HomeMy WebLinkAboutPublic Protection 07-08-09 NOTICE OF MEETING AND AGENDA
PUBLIC PROTECTION COMMITTEE
JULY 8, 2009 - 8:30AM
ST. CROIX COUNTY GOVERNMENT CENTER
ROOM 1281
1101 CARMICHAEL ROAD
HUDSON, WISCONSIN
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
APPROVAL OF MINUTES OF PREVIOUS MEETING: JUNE 11, 2009
DATE OF NEXT MEETING: AUGUST 12, 2009
OLD AND NEW BUSINESS
1. Web Browser/Visions Update
2. Bills, Vouchers*
3. Budget 2010, Capital Outlay*
4. Motel/Hotel /Travel Expenditures*
5. Mission Statements /Goals*
6. Medical Examiner — Casey Swetlik
7. Child Support Administrator — Katy Kapaun
8. District Attorney Eric Johnson, Victim/Witness Coordinator Ann Gustafson, Office
Manager Cathy Halverson
9. Sheriff Dennis Hillstead, Chief Deputy John Shilts, Patrol Captain Scott Knudson, Jail
Captain Karen Humphrey, Accountant/Office Manager Mary Martell
a. Expenditures: Drug Fund/Confiscated Acct. /Jail Assessment
b. 3 rd Court Security Position
c. Jail Camera System
d. Jail Security Audit **
ANNOUNCEMENTS & CORRESPONDENCE
ADJOURN
(Items may be taken in different order)
* These items may be heard by each Department
** Additions /Changes /Corrections
Submitted by: Julie Speer
Date: June 24, 2009; amended July 2, 2009
Copies to: County Board office News Media
County Clerk Committee Members
Respective Department Heads
Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding
a County Board meeting.
7/2/2009 8:21 AM
ST. CROIX COUNTY PUBLIC PROTECTION COMMITTEE MEETING
July 8, 2009
Official Minutes
MEMBERS PRESENT: Julie Speer, Roger Larson, Cindy Leonard, Laura Tommerdahl and
John Borup.
STAFF PRESENT: Medical Examiner Casey Swetlik, Child Support Administrator Katy
Kapaun, Sheriff Dennis Hillstead, Chief Deputy John Shilts, Patrol Captain Scott Knudson, Jail
Captain Karen Humphrey, Accountant /Office Manager Mary Martell, District Attorney Eric
Johnson, Victim Witness Services Assistant Jill Beskar and Recording Secretary Amy Geurkink.
OTHERS PRESENT: County Board Chair Roger Rebholz. Administrative Coordinator Chuck
Whiting arrived at 8:36am.
Meeting called to order at 8:3 lam by Chair Speer. Motion by Borup, 2 nd by Larson to adopt the
agenda. Carried unanimously.
Motion by Larson, 2 nd by Tommerdahl to approve the minutes of the June 11, 2009 meeting.
Carried unanimously.
The next regular meeting will be August 12, 2009 at 8:30am and the September meeting will be
on the 9 1h at 8:30am.
MEDICAL EXAMINER'S REPORT: Swetlik presented June 2009 Medical Examiner bills in
the amount of $4,136.00, and outlined the activity report and the year -to -date budget figures.
Motion by Larson, 2 nd by Borup to approve the bills as presented. Carried unanimously.
Swetlik reported the overall budget is in good shape with revenue ahead and expenses below
projections at this point in time.
Brief discussion regarding time frame for cause of death determination to be listed on death
certificates.
Discussion regarding the 2010 budget; Swetlik reported his approach to meet the 5% and 10%
reduction requirements is to cut the autopsy numbers and noted he will present the proposed
2010 budget to the committee at the August meeting.
Swetlik presented a capital outlay handout for 2010 -2014 as well as a mileage analysis and
explained he is proposing to replace the Medical Examiner's vehicle in 2011. Swetlik described
cost savings of owning a vehicle; discussion regarding options for replacement. Motion by
Borup, 2 by Tommerdahl to approve the capital outlay proposal for the purchase of a
replacement Medical Examiner vehicle in the year 2011. Carried unanimously.
