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HomeMy WebLinkAboutEmergency Management 02-10-09 AJO AMENDED NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY EMERGENCY MANAGEMENT AND COMMUNICATIONS COMMITTEE FEBRUARY10, 2009 9:00 a.m. T 0 T : C0111jilittee )vill meet at the Haniniond Village Hall, 455 Davis .'St., Hatil"101.1dl, IVI CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OF PREVIOUS MEETINGS DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Emergency Service Agency Representative's Concerns and Issues A. Sheriffs Dept. B. Municipal Law Enforcement C. Fire Services D. EMS Services E. Public Health 2. Update from WITC on Training and Funding for Classes - Ken Gilliam 3. Municipal Planning Requirements/Updates 4. Director's Report - Emergency Management A. WAHMR Conference - Wisconsin Dells B. ** Governor's Conference on EM 5. 5 - Year Capital Outlay - Emergency Communications 6. Budget Allocation of County Department's Phone Charges 7. Mass Notification Update and System Sharing 8. Director's Report - Emergency Communications 9. * *Emergency Communications Director's Annual Evaluation 10. * *Emergency Management Director's Annual Evaluation 11. Committee Chairman's Comments ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 2/4/2009 1:10 PM MINUTES — OFFICIAL Emergency Management and Communications Committee FEBRUARY 10, 2009 PRESENT: John Borup, Julie Speer, Dave Ostness, John Mortensen - County Board; Casey Swetlik - Emergency Communications; Jack Colvard — Emergency Management; J. Klatt — Sheriff's Dept.; Rick Coltrain — Hammond PD; Doug Briggs — Somerset PD; Carlene Jensen — Salvation Army; Ed Thurman — Public Health; Jeff Vogt — Roberts /Warren Fire & Rescue; Ken Gilliam — WITC. Excused: Roger Rebholz, A. MacNamara Chair Borup called the meeting to order at 9:00 a.m. The 1/14/2009 Minutes were approved on a Mortenson/Ostness MOTION. DATE OF NEXT MEETING: MARCH 10, 2009 AT 9:00 a.m. LOCATION: TO BE DETERMINED Colvard brought to the attention of the Committee that members or concerned parties that would like an Agenda item to be addressed at the beginning of the meeting be brought to the Committee's attention. EMERGENCY SERVICE AGENCY REPRESENTATIVE'S CONCERNS AND ISSUES A. Sheriffs Dept. — Nothing B. Municipal Law Enforcement — Briggs thanked Swetlik for providing Incident Reports to each law enforcement agency per their jurisdiction. C. Fire Services — Vogt mentioned of complaints concerning Siren Activation too often. This subject will be reviewed and put on next month's Agenda. Corporation Counsel will review current procedure and Committee's recommendation. D. EMS Services — Not in attendance. E. Public Health — Thurman mentioned that Public Health has a big interest in the City Watch program. WITC — TRAINING AND FUNDING FOR CLASSES K. Gilliam explained, along with a handout, the types of classes that WITC can provide to Fire responders. He emphasized that the cost for such a class is less verses a private company providing the same class. MUNICIPAL PLANNING REQUIREMENTS /UPDATES Colvard gave a handout concerning Municipal Emergency Operations Plans as this pertains to the Legal Basis section of the plan. Coltrain provided an updated Village of Hammond Emergency Operations Plan. DIRECTOR'S REPORT — EMERGENCY MANAGEMENT Colvard informed the Committee that a Skywarn Class, taught by the National Weather Service, will be presented April 22, 2009 at the Deer Park Highway Bldg., from 12:30 -3:30. This class is free. Colvard will be attending the Wisconsin Association of Hazardous Material Responders Conference Feb. 26 -27, 2009. Colvard informed the Committee that the Governor's Conference on EM will be March 26 -27, 2009. FIVE -YEAR CAPITAL OUTLAY — EMER. COMMUNICATIONS Swetlik explained, along with a handout, three different projects and the proposed year needed and estimated costs. r BUDGET ALLOCATION OF COUNTY DEPARTMENT'S PHONE CHARGES Swetlik informed that the pay phone at Glen Hills has been disconnected and will be replaced with a Call Box for 911 access. This replacement will be done when the weather is more accommodating and prior to the camping season. The Call Box will utilize an existing phone line and will be mounted to the registration building at the campground. The estimated cost savings from this project will be $960. MASS NOTIFICATION UPDATE /SYSTEM SHARING Swetlik informed that there was a six -hour training session held for the programming and in -depth understanding of the system. This training was attended by 11 County employees. There were also four two -hour training sessions held for the end users of the system. These sessions were attended by 23 people total. Training for an additional five Emergency Communications employees will be forthcoming, and the system should be ready to have data implemented. The system will be used to call clients for Public Health. Swetlik is in the process of creating Call Lists, which will also serve as a backup for Fire /EMS. Swetlik recommended that he attempt to determine the daily demand on the system from County use prior to attempting to market for partnerships from outside agencies or businesses. DIRECTOR'S REPORT — EMER. COMMUNICATIONS Swetlik explained a couple bill items otherwise the list is standard monthly bills. EMER. COMMUNICATIONS DIRECTOR'S ANNUAL EVALUATION Speer and Borup explained that they chose to use the old evaluation form verses the new, 12 -page form. Swetlik explained that his goals for 2009 will be to meet the needs of the citizens and LE, Fire, and EMS personnel. Projects that will be dealt with in 2009 include: Narrowband conversion, replacing radio bases, Kingstack Tower lightening damage to antennas and downleads, mapping, and mass notification. Swetlik complimented his staff and thanked the Committee for giving his department the tools needed to do their job. Swetlik informed that there is an increase in volume of calls. Swetlik mentioned the phone systems and future needs of the department will need to be reviewed. EMER. MANAGEMENT DIRECTOR'S ANNUAL EVALUATION Colvard explained that funding to the County is through various grants that Emergency Management has to administer, and that the goal of the department is to seek out and apply for these grants. Colvard will continue to work with municipalities to update their Emergency Operation Plans on a regular yearly basis. COMMITTEE CHAIRMAN'S COMMENTS The meeting adjourned at 10:30 a.m. Respectfully Submitted, Emergency Mgmt. Administrative Secretary