HomeMy WebLinkAboutFinance 10-27-09 j NOTICE OF COMMITTEE MEETING AND AGENDA
ST. CROIX COUNTY
FINANCE COMMITTEE
DATE AND TIME: Tuesday October 27, 2009 — 8:30 A.M.
LOCATION: Room 1281, St. Croix County Government Center,
1101 Carmichael Road Hudson, Wisconsin
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING: November 5, 2009
APPROVAL OF MINUTES OF PREVIOUS MEETINGS: None
OLD AND NEW BUSINESS:
1. Administrative Coordinator Report
a. Follow Upon 2010 Budget Issues
ADJOURN
(Items may be taken in different order)
* *Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning
preceding a County Board meeting.
1:49 PM 10/20/2009
OFFICIAL
MINUTES OF THE ST. CROIX COUNTY FINANCE COMMITTEE
Regular Meeting October 27, 2009
Meeting called to order by Chair Standafer at 8:30 a.m.
Present: Daryl Standafer, Esther Wentz, David Peterson, Buck Malick and Sharon Norton- Bauman.
Staff present: Administrative Coordinator Chuck Whiting, Finance Director Michelle Pietrick, HHS
Director Fred Johnson (via telephone), Sheriff Hillstead.
Others present: Supervisors Roger Rebholz and Steve Hermsen, Judy Wiff, Norm Matzek.
Motion by Wentz, 2 nd by Norton- Bauman to adopt the agenda. Carried unanimously.
Ia. Follow Up on 2010 Budget Issues — Chairman Standafer opened discussion reviewing non - represented
employee compensation. He reviewed the past Committee discussions on the library levy. He noted the
Committee has basically taken the department budgets as submitted and there are a few issues the Committee
may want to address. The County Board action regarding supervisor per diems was reviewed. Pietrick
reviewed changes made to the proposed budget since the last meeting. The Committee discussed the patient
mix at the Health Center and its impact on the budget. Discussion on the capital expenditure list presented
for consideration for funding with the economic recovery zone bonds. Discussion about clerical support in
Emergency Management and the hours the Finance Committee added for support to Building Services.
Pietrick reviewed changes made to the proposed budget since the last meeting. Committee discussion on use
of economic recovery bonds for some capital items to be removed from the proposed budget, for additional
items from succeeding years, and for the Government Center building facing, with the rest being used for
non - budgeted highway work. Committee worked to determine the specific capital items to put in a
borrowing pool to reach a balanced budget proposal. Motion by Malick, 2 nd by Peterson to return to the
proposed budget $95,560 of capital items. The items include copiers, carpeting and painting and minor
building maintenance. Discussion. Motion by Norton- Bauman, 2 nd by Malick to amend the motion by
including the $10,000 for Boardroom remodeling in the budget. Motion to amend passed unanimously.
Amended motion passed unanimously. Committee discussion on items to remove from the budget and not
consider for borrowing, specifically Building Services software, building computer controls and a fire alarm
panel replacement. Motion by Malick, 2 nd by Wentz to approve removing the list of capital items totaling
$712,363 from the budget and placing into a borrowing pool. Passed unanimously. Discussion on
enterprise -wide software needs. Motion by Malick, 2 nd by Peterson to add $300,000 to the borrowing pool
for enterprise -wide software. Committee discussion that this amount would be contingent upon the results of
the budgeted study on organization software needs. Passed unanimously.
Johnson discussed changes possible in the Health & Human Services budgets. The St. Croix Industries
reserve can be used to offset employee health insurance increases. Further changes can be due to likely
savings through diversion programs and certain vehicle purchases could be deferred. Changes were agreed
to in the approximate amount of $100,000. Committee then discussed an equivalent amount of items in the
borrowing pool that could be removed and placed back into the budget. Motion by Malick, 2 nd by Wentz to
move two pick up trucks, the skid -steer and chip- sealing at Glen Hills and Troy Beach from the borrowing
pool back into the proposed budget totaling $101,000. Passed unanimously.
Discussion about items to be included in a potential borrowing pool, specifically Government Center
building outside wall improvements ($500,000) and repaving parking lot ($200,000), the Sheriff's
Department patrol boat ($50,000) and the enterprise software ($300,000). Motion by Malick, 2 nd by Wentz
to approve a proposed borrowing pool totaling $1,671,363 of capital expense items and designate the
remaining $1,688,637 to highway improvements. Passed unanimously. Pietrick noted this action left a
$9,000 proposed budget deficit. Motion by Norton- Bauman, 2 nd by Malick to remove $4,000 from the
Sheriff's budget meant for boat repair. Passed unanimously. Sheriff Hillstead was asked to meet with the
Committee. Discussion on boat and overtime relative to diversion initiatives. Hillstead agreed to have his
department overtime reduced. Motion by Norton - Bauman, 2 " by Peterson to reduce the Sheriff's
Department overtime budget by $10,000. Passed unanimously. Discussion on Sheriff's Department
coverage relative to local community policing.
The Committee reviewed the remaining gap between revenues and expenses. Motion by Malick, 2 " by
Standafer to reduce the County Board budget per diem line by $27,000. Pass unanimously. This left a
$32,500 surplus to close. Motion by Malick, 2 " by Wentz to move to the operating budget the maintenance
van and two HHS copiers from the borrowing pool back in the amount of approximately $32,500, thereby
balancing the proposed budget and increasing by the same amount of borrowing for highway projects..
Passed unanimously. Pietrick reviewed the final budget figures and related levies.
There being no further business, the meeting adjourned at 12:20 p.m.
Sharon Norton - Bauman, Secretary
Chuck Whiting, Recording Secretary