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HomeMy WebLinkAboutFinance 06-11-1999 ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING I TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: Fiday, June 11, 1999 8:30 A.M. ***Note Date Change*** LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: July 9, 1999 8:30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: NEW BUSINESS: 1. Review of Vouchers 2. Administrative Coordinator's Report A. Y2K Update 3. Review Proposals for Parks Building 9:00 A.M. 4. American Tower Proposal to Build Tower on Health Center Land 9:30 A.M. 5. Job Description for First Deputy, Clerk of Court 6. Finance Director's Report 7. County Clerks Report A. Safety and Security Report B. Punch Card Voting 9. Corporation Counsel A. Tax Deed Procedure 10. Ad Hoc Committee for Long Range Land Use Plan for Health Center 11. Dog Damage Claim - Arthur J.Kempf/Town of Warren CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) Date: 5/24/99 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS i FINANCE MEETING Regular Meeting June 11, 1999 j i Meeting called to order by Vice-Chair Boche. Members present: Robert Boche, Tom Dorsey, Herb Giese and Tom O'Connell. Staff present: Administrative Coordinator John Krizek, Finance Director Rich Loney, Corporation Counsel Greg Timmerman, County Clerk Sue Nelson. Others present: Suprs. Hense and Mortensen, Judy Wiff, media. Motion by Giese, 2nd by Dorsey to approve the May minutes. Carried. Motion by Dorsey, 2nd by O'Connell to adopt the agenda with moving the item on the Ad Hoc Committee for Long Range Planning before the Tower Proposal on Health Center land. Carried. Vouchers: O'Connell had reviewed the bills. Motion by Giese, 2nd by O'Connell to approve payment of the vouchers. Carried. Administrative Coordinator: John Krizek reported the Y2K visitation with the State Coordinator found our County to be 100% in compliance. Dorsey commented the Y2K Committee did a fine job in answering the State survey questions. Supr. Mortensen noted Emergency Government is working on primary locations with generators throughout the county. Krizek said the Government Center can operate two weeks on the fuel available, the Hudson Middle'School can only run lights and the Health Center can run 48 hours on the fuel on site. More fuel will be available from a tanker. During New Year's weekend no vacation time can be taken in the Sheriff's Dept., the Jail will have extra staff and Emergency personnel will be on call. Krizek said Counties fared better than expected following actions of the Joint Finance Committee. The Circuit Court Automation program appropriation will increase $1 million, Community Aids will increase by $5 million, Youth Aids increase $2,000 the first year and $4,000 the second and Transportation increase will be 6% the first year and 1% the second. However, Majority Senate Speaker Scott Jensen wants Counties to increase their sales tax by .025% and then the State will eliminate Share Revenues to Counties. Jensen threatened no increase in Share Revenues for the next 10 years if Counties did not agree. Motion by O'Connell, 2na_by Dorsey to refer this issue to the Administration Committee for a response. Carried. Parks Building Proposals: Parks Director Joe Grant said five proposals were received. The proposals did not include electricity but O'Connell and Dorsey thought this should be installed. Grant said there is $52,500 in the budget and $7,000 to $12,000 is estimated for site work to be completed by the 1 Highway Dept. Hense said there should be enough money. left to add electricity. Discussion resulted in eliminating the roof insulation. Motion by Giese, 2nd by Dorsey to accept the proposal of Jack Walters and Sons from Augusta, WI, for $39,690 with a written guarantee on 26 gauge steel, eliminate the roof insulation and include electrical service. Carried. Ad Hoc Committee for Long Ranae Land Use Plan for Health Center: O'Connell asked if this committee should do all County land, not just the Health Center in order to be consistent in rules and regulations throughout the county. It was decided this was a large enough project for the Committee. Giese commented this committee should meet with City of New Richmond and surrounding Township officials. Motion by Giese, 2nd by O'Connell to approve Chair Dorsey appointing an ad hoc Committee to set a long range plan for Health Center land with a member from Finance Committee; Planning, Zoning and Parks Committee; Health and Human Services; representative (s) from the City 'of New Richmond and head of committee will be Planning Director Dave Fodroczi. This Committee will report to the county Finance Committee. Finance Director: Rich Loney reported the auditors will begin both the general and single audit soon. He reported the sales tax generated $2.9 million in revenue for 1998. He distributed a chart showing sales tax revenues back to July of 1989. County Clerk: Sue Nelson offered a tour of Emergency Communications following the meeting for the committee to view the camera installed in the front entrance. The Safety and Security Committee requested four new radios for Maintenance personnel. The cost is $750 each for a total of $3000. Giese said less expensive radios could be purchased at Radio Shack. Before the tour Emergency Communications Director Bruce Brantner said the radios proposed are very 'durable and cheaper ones would have to be replaced more often. Committee will review this request at the next meeting. Regarding punch card voting, State Elections Board Director Kevin Kennedy will be writing an administrative rule and if the punch card system meets the requirements, it will remain as a voting system. Corporation Counsel: Greg Timmerman reported on Supr. Horne's question regarding County Board approving tax deed property sales. After much research, two old resolutions were found giving Finance authority for tax sales in 1983 and 1986 but none were found after that. Timmerman will do two resolutions for County Board: one for the sale of property to City of Hudson and 2 ' I another to give Finance the power to sell tax deed property in the future. Timmerman said the Finance Committee should not be denying the sale of other County property. This committee should make a recommendation of either a yes or no sale to the County Board. American Tower Proposal on Health Center Land: No one appeared from this company to request the purchase of land. Discussion on private companies using towers placed on Government property. Motion by O'Connell, 2nd by Boche to recommend to County Board not to sell or lease any property at the Health Center to private companies until a long range land use plan is approved. Motion failed on a tie vote. Timmerman said he gave an opinion to Health and Human Services Board that they could deal with a company that wished to locate on their present water tower. H HS is addressing that issue during their meeting this morning. Krizek said the Rules and By-Laws contain the policy that Health and Human Services Board has responsibility for land and assets located at the Health Center. Motion by O'Connell, 2nd by Giese to recommend to County Board a development moratorium for private enterprise be placed on Health Center property. Carried. Doci Damage Claim: Motion by Dorsey, 2nd by Boche to approve dog damage claim for Art Kempf, Town of Warren for $300. Carried. Job Description for First Deputy, Clerk of Court: Krizek said after several meetings with Clerk of Court Frascht, Personnel Director Deb Kathan, Timmerman and Krizek, no consensus was reached on the first draft for a first deputy. The Office manager union position in Pay Grade 6 would meet the needs of this position in Clerk of Court office. Motion by Giese, 2nd by O'Connell to rename the position of First Deputy, Clerk of Courts to Office Manager (union), Clerk of Courts: approve the job description of Office Manager (union) and request negotiations with the GGSS Union regarding wages; and authorize the refilling of the Office Manager (union) position. Frascht stated this is a good compromise and meets the needs of the department. Motion carried. Motion by Giese, 2nd by O'Connell, per Article 3, Section 9 of the Personnel Manual, to recommend to the Personnel Committee the abolishment of the position of Office Manager (non-union) in the Clerk of Clerks office. Carried. 3 O'Connell announced the Administration Committee will be bringing two requests to County Board for Block Grant loans for Emerald Dairy and Prism Plastics. Timmerman reported the new Highway 64 project is planned to come across the Southeast corner of the Health Center property. Motion to adjourn by O'Connell. Meeting adjourned at 10:50 a.m. and committee toured Emergency Communications. The camera in the front entrance gives a very clear picture. Thomas O'Connell, Secretary I I 4