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HomeMy WebLinkAboutFinance 10-08-09 NOTICE OF COMMITTEE MEETING AND AGENDA i ST. CROIX COUNTY FINANCE COMMITTEE DATE AND TIME: Thursday October 8, 2009 — 8:30 A.M. LOCATION: Room 1281, St. Croix County Government Center, 1101 Carmichael Road Hudson, Wisconsin CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: November 5, 2009 APPROVAL OF MINUTES OF PREVIOUS MEETINGS: September 10, 2009; September 22, 2009 OLD AND NEW BUSINESS: 1. Review of Vouchers 2. Treasurer Report a. Monthly Reconciliation b. Illegal Tax Resolution 3. County Clerk a. Resolution Approving Reimbursement Due Listing Officials for Listing Dogs for 2009 b. Review of Statewide Voter Registration System Memorandum of Understanding for Relier Municipalities 4. Human Resources report a. New Employees and Position Vacancies b. 10:00 a.m. Joint Meeting with Ad Hoc Negotiations Committee - Closed session per WI Stat. 19.85 (1) e to discuss bargaining strategy relating to the AFSCME bargaining unit. Reconvene into open session. ** 5. Information Technology a. Time and Attendance Update 6. Corporation Counsel Report a. Work -flow Summary b. Pending Legal Concerns 7. Finance Director Report a. Financial Reports 8. Administrative Coordinator Report a. Follow Up on 2010 Budget Issues 9. Short and Long Term Planning Goals ADJOURN (Items may be taken in different order) * *Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 9:25 AM 10/2/2009 OFFICIAL MINUTES OF THE ST. CROIX COUNTY FINANCE COMMITTEE Regular Meeting October 8, 2009 Meeting called to order by Chair Standafer at 8:30 a.m. Present: Daryl Standafer, Esther Wentz, David Peterson and Sharon Norton- Bauman. Absent: Clarence Malick Staff present: Administrative Coordinator Chuck Whiting, Finance Director Michelle Pietrick, Treasurer Laurie Noble, Clerk Cindy Campbell, Health & Human Services Director Fred Johnson, Accountant/Fiscal Manager Jennifer Pempeck, Information Technology Director Tom Boron. Others present: Supervisors Roger Rebholz, Dick King and Steve Hermsen, Norm Matzek. Motion by Wentz, 2 " by Norton- Bauman to adopt the agenda. Carried unanimously. 1. Review of Vouchers — Malick had reported to the Chair that he had reviewed the vouchers and had nothing to report. 2a. Treasurer Report - Monthly Reconciliation - Noble represented the month reconciliation report. The Committee had no questions. 2b. Illegal Tax Reconciliation — Noble presented a resolution to charge back municipalities due to incorrect real estate taxes. Motion by Wentz, 2 nd by Peterson to approve the resolution. Passed unanimously. 3a. County Clerk — Resolution Approving Reimbursement Due Listing Officials for Listing Dogs for 2009 — Campbell presented a resolution listing the amounts due listing officials for all dogs in the listing officials' districts. Campbell indicated the payments come out of the dog license fund. Motion by Norton- Bauman, 2 nd by Wentz to approve the resolution as presented. Passed Unanimously. 3b. Review of Statewide Voter Registration System Memorandum of Understanding for Relier Municipalities — Campbell reviewed a memorandum of understanding with municipalities relying on the County for voter registration services. Campbell noted the only change being that of her office's time for adjusting for ward boundary changes in 2011. No action taken. 4a. Human Resources Report — New Employees and Position Vacancies — Funk reviewed staffing positions and vacancies. 4b. Joint Meeting with Ad Hoc Negotiations Committee — Closed session per WI Stat. 19.85 (1) a to discuss bargaining strategy relating to the AFSCME bargaining unit — Motion by Norton- Bauman, 2 " by Wentz to go into closed session. Passed unanimously. The Committee went into closed session with the Ad Hoc Negotiations Committee at 10:05 a.m. Motion by Wentz, 2 11d by Norton - Bauman to reconvene into open session. Passed unanimously. The Committee reconvened into open session at 11:30 a.m. 5a. Information Technology — Time and Attendance Update — Boron and Funk explained the impact of the PTO donation policy on the County's electronic record keeping system. Boron has received a bid to update software to accommodate this record keeping for $2,975. Motion by Wentz, 2 nd by Norton- Bauman to approve the expenditure of $2,975 for modification to the time and attendance software from the Human Resources budget. Passed unanimously. 6a. Corporation Counsel Report — Work -flow Summary — The Committee received and accepted Timmerman's written report in his absence. His work on the jail policies was noted. 6b. Pending Legal Concerns — None noted. 7a. Finance Director Report — Financial Reports — Pietrick reviewed the financial reports and investments with the Committee. 8a. Administrative Coordinator Report — Follow Up on 2010 Budget Issues — Chair Standafer opened discussion on the 2010 budget. The Committee reviewed the gap between revenues and expenditures. The Committee noted and discussed changes to bring the budget into balance. Included were changes in penalty and interest revenues, revising the levy to the maximum increase of 3 %, and borrowing options available through the stimulus recovery bonds. The Committee reviewed capital items that could be factored in a borrowing option, including some items not in the proposed 2010 budget. Discussion about presenting the budget situation to the Board on October 20 and publishing the budget summary. Discussion about the library levy. Further review and discussion of capital items. Consensus from the Committee members to consider the 3% maximum levy and to use the recovery bonds to offset budgeted capital costs with the remaining to be used for highway projects. Motion by Wentz, 2 nd by Peterson to support a 3% levy increase in the 2010 budget. 3 ayes, 1 nay (Norton- Bauman). Motion by Peterson, 2 nd by Norton- Bauman to use recovery bonds in the full allocated amount for County purposes for use on 2010 budget capital items and highway items. Passed unanimously. Discussion about time issues related to borrowing and an incoming Board. Committee agreed to meet again October 14 and review capital items to be borrowed for, eliminated or deferred. Discussion on the report status and funding of the Building Facilities Planning Ad Hoc Committee. 9. Short and Long Term Planning Goals — This item was deferred to a future meeting. There being no further business, the meeting adjourned at 12:17 p.m. Sharon Norton- Bauman, Secretary Chuck Whiting, Recording Secretary