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Home My WebLink AboutPublic Protection 08-12-09 NOTICE OF MEETING AND AGENDA PUBLIC PROTECTION COMMITTEE AUGUST 12, 2009 - 8:30AM ST. CROIX COUNTY GOVERNMENT CENTER ROOM 1281 1101 CARMICHAEL ROAD HUDSON, WISCONSIN CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING: JULY 8, 2009 DATE OF NEXT MEETING: SEPTEMBER 9, 2009 OLD AND NEW BUSINESS 1. Web Browser/Visions Update 2. Bills, Vouchers* 3. Budget 2010, Capital Outlay* 4. Motel/Hotel /Travel Expenditures* 5. Mission Statements /Goals* 6. Medical Examiner — Casey Swetlik 7. Child Support Administrator — Katy Kapaun 8. District Attorney Eric Johnson, Victim/Witness Coordinator Ann Gustafson, Office Manager Cathy Halverson 9. Sheriff Dennis Hillstead, Chief Deputy John Shilts, Patrol Captain Scott Knudson, Jail Captain Karen Humphrey, Accountant/Office Manager Mary Martell a. Expenditures: Drug Fund/Confiscated Acct. /Jail Assessment b. 3 rd Court Security Position c. Jail Camera System ANNOUNCEMENTS & CORRESPONDENCE ADJOURN (Items may be taken in different order) * These items may be heard by each Department ** Additions /Changes /Corrections Submitted by: Julie Speer Date: August 4, 2009 Copies to: County Board office News Media County Clerk Committee Members Respective Department Heads Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 8/4/2009 9:11 AM ST. CROIX COUNTY PUBLIC PROTECTION COMMITTEE MEETING August 12, 2009 Official Minutes MEMBERS PRESENT: Julie Speer, Laura Tommerdahl, Roger Larson, Cindy Leonard and John Borup. ABSENT: None. STAFF PRESENT: Sheriff Dennis Hillstead, Chief Deputy John Shilts, Patrol Captain Scott Knudson, Accountant /Office Manager Mary Martell, Jail Captain Karen Humphrey, Medical Examiner Casey Swetlik, Child Support Administrator Katy Kapaun, District Attorney Eric Johnson, Office Manager Cathy Halverson, Victim Witness Coordinator Ann Gustafson, Administrative Coordinator Chuck Whiting and Recording Secretary Amy Geurkink. OTHERS PRESENT: None. Meeting called to order at 8:30am by Chair Speer. Motion by Borup, 2 by Larson to adopt the agenda. Carried unanimously. Motion by Borup, 2„d by Tommerdahl to approve the minutes of July 8, 2009 meeting. Carried unanimously. The next regular meeting will be September 9, 2009 at 8:30am and the October meeting will be on the 14 at 8:30am. MEDICAL EXAMINER'S REPORT: Swetlik presented July 2009 Medical Examiner bills in the amount of $2,000.50 and the year -to -date budget summary and noted many of the supplies will be now covered through a grant. Motion by Larson, 2 by Leonard to approve the bills as presented. Carried unanimously. Swetlik presented his 2010 budget proposal and outlined various line items as well as the five and ten percent reduction figures. He reported he decreased the autopsy numbers and noted the difficulty in projecting autopsy figures. Motion by Borup, 2 by Larson to approve the 2010 budget, recognizing the zero, five and ten percent budget requirements and move it forward in the budget process. Carried unanimously. CHILD SUPPORT DEPARTMENT REPORT: Kapaun presented July 2009 bills in the amount of $2,371.11 and clarified various expenses. Motion by Borup, 2 by Tommerdahl to approve the bills as presented. Carried unanimously. Kapaun proposed terminating the existing Thompson -West software subscription (software for locating individuals) and replacing it with a better contract; this item will be placed on the September meeting agenda. Kapaun reported approximately $968,000 in collections for the month of July and noted her department is on target to earn incentive funds. Kapaun presented the 2010 budget proposal and noted there is restored funding through the stimulus act. She outlined the budget figures and explained staffing alterations to meet the five percent reduction requirement and the elimination of one position to meet the ten percent reduction requirement. Motion by Borup, 2nd by Leonard to approve the budget proposal as presented and move it forward in the budget process. Carried unanimously. REPORTS OF THE SHERIFF DEPT /JAIL /PATROL CAPTAIN: July 2009 Jail bills in the amount of $72,960.38 were presented and various expenses clarified. Motion by Larson, 2 by Borup to approve the bills as presented. Carried unanimously. July 2009 Sheriff Department bills in the amount of $56,931.64 were presented and various expenses clarified. Discussion regarding boat repair costs. Motion by Leonard, 2 by Tommerdahl to approve the bills as presented. Carried unanimously. Humphrey reported Huber inmates are having continued difficulty in finding employment due to the stressed economy. Brief discussion regarding the Counter Act Program formally conducted through the Sheriff's Department; Hillstead reported almost all schools /municipalities now administer their own program. Hillstead presented an authorization to exceed hotel expense in the amount of $129 per night for three nights stemming from Mary Gregerson attending training in Madison. Discussion regarding the sales tax charged and the county's tax exempt status; Hillstead will attempt to have the sales tax charge refunded. Motion by Larson, 2 by Leonard to approve the authorization as presented. Carried unanimously. Hillstead provided a brief update regarding the recent shooting in the Village of Wilson and reported they have determined this is not a random case. Hillstead reported burglaries and violent crimes are down somewhat but others such as domestics are up considerably. Hillstead reported the state budget will change the way emergency detentions are handled and expressed concern for mentally ill individuals that may end up in jail. The 2010 Sheriff's Department budget proposal was presented and specific line items reviewed. Discussion regarding capital outlay and staff reductions; Hillstead reported he remains adamant about not reducing staffing levels. He reported reducing the budget would result in compromising services and indicated he will provide the Finance Committee with the hampering details of the five and ten percent budget reductions. Leonard left the meeting at 10:33am. The 2010 Jail budget proposal was presented and specific line items reviewed. Discussion regarding the increased doctor and LPN /RN hours and aspects of the five and ten percent budget reduction requirements. -2- Hillstead stressed his stance of personnel being priority ahead of capital outlay. The committee determined to support the Sheriff and Jail budgets with the flexibility of capital outlay being cut rather than staff. Motion by Borup, 2 "d by Larson to approve the 2010 Sheriff's Department budget proposal as presented recognizing the zero, five and ten percentages and move it forward in the budget process. Carried unanimously. Motion by Borup, 2 " by Tommerdahl to approve the 2010 Jail budget proposal as presented recognizing the zero, five and ten percentages and move it forward in the budget process. Carried unanimously. DISTRICT ATTORNEY/VICTIM WITNESS REPORT: Speer read a letter regarding Victim/Witness reimbursement in the amount of $45,363.67. Johnson presented July 2009 District Attorney bills in the amount of $49,918.84 and clarified various specific expenses and grant- reimbursed items. Johnson expressed his continued satisfaction with the intern program and also praised the Diversion Program describing it as a program that virtually pays for itself. Motion by Larson, 2 "d by Tommerdahl to approve the bills as presented. Carried unanimously. Johnson presented the 2010 budget proposal and summarized it is fairly straightforward because it is nearly all salaries. Johnson reported his budget was cut considerably last year and noted the case load is not going down. Discussion regarding reducing staff hours and furloughs; Johnson reported his only option in an attempt to meet the reduction requirements is to cut staff and suggests reducing hours from forty hours to thirty-five hours per week. Discussion regarding the unique staffing /budget situation because of various grant positions; Johnson noted they came as close as they could to meet the five and ten percent reduction requirements. The committee determined to approve the proposed budget as a contentious effort to comply. Johnson summarized it is impossible to make cuts without hampering public service. Motion by Borup, 2 " by Larson to approve the 2010 District Attorney budget as presented and move it forward in the budget process. Carried unanimously. Speer will prepare a letter to the Finance Committee explaining the District Attorney's unique budget situation. Gustafson presented the 2010 Victim Witness budget proposal and noted the increase is personnel. Discussion regarding a discrepancy in the 2010 column figures vs the ALIO generated figures; Whiting noted these columns should have the same total. Motion by Tommerdahl, 2 nd by Borup to accept the 2010 Victim Witness budget proposal as presented (using the 2010 column) and move it forward in the budget process. Carried unanimously. Gustafson reported an employee will take an eight -week child leave in October and indicated the position warrants filling for that period of time. Gustafson will request this item be placed on the next Finance Committee meeting agenda. Meeting adjourned at 11:53am. Cindy Leonard, Secretary Amy Geurkink, Recording Secretary Approved September 9, 2009 -3-