CHILD SUPPORT REPORT: Kapaun presented June 2009 bills in the amount of $2,571.38,
outlined the budget status report and reported the line item for professional services is high in
part due to language interpretation services. Kapaun summarized her department is ahead on
revenue at this point in time. Discussion regarding advantages of utilizing rental car and the
pros /cons of county -owned vehicles. Motion by Borup, 2 nd by Leonard to approve the bills as
presented. Carried unanimously.
Kapaun reported her department exceeded one - million dollars in collections for the month of
June and noted it is the third consecutive month in exceeding the one - million dollar mark.
Kapaun reported there is approximately $65,000 of state funds available to the Child Support
Department and explained she is asking for committee input on how the money might be
utilized. Kapaun noted there will be a position vacancy in her department at the end of the year
and suggested the possibility of using the funds to bring that position to a 40- hour - per -week
position.
Discussion regarding the 2010 budget and the need to show the 5% and 10% reductions. Kapaun
presented a handout concerning Process Server RFB Analysis and explained the potential cost
savings of outsourcing for process service.
Kapaun will have preliminary budgets sent to committee members prior to the August meeting.
DISTRICT ATTORNEY/VICTIM WITNESS REPORT: Johnson introduced Jill Beskar
who recently accepted the Victim Witness Services Assistant position. Beskar briefly provided
her employment background and described the work in her new position.
Johnson presented June 2009 District Attorney bills in the amount of $1,910.61 and outlined
various expenses. Motion by Borup, 2 "d by Tommerdahl to approve the bills as presented.
Carried unanimously.
Johnson reported DA offices across the state are losing attorneys due to low salaries. Johnson
also reported potential furloughs may be an issue affecting grant positions.
Johnson commenced discussion regarding inmates that have been incarcerated for a long time
and summarized there ought to be a mechanism to reduce sentences for those that are no danger
to society.
Johnson reported there is one prosecutor currently traveling and providing periodic services to
Polk County and indicated he may soon cancel that service.
Brief discussion regarding the 2010 budget.
REPORTS OF THE SHERIFF DEPT /JAIL /PATROL CAPTAIN: June 2009 Jail bills in
the amount of $59,690.23 were presented and various expenses clarified. Humphrey reported
painting of jail cells will begin next week. Motion by Borup, 2 "d by Larson to approve the bills
as presented. Carried unanimously.
June 2009 Sheriff Department bills in the amount of $28,343.43 were presented and various
expenses clarified. Motion by Larson, 2 " by Leonard to approve the bills as presented. Carried
unanimously.
Hillstead reported they will research the cost for fiberglass repair on the patrol boat but indicated
they may need to look at purchasing a new boat.
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Hillstead reported jail revenue continues to be down and reported he has had a discussion with
the judges regarding this issue and also reported he has informed area agencies that there is bed
space available. Humphrey described the job search performed each Tuesday by Huber inmates;
discussion regarding medical /mental health watches in the jail.
Hillstead reported the overall budget is close to the mark and the year end figures should be in
reasonably good shape.
Discussion regarding the possible addition of a third Court Security position. Hillstead reported
the judges will be present at the July Finance Committee meeting to promote the position.
Motion by Borup, 2 nd by Larson to proceed with the prospect of adding a third Court Security
position and presenting it to the Finance Committee. Carried unanimously. Discussion
regarding budget issues and funding.
Shilts reported the bid for the jail matrix switcher came in at a higher cost than the committee
originally approved. In addition, they are looking at updating the entire security system and are
working with Art Tobin and Pro -Tec Design toward a security audit. Motion by Larson, 2 nd by
Tommerdahl to approve the amount of $12,418.37 for the matrix switcher and the amount of
$2,244.38 for the security audit to be taken from the Jail Assessment fund for the expenditures as
presented. Carried unanimously.
Knudson reported there was a motorcycle fatality on June 30 which brings the 2009 county
traffic fatality total to nine.
Knudson provided an update on the canine program and reported Officer Jason Sykora's dog
took top rookie dog at a recent class.
Hillstead reported another officer just completed field training so they are up to a full patrol staff.
Hillstead and Martell reported the foreclosure sale numbers remain high; discussion regarding
the time frame of the foreclosure process.
Discussion regarding the 2010 budget process and creating the various budget reduction
scenarios.
Meeting adjourned at 10:35am.
Cindy Leonard, Secretary
Amy Geurkink, Recording Secretary
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