Loading...
HomeMy WebLinkAboutFinance 04-09-1999 ***AMENDED*** ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: Friday, April 9, 1999 8:30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: May 10, 1999 8:30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: NEW BUSINESS: 1. Review of Vouchers - February, March & April 2. Administrative Coordinator's Report A. IRS Mileage Rates 3. Finance Director's Report A. Health Insurance Deposit Rate 4. Glen Hills Park Building Proposal - Possible Contingency Fund Transfer 9:00 A.M. 5. Possible Contingency Fund Transfer for Jail Panels 9:30 A.M. 6. Clerk of Court Report A. Office Manager Position 10:00 A.M. 7. Fire Sprinkler Recall - Ralph Robole 8. County Clerk Report A. Safety & Security Report B. Report on Punch Card Voting System *9. Corporation Counsel A. Incinerator Dismantling Update *10. Funding for Temporary Investigator Position - Sheriff's Department 10:45 A.M. CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 3/30/99, 4/6/99 COPIES TO: County Board office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: Friday, April 9, 1999 8:30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: May 10, 1999 8:30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: NEW BUSINESS: 1. Review of Vouchers - February, March & April 2. Administrative Coordinator's Report A. IRS Mileage Rates 3. Finance Director's Report A. Health Insurance Deposit Rate 4. Glen Hills Park Building Proposal - Possible Contingency Fund Transfer 9:00 A.M. 5. Possible Contingency Fund Transfer for Jail Panels 9:30 A.M. 6. Clerk of Court Report A. Office Manager Position 10:00 A.M. 7. Fire Sprinkler Recall - Ralph Robole 8. County Clerk Report A. Safety & Security Report B. Report on Punch Card Voting System CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 3/30/99 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS i FINANCE COMMITTEE Regular Meeting April 9, 1999 Meeting called to order at 8:30 a.m. by Chair Brown. Members Present: Don Brown, Robert Boche, Herb Giese, Tom O'Connell. Dorsey absent and excused. Staff present: Administrative Coordinator John Krizek, Finance Director Rich Loney, Corporation Counsel Greg Timmerman, County Clerk Sue Nelson. Others present: Suprs. Hense, Mortensen and Speer; Judy Wiff from the media. Motion by O'Connell, 2nd by Boche to adopt the agenda. Carried. Next meeting May 10, 8:30 a.m. Motion by Giese, 2nd by Boche to - approve the March minutes. Carried. Clerk Nelson advised Tom Dorsey went home from the hospital on Thursday and former Supervisor John Bradley should be released on Saturday after falling and breaking his hip. Vouchers: Motion by Boche, 2nd by O'Connell to approve the February, March and April vouchers. Carried. Corporation Counsel: Greg Timmerman introduced Bill Slowe from Weldex who was awarded the bid to dismantle the incinerator building. Mr. Slowe said he had done intensive research on the sale of the total unit with the stack and inside equipment removed. It is time consuming to move the building although he has an interested buyer. Slowe has had inquiries from three companies interested in buying the building and land. He offered $25,000 for the incinerator site land. He would then upgrade the property and building (i.e. roof repairs, landscaping, general maintenance) and then sell it. He would pay 100 of the proceeds of a subsequent sale of the land and building. He believes it would cost the county $30,000 to $40,000 to remove the foundation and blacktop. Property is assessed at $900,000. A real estate appraisal indicated a $400,000 value. Chair Brown said dealing with County Government is not the same as an individual. Counties are not allowed to develop industrial parks. The County Board decided to have the building removed. No plan is in place for all the property owned by the county at the Health Center location. We need to have a plan before a sale is considered. Brown thanked Slowe for his interest and his presentation to the Finance Committee. Administrative Coordinator: Mileage rate: John Krizek noted the IRS rate has now dropped to $.31 per mile. Presently the Finance Committee has approved $.32 for 1999. Motion by Boche, 2nd by Giese to change the mileage to $.31 to conform to the IRS rate effective April 1, 1999. Carried. Krizek suggested setting 2000 budget goals at the May Finance meeting and have committee chairs come to the meeting to share their budget concerns. The State Joint Finance Committee is meeting in Osceola on April 14 and Krizek is coordinating the staff attending and issues to present. 1 The Y2K Committee will consist of County Board Chair or designee, Emergency Government Director Jack Colvard, Emergency Communications Director Bruce Brantner, Sheriff Dennis Hillstead or designee and one staff, Health and Human Services Director John Borup and three staff, Highway Commissioner Dan Fedderly or designee, Computer Services Director Kathryn Beutel and one staff, Facilities Manager Ralph Robole or designee, Dept. on Aging Director Sandy Gehrmann and Admin. Coordinator John Krizek. The Administration Committee will report to the County Board on Health Insurance for Board members. The average age for Board members (excluding spouses and dependents) is 62. No stop loss coverage over $50,000 could be obtained and a separate group would need to be formed for Board members with a very high premium cost. O'Connell requested to be excused for a funeral. His comment on the Clerk of Courts office was that the office was running well without an office manager and he recommended filling the first deputy position rather than continuing with an office manager. Regarding the request for a temporary investigator, O'Connell did not wish to hire this person for only one or two special cases. Excused at 9:30 am. Glen Hills Park Building: Planning, Zoning and Parks Comm.