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HomeMy WebLinkAboutFinance 12-10-09 t t NOTICE OF COMMITTEE MEETING AND AGENDA ST. CROIX COUNTY FINANCE COMMITTEE DATE AND TIME: Thursday December 10, 2009 — 8:30 A.M. LOCATION: Room 1281, St. Croix County Government Center, 1101 Carmichael Road Hudson, Wisconsin CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: January 7, 2009 APPROVAL OF MINUTES OF PREVIOUS MEETINGS: OLD AND NEW BUSINESS: 1. Human Resources report a. Springsted Compensation Analysis Status 2. Finance Report a. 2010 Budget Modifications Resulting from Employee Health Insurance ADJOURN (Items may be taken in different order) * *Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 10:08 AM 12/7/2009 OFFICIAL MINUTES OF THE ST. CROIX COUNTY FINANCE COMMITTEE Regular Meeting December 10, 2009 Meeting called to order by Chair Standafer at 8:30 a.m. Present: Daryl Standafer, Esther Wentz, David Peterson, Buck Malick and Sharon Norton- Bauman. Staff present: Administrative Coordinator Chuck Whiting, Finance Director Michelle Pietrick, Human Resources Director Tammy Funk, HHS Director Fred Johnson, Emergency Management Director Jack Colvard, Director of St. Croix Industries Clark Schroeder. Others present: Supervisors Roger Rebholz, John Borup and Dave Ostness, Ann Antonsen and Nick Dragasich of Springsted. Adoption of Agenda - Motion by Peterson, 2 by Norton - Bauman to adopt the agenda. Carried unanimously. la. Human Resources Report — Springsted Compensation Analysis Status — Antonsen and Dragasich summarized the work Springsted has done over the last two years on the County's compensation plan. She reviewed employee orientation meetings, the position analysis questionnaires that were done employees, meetings with department heads on work and related issues, the position descriptions that were developed and completed this past summer. She reviewed the market analysis done of comparable positions in other counties and their compensation and fringe benefit plans. She reviewed their analysis to date on pay ranges and position placement. Discussion about the length of time taken to date and work left to be done. Antonsen reviewed grade step analysis and pointing of positions. Discussion on non - represented employee pay plan for 2010. Funk directed to work with Antonsen on non -rep pay plan options for the next meeting's review. Discussion on number of steps. The Committee will review project status at the next meeting. lb. Request from Emergency Management and Communications Committee for New Position — Emergency Management Director — The proposed position description from the Emergency Management and Communications Committee was presented to the Committee. Whiting noted that the budget impact of the position as proposed is just over $2,000 and therefore would not need a budget amendment. Discussion with Emergency Management and Communications Committee members present on the actions taken by their committee to arrive at the proposed position description. Discussion on the issues the Emergency Management and Communications Committee has had to date. Discussion on the management of emergency and communications functions. It was noted the role of the Finance Committee as the personnel committee was to deal with the position description and not the department organization. Discussion about future expansion options of the com- center and timing of a hiring process. Motion by Malick, 2nd by Peterson to approve the Emergency Management Director position description and advance it to the County Board with a recommendation the Board deny the position. Passed unanimously. 2a. Finance Report — 2010 Budget Modifications Resulting from Employee Health Insurance — Pietrick reviewed the proposed budget amendment based on the results from health insurance open enrollment this past month. Pietrick recommended the amended funds be moved to the contingency fund. Motion by Norton - Bauman, 2 by Peterson to approve the 2010 budget modification amendment as presented. Passed unanimously. 3a. Administrative Coordinator Report — ARRA Recovery Zone Facility Bonds Policy — Rubin presented a draft memorandum of understanding he had worked with the EDC on how best to award ARRA recovery zone facilities bonds to County private businesses. Discussion on including a fee similar to loan application fees. The Committee agreed and directed the draft to be formed by Corporation Counsel for the January Finance Committee meeting. There being no further business, the meeting adjourned at 11:10 a.m. Sharon Norton- Bauman, Secretary Chuck Whiting, Recording Secretary [Editor's Note: After the meeting was complete, it was realized that proper notice had not been made adding Items lb and 3a to the agenda. A special meeting to address those two items was scheduled for December 15, 2009 and those minutes will also note this error and its correction.]