HomeMy WebLinkAboutFinance 10-14-09 1
% NOTICE OF COMMITTEE MEETING AND AGENDA
ST. CROIX COUNTY
FINANCE COMMITTEE
DATE AND TIME: Wednesday October 14, 2009 — 8:30 A.M.
LOCATION: County Board Room, St. Croix County Government Center,
1101 Carmichael Road Hudson, Wisconsin
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING: November 5, 2009
APPROVAL OF MINUTES OF PREVIOUS MEETINGS: None
OLD AND NEW BUSINESS:
1. Administrative Coordinator Report
a. Follow Upon 2010 Budget Issues
b. Review of ATM Vendor Request
ADJOURN
(Items may be taken in different order)
* *Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning
preceding a County Board meeting.
4:35 PM 10/8/2009
OFFICIAL
MINUTES OF THE ST. CROIX COUNTY FINANCE COMMITTEE
Regular Meeting October 14, 2009
Meeting called to order by Chair Standafer at 8:30 a.m.
Present: Daryl Standafer, Esther Wentz, David Peterson, Buck Malick and Sharon Norton- Bauman.
Staff present: Administrative Coordinator Chuck Whiting, Finance Director Michelle Pietrick.
Others present: Supervisors Roger Rebholz, Julie Speer, Lorin Sather and Steve Hermsen.
Motion by Wentz, 2 "d by Peterson to adopt the agenda. Carried unanimously.
Ia. Follow Up on 2010 Budget Issues — The Committee reviewed a revised balanced budget based on reducing
the proposed 2010 budget by a number of capital items, with the option of borrowing, in order to balance the
proposed budget. Further discussion for consideration of the stimulus recovery bonds to pay for the capital items
and also to accelerate the time frame for highway projects. Discussion of options adding clerical support to
Building Services department head and the status of discussions on Emergency Management. Motion by
Malick, 2 "d by Peterson to add 8 hours of clerical support for Building Services Department to the Emergency
Management clerical position. Motion passed unanimously.
Committee discussed issues stemming from use of recovery zone bonds. Committee reviewed capital items
and highway's needs. Discussion on the length of borrowing options. Committee discussed unbudgeted and
unknown capital costs associated with new finance software and building, the Government Center parking
lot, and improvements pending the SEH study. Whiting reviewed the Phase II and Phase III costs of the SEH
study that are also not budgeted, but would be a candidate for Contingency funds. Discussion about the need
to update capital items for 2010 to 2013. Discussion about committing to enterprise wide software. Motion
by Malick, 2 " by Wentz to remove the list of capital items totaling $972,923 presented by the Finance
Director from the budget in order to balance the proposed 2010 budget. Discussion regarding the accuracy
of the items, the amount left for highway projects and the timing options for borrowing. Motion passed
unanimously. Malick left. Hermsen and the Committee discussed nursing home budget items. Whiting and
Wentz addressed HHS administration concerns about the employee health insurance adjustments working
against their objective of reducing the nursing home levy by 30 %.
Committee discussed their budget report to the October 20 Board meeting.
lb. Review of ATM Vendor Request — Mike Inman and Brad Jones of M4S Investments addressed the
Committee on placing an ATM of theirs in the Government Center. The Committee reviewed that the
County had an interest in having an ATM in the building a few years ago but had not found an affordable
vending option. Discussion regarding other possible options or requirements prior to taking any action.
Issue to be reviewed with Corporation Counsel and brought back to the Committee for further consideration.
There being no further business, the meeting adjourned at 11:30 a.m.
Sharon Norton- Bauman, Secretary
Chuck Whiting, Recording Secretary