HomeMy WebLinkAboutEmergency Management 04-14-09 i
NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY EMERGENCY MANAGEMENT AND COMMUNICATIONS
COMMITTEE
APRIL 14, 2009
9:00 a.m.
0111rnitlille will meet at the St. Croix County Government Center,
Community Rooni.
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES OF PREVIOUS MEETINGS
DATE OF NEXT MEETING
OLD AND NEW BUSINESS
1. Emergency Service Agency Representative's Concerns and Issues
A. Sheriffs Dept.
B. Municipal Law Enforcement
C. Fire Services
D. EMS Services
E. Public Health
2. Hudson Radio Shack Update
3. Lynx System Update
4. City Watch Update
5. 911 Mapping Update
6. Director's Report - Emergency Management
A. Tornado Awareness Week - Statewide Drill
B. 2006 PDM Grant Closeout and Reimbursement
C. Round 5 Interoperable Communications Grant
D. Letter Identifying 1st Half 2009 Plan of Work Activities
E. Update of State Statute 166 (Emergency Management)
F. Handout of St. Croix County Flood Vulnerability Report
7. County Warning Siren Procedure
8. Director's Report - Emergency Communications
Long Range Planning:
A. New Richmond Water Tower
B. Capital Outlay
9. Committee Chairman's Comments
ADJOURN
(Items may be taken in different order)
** Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's
office by Wednesday morning preceding a County Board meeting.
4/6/2009 1:30 PM
MINUTES — OFFICIAL
Emergency Management and Communications Committee
APRIL 14, 2009
PRESENT: Roger Rebholz, John Borup, Julie Speer, Dave Ostness, John Mortensen - County Board;
Casey Swetlik - Emergency Communications; J. Klatt, K. Anderson, J. Shilts — Sheriff's Dept.; C. Nelson —
EMS Representative; Doug Briggs — Police Representative; James Frye — Fire Representative; Wendy
Kramer — Public Health; Jeff Vogt — Roberts /Warren Fire & Rescue; Carlene Jensen — Salvation Army;
Chuck Whiting — County Administrative Coordinator.
Excused: J. Colvard
Chair Borup called the meeting to order at 9:00 a.m.
The 3/10/2009 Minutes were approved on a Speer/Mortensen MOTION.
DATE OF NEXT MEETING: MAY 12, 2009 AT 9:00 a.m.
LOCATION: ST. CROIX COUNTY GOVERNMENT CENTER
EMERGENCY SERVICE AGENCY REPRESENTATIVE'S CONCERNS AND ISSUES
A. Sheriffs Dept. — No issues. Klatt informed that 21 Sheriff's Department personnel participated
in a Skywarn Class. Shilts also informed of a national run by the Hell's Angels up in Northern MN
at the end of July through August 2, 2009 which could potentially have issues arise.
B. Municipal Law Enforcement — Upcoming three -day concert, "Country Splash" - Briggs also
mentioned of the Riverboat Table -Top Exercise on June 10, 2009.
C. Fire Services — Nothing. Frye informed that the City has hired a consultant assessing a
Building Space Needs for Public Safety. A report will be forthcoming at the end of June.
D. EMS Services — Nelson informed that EMS Week is May 17 -23, 2009.
E. Public Health — Kramer, along with a handout, informed of Public Health's achievements in
Emergency Preparedness. Kramer informed of a City Readiness Functional Exercise on June 15,
2009, along with Mpls. /St. Paul participants, opening an EOC and a mass clinic opening and
operation. C. Nelson will be the evaluator for this exercise.
HUDSON RADIO SHACK UPDATE
Swetlik, along with a handout, reported that this site is not big enough to support the Radio -Base project.
He is working also with J. Frye /City of Hudson and County Building Service on the engineering component
for this site. Swetlik explained the options.
LYNX SYSTEM UPDATE
This system allows notification to County government offices in Hudson, Baldwin, and New Richmond.
Some computers still need to have this system installed. A testing of this system to all computers will be
conducted 4 -23 -2009.
CITY WATCH UPDATE
Swetlik explained that this "mass notification" 911 and mapping system is installed.
911 MAPPING UPDATE
Swetlik explained that he met with the Finance Committee and this Bulberry 911 Mapping System will be
funded through the Wireless 911 Revenue account.
DIRECTOR'S REPORT — EMERGENCY MANAGEMENT
Borup reported on several issues for Colvard:
1. Severe Weather /Tornado Awareness Week is April 20 -24, 2009, with a mock tornado drill being
conducted on April 23, 2009 at 1:40 p.m. If bad weather on April 23` then the drill will be done on April
24, 2009. (Handout)
2. The 2006 Pre - Disaster Mitigation Grant has been closed out with the federal share being fully paid to the
County.
3. The Office of Justice Assistance is accepting pre - applications for the Round 5 Interoperable
Communications Grant. This grant will replace and upgrade existing VHF public safety radios. Any local
or tribal public safety agency in WI can pre - apply. The deadline for pre - application is June 5, 2009.
(Handout) Swetlik commented that fixed Radio -Base stations can be funded on this grant. Swetlik's plan
is to apply for his Radio Base project to be funded.
4. The first half of FFY 09's Plan of Work has been completed. A letter has been submitted to the state.
(Handout)
5. An updated State Statute 166 was given as a handout noting the change of a County Board Chair being
able to declare a State of Emergency.
6. A handout showing St. Croix County's Flood vulnerability was given.
COUNTY WARNING SIREN PROCEDURE
Swetlik provided a handout on this subject and informed that Corporation Counsel has no formal opinion on
this procedure. Corporation Counsel advises that if any change is made to the procedure, that the public be
informed. Discussion was held on certain circumstances, and a Rebholz /Speer MOTION was made to not
sound the sirens when a Warning Extension is issued.
DIRECTOR'S REPORT — EMER. COMMUNICATIONS
Swetlik informed that National Telecommunicator Week is April 12 -18, 2009. Swetlik gave a handout.
Borup was concerned that the last paragraph doesn't fully compliment the Emergency Telecommunicators;
Swetlik will revise.
Swetlik explained that he has communication devices on the New Richmond Water Tower. County
Building Services maintains this tower. Swetlik and Bldg. Services are working together in case the
tower's removal or modifications to the tower affect communication devices.
Swetlik explained Capital Outlay, along with a handout. Swetlik has five items starting in year 2012.
Borup would like it noted that in the years 2010 and 2011 there are no capital outlay projects.
Swetlik informed that he has had brochures locally printed. These brochures will educate and will be
distributed at County tours, etc., educating parents, teachers, and children about the use of the 911 Center
and cell phones.
COMMITTEE CHAIRMAN'S COMMENTS
Whiting informed the Committee to submit their 2010 Goal Setting items to the County Board.
The meeting adjourned at 10:20 a.m.
Respectfully Submitted,
Emergency Mgmt. Administrative Secretary