(PZP) vice-chair Dave Hense and Parks Director Joe Grant were present. Research after the last meeting determined a workshop would require a bathroom facility, eye wash stations and other safety measures. The budget includes $52,500 for this building. Hense said more research was done and a meeting held with Krizek and Brown. The PZP Comm. now proposes a 100' x 48' pole type building with a gravel floor. Next year the committee will budget for a separate workshop building. The perc test failed at the proposed site and the workshop will be located to another site at which the present mound system can be used. Grant had estimates from three vendors - Design Builders, Morton and Northland from $35,000 to $46,000. Grant feels the building, site preparation and electricity can be completed for the $52,500 in the. budget. Grant drew a map showing location of the proposed buildings. Chair Brown said the Finance Comm. will let the bids with the help of Corporation Counsel. PZP and the Parks Dept. should bring the specs to the May Finance meeting. Giese suggested disposition of the old barn should be included in the 2000 budget. Fire Sprinkler Recall: Facilities Manager Ralph Robole reported a sprinkler head recall because the o-rings harden and won't release in a fire. Central Sprinkler will provide a replacement head or pay $5 for each head replaced if the replacement head offered is not accepted. The County cannot use the offered replacement head because it us not designed for secure areas (jail). Central will have a replacement head in July or August but the potential liability is great and that is too long to wait. The cost to replace 253 institutional heads in the jail is about $27,000. Krizek said we have the responsibility to act soon and the request for proposals should be done quickly. Brown asked about a suit 2 against this company and about the heads being UL approved. Motion by Giese, 2nd by Boche to authorize Request for Proposals and bring bids to the May Finance meeting. Carried. Motion by Boche, 2nd by Giese to approve Corporation Counsel's action in joining the class action law suit against Central Sprinkler and filing for the $5 per sprinkler head reimbursement plus possible reimbursement for installation costs should a fund for that purpose be created. Carried. Clerk of Court Office Manager Position: Lori Meyer Frascht provided background information on this position which is vacant. A consensus was not reached on any candidate after the interview process. Frascht outlined differences in duties between an office manager and first deputy position. She would like to hire a present, qualified employee, Cheryl Johnson. Krizek noted the first deputy remains on the organizational chart as does the office manager. Corporation Counsel Timmerman stated the Department Head should choose from qualified candidates. What position should be filled should be determined before interviews are conducted. Frascht said 75% of WI Clerk of Court offices have an office manager. Chief Judge Greg Peterson sent correspondence in which he indicated an office manager is preferred. Motion by Boche to allow Clerk of Court to decide on a qualified person from the interview process. No second. Motion died. Chair Brown said he would poll the committee members and set up a special meeting to deal with this situation. Temporary Investigator in the Sheriff's Dept.: Public Protection Chair Julie Speer, District Attorney Eric Johnson and Sheriff Hillstead present. Krizek said the request is for a temporary person hired mid-year to deal with unsolved cases and the increased methamphetamine problem. Personnel and Public Protection Committees have approved the position. Sheriff Hillstead indicated there are presently five investigators with increasing workloads and more manpower is needed to end some remaining open cases. Salary, fringes, vehicle and office equipment would total $87,125. Krizek said the contingency fund has future designated withdrawals and there may not be funds for this position. He asked if the Drug Fund or Confiscated Fund could be used. Hillstead said some money may used for equipment but not for salary and fringes. Eric Johnson supported this position because the District Attorney's office can use the help from another investigator. Corporation Counsel questioned if the Job Freeze Resolution affected this position request. Personnel Director Deb Kathan said temporary position should be exempt. The resolution has been interpreted for regular employees only. Chair Brown disagreed that 3 i the freeze did not apply and agreed this request would have to goi to the County Board. Chair Brown advised Sheriff Hillstead to rework the vehicle and office supply dollars and use drug money as much as possible. Rework the present Sheriff's dept. budget and when the dollars are down, come back to Finance. Finance will meet prior to County Board at 8:00 a.m. on April 20. This position will need County Board approval. County Clerk: Sue Nelson reported from the Safety and Security committee. They are recommending the installation of a surveillance camera in the front entrance to be monitored in the Emergency Communications Center. Total cost provided by Service Technician Dave Best was $2244. Motion by Giese, 2nd by Boche to proceed with installation of a surveillance camera in the front entrance at a cost of $2244 from the contingency fund. Carried. Nelson explained the State Elections Board is attempting to eliminate the punch card voting system. Nelson believes this system works well in the County and smaller municipalities cannot afford a new system. More details given at the May meeting. Finance Director: Rich Loney will report on the Health Insurance deposit rate at the May meeting. Chair Brown thanked the Supervisors and staff for the cards sent and calls of concern. Giese, on behalf of the committee, wished Brown well in his future treatment of cancer. Motion to adjourn by Giese, 2nd by Boche. Meeting adjourned at 1.00 P.M. Thomas O'Connell, Secretary Sue E. Nelson, Recording Sec. 4