HomeMy WebLinkAboutFinance 11-05-09 r
NOTICE OF COMMITTEE MEETING AND AGENDA
ST. CROIX COUNTY
FINANCE COMMITTEE
DATE AND TIME: Thursday November 5, 2009 — 8 :30 A.M.
LOCATION: Room 1281, St. Croix County Government Center,
1101 Carmichael Road Hudson, Wisconsin
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING: December 3, 2009
APPROVAL OF MINUTES OF PREVIOUS MEETINGS: October 8,2009; October 14,2009;
October 27, 2009
OLD AND NEW BUSINESS:
1. Review of Vouchers
2. Treasurer Report
a. Monthly Reconciliation
3. Human Resources report
a. New Employees and Position Vacancies
b. 2010 New Positions Resolution for Budget
c. 2010 Non -Rep Pay Plan Status
d. Discussion of PTO Policies **
4. Risk Management
a. WMMIC Notice of Altered Policy Terms
5. Corporation Counsel Report
a. Email Retention Policy
b. Work -flow Summary
c. Pending Legal Concerns
6. Finance Director Report
a. Financial Reports
7. Administrative Coordinator Report
a. Follow Upon 2010 Budget Issues and Review of Budget Presentation
b. Status of ATM
8. Short and Long Term Planning Goals
ADJOURN
(Items may be taken in different order)
* *Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning
preceding a County Board meeting.
3:04 PM 10/30/2009
OFFICIAL
MINUTES OF THE ST. CROIX COUNTY FINANCE COMMITTEE
Regular Meeting November 5, 2009
Meeting called to order by Chair Standafer at 8:30 a.m.
Present: Daryl Standafer, Esther Wentz, David Peterson, Buck Malick and Sharon Norton- Bauman.
Staff present: Treasurer Laurie Noble, Administrative Coordinator Chuck Whiting, Finance Director
Michelle Pietrick, Human Resources Director Tammy Funk, Corporation Counsel Greg Timmerman, Risk
Manager Kristen Ziliak.
Others present: Supervisors Roger Rebholz and Julie Speer, Judy Wiff.
Motion by Wentz, 2 nd by Norton- Bauman to adopt the agenda. Carried unanimously.
1. Review of Vouchers — Norton- Bauman reported she had reviewed the vouchers and had found no issues.
2a. Treasurer's Report — Monthly Reconciliations — Noble reviewed the reconciliation report and reported
on delinquent account balances. She noted she had attended a state treasurers conference.
3a. Human Resources Report — New Employees and Position Vacancies — Funk reported on new hires
and current position vacancies.
3b. 2010 New Positions Resolution for Budget — Funk reviewed the draft resolution for Board
consideration. Discussed was the additional hours for the Emergency Management clerical position.
Whiting noted the Emergency Management and Communications Committee had acted to merge those two
departments and come up with a restructuring plan that will likely lead to addressing this position and others
in the two current departments. Motion by Malick, 2 "d by Wentz to approve the position resolution and
forward to the County Board with information noting further changes will likely come to the Emergency
Management clerical position. Passed unanimously.
3c. 2010 Non - Represented Pay Plan Status — Funk and the Committee reviewed progress in developing the
2010 non - represented employee pay plan. Committee reviewed the budgeted allocation for non -rep wages
and discussed options for developing the plan. Funk will review the plan status with the Committee in
December.
3d. Discussion of PTO Policies — Funk reviewed issues around using PTO and managing the H IN 1 flu
virus. Staff has reviewed management concerns with staffing during the flu outbreak. Committee discussion
and consensus to have Human Resource monitor the issue.
4a. Risk Management Report — WMMIC Notice of Altered Policy Terms — Ziliak reported on
WMMIC's notice to the County that our terms for coverage will likely change due to the County's increased
claims in recent years. Changes will be determined by WMMIC before the end of year. She reported that
WMMIC members feel the County has not done enough to address circumstances to reduce potential claims.
It was noted that a policy may be developed by WMMIC to address all members experiencing high claims
for future premium calculations.
5a. Corporation Counsel Report — Email Retention Policy — Timmerman reviewed his initial draft of a
County email policy, its scope and issues needing further work. Discussion on several aspects of the draft
policy and its administration. Timmerman noted the Information Technology department will have technical
aspects to address with a policy. Timmerman will continue refine the policy for Committee consideration.
5b. Work -flow Summary — Timmerman shared with the Committee is work flow with County departments
and issues.
5c. Pending Legal Concerns — Timmerman noted no pending legal issues to report on.
6a. Finance Director Report — Finance Reports — Pietrick presented the monthly finance reports.
Committee reviewed.
7a. Administrative Coordinator Report — Follow Up on 2010 Budget Issues and Review of Budget
Presentation — Standafer reviewed the status of the budget for presentation. Whiting presented and
reviewed the budget PowerPoint. Committee reviewed and discussed how budget is presented November 10.
There being no further business, the meeting adjourned at 11:30 a.m.
Sharon Norton - Bauman, Secretary
Chuck Whiting, Recording Secretary