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HomeMy WebLinkAboutFinance 08-10-1999 AMENDED ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING JOINT MEETING WITH PERSONNEL 10:30 A.M. TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: Tuesday, August 10, 1999 8:30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: Septembe.r..:10;-1999 8:30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: NEW BUSINESS: 1. Review of Vouchers 2. Administrative Coordinator's Report 3. Finance Director's Report A. Set Budget Review Dates 4. Emergency Communication Van - Chuck Mehls 8:30 A.M. 5. New Staff Positions - Sheriff Hillstead Clerk of Court Office Manager Position *B. Deputy Clerks' Reclassification 7. New Position Requests 8. County Clerk A. Dog Damage Claim for Michelle Jones, Town of Cylon B. Safety & Security - Radios for Maintenance Personnel 9. Corporation Counsel Report 10. Joint Meeting With Personnel 10:30 A.M. *11. Review of Computer Services. Director Job Description X 12. Closed Session per WI Stat. 19.85 (1) (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Compensation (Wage, Fringe, Insurance) Strategies. 13. Reconvene Into Open Session to_Take Action or Complete Agenda Items CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) Date: 7/29/99, 8/5/99 COPIES TO: County Board Office News'Media/Notice Board County Clerk County Board County Departments AMENDED ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING JOINT MEETING WITH PERSONNEL 10:30 A.M. TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: Tuesday, August 10, 1999 8:30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: September 10,-1999 8:30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: NEW BUSINESS: 1. Review of Vouchers 2. Administrative Coordinator's Report 3. Finance Director's Report A. Set Budget Review Dates 4. Emergency Communication Van - Chuck Mehls 8:30 A.M. 5. New Staff Positions - Sheriff Hillstead 6. Clerk of Court A. Office Manager Position *B. Deputy Clerks' Reclassification 7. New Position Requests 8. County Clerk A. Dog Damage Claim for Michelle Jones, Town of Cylon B. Safety & Security - Radios for Maintenance Personnel 9. Corporation Counsel Report 10. Joint Meeting With Personnel 10:30 A.M. *11. Review of Computer Services Director Job Description 12. Closed Session per WI Stat. 19.85 (1)c Regarding Employee Compensation (Wage, Fringe, Insurance) Strategies. 13. Reconvene Into Open Session to Take Action or Complete Agenda Items CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) Date: 7/29/99, 8/5/99 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments ADDITIONS/CHANGES/CORRECTIONS - - ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING JOINT MEETING WITH PERSONNEL 10:30 A.M. TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: Tuesday, August 10, 1999 8:30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: September 10, 1999 8:30 A.M. ACTION ON PREVIOUS MINUTES i UNFINISHED BUSINESS: NEW BUSINESS: 1. Review of Vouchers 2. Administrative Coordinator's Report 3. Finance Director's Report A. Set Budget Review Dates 4. Emergency Communication Van - Chuck Mehls 8:30 A.M. 5. New Staff Positions - Sheriff Hillstead 6. Clerk of Court Office Manager Position 7. New Position Requests 8. County Clerk A. Dog Damage Claim for Michelle Jones, Town of Cylon B. Safety & Security - Radios for Maintenance Personnel 9. Corporation Counsel Report 10. Joint Meeting With Personnel 10:30 A.M. 11. Closed Session per WI Stat. 19.85 (1)c Regarding Employee Compensation (Wage, Fringe, Insurance) Strategies. 12. Reconvene Into Open Session to Take Action or Complete Agenda Items CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) Date: 7/29/99 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS i LOOFFICIAL RECORD ! FINANCE COMMITTEE Regular Meeting August 10, 1999 Meeting called to order by Chair Brown at 8:35 a.m. Members present: Don Brown, Robert Boche, Tom Dorsey, Herb Giese and Tom O'Connell. Brown thanked everyone Board members, department heads and staff for their concern and prayers during his cancer treatment. Staff present: Administrative Coordinator John Krizek, Finance Director Rich Loney, Corporation Counsel Greg Timmerman and County Clerk Sue Nelson. Others present: Suprs. Mehls, Speer, Dowd, Stan Krueger; Sheriff Hillstead, Chief Deputy Volkert, Patrol Captain Klanderman, Emergency Government Director Colvard, Emergency Communications Director Brantner; and Judy Wiff from the media. Motion by O'Connell, 2nd by Dorsey to adopt the agenda with the exclusion of discussion on Deputy Clerks' reclassification in the Clerk of Court Office. Chair Brown indicated this is a bargaining matter and Krizek said the Finance Committee would look at a big change in job descriptions but would not be responsible for a general reclassification. Carried. Next meeting is September 10, 8:30 a.m. and budget review dates are September 22 and 23, 8:30 a.m. Motion by Giese, 2nd by Boche to adopt the June minutes with the change of Senate Majority Leader Scott Jensen corrected to Assembly Majority Leader. Carried. Vouchers: Giese reviewed the vouchers on the 9th and they were all in order. Motion by O'Connell, 2nd by Giese to approve the vouchers. Carried. Emergency Communication Van: Supr. Mehls, along with Brantner, Volkert, Colvard