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HomeMy WebLinkAboutCoordinated Family Services 02-13-09 NOTICE OF MEETING AND AGENDA St. Croix County Coordinated Family Services FEBRUARY 13 2009 1:30PM ST. CROIX COUNTY HEALTH AND HUMAN SERVICES 1445 N. 4 TH ST. NEW RICHMOND, WI 54017 CALL TO ORDER ROLL CALL /Introductions ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING — December 12th, 2008 DATE OF NEXT MEETING — April 10 2009 OLD AND NEW BUSINESS 1. Election of Officers /term renewals 2. Review Committee Bylaws 3. Enrollment Status Report 4. Strategic Planning/Goal Setting for Committee 5. Facilitation Training- confirm attendees and date ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order) * These items will be heard by each Department ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 2/4/2009 2:23 PM Minutes of the St. Croix County Coordinated Family Services Coordinating Committee February 13, 2009 Voting Members Present: Terese Wick (Parent) Ron Kiesler (St. Croix Co. Behavioral Health) Kathy Dunlap (St. Croix Co. Family and Children's) Patti Phillips (Vice Chair) (Baldwin School District) Darren Kern (Somerset School District) Mary Paulson (Hudson School District) Voting members not in attendance: Deb Ramacher (Chair) Parent Tim Markgraf (Secretary) Jaymie Meyer (St. Croix Central School District) Joan Sprain (UW Extension -St. Croix County) Sue Curtis (New Richmond School District) Toni Chambers (foster parent /parent) Anne Wollan (Amery Day Treatment) Melanie Murray (Ellsworth Day Treatment) Gretchen Minikel (Parent) Shawn Post - Priller (Parent) Betsy Byker (Family Resource Center) Jackie Steinhoff (River Falls School District) Other Attendees: Dawn Campbell (St. Croix County YCSS /CFS Project Coordinator) Ben Tomandl (St. Croix County YCSS) Brian Ferguson (Pastor Mt. Zion Lutheran Church Hudson) Vice Chair Phillips called the meeting to order at 1:44 PM. NEXT MEETING The next St. Croix County Coordinated Family Services Coordinating Committee meeting is scheduled for Friday, April 3 rd 2009 at the St. Croix County Department of Health and Human Services. WELCOME NEW MEMBERS /INTRODUCTIONS Brian Ferguson (Pastor Mt. Zion Lutheran Church Hudson) AGENDA: Motion: A motion was introduced by Phillips, seconded by Dunlap and unanimously adopted: That today's agenda be adopted and approved as circulated. MINUTES Motion A motion was introduced by Chair Phillips to postpone until the next meeting, the adoption of the minutes from the December 12th meeting as they were unavailable as Tim Markgraf is on vacation. seconded by Wick, and unanimously adopted: UNFINISHED BUSINESS: NEW BUSINESS: Election of officers and term renewals Committee needs to elect a new Vice Chair and Secretary. Phillips will move to the Chair position that will be vacated by Ramacher. Tomandl volunteered be a back up for Tim Markgraf if Tim continues as Secretary. Motion by Phillips and seconded by Dunlap for Tim Markgraf to be the secretary and Ben Tomandl to be Tim's backup. Motion was unanimously adopted. Dunlap questioned how to get new members officially on CFS committee. Campbell reported that at any time a new member can be added to the committee and would need to be appointed by the Committee Chair and confirmed by the Health and Human Services Board. Pastor Brian Ferguson inquired about his involvement in the committee. Phillips said that we are always welcoming new members. Campbell explained the potential levels of involvement. Campbell read the responsibilities of Vice Chair position. There was no one present at the meeting that volunteered to step into that position. Phillips recommended postponing that decision until the next meeting to fill the vacancy. Campbell Reviewed the current terms on the Committee that expired in January 2009. Those with terms expiring were: River Falls School District, Turning Point Shelter, Somerset School District, St. Croix Central School District, UW Extension, and Shawn Post Priller (Parent Position) Campbell will contact those individuals not present to see if they wish to extend their term Kern will remain the contact person for Somerset School District and the term will be renewed. Review of committee bylaws: The Committee Bylaws are to be reviewed annually as outlined in the Bylaws. Two minor changes were made due to wording in the following areas. Article 11, Section C: read... Membership on sub - committees are open to both committee members and non - committee members and shall consist