HomeMy WebLinkAboutEmergency Management 10-12-09 NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY EMERGENCY MANAGEMENT AND COMMUNICATIONS
COMMITTEE
OCTOBER 12, 2009
9:00 a.m.
oaunittee will tweet at the St. Croix County Governnient Center,
C niniunity Room
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES OF PREVIOUS MEETINGS
DATE OF NEXT MEETING
OLD AND NEW BUSINESS
1. Emergency Service Agency Representative's Concerns and Issues
A. Sheriffs Dept.
B. Municipal Law Enforcement
C. Fire Services
D. EMS Services
E. Public Health
2. Mass Immunization Clinics
3. Road Naming Ordinance
4. Public Health Satellite Phone - Global Star
5. Sharing CityWatch
6. Director's Report - Emergency Management
A. 2009 Plan -of -Work Closeout
B. 2010 Plan -of -Work Application
7. Director's Report - Emergency Communications
8. Review of Employee Contract
9. Committee Chairman's Comments
ADJOURN
(Items may be taken in different order)
** Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's
office by Wednesday morning preceding a County Board meeting.
10/5/2009 12:39 PM
MINUTES — OFFICIAL
Emergency Management and Communications Committee
OCTOBER 12, 2009
PRESENT: Roger Rebholz, John Borup, Julie Speer, Dave Ostness, John Mortensen - County Board; Jack
Colvard — Emergency Management; Lois Ristow — WI Emergency Mgmt.; Casey Swetlik, Terry Andersen -
Emergency Communications; J. Shilts, J. Klatt, K. Anderson — Sheriff's Dept.; Sharon Reyzer — Public
Health; Chuck Mehls — New Richmond EM; Carlene Jensen — Salvation Army; Chuck Whiting — County
Administrative Coordinator; Doug Briggs — Somerset PD; Kristen Ziliak — SCC Risk Mgmt.; Jeff Vogt —
Roberts /Warren Fire Dept.; Eric Nikolas — American Red Cross.
Chair Borup called the meeting to order at 9:00 a.m.
The September 8, 2009 Minutes were approved on a Rebholz /Speer MOTION.
DATE OF NEXT MEETING: NOVEMBER 16, 2009 AT 1:00 p.m.
LOCATION: ST. CROIX COUNTY GOVERNMENT CENTER, COMMUNITY ROOM
EMERGENCY SERVICE AGENCY REPRESENTATIVE'S CONCERNS AND ISSUES
A. Sheriffs Dept. — Nothing
B. Municipal Law Enforcement — Xcel Energy is presently working on customizing the way
personnel perform maintenance on towers. The King Stack Tower will have to wait until details are
released.
C. Fire Services — Nothing
D. EMS Services — Mehls reported that a Pierce Co. TT Mass Casualty exercise will be conducted
in November.
E. Public Health — Reyzer reported that PH has a command structure and EOC operations in place
for the upcoming School Mass Clinics. There is a Task Force which is planning the mass clinics.
The first shipment will be used for emergency responders. The last week in October, a Mass Clinic
will be opened at the Hudson School District.
MASS IMMUNIZATION CLINICS
Please see above.
ROAD NAMING ORDINANCE
Swetlik reported that Corporation Counsel has other work to finish then will give attention to this matter.
PUBLIC HEALTH SATELLITE PHONE - GLOBAL STAR
Swetlik informed the Committee that this phone was purchased through a PH grant. The phone is installed
in the Comm. Van. A monthly charge of $26.16 is paid for this phone out of his budget. Swetlik reported
that this phone service is not reliable and provided documentation showing only 41% coverage on a daily
basis; perhaps change to another vendor. The monthly charge to Global Star is budged for 2010; if change
to another vendor, this is not in the 2010 budget. Swetlik gave the cost details for Global Star verses a
different vendor. Swetlik will check the grant requirements. This item will be placed on the November
Agenda. Rebholz suggested that this issue be brought to the attention of the Attorney General, being that
the State has unreliable service through Global Star also, as does the hospitals state -wide.