presented the proposal for a new communication van. Mehls said a mobile unit is needed for a command post/communication van. When an incident occurs and multiple agencies are involved, a central command post is needed. Three departments would utilize this unit Communications Center for mobile back up for existing 9-1-1 center, communities with phone system disruption, mass shelter site operations and mutual aid to adjacent municipalities; Sheriff's Dept. for extended investigation scenes, emergency response unit operations, search and rescue operations; Emergency Government for on-site disaster recovery and restoration, hazardous material incidents and disaster exercises and training. A comparison list showed the differences between the present and proposed vehicles. Mehls has visited the Winnebago factory in Iowa who specializes in Emergency Communication vans. The amount that will be requested in the 2000 budget is $89,725. Brown said comparisons are needed from other companies for this request. Mehls also presented information on new vans vs. purchase of a used van. This discussion was 1 II for informational purposes only and the acquisition of the van will be continued in the budget process. Administrative Coordinator: John Krizek reported the State budget was on hold which makes it very difficult for counties to set budgets. The amount of shared revenues and community and youth aids is not yet decided. Krizek said we are sitting in limbo and tax bills need to be sent in December. It is unfair to taxpayers to take more money than necessary. O'Connell suggested the County Board adopt a resolution encouraging the Legislators to finish the budget process. The county's insurance company, WMMIC, will pay the county a dividend of $96,957 for our liability and personal injury insurance plan. The premium is $94,200 so the goal of having our dividend surpass the premium has been reached. New Staff Positions: Sheriff Hillstead and Deputy Volkert outlined the need for three more patrol officers and a second drug investigator. Hillstead said the grant for the investigator will end on December 31, 1999 and no more grant money is available at this time. Brown said more work is needed on efficiencies such as using less overtime and using a car pool for patrol vehicles. Hillstead said when the three patrol officers are added, overtime for the patrol division should be cut up to one-third. He advised we need to look into the future and not always be catching up. We are behind in service--it takes too long to respond to a call and there is not enough time to follow up after a call. Many calls are answered every weekend at the Apple River campgrounds. Legal Secretary, District Attorney: District Attorney Eric Johnson and Office Manager Deb Staberg present. Johnson requested support for the full time position. There have been 50 more felonies so far this year and there are 193 cases not yet charged because the secretaries cannot get the cases typed and filed. Staberg noted the 1998 overtime payments for regular staff, part time staff and her overtime totaled $24,984 which nearly equals a full time employee's wages (no fringes included). Cases have doubled since 1996 and the present employees are too tired to work overtime. Several have experienced carpel tunnel syndrome. Medical Records and Social Services Aid, Health Center: Krizek said the medical secretary is needed and is funded from the Health and Human Services block grant. The Social Services aide is funded with grant money and the position would end if the grant money ends. Committee Action on Position Requests: Motion by O'Connell, 2nd by Dorsey to approve the three Patrol Officers partially funded by the COPS grant. Carried. 2 Motion by Giese, 2nd by Dorsey to approve the full time Legal Secretary in the District Attorney's office. Carried. Motion by O'Connell, 2nd by Giese to approve the Medical Records Practitioner for Health and Human Services. Carried. Motion by O'Connell, 2nd by Boche to approve the Social Services Aid with a sunset clause if funding ends. Carried. Motion by Boche to approve the Investigator position and encourage the Sheriff to get Grant money. No second. Motion by Boche, 2nd by O'Connell to accept the Personnel Committee recommendation in regard to the Investigator position which requires grant money to fund. Carried. Supr. Stan Krueger commented Finance Committee needs to find dollars for more police protection in the county. Motion by O'Connell, 2nd by Giese to move into closed session. Roll call vote of both Finance and Personnel Committee members all yes. Motion by Boche, 2nd by O'Connell to re-enter open session. Carried. Motion by Dorsey, 2nd by Giese to increase the monthly health insurance deposit rate to $654.59 for the PPO (Preferred Provider Organization) plan and $833.61 for the Non-PPO plan effective with the October 1999 charge for November coverage. Carried. After brief discussion motion by O'Connell, 2nd by Boche to approve the revised job description for Computer Services Director. Carried. Following some discussion, motion by Boche, 2nd by Brown to postpone addressing the job description for Clerk of Court position until the next meeting. Carried. Motion to adjourn by Boche, 2nd by O'Connell. Meeting adjourned at 1:25 P.m. Thomas O'Connell, Secretary 3