HomeMy WebLinkAboutFinance 09-22-09 NOTICE OF COMMITTEE MEETING AND AGENDA
ST. CROIX COUNTY
FINANCE COMMITTEE
DATE AND TIME: Tuesday September 22 2009 12:00 P.M. or after the County Board meeting ends.
LOCATION: Room 1281, St. Croix County Government Center,
1101 Carmichael Road Hudson, Wisconsin
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING: October 8, 2009
APPROVAL OF MINUTES OF PREVIOUS MEETINGS: None
OLD AND NEW BUSINESS:
1. Review and Award of Bids for Ag Center Reroofing
2. Review of Nursing Home Work Order
3. Request for Community Project — Clean Up of Government Center Property"
4. 2010 County Budget
ADJOURN
(Items may be taken in different order)
* * Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning
preceding a County Board meeting.
11:07 AM 9/18/2009
OFFICIAL
MINUTES OF THE ST. CROIX COUNTY FINANCE COMMITTEE
Regular Meeting September 22, 2009
Meeting called to order by Chair Standafer at 1:50 p.m.
Present: Daryl Standafer, Clarence Malick, David Peterson and Sharon Norton - Bauman.
Absent: Wentz
Staff present: Risk Manager Kristin Ziliak, Administrative Coordinator Chuck Whiting, Finance
Director Michelle Pietrick, Building Services Director Art Tobin, Human Resources Administrator,
Behavioral Health Director Ron Kiesler.
Others present: Supervisors Roger Rebholz, Roger Larson, Steve Hermsen.
Motion by Norton - Bauman, 2nd by Peterson to adopt the agenda. Carried unanimously.
1. Review and Award of Bids for Ag Center Reroofing — Tobin presented the bids for the Ag
Center roof replacement. He briefly reviewed an alternative roof design discussed by the
Committee earlier, which he and the Committee agreed by consensus with the advice of Curt Reed
at Roof Spec was not a viable alternative. Two bids were received with the results being an asphalt
shingle roof came in higher than estimated and a steel roof came in lower than estimated. Spring
versus fall work was discussed. Motion by Norton - Bauman, 2 by Peterson to approve the
Berwald Construction bid for $149,140 to be completed in the spring of 2010. Passed
unanimously.
2. Review of Nursing Home Work Order — Supervisor Larson representing the HHS Committee
reviewed that Committee's discussion of nursing home remodeling. Tobin noted a deadline had
been missed by his department leading to cost estimates not being ready for the HHS Committee
meeting last week. Malick noted the Board action from earlier in the day has addressed the issue.
Tobin took responsibility for the delay with HHS. The Finance Committee discussed the matter.
No further action was taken.
3. Request for Community Project — Clean Up of Government Center Property — Jack
Young, orchestra director for the Hudson middle school was present requesting permission to
use his students in a service project to clean up the Government Center property in Hudson.
Discussion with Ziliak on liability concerns. Discussion on generally use of the property.
Motion by Malick, 2 by Peterson to allow the service project as proposed pending approval by
the school's principal and assuming no liability to the County as determined feasible by the Risk
Manager and Corporation Counsel. Passed unanimously. [Editor's note: Mr. Young's request
to the school administration was rejected the next day]
4. 2010 County Budget — The Committee reviewed the department budget presentations and
comments from the County Board earlier in the day. Whiting reviewed the status of employee
health insurance. The Committee agreed by consensus to remain with the 1.253% levy increase.
Discussion about non - represented employee wages. Discussion about capital outlay and options
for further consideration. The Committee reviewed the options Economic Recovery bonds give the
Finance Committee
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County. Discussion about the ability of the Highway Department to do additional highway work
funded by Economic Recovery bonds. Discussion about other capital outlay items that could be
done using bonds. Discussion about borrowing terms. Committee reviewed the nursing home
planning process and the related buildings planning and space use effort. Discussion on next steps
for October 8 Finance Committee meeting. Whiting and Pietrick to work on issues discussed and
bring to next meeting. Supervisors present reviewed Bob Moore's commentary on the economy
given at the Board meeting. Whiting noted that staff will have to publish an initial budget and levy.
The levy once published cannot be raised and he recommended publishing at the maximum
allowable of 3% to retain options for the County. Motion by Norton - Bauman, 2" by Malick to
publish budget notice including the maximum levy. Passed unanimously. Whiting will check with
Pietrick on the date to publish which may be after the October 8 Committee meeting.
There being no further business, the meeting adjourned at 3:57 p.m.
Sharon Norton - Bauman, Secretary
Chuck Whiting, Recording Secretary