SHARING CITY WATCH
Swetlik explained that sharing City Watch with communities would result in additional costs. Swetlik
explained that some County departments are utilizing this system. Discussion was held. An Ostness /Speer
MOTION was made to keep City Watch in -house within St. Croix County for government services.
Briggs mentioned a same - type -of service through Nixel, which is free of charge.
DIRECTOR'S REPORT — EM
Colvard explained that the FFY2009 Plan of Work has been completed. Colvard mentioned one task that
has not been fully completed, which is the Mass Evacuation Plan. This task will be completed in FFY
2010.
Colvard reported that the 2010 Plan of Work application is in the process of being submitted. The FFY
2010 Instructions were a handout. Ristow explained the EMPG and EPCRA Grants. Ristow also provided
FFY 2010 amounts for each grant (EMPG= $51,057) ( EPCRA= $18,328), also reporting that Redistribution
monies may be available, which comes from other counties' allocation if that certain county does not
complete their Plan of Work for 2009. Ristow also explained what is expected in the Plan of Work. Ristow
commented that St. Croix County is ready to move past Table -Top Exercises and onto either Functional or
Full -Scale Exercises. Colvard informed Ristow as to why communities are resistant to having more than a
table -top exercise is because of budget restraints. Ristow also encouraged the need for preparedness, as
when an incident strikes a community, it pays off tremendously.
Colvard supplied a handout from IAEM (International Association of Emergency Managers) pertaining to
Department of Homeland Security's Appropriations Bill Conference Report Highlights.
Colvard informed that he, Klatt, Anderson, and Ostness will attend the WEM Conference in November,
2009.
DIRECTOR'S REPORT — EC
Swetlik provided a handout concerning cell phones and accidental calls made to 911. These accidental 911
calls add a demand to the 911 center and law enforcement. Swetlik explained that this handout will be
published via newspapers and the Hudson cable station. Borup suggested sending this handout to cellular
telephone companies.
Swetlik provided a handout concerning the Radio Base Project. Swetlik advised of a critical failure of the
main law enforcement radio base in Glenwood City which covers the east half of the County. This failure
was with the old base. Because the new equipment was already in position and ready to be hooked up, the
outage was for less than two hours and didn't involve a costly repair to the old base. Swetlik informed that
the County got the most out of the old system.
Swetlik informed that he is still trying to take advantage of an OJA Grant/Interoperability Round 5 where
pre - application of $58,000 reimbursable costs was approved; EM office will make final application for
Emergency Communications and other agencies.
Swetlik informed that the Public Service Commission is issuing an additional area code for the 715 area.
The additional code will be 534. Swetlik informed that his department is ready. Effective 10/17/09 you
should begin using the new dialing procedure (area code plus seven -digit telephone number for Local Calls)
(Long Distance calls will remain the same.). whenever you place local calls from the 715/534 area code.
Beginning 7 -17 -2010, you must use the new dialing procedure for all local calls.
Swetlik informed that he has obtained 67 Mite14125 telephones for County departments' use when their
telephone is no longer usable at a price of $10 /each verses $225 /each. He advised that Dana Baker has been
notified since that is where most departments will go in an attempt to order a new /replacement.
REVIEW OF EMPLOYEE CONTRACT
Borup mentioned that the Committee will now continue this discussion. Ristow provided her advice to the
Committee /County, recommending a Full -Time position. Ristow provided other county situations.
Discussion was held. Borup stated that this needs to be handled as a business issue and determine the
County's needs. A discussional meeting will be scheduled for 10/28/09 for County Board Committee
members, Human Resources, and C. Whiting. At the November regular EM /C Committee meeting, a
decision and vote will be taken.
COMMITTEE CHAIRMAN'S COMMENTS
The meeting adjourned at 11:10 a.m.
Respectfully Submitted,
Emergency Mgmt. Administrative Secretary