HomeMy WebLinkAboutEmergency Management 09-08-09 AMENDED
NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY EMERGENCY MANAGEMENT AND COMMUNICATIONS
COMMITTEE
SEPTEMBER 8, 2009
9:00 a.m.
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CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES OF PREVIOUS MEETINGS
DATE OF NEXT MEETING
OLD AND NEW BUSINESS
1. Emergency Service Agency Representative's Concerns and Issues
A. Sheriffs Dept.
B. Municipal Law Enforcement
C. Fire Services
D. EMS Services
E. Public Health
2. Road Naming Ordinance
3. AT & T Phone Contract Update
4. Radio Interoperability with 800mHZ System
5. Homeland Security Grant Update — Emer. Communications
6. 2010 Budget Update — Emer. Communications
7. Director's Report - Emergency Management
A. EOC Training class update
B. Round 5 Interoperability Grant
8. Director's Report - Emergency Communications
9. Review of Employee Contract
10. Committee Chairman's Comments
ADJOURN
(Items may be taken in different order)
** Additions/Changes/Corrections
Items for County Board approval must be submitted to the County Clerk's
office by Wednesday morning preceding a County Board meeting.
9/2/2009 11:26 AM
MINUTES — OFFICIAL
Emergency Management and Communications Committee
SEPTEMBER 8, 2009
PRESENT: John Borup, Julie Speer, Dave Ostness - County Board; Jack Colvard — Emergency
Management; Terry Andersen - Emergency Communications; J. Klatt, K. Anderson— Sheriff's Dept.;
Geralyn Karl — Public Health; Carlene Jensen — Salvation Army; J. Frye — Hudson Fire; Chuck Whiting —
County Administrative Coordinator; A. McNamara — American Red Cross; Doug Briggs — Somerset PD; C.
Nelson — Baldwin EMS
Excused: R. Rebholz, J. Mortensen
Chair Borup called the meeting to order at 9:00 a.m.
The August 11, 2009 Minutes were approved on an Speer / Ostness MOTION, with the amendment to Public
Health section — "Karl informed that they are working on a Special Needs Population Plan."
DATE OF NEXT MEETING: OCTOBER 13, 2009 AT 9:00 a.m.
LOCATION: ST. CROIX COUNTY GOVERNMENT CENTER, COMMUNITY ROOM
EMERGENCY SERVICE AGENCY REPRESENTATIVE'S CONCERNS AND ISSUES
A. Sheriffs Dept. — Nothing
B. Municipal Law Enforcement — Nothing
C. Fire Services — No issues. Frye mentioned that the City of Hudson is conducting a Facility
Needs study.
D. EMS Services — Nothing
E. Public Health — Karl gave a presentation concerning the 2009 -2010 Influenza Season, along
with a handout. The H1NI vaccine will be available in October. The target population is the young.
Two shots will be needed for this strain, with one shot given 3 -4 weeks after the first one.
ROAD NAMING ORDINANCE
This item has been tabled as it is still being worked on by Corporation Counsel. Speer would like this item
on the October Agenda so the Committee can give a directive.
AT & T PHONE CONTRACT UPDATE
T. Andersen explained that the AT & T contract is being negotiated. A handout showed previous costs
verses newest proposals. He explained that this new contract will result in cost savings of approximately
$16,000 per year. He will report on this item next month.
RADIO INTEROPERABILITY WITH 800 MHz SYSTEM
T. Andersen reported that Washington County donated two 800 MHz systems to the County, to enhance
communications. Approximate value: $10,000.
HOMELAND SECURITY GRANT UPDATE — EC
T. Andersen reported that OJA has pre- approved an application for 31 Radio Bases for a total grant value of
$62,000.
2010 BUDGET UPDATE — EC
T. Andersen reported that Finance took no action and forwarded the 0% operating budget as well as the -5%
and -10% over -all Budgets for 2010.
DIRECTOR'S REPORT — EM
Colvard reported that three EOC Training Classes have been scheduled: October 14 — Baldwin Hospital,
October 15 — Roberts Village Hall, November 5 — County Government Center.
Colvard reported that pre- applications made by Roberts PD, County 911 Dept., County Sheriff's Dept.,
United Fire & Rescue, Baldwin EMS have been approved by OJA for mobiles and portables. EM will
submit an application for these agencies for a total grant of approximately $80490,000.
DIRECTOR'S REPORT — EC
T. Andersen reported that both public -use Government Center pay phones have been replaced in full.
Andersen reported that for the Radio Base Project, the first installment has been made. A handout was
given to Committee members.
Andersen reports that the 2009 budget is on target — noting the Overtime portion is high — but still within
budget perimeters.
REVIEW OF EMPLOYEE CONTRACT
This item pertains to the EM Director's Contract. Whiting pointed out several factors and how this effects
the direction of this decision and sees it as an opportunity to explore the direction. Discussion was held.
Colvard pointed out that the contract has two ambiguous items which should have clarification. A total
dollar amount for the contract year is identified, and this will be reached on December 12, 2009. Also, the
term of the contract is identified as 1/1/2009 — 12/31/2009. All work performed from then on until
December 31, 2009 will be applied towards the 2010 Contract. Colvard will supply a copy of the 2010
EMPG Grant Requirements. This item will be on the October Agenda. The first step is considering if the
Contract should be renewed and for how long. Colvard will compose a memo concerning his direction of
this item.
COMMITTEE CHAIRMAN'S COMMENTS
The meeting adjourned at 11:00 a.m.
Respectfully Submitted,
Emergency Mgmt. Administrative Secretary