that give the 911 industry back its funding source after two years. Specifically, beginning in July 2011 the 75 cent tax will revert to a 911 surcharge fund to be used to support costs incurred in operating 911 PSAPs in Wisconsin. The budget bill is currently in the State Senate for their consideration. HUDSON WATER TOWER RADIO SHACK UPDATE Swetlik provided a handout containing an estimate of $1,270 for the replacement of the roof as well as work needed on the door. Swetlik advised that he has met with Art Tobin who supports the assignment of this work to an outside vendor at the cost quoted. A Rebholz /Mortensen MOTION was made to award this project to Leaf Construction. DIRECTOR'S REPORT — EMERGENCY MANAGEMENT Colvard explained that municipalities that had August, 2007 storm damages will be reimbursed by the State's Disaster Fund. New Richmond will receive $123,029.00. Colvard explained that there were 28 participants at the Hudson Riverboat Exercise. This table -top exercise went very well. Colvard will send the participants' surveys to the State. Ostness commented on good dialogue between Counties and also with Lower St. Croix EMS. A couple of concerns were identified: opening the St. Croix County EOC and having the PIOs from each County coordinate the dissemination of information. Colvard explained that his funding for the EMPG Grant has significantly increased. For 2009, the grant award is $51,056.54. It is based on population and area; Colvard anticipates this grant to go up each year. DIRECTOR'S REPORT — EMERGENCY COMMUNICATIONS Swetlik informed that his overtime budget -line item is over; this is due to turnover in the 911 center and training time it takes for a new dispatcher. Swetlik advised that he had a dispatcher on extended medical leave as well. Swetlik stated that his overall budget is below where it should be for the year. The Committee requested to continue to be informed of the situation as the year comes to a close. Swetlik reported that the bids for the Radio Base RFP are due back on July 1, 2009 and an Award scheduled to be due on July 24, 2009. Swetlik will bring the information to the Committee at the July meeting for their consideration. Swetlik informed that Washington County, MN has offered two controllers (Value - $10,000) to St. Croix County for communication needs between their 800 MHz system and St. Croix County's VHF radio system. Swetlik will be drafting a recognition letter to Washington County once the controllers are received and will bring it to the Committee for their consideration. COMMITTEE CHAIRMAN'S COMMENTS None at this time The meeting adjourned at 11:25 a.m. Respectfully Submitted, Emergency Mgmt. Administrative Secretary