Loading...
HomeMy WebLinkAboutFinance 01-08-1999 r ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: Friday, January 8, 1999 8:30 A.M. LOCATION: Government Center_ CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: February 10, 1999 8:30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: NEW BUSINESS: 1. Review of Vouchers 2. Administrative Coordinator's Report *A. Sale of Ag Center Land 3. Finance Director's Report A. Perch Lake Cost Analysis-DNR Grants 4. Corporation Counsel Report A. Quit Claim Deed for Virgil Gedatus B. Incinerator Report 5. County Clerk Report A. Security Team Report *6. Selection of Law Enforcement Hardware **7. Register of Deeds and District Attorney Requesting Contingency-Funds for Part-Time Help Part-Time Help CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 12/29/98, 1/5/99 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: Friday, January 8, 1999 8:30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: February 10, 1999 8:30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: NEW BUSINESS: 1. Review of Vouchers 2. Administrative Coordinator's Report *A. Sale of Ag Center Land 3. Finance Director's Report A. Perch Lake Cost Analysis-DNR Grants 4. Corporation Counsel Report A. Quit Claim Deed for Virgil Gedatus B. Incinerator Report 5. County Clerk Report A. Security Team Report *6. Selection of Law Enforcement Hardware *7. Register of DeedstRequesting Contingency Funds for Part-Time Help ATTY. CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 12/29/98, 1/5/99 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS I ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE - DATE: Friday, January 8, 1999 8:30 A.M. _ LOCATION: Government Center _ CALL-TO ORDER _ ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: February 10, 1999 8:30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: NEW BUSINESS: 1. Review-of Vouchers 2. Administrative Coordinator's Report 3. Finance Director's Report A. Perch Lake Cost Analysis-DNR Grants 4. Corporation Counsel Report - A. Quit Claim Deed for Virgil Gedatus B. Incinerator Report 5. County Clerk Report A. Security Team Report CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 12/29/98 COPIES-TO: County Board Office News Media/Notice Board County Clerk County Board - County Departments *ADDITIONS/CHANGES/CORRECTIONS - i- FINANCE COMMITTEE Regular Meeting January 8, 1999 Meeting called to order at 8:35 a.m. by Chair Brown. Members present: Don Brown, Tom Dorsey, Herb Giese, Robert Boche and Tom O'Connell. Staff present: Administrative Coordinator John Krizek, Finance Director Rich Loney, Corporation Counsel Greg Timmerman, County Clerk Sue Nelson. Others present: Supr. Raymond, members of the press. Chair welcomed members, visitors and the press. Motion by O'Connell, 2nd by Boche to adopt the agenda. Carried. Next meeting is February 10. Motion by Giese, 2nd by Dorsey to adopt the December 9, 1998 minutes. Carried. Vouchers: O'Connell had reviewed the bills and found them to be in order. Motion by O'Connell, 2nd by Giese to approve payment. Carried. Loney noted that yearly payments made to ITBEC, West Central Regional Planning, Westcap and the Municipal Library Allocation are paid in January. Administrative Coordinator: Krizek presented a map of the Ag. Center property drawn by Highway Dept. personnel. The map showed 1.72 A. not being used for Ag. Center business. Discussion on selling or retaining the land. Supr. Raymond, member of the Ag. and Extension Committee, said he and the committee recommended not selling the extra land but keeping it for future use. Chair Brown said the County would only get back what was paid to the Village of Baldwin so the most the County would ever receive is $40,000 to $45,000. No further action by the Committee. Krizek indicated information and actuary numbers are being gathered to determine costs of health insurance for Supervisors. Board members would be considered as county employees to receive the insurance. Corporation Counsel advised it is legal for Supervisors to pay for insurance coverage on the County health plan. Finance Director: Rich Loney distributed the monthly departmental expenditure sheets along with a Perch Lake Park financial summary. O'Connell asked for a status report on park development. Supr. Raymond, Chair of Planning, Zoning and Parks, stated $250,000 has been allocated in the 1999 contingency fund for Phase I of the Park plan which was approved by the County Board. Cost estimates are being done on roads, buildings, park equipment, etc. Both Brown and Giese were concerned about access to the beach area for handicapped people. Raymond suggested more Supervisors become involved in the park planning and maybe form a sub-committee. 1 i. Corporation Counsel: Timmerman reported Virgil Gedatus purchased tax deed property from the County in 1974 and never received a deed. He is now selling the property and needs a deed. Motion by Boche, 2nd by Giese to authorize issuance of a quit claim deed to Virgil Gedatus. Carried. Timmerman said Weldex is setting up equipment at the incinerator site and plans to remove the stack soon. Next they will move the equipment that has minuscule contamination. Timmerman received outstanding references on the Weldex Company. Register of Deeds: Kay Walsh said the installation of the automation program is going slower than planned. The office is not on the docutrac at this time and double entry of documents is still required. They are three weeks behind in document return and there has been a 60o increase in the workload. Motion by O'Connell, 2nd by Boche to approve $5000 from the Contingency Fund for both part time help and extra work hours for the present staff. Carried. District Attorney: Eric Johnson and Office Manager Deb Staberg said the D.A.'s office has been short staff since May of 1998. The plan is to hire a temporary part time person one day a week for the year to type the backlog of court files. Because of the two new employees starting at a lower rate of pay, the 1999 budget should cover the estimated cost of $5423. Motion by O'Connell, 2nd by Giese to approve a temporary secretary in the District Attorney's office for eight hours a day, one day per week for the remainder of 1999. Carried. County Clerk: Safety and Security Report: Sue Nelson provided cost estimates for lighting the jail, sheriff, and community room sign. Motion by Boche, 2nd by Dorsey to approve $647.00 from the contingency fund for lighting the sign. Carried. Giese asked the Safety and Security Committee to give serious consideration to an observation camera in the front entrance of the Government Center. Law Enforcement Software: Krizek advised the Public Safety User Board, Information Services Committee and Public Protection Committee has approved the proposal of Vision for the Law Enforcement Software Package. Cost to the County for software is $258,000 and cost to the municipalities who purchase their own software is $64,000. Computer Services Director Kathryn Beutel said the total package for software, hardware and license fees is $299,107. The unknown cost, which could be up to $50,000, is for the transfer of present data to the Vision software. 2 I Krizek and Beutel both indicated this is a big project and we need to start soon to be compliant for the year 2000. Motion by Giese, 2nd by O'Connell to approve $299,107.58 for Vision law enforcement package from the Contingency Fund which includes software, hardware and license fees. Any monies from the sale of present computer equipment comes back to the County contingency fund. Carried. Any costs for conversion of data would need to be approved later. O'Connell thanked Beutel, Krizek and Loney, Computer Services staff and the various committees involved for all their efforts on this project. Motion to adjourn by O'Connell, 2nd by Dorsey. Meeting adjourned at,kA50 a.m. Thomas O'Connell, Secretary 3