of equal representation from the various groups that make up the Coordinating Committee defined in Article II Sec. A. The discussion was whether or not we wanted to be locked into have the same representation on the subcommittees are on the full committee as it might be feasible as the sub committees are made up of non - voting committee members. The decision was to strike the following: Memberships on sub - committees are open to both committee members and non - committee members an shal eeftsist of equal r° ntatie" f the ps tha make up the Goefdinating Committee defined in AAiele 11 See. A. The second change was in Article II, Section D Terms of Office. The Bylaws currently read that ... members shall serve rotating terms of two (2) years, arranged so that the terms of one -third of the members shall expire each year. The discussion was that with have two year terms, this doesn't make sense. Either we would need to make a change to have terms be three years vs. two or change the bylaws to read that no more than half vs. one - third of the terms expire. The decision was to change the Bylaws to read: ... members shall serve rotating terms of two (2) years, arranged so that the terms of one -half of the members shall expire each year. Motion made by Kern and seconded by Dunlap to approve the change of the bylaws unanimously adopted. Review of the most recent Enrollment Status Report. • change was made to # 8 adding "children's waivers" as one of the funding sources • change was made to #10 on the report to add the date of inception of the CFS project specifically. Strategic planning /goal setting for committee This agenda item was tabled until the next Committee Meeting due to small attendance. Campbell did update on the status of the Parent Education workgroup and the efforts to gain feedback from parents of youth with special needs, as to what they would like to see offered in terms of support, education, etc. A survey had been developed and circulated getting little response. Discussion around what the workgroups purpose is. Spoke about reaching out to more people sending to CESA11, ADRC, and Trainings. Phillipps suggested possibly having the survey available to circulate at the Keys to Success Conference in March. The one day conference will be held in the Baldwin /Woodville district. Campbell will forward the survey to Phillipps who will forward it to the Conference Committee. Campbell shared some additional feedback and responses from others on some potential areas related to the agenda item of Strategic planning /goal setting of Committee. Some discussion on how valuable it would be to formalize the co- coordination role between day treatment staff and school staff, putting together a Co- Coordination handbook to aid in this and also potential training. Facilitation Training: Campbell indicated that she and Tim Markgraf are planning to still conduct one -day training on Facilitation Skills. Campbell indicated that a tentative date for this will be March l Itn and she will circulate information out to the Committee. Interested persons would also have the option to have continued follow up training, being placed on an actual team to co- coordinate, facilitate (to your comfort level). SUB - COMMITTEE REPORTS: Quality Assurance: Membership: ANNOUNCEMENTS & CORRESPONDENCE: Campbell reported on the Children Come First Advisory Committee 2007 Annual Report on Collaborative Systems of Care. The information that is obtained from school districts on students attendance, grades, etc. that are enrolled in CFS aids in the State compiling this report. It was suggested that when the request is made to the schools for the school information for the CFS reporting system, that a copy of the release of information is attached to simplify this. POSSIBLE AGENDA ITEMS FOR NEXT MEETING: Election of Vice Chair (explanation of roles), strategic planning committee review, new members to the board, look at current function of the subcommittee and membership, including ad hock committees. TREATS: Kathy Dunlap will bring treats to the April 3 2009 @ St. Croix County DHHS at 1:30pm meeting. Phillipps asked if there were any other issues to bring before the Committee; having no further issues brought to the chairperson, Motion A motion was introduced by Darren Kern, and seconded by Terese Wick, and unanimously adopted: that the meeting is adjourned. ADJOURNED: 3 :00pm Next meeting: April 3 2009 @ St. Croix County DHHS at 1:30pm Chair: Attest: (Secretary)