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HomeMy WebLinkAboutFinance 05-10-1999 lie ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: Monday, may 10, 1999 8:30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: June 10, 1999 8:30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: NEW BUSINESS: 1. Review of Vouchers 2. Administrative Coordinator's Report *A. Emergency Plan in the Event of Bomb Scares *B. Worker's Comp Claims 1998 3. Health and Human Services Sale of 2 A. to A lanon 8:45 A.M. 4. Park Building Specs 9:15 A.M. 5. Bids on Sprinkler Heads 9:30 A.M. 6. Budget Goals for the Year 2000 10:00 A.M. A. Meet with Committee Chairs 7. Finance Director's Report A. Contingency Fund Request for Lake Mallalieu Dam B. Health Insurance Deposit Rate 8. Clerk of Court Report A. Job Description for First Deputy 9. County Clerk Report A. Safety & Security Report B. Paper Shredder for Gov't. Center 10. Corporation Counsel *A. Chicago NW Tax Deed Property CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) Date: 4/29/99, 5/5/99, 5/7/99 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS i ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: Monday, May 10, 1999 8:30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: June 10, 1999 8:30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: NEW BUSINESS: 1. Review of Vouchers 2. Administrative Coordinator's Report *A. Emergency Plan in the Event of Bomb Scares *B. Worker's Comp Claims 1998 3. Health and Human Services Sale of 2 A. to Alanon 8:45 A.M. 4. Park Building Specs 9:15 A.M. 5. Bids on Sprinkler Heads 9:30 A.M. 6. Budget Goals for the Year 2000 10:00 A.M. A. Meet with Committee Chairs 7. Finance Director's Report A. Contingency. Fund Request for Lake Mallalieu Dam B. Health Insurance Deposit Rate 8. Clerk of Court Report A. Job Description for First Deputy 9. County Clerk Report A. Safety & Security Report 10. Corporation Counsel *A. Chicago NW Tax Deed Property CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) Date: 4/29/99, 5/5/99 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING I TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: Monday, May 10, 1999 8:30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: June 10, 1999 8:30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: NEW BUSINESS: 1. Review of Vouchers 2. Administrative Coordinator's Report 3. Health and Human Services Sale of 2 A. to Alanon 8:45 A.M. 4. Park Building Specs 9:15 A.M. 5. Bids on Sprinkler Heads 9:30 A.M. 6. Budget Goals for the Year 2000 10:00 A.M. A. Meet with Committee Chairs 7. Finance Director's Report A. Contingency Fund Request for Lake Mallalieu Dam B. Health Insurance Deposit Rate 8. Clerk of Court Report A. Job Description for First Deputy 9. County Clerk Report A. Safety & Security Report B. Punch Card Voting CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) Date: 4/29/99 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS i Finance Committee Regular Meeting May 10, 1999 Meeting called to order by Chair Brown at 8:35 a.m. Members present: Don Brown, Robert Boche, Tom Dorsey, Tom O'Connell and Herb Giese. Staff present: Administrative Coordinator John Krizek, Finance Director Rich Loney, Corporation Counsel Greg Timmerman and County Clerk Sue Nelson. Others present: Suprs. Mehls, Jensen, Bethke, Standafer, Krueger, Dowd, Speer, Raymond, Jacobson; Health and Human Services Board Chair Robert Stephens; Judy Wiff, media. Chair welcomed Supervisors and press. Motion by O'Connell, 2nd by Boche to adopt the agenda. Carried. Next meeting is June 10. Motion by Giese, 2nd by Dorsey to approve the April 9, 20 and 27th minutes. Carried. Vouchers: Motion by Dorsey, 2nd by O'Connell to approve payment of vouchers. Carried. Administrative Coordinator: John Krizek noted the frequency of bomb scares in several areas of the county, state and nation. We have an agreement with the Hudson Middle School to send the 600 students to the Government Center in an emergency, usually weather related. An elementary school has been built and there are now 1400 students. The plan needs to be revised and Krizek asked to be the contact person because he has a cell phone and is available early in the morning. Motion by Giese, 2nd by Dorsey that Krizek be the contact person and approve $90 for cell phone operations. Carried. Krizek presented a chart showing 1998 Workers Compensation Claims. Both the numbers and costs of claims are down considerably over past years. Sale of 2 Acres at Health Center to Alano: Alano Representative Jerry Harvieux explained the present Alano site cannot be used after the new highway is built. This group would like to purchase 2 A. of Health Center land. He showed a proposed site in the SE corner in an area that would be separated from the rest of the land when the new highway goes through. Harvieux said Alano offers valuable services to the area for recovering alcoholics. Chair Brown indicated the County has had several requests to purchase County property and these requests have been denied. Both he and Committee members believe a comprehensive plan needs to be completed for all the Health Center land before any sales are approved. Brown said Alano is a good cause but right now there are too many unknowns, such as where is the new highway actually going to be. Health and Human Services Chair Bob Stephens said there is no longer any in-patient alcohol and drug treatment offered; Alano works closely with Health and Human Services and he would like to see it located close to the Health Center. The City of New Richmond is interested in annexing all or part of the land and Stephens thinks a plan should be in place before any land sales. No motion was made. Chair thanked Harvieux for his presentation. 1 Clerk of Court: Lori Meyer Frascht and District Court Administrator Gregg Moore present. Krizek stated filling the First Deputy position was approved at the last meeting. Three job descriptions were presented -1) First Deputy in Clerk of Courts office (pay range 5) compiled by Personnel Director Deb Kathan, 2) a Union office manager position in pay range 6 which would be a new position and would need approval of Personnel and Finance Committees and the Union; 3) an office manager position with supervisory and evaluating authority prepared by Frascht. Committee members stated a union position should not discipline nor evaluate fellow employees. Frascht said she did not participate in the First Deputy job description preparation nor did Corporation Counsel Timmerman. Krizek was out of town for three days and did not participate also. The suggestion by Giese at the last meeting was for Krizek, Kathan, Frascht and Timmerman to meet and design a job description for a First Deputy in Clerk of Court. Frascht said the one prepared by Kathan needs more work with some other major components included. Chair Brown said as Clerk of Court, Frascht should delegate duties to people in the office and manage her office. The First Deputy position is not new and the Committee wants to go back to it. Giese recommended Krizek, Timmerman, Kathan and Frascht meet this week to work on this issue and Finance set a meeting prior to County Board. Krizek advised Kathan will be gone this week so this could not be accomplished by May 18th. Chair Brown requested this item be placed on the June agenda. Park Building Specs: Planning, Zoning and Parks Vice Chair Hense and Parks Director Joe Grant were present. Hense said the specs have been prepared for Finance committee review. Grant outlined the specs and said no electricity is installed at this point. The Highway Dept. will do the site preparation using limestone screenings for the floor at an estimated cost of $7,000. Discussion on necessity of roof insulation to prevent frost from forming and dripping, including electricity in the bid proposal, doors being high enough to accommodate equipment. Krizek and Grant will work on sending out bids, a due date and other final details. Motion by Dorsey, 2nd by O'Connell to accept building proposals. Carried. Chair complimented Hense and Grant on the good job preparing the building specs. Sprinkler Heads: Facilities Manager Ralph Robole received three bids for 265 sprinkler head replacements: Arrow Sprinkler - $19,504; Viking Automatic Sprinkler - $23,500; and General Sprinkler Corp. $30,900. Motion by Giese, 2nd by Boche to accept the bid of $19,504 from Arrow Sprinkler with payment from the Contingency Fund. Carried. Krizek said the Contingency Fund no longer has funds remaining. Planning, Zoning and Parks Chair Raymond indicated the committee does not intend to use the amount of $250,000 aside in the Contingency Fund for Perch Lake park 2 - 1 development. Meeting with Committee Chairs on 2000 Budget: Present were: Emergency Government, Chuck Mehls; Land and Water Conservation, Art Jensen; Ag. and Extension, Chris Bethke; Administration, Daryl Standafer; Wm. Krueger, Personnel; Health and Human Services, Bob Stephens and Jack Dowd; Public Protection, Julie Speer; Planning Zoning and Parks, Ron Raymond; Highway Art Jacobson. Chair Brown said we need to plan for the next fiscal year. The overall budget has not gone down but more revenue sources are used. Krizek said the same format will be used as 1998 and 1999 with a goal of $11,941,171 levy. Forecasted expense considerations are: wage and fringe increases $340,000; health insurance increase of $717,600; new positions - $210,000 and Communications Van - $90,000 for a total of $1,357,600. Excluded in the wages portion are Health Center, Land and Water Conservation and Dept. on Aging. These three agencies receive a block grant and are expected to absorb wage and fringe increase from the monies given. Some positive budget impacts: sales tax $300,000; AG Center paid off - $400,000; Lake Mallalieu Dam repairs are done - $150,000; law enforcement software and computer equipment installed in 1999 - $450,000; Fairgrounds land acquisition done in 1999 - $77,500; state aid and other revenues are undetermined for a total of $1,335,500. Standafer commented the Health Insurance program is a non contributory situation and suggested considering contribution by employees in the negotiation process. Finance Director Loney said $5800.00 per month is receive for Ag. Center office rental from the Federal agencies. Jensen said Land and Water Conservation will need more in the block grant in order to cover the increase in wages. Giese asked if the Dept. on Aging block grant will increase. Dowd said Health and Human Services deals with people, not parks and buildings and will need a block grant increase for wages and health insurance. Stephens said the County needs to operate the Nursing Home as a business and there is a need to make improvements to meet Federal and State regulations. He also commented in his work doing business with contractors, he has heard complaints about waiting time for zoning inspections. Stephens said this department needs more help. Raymond said 300 houses were approved last month. The Zoning Office has asked developers to provide a one day notice for septic system inspection and he is not aware of any backlog. O'Connell asked about the time table for development of Homestead Park on Perch Lake. Raymond said a five year plan is in place. Boche requested all County Board Supervisors get the Perch Lake Cost Analysis provided to the Finance Committee. Bethke said UW-Extension is asking for a laser jet printer, increase of 3 $500 for 4-H Summer Assistant and a new copy machine. Speer said a grant has been written for a COP grant to provide three more patrol officers of which 25% is paid by the County in the first year and the District Attorney is requesting an additional secretarial position. Speer complimented Sheriff Hillstead on his innovative and efficient work. Mehls said the Committee is trying to hold the cost at $90,000 for the Communications Van. We need mobility for communications and command. Motion by Boche, 2nd by Giese to use the levy of $11,941,171 as a goal for 2000. Carried. Chair thanked everyone for coming and the good discussion. Finance Director: Loney said the actual bill for Lake Mallalieu Dam repair has not been received. The listing of total project costs showed $34,071 for mussel removal and $1,683 to keep open water for the swans. Loney also recommended the health insurance premiums to be $475 per month for general employees to rebuild the reserve fund. There will be increases also for others insured such as 2 over 65, 1 over age 65 and 1 under, etc. Departments are requested to try and find the money within their budgets, but in some cases this will be difficult. Motion by Dorsey, 2nd by Giese to increase the health insurance premiums according to the revised schedule. Carried. County Clerk: Safety and Security Report. Sue Nelson said no meeting was held in April due to small attendance. The surveillance camera is being installed. Nelson reported the paper shredder used by many departments no longer works. Motion by O'Connell, 2nd by Giese to approve up to $1200 from the Contingency Fund for a new paper shredder. Carried. Corporation Counsel: Chicago and Northwestern railroad has some contaminated, abandoned tax deed property in the City of Hudson. The City of Hudson would like this parcel and absolves the County of any liability for the contamination. Motion by O'Connell, 2nd by Giese to authorize the County to quit claim deed this property to the City of Hudson and forgive the back taxes owed. Carried. Committee members and staff wished Chair Brown well as he begins his cancer treatment. Motion to adjourn by O'Connell, 2nd by Boche. Meeting adjourned at 12:0 noon. Thomas O'Connell, Secretary 4