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HomeMy WebLinkAboutPlanning & Zoning 08-11-09 NOTICE OF MEETING AND AGENDA PLANNING AND ZONING COMMITTEE TUESDAY, AUGUST 11, 2009 8:30 A.M. ST CROIX COUNTY GOVERNMENT CENTER, ROOM 1281 1101 CARMICHAEL ROAD, HUDSON, WISCONSIN CALL TO ORDER ROLL CALL ADOPTION OF AGENDA CONSENT AGENDA* 1. Minutes of Previous Session - July 20, 2009 2. Date of Next Meeting —August 26,2009,7:00 PM, Baldwin 3. Bills and Revenue Reports DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Land Use Ordinance Applications a. Municipal Plats b. Waivers and rezones to be scheduled c. Discussion of Plats and CSM's currently in the review process 3. 2010 Budget a. Economic Development Corporation b. Register Of Deeds c. Planning & Zoning ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order) * Additions /Changes /Corrections DATE: August 6, 2009 MINUTES PLANNING AND ZONING COMMITTEE AUGUST 11, 2009 CALL TO ORDER: Chair Ruetz called the meeting to order at 8:32 a.m. PRESENT: Supervisors Gene Ruetz, Lorin Sather, Steve Hermsen, Sharon Norton - Baumann, Peter Post arrived at 8:34 a.m. STAFF PRESENT: Dave Fodroczi, Kevin Grabau, Ellen Denzer, Brett Budrow, Alex Blackburn, Monica Lucht, Bill Rubin, Beth Pabst, Michelle Pietrick. GUESTS: Patty Robertson., President of St. Croix Economic Development Corporation. ADOPTION OF AGENDA: Motion by Norton - Baumann, 2nd by Sather to adopt the agenda. CONSENT AGENDA: Motion by Hermsen, 2„d by Sather to approve the minutes of July 20, 2009 and the bill and revenue reports. Motion carried. The date of the next meeting is set for August 26, 2009, 6:00 p.m., in Baldwin. OLD AND NEW BUSINESS Land Use Ordinance Applications Municipal Plats: None Waivers to be scheduled: One waiver application was received for a reduction in the setback from the right -of -way for property in the Town of St. Joseph. The public hearing is scheduled for September 15, 2009, 3:00 p.m. at the Government Center. Rezones to be scheduled: None Discussion of Plats and CSM's currently in the review process: Blackburn reviewed the list of July and August submittals. Six CSM applications were received in August. 2010 BUDGET Economic Development Corporation: Rubin introduced EDC President, Patty Robertson. Rubin outlined his budget, which supports one fulltime and one halftime person. EDC conducts business expansion, recruitment, business retention, small business startups, along with advocacy work for small businesses. Robertson commented on the projects EDC is engaged in. One issue taken up by the legislature is consolidation of tax credits for small businesses along with technology tax credits. Rubin remarked EDC builds awareness for businesses going back many years, and takes the initiative to remind the legislature of business needs. EDC works to create capital investment and job creation in the County. They are essentially an independent arm of the county and play an important role in connecting businesses and individuals to important resources. Hermsen questioned how much of an increase to the budget is coming from the levy. Rubin remarked there was a slight decrease from 2008 to 2009, and the amount being proposed for 2010 is the same flat amount from the 2009 budget. The EDC budget request was reviewed and moved on to the Finance Committee. 1 ti Register of Deeds: Pabst reviewed the revenue for July, which dropped slightly in document recording, but doing well compared to 2008. For the start of August, transfer fees have been in excess of $4,000. In comparison, the entire month of January was only $5,000. Pabst reported that her new employee is in place and catching on well. Some overtime is being used to stay caught up, but is only 1% of what was budgeted. Discussion. Pabst explained adjustments to the budget since the last meeting. A copier or printer will be needed, because current equipment isn't capable of duplexing and printing document amendments. The office remodel was addressed, and Pabst highlighted changes that are needed for the front counter, staff work stations and security of abstractors and general public in a separate room. Pabst indicated that the remodel is necessary, but agreed it may not be at this time. Motion by Sather, 2 by Hermsen to pass the budget to the Finance Committee without $50,000 for the remodel. Motion carried. Planning & Zoning: Fodroczi updated the levy supported budgets starting with the base budget proposal which has a reduction of almost 3% from 2009. The 95% budget proposal includes removal of temporary help for scanning and document conversion divided between the Real Property and Zoning budgets. To reach the 90% budget, overall, five adjustments were made which include delaying a new vehicle, a new copier, new equipment such as computers and printers, plus a prorated deduction of operating expenses in all five levy budgets. Fodroczi commented on the projected revenue report and the adjustment made in calculations to projected revenues based on the committee's request. Fodroczi explained the budget summary sheets showing the proposal for an alternative source of revenue. Based on communication with other counties, consideration for 2010 is being given to incorporating a sanitary permit maintenance fee for tracking system pumping. The estimate is included in the three budget proposals. Fodroczi commented that the proposed Land Records budget is finalized based on projects built into the 2010 orthophoto project as part of the statewide consortium that will be done and paid for in 2010. Another substantial portion is included for the Register of Deeds real estate document conversion. Fodroczi addressed the Recycling budget indicating it's self contained. Revenues are down, but the overall base grant is slightly higher. Fodroczi asked the committee to forward the base budget proposal and the two alternative 5% & 10% budget proposals to the Finance Committee. Discussion. Motion by Sather, 2 nd by Hermsen, to consider the budget alternatives without the sanitary permit maintenance fee. Motion carried. Discussion on proposed budget. Norton - Baumann voiced concern on eliminating capital expenditures. Fodroczi explained these items can be delayed due to less use. Pietrick commented evaluations are being done to assess the need, lifecycle and volume analysis of all the County copiers. Chair Ruetz called for a break at 11:05 a.m. The committee reconvened at 11:15 a.m. Hermsen restarted the discussion and asked how the department is staffed compared to other counties. Fodroczi explained that the structure of services and staffing vary among counties based on such factors as population, growth, development trends and overall county organization. Discussion. Motion by Sather, 2 nd by Hermsen for discussion, to send the budget back and ask the Director to bring back a budget option with two less FTE's to see what it looks like. Norton - Baumann amended the motion, 2 nd by Sather, to have Fodroczi also develop budget numbers with one FTE cut. Committee discussion with Pietrick about reduction in hours as an alternative to reduction in staff. A vote was taken on the amendment to the motion. Motion carried. Chair Ruetz took a vote on the amended motion, 2 ayes, 3 nays. Motion failed. Norton - Baumann indicated she would be willing to look at one FTE reduction, not two. Motion by 2 • • . Sather, 2nd by Post, to have staff develop a budget option with one FTE reduction. Hermsen amended the motion, 2 by Sather, to see one budget option with one FTE reduction, and one budget option with reduction in hours comparable to one FTE. A vote was taken on the amendment to the motion. Motion carried. A vote was taken on the amended motion. Motion carried. Norton - Baumann asked for future agenda items to include a report on the recycling ordinance, and an update on Bettendorf and Sukowatey. The meeting adjourned at 12:19 p.m. Respectfully submitted: Monica Lucht, Recording Secretary Lorin Sather, Secretary August 11, 2009 3