HomeMy WebLinkAboutEmergency Management 03-10-09 a
NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY EMERGENCY MANAGEMENT AND COMMUNICATIONS
COMMITTEE
MARCH 10, 2009
9:00 a.m.
otninittee will meet at the Balclivin (r1111yrirrnity Center,
4&) C'eclar,Street, Baldwin, WI
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES OF PREVIOUS MEETINGS
DATE OF NEXT MEETING
OLD AND NEW BUSINESS
1. Emergency Service Agency Representative's Concerns and Issues
A. Sheriffs Dept.
B. Municipal Law Enforcement
C. Fire Services
D. EMS Services
E. Public Health
2. Director's Report - Emergency Management
A. Severe Weather Awareness Week — April 20 -24, 2009
3. 911 Bullberry Map Funding
4. Radio Replacement Project with Radio Shelter Needs for Hudson
5. Emergency Siren Activation for St. Croix County
6. Director's Report - Emergency Communications
A. Update on County Phone Charges
7. Committee Chairman's Comments
ADJOURN
(Items may be taken in different order)
** Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's
office by Wednesday morning preceding a County Board meeting.
3/3/2009 12:48 PM
MINUTES — OFFICIAL
Emergency Management and Communications Committee
MARCH 10, 2009
PRESENT: John Borup, Julie Speer, Dave Ostness, - County Board; Casey Swetlik - Emergency
Communications; Jack Colvard — Emergency Management; J. Klatt, K. Anderson, J. Shilts — Sheriff's
Dept.; C. Nelson — EMS Representative; James Frye — Fire Representative; C. Deringer — Village of
Baldwin; Wendy Kramer — Public Health; Jeff Vogt — Roberts/Warren Fire & Rescue; Ray Hornung —
County resident.
Excused: R. Rebholz, D. Briggs, J. Mortensen
Chair Borup called the meeting to order at 9:00 a.m.
The 2/10/2009 Minutes were approved on a S eer /Ostness MOTION.
DATE OF NEXT MEETING: APRIL 14, 2009 AT 9:00 a.m.
LOCATION: ST. CROIX COUNTY GOVERNMENT CENTER
EMERGENCY SERVICE AGENCY REPRESENTATIVE'S CONCERNS AND ISSUES
A. Sheriffs Dept. — Nothing
B. Municipal Law Enforcement — No issues.
C. Fire Services — Nothing
D. EMS Services — Nelson informed that supplies have been distributed to the three Disaster
Trailers. Tri- County EMS is drafting a plan for the purpose of distributing the trailer /supplies in a
state -wide mutual -aid disaster. If an occurrence is outside of the County, the St. Croix County
Highway Dept. will transport the trailer.
E. Public Health — Kramer, along with a handout, explained the role of Public Health in an
emergency situation.
DIRECTOR'S REPORT — EMERGENCY MANAGEMENT
Colvard, along with a handout, informed that Tornado and Severe Weather Awareness Week is April 20 -24,
2009. The National Weather Service will do a mock tornado warning on April 23, 2009 for the State of WI,
with St. Croix County's drill occurring at 1:40 -1:45 p.m.
Colvard informed that Skywarn Classes are being held April 22nd at the Deer Park Highway Building
12:30 - 3:30 pm, April 25th at the County Government Center 9:00 - noon, and April 13th at the Sheriff's
Dept. 1:00 - 4:00 pm.
Colvard informed of a forthcoming Operability Equipment Grant through OJA. Departments must apply
individually and EM will be notified, by OJA, which agencies have been approved and then EM may apply
for a grant to purchase the equipment for the departments.
Colvard informed that all municipalities within the County that have a Public Works Dept. have signed an
MOU to provide mutual -aid assistance in an emergency or disaster situation.
911 BULLBERRY MAP FUNDING
Swetlik, along with a handout, explained that when the 911 mapping system was originally proposed, he
believed that funds would be available from his 2008 budget. Swetlik explained that $18,200 is needed to
pay for the portion of the mapping system that isn't covered through the wireless 911 grant. Swetlik
advised that the balance left in his 2008 budget was $11,485.82. This leaves a balance remaining of
$6,714.18. Swetlik explained that there have been several items purchased out of his 2008 budget that were
part of the wireless 911 grant. Swetlik advised that he has talked to Michelle Pietrick and that her
recommendation would be to access wireless grant funds to offset the remaining balance. A Speer /Ostness
MOTION was made for Swetlik to work with Pietrick, present this information to the Finance Committee
and determine where and how the funds are processed.
RADIO REPLACEMENT PROJECT WITH RADIO SHELTER NEEDS FOR HUDSON
Swetlik explained, along with a handout, that the Hudson water tower on Wisconsin Street needs attention
(electrical and size to support the replacement of radio bases). Swetlik advised that increased space
requirements are the result of the new radio bases needing three feet of access space on three of the four
sides. This is different from the older, wall - mounted bases. Swetlik explained a few options which are:
adding onto the building, replacing the building, or mounting the radio bases on the exterior. Jim Frye was
present to inform the Committee that the City of Hudson's Water Dept. would like to explore relocating
their monitoring equipment in the shelter. Currently, the equipment is underground and results in confined
space issues whenever accessed. The Committee gave approval for Swetlik to pursue options with the City
of Hudson and obtain quotes from area contractors.
EMERGENCY SIREN ACTIVATION
Swetlik explained the current siren activation procedure, along with supporting documents. The County's
procedure was reviewed, but not in -depth by Corporation Counsel. At this time, Corporation Counsel
proposes that when and how warnings are issued comes down to whether or not a County has a legal duty to
warn — would it be more of a duty for the municipality, to warn its residents than a County. If changes are
made to the current siren activation policy, Corporation Counsel encourages strong notification to
municipalities and residents of the County. This item will again be addressed at next month's Committee
meeting.
DIRECTOR'S REPORT — EMER. COMMUNICATIONS
Swetlik went before the Finance Committee referencing the County Department's phone charges and
Finance wants to keep it under the Emergency Communications Department. The Finance Committee
appreciates Swetlik for watching rates and keeping costs down.
COMMITTEE CHAIRMAN'S COMMENTS
The meeting adjourned at 10:15 a.m.
Respectfully Submitted,
Emergency Mgmt. Administrative